Utility Commission Regular Meeting Materials (linked)

WATERFORD UTILITY COMMISSION 
REGULAR  MEETING  AGENDA 
*** ZOOM REMOTE ACCESS ONLY *** 
DATE: Tuesday, August 18, 2020 
PLACE:  1000 Harford Tpke., Waterford, CT 
TIME: 6:00 pm 
ZOOM Remote Access Only 
Neftali Soto is inviting you to a scheduled Zoom meeting. 
Topic: Waterford Utility Commission Regular Meeing 
Time: Aug 18, 2020 06:00 PM Eastern Time (US and Canada) 
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1.
Citizens Session  –
2.
Secretary’s Report – Approval of July 21, 2020 Regular Meeting minutes.
3.
Accounts Adjustments – As per list
4.
Expenditures – Approval of Bill List

REGULAR  MEETING  AGENDA 
PAGE 2 
DATE: TUESDAY, AUGUST 18, 2020 
PLACE: 1000 HARTFORD TPKE., WATERFORD, CT 
TIME: 6:00 PM     
ZOOM REMOTE ACESS ONLY  
5.
Old Business –  Reports and Updates

Financials - WW Fund Revenues / Expenditures Report,  and  Collections

Municipal Complex Rehab – Status Update

Waterford/East Lyme/New London Wastewater Agreement & Wtfd/EL Sewer Agreement
6.
Unfinished Business  -
7.
Executive Session (if necessary) – Pending claim by New London regarding termination of Tri-
town agreement and requirement for Waterford to seek alternate treatment solution.
8.
New Business  -

None
WATER –   Veolia Report 
9.
Correspondence – As noted on correspondence list.
10. Plans Review –
11. Personnel – Update
12. Other –
13. Adjournment
All requests for items to be considered by the Utility Commission must be received at least 
seven (7) days in advanced. 
Neftali Soto, P.E. – Chief Engineer 

( 
( 
WATERFORD UTILITY COMMISSION 
REGULA.R MEETING MINUTES 
DATE: 
July 21, 2020 
PLACE: 
Waterford Municipal Complex; 1000 Hartford Turnpike ZOOM ACCESS ONLY
PRESIDING: 
Chairman Peter Green 
MEMBERS PRESENT: 
Steve Negri, Raymond Valentini, and Ken Kirkman 
ALSO PRESENT: 
Staff: Neftali Soto-Chief Engineer, Jim Bartelli-Assistant Director and Attorney 
Nick Kepple 
Chairman Green called the meeting to order at 6:01 PM 
CITIZEN SESSION 
None 
SECRETARY'S REPORT 
MOTION 
VOTE 
MOTION 
VOTE 
BILLING ADJUSTMENTS 
Made by Mr. Valentini to approve the Minutes of the June 16, 2020 meeting, 
Mr. Negri seconded. 
The motion passed 
Made by Mr. Kirkman to approve the Minutes of the July 15, 2020 Special 
meeting, Mr. Negri seconded. 
The motion passed 
The Commission reviewed the June Adjustments. The adjustment report will be kept in the 
office for review. 
EXPENDITURES 
MOTION 
VOTE 
made by Mr. Negri to approve end of year FY20 and July 2020 bill list, Mr. 
Valentini seconded. 
The motion passed unanimously. 

( 
( 
( 
Waterford Utility Commission 
July 21, 2020 
OLD BUSINESS - REPORTS & UPDATES 
•
FINANCIALS -WW FUND REVENUES/EXPENDITURES REPORT
The financial were reviewed. Mr. Soto reported that we ended FY20 under budget but it was
tight.
•
MUNICIPAL COMPLEX REHAB -STATUS UPDATE
The building committee had a tour this week of the new office building and the mechanics' area .
. The foundation for the new garage is currently being worked on.
•
COLLECTIONS-UPDATE
Attorney Kepple gave a report that collections are going well. He stated that they had some
good size payoffs this past month.
•
TRI TOWN AGREEMENT
Attorney Kepple received a letter from the New London's Town Attorney. It addressed six
areas that New London would like changed or added to the new Tri-Town agreement.
Attorney Kepple will draft a response letter to be approved by the commission as well as a
letter to East Lyme.
The Sub Committee for the Tri Town agreement met on July 15th via Zoom. They went page
by page and discussed areas that should be updated .
. UNFINISHED BUSINESS 
•
FLOOD INSURANCE ON PUMP STATIONS
Mr. Soto contacted our contact person at the insurance agency. She informed Mr. Soto that
she had been working with the former finance director regarding the evaluation of the pump
stations. She will be in touch in a couple of weeks with a full report.
•
Policy No. 3014 Well and Secondary Meters
Mr. Soto explained how the new policy would work and if approved would send letter to
residents to let them know of the change in policy.
MOTION 
VOTE 
21Pa g e
made by Mr. Negri to accept the new Policy No. 3014 regarding Well and
Secondary Meters, Mr. Kirkman seconded.
The motion passed unanimously. 

( 
( 
( 
Waterford Utility Commission 
July 21, 2020 
NEW BUSINESS 
•
Extension on Evoqua Contract
Mr. Bartelli has been in contact with our sales representative for Evoqua that provide chemicals
for odor control. Evoqua is willing to extend our contract and keep our current pricing for an additional 
year. 
MOTION 
made by Mr. Kirkman to extend the current Evoqua contract for an additional year, 
seconded by Mr. Valentini. 
VOTE 
Passed 
WATER-VEOLIA REPORT 
Report was not ready but will be e-mailed to Commission when available. 
CORRESPONDENCE 
None 
PLANS REVIEW 
None 
PERSONNEL 
•
There are three candidates being interviewed this week for the Sewer Tech I position.
•
Mr. Soto is working with Human Resources for the advertisement of the Operator position.
OTHER 
ADJOURNMENT 
With no further business before the Commission, the meeting adjourned at 6:49 p.m. 
MOTION 
VOTE 
Respectfully submitted, 
Amy L. Windle 
Recording Secretary 
3jPa ge 
made by Mr. Valentini to adjourn. Mr. Kirkman seconded. 
The motion passed unanimously. 
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Waterford Utility Commission
From 07/21/2020 through 08/18/2020
Sorted by Location No
Transaction List
Account No
Location No
Customer Name
Trans. Date
Trans. Type
Amount
Reason Batch
06-0007083
00426300
08/14/2020
Adjustment
-5.85
SEWER USE Interest
-5.85
06-0004504
0073200
08/11/2020
Adjustment    ADJUST INT
-7.40
SEWER USE Interest
-7.40
06-0005683
0081687
08/12/2020
Adjustment
-13.28
SEWER USE
-13.28
06-0002765
0130600
08/12/2020
Adjustment
-17.67
SEWER USE
-17.67
06-0005643
0271200
07/22/2020
Adjustment
-8.51
SEWER USE Interest
-8.51
06-0002194
0467600
07/30/2020
Adjustment    NL ADJUST
-207.17
SEWER USE
-207.17
06-0001141
0492500
08/11/2020
Adjustment
-11.05
SEWER USE Interest
-11.05
06-0000680
0534100
07/22/2020
Adjustment
-88.66
SEWER USE Interest
-88.66
06-0005500
0554100
07/30/2020
Adjustment    NL ADJUST
45.50
SEWER USE
45.50
06-0005500
0554100
07/30/2020
Adjustment    RE ADJUST
-91.00
SEWER USE
-91.00
06-0001379
0620200
08/12/2020
Adjustment
-15.83
SEWER USE
-15.83
06-0005099
0681800
08/12/2020
Adjustment
-8.20
SEWER USE
-8.20
06-0003153
0705400
08/06/2020
Adjustment    NL ADJUST
-217.00
SEWER USE
-217.00
06-0060149
0706000
08/11/2020
Adjustment
-2.00
SEWER USE Interest
-2.00
06-0003082
0708400
07/22/2020
Adjustment
-7.67
SEWER USE Interest
08/17/2020 12:07:19 PM
Page Number:
 1
Transaction List

Account No
Location No
Customer Name
Trans. Date
Trans. Type
Amount
Reason Batch
-7.67
06-0002527
0718600
08/12/2020
Adjustment
-12.63
SEWER USE
-12.63
Grand Totals
Adjustment
-537.28
SEWER USE
-131.14
SEWER USE Interest
-668.42
08/17/2020 12:07:19 PM
Page Number:
 2
Transaction List

Date
PAID DATE Department #
ACCT #
INVOICE #
JOB
VENDOR
DESCRIPTION
AMOUNT
8/18/2020
9/4/2020
21131
52030
69304
210108 Lenard Engineering
Consulting on Town Wide Lead and Copper
3,602.50
$      
60131
52040
81020
Atlantic Broadband
Cable for Maintenance Building
110.88
$          
60131
54170
163101
Bahr Sales
Camera Truck Parts
444.33
$          
60131
52730
712020
City of New London
Bond Payment for FY21
30,640.58
$    
60131
54170
23171
Critical Signs
Name Magnets
73.00
$            
60131
52040
158626
200366 EST Associates
East Lyme Flow Monitoring
4,354.28
$      
60131
52040
158625
200357 EST Associates
Flow Monitoring for 5 locations for 4weeks
14,735.00
$    
60131
52080
80920
Frontier Communications
Pump Stations-Telephone
144.55
$          
60131
54170
67893933
FW Webb
58.60
$            
60131
54170
67900667
FW Webb
ARC Pipe
153.28
$          
60131
54170
68023669
FW Webb
67.87
$            
60131
54170
67987679
FW Webb
Cross Roads
18.04
$            
60131
52030
80920
Hartford HealthCare
Employee Services
57.00
$            
60131
54170
72820
Home Depot
Shop Supplies
590.56
$          
60131
53070
73120
NAPA
Auto Supplies
337.73
$          
60131
54170 S041402460
NorthEast Electrical
Grider Cord
143.97
$          
60131
54170 S041428720
NorthEast Electrical
Cross Roads
171.25
$          
60131
54170
70389
Rapid Lock & Door Service
Sectional Key
15.15
$            
60131
54170
80471
Rapid Lock & Door Service
Sectional Key
23.75
$            
60131
54170 S128379799
Rexel
Cross Road
28.20
$            
60131
53020
54850
Superior Industrial Products Corp
Shop Supplies
454.28
$          
60131
53020
54854
Superior Industrial Products Corp
Gloves and Tyvek Coveralls
905.54
$          
60131
54170
54891
Superior Industrial Products Corp
Shop Supplies
373.02
$          
60131
54170
S2926390
Superior Products Distributors
Cross Road
173.64
$          
60131
54170
S020409524
Teledyne Instruments
Flow Meter
367.23
$          
TOTAL
58,044.23
$    
ALREADY SENT TO FINANCE
7/29/2020
8/7/2020
60131
52040
71020
Atlantic Broadband
Cable for Maintanence Building
110.88
$          
60131
52080
71520
Frontier Communications
Fax Line
241.66
$          
60131
52030
71020
Hartford HealthCare
Dulin, Patrick
57.00
$            
60131
52040
7390964
TIAA Bank
Plotter Lease Fee
185.00
$          
60131
52080
985881048
Verizon
Cell Phones
823.24
$          

8/14/2020
9/4/2020
60131
52040
9972473394
Airgas
Cylinder Rentals
53.69
$            
60131
52100
Eversouce
Electric
12,410.36
$    
60131
52110
City of New London
Water
208.51
$          
60131
52040
10809752
Vanco
Electronic Checks Processing Fee
313.60
$          
TOTAL
14,403.94
$    
GRAND TOTAL
72,448.17
$    
Payroll
68,073.90
$    

Month Ending
Revenues FY 20
Expenditures FY 20
Actual Collections FY 20
Rev FY 19
Exp FY 19
7/31/19
$23,981
$110,914
$695,689
$35,191
$116,618
8/31/19
$40,299
$291,616
$834,268
$48,322
$288,871
9/30/19
$27,971
$1,015,091
$874,785
$60,904
$402,928
10/31/19
$999,673
$1,168,315
$1,636,562
$1,251,548
$1,032,499
11/30/19
$1,013,082
$1,365,066
$1,777,971
$1,122,326
$1,196,006
12/31/19
$1,027,038
$1,730,566
$1,819,750
$1,095,751
$1,623,009
1/31/20
$1,950,795
$1,945,572
$2,530,327
$2,006,367
$1,785,621
2/29/20
$1,972,295
$2,072,289
$2,760,028
$2,032,486
$1,968,801
3/31/20
$1,984,582
$2,228,364
$2,820,744
$2,047,489
$2,131,401
4/30/20
$2,832,631
$3,194,895
$3,528,312
$2,917,195
$2,849,448
5/31/20
$2,851,292
$3,315,415
$3,628,128
$2,933,359
$3,008,809
6/30/20
$3,757,519
$3,503,869
$3,676,533
$3,828,644
$3,241,761
Final Wastewater Enterprise Fund FY 2020 - Performance - Cummulative
Aug. 18 - 2020 Regular ZOOM Meeting

$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
Dollars
Month Ending
Final Performance to Wastewater Enterprise Budget FY 2020
Revenues FY 20
Expenditures FY 20
Actual Collections FY 20
Rev FY 19
Exp FY 19
Aug. 18 - 2020 Regular ZOOM Meeting

$320,321
$62,631
$1,018,250
$68,178
$121,970
$17,518
$79,554
$19,381
$951,198
$304,005
$71,626
$25,723
$10,651
$295,500
$63,000
$1,200,000
$100,000
$125,000
$20,000
$70,000
$20,000
$1,093,077
$310,000
$87,204
$46,843
$20,000
$299,849
$74,926
$1,465,725 
$103,820
$133,459
$13,634
$98,764
$19,475
$822,460
$242,689
$61,211
$24,648
$1,528
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Final FY 2020 Utility Commission
Major Expenditure Items
FY 2019 Actual
FY20 Budget
Final 6/30/2020

$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
51000 - Salaries and Benefits
52000  - Services
53000 - Materials and Supplies
54000 - Equipment and Parts
Dollars
Series and Description
Final Expenditures by Series FY20
FY 20 Budget
Final To June 30-2020

Month Ending
Revenues FY 21
Expenditures 
FY 21
Actual Collections FY 
21
Actual Collections 
FY 20
Rev FY 20
Exp FY 20
7/31/20
$19,414
$72,336
$658,113
$695,689
$23,981
$110,914
8/31/20
$834,268
$40,299
$291,616
9/30/20
$874,785
$27,971
$1,015,091
10/31/20
$1,636,562
$999,673
$1,168,315
11/30/20
$1,777,971
$1,013,082
$1,365,066
12/31/20
$1,819,750
$1,027,038
$1,730,566
1/31/21
$2,530,327
$1,950,795
$1,945,572
2/29/21
$2,760,028
$1,972,295
$2,072,289
3/31/21
$2,820,744
$1,984,582
$2,228,364
4/30/21
$3,528,312
$2,832,631
$3,194,895
5/31/21
$3,628,128
$2,851,292
$3,315,415
6/30/21
$3,676,533
$3,757,519
$3,503,869
Wastewater Enterprise Fund FY 2021 - Performance Progress - Cummulative
August 18 - 2020 Regular ZOOM Meeting

Sewer Use Collections Status as of August 14, 2020 
939 Files referred for collections with a current total of $613,888.33 
To Date: 
789 
Paid/Closed 
49 
Payment Plans-$175,213.31 
16 
Town Real Estate Tax Foreclosures -$93,524.82 
17 
Other entity foreclosures/bankruptcy/military -$69,292.67 
Activities over next 60-90 Days: 
38 
Filed or Filing lawsuits for non-payment -$101,029.50 
20 
Town Sewer Use Foreclosures -$137,991.91 
10 
Miscellaneous follow-up, on hold, bank owned, new referrals -$36,836.12 
Delinquent Sewer Use Collections Summary through August 14, 2020: 
Fiscal Total Use Collections from July 1, 2011 to August 14, 2020 
Fiscal Year Use Collections YTD 
Fiscal Year Attorney Fees and Costs Expended * 
Fiscal Year Attorney Fees and Costs Recovered 
*Does not include July bill
$2,034,181.52 
$ 
13,204.73 
$ 
$ 
9,891.40 

SUMMARY FOR PREVIOUS FISCAL YEAR COLLECTIONS 
2000 THROUGH 2017 
UTILITY COMMISSION FILES TOTAL: 
TAX COLLECTOR FILES TOTAL: 
UTILITY COMMISSION LEGAL REIMBURSMENT 
MISC. COLLECTION FILES TOTAL: 
FISCAL YEAR 2018 
UTILITY COMMISSION FILES TOTAL: 
TAX COLLECTOR FILES TOTAL: 
UTILITY COMMISSION LEGAL REIMBURSEMENT 
TAX & WUC LEGAL REIMBURSEMENT: 
TOTAL 
FISCAL YEAR 2019 
UTILITY COMMISSION FILES TOTAL: 
TAX COLLECTOR FILES TOTAL: 
UTILITY COMMISSION LEGAL REIMBURSEMENT 
TAX & WUC LEGAL REIMBURSEMENT: 
TOTAL 
FISCAL YEAR 2020 
$1,921,603.90 
$ 5,205,748.53 
$ 180,116.83 
$ 743,672.87 
$ 8,051,142.13 
$ 250,573.49 
$ 700,752.17 
$ 
47,979.70 
$ 
26,266.71 
$ 1,025,572.07 
$ 215,330.67 
$ 794,921.89 
$ 
54,793.23 
$ 
45,981.33 
$ 1,111,027.12 
UTILITY COMMISSION FILES TOTAL: 
$ 
175,514.89 
482,767.88 
46,696.76 
36,184.35 
741,163.88 
TAX COLLECTOR FILES TOTAL: 
$ 
UTILITY COMMISSION LEGAL REIMBURSEMENT 
$ 
TAX & WUC LEGAL REIMBURSEMENT: 
$ 
TOTAL 
$ 
FISCAL YEAR TO DATE 2021 (JULY 1, 2020 TO AUGUST 13, 2020} 
UTILITY COMMISSION FILES TOTAL: 
$ 
13,204.73 
TAX COLLECTOR FILES TOTAL: 
$ 
53,648.95 
UTILITY COMMISSION LEGAL REIMBURSEMENT 
$ 
9,891.40 
TAX & WUC LEGAL REIMBURSEMENT: 
__ 
$ __ 4-'-"'-.0 _____ 
02 ___ .9_2 
TOTAL 
$ 
80,748.00 
GRAND TOTAL COLLECTED SINCE APPOINTMENT 
AS TOWN ATTORNEY: 
$11,009,653.20 

\ 
7-1 3-;;1.o
(i)veouA 
WATER 
Monthly Operating Report 
New London, Ct. 
June 2020 
The report covers the period from June 1, 2020 to June 30, 2020 
New Business 
a.
Operations -All Water and wastewater operations were within permit compliance throughout this
monitoring period.
b. All work continues throughout the Covid outbreak. As of June 151 we have begun entering homes
and businesses to perform meter exchanges, cross connection inspections and backflow testing. A
building entry plan has been established along CDC guidelines, an all involved employees have
been trained. To-date no employees have tested positive in New London.
c.
Storm water work continues with 77 Catch Basins cleaned during this month leaving 395 cleaned
since January 1, 2020. In total the New London Storm Water system contains around 1,700 catch
basins.
d.
The water main replacement work on Elm Street is completed and all sections have been opened
up for service. This area now has a complete grid connecting all streets on all four directions. At
the same time 3 fire hydrants have been added to the area. The crew has now begun replacing the
24" diameter Stormwater pipe on Lincoln Ave. The pipe being removed is beyond deteriorated
and in most cases comes out of the ground in small rust pieces. This pipe was half filled with dirt
and rocks that were not only inhibiting flow but creating sink holes all along Lincoln Ave. This
project will alleviate significant flooding between Lincoln Ave and Cedar Grove.
e.
Work continues at the Shaw's Cove Storm Water pump station. The first two Pumps have been
installed, aligned and started up. Removal of the 3rd pump will take place on July 15th. This
pump will be ready to run by the 1 ih with the exception of the right angle drive anti rotation
repair. Parts are on order for this but will not arrive until the 2nd week of August. In preparation

for the potential July 11 th tropical storm, the first two pumps were test run and they really move a 
lot of water quick. 
f.
Fire Hydrant flushing is complete in Waterford and New London, the crews are now moving over
to valve excursing.
g.
Maintenance crews at the WWTF are completing the rebuild of Primary Effluent Pump No. 1.
This pump has been completely rebuilt including epoxy coating of all wetted surfaces, new seals,
bearings, and a new double shaft seal and recalculated city water lubrication system. This is the
first of these seal-water systems we are installing on large pumps. The goal is to reduce
dependency on recalculated plant water for equipment lubrication.
Monthly summary for accounts paid by credit card was up quite a bit to 32%. The amount in legal was about the 
same as last month at $838,000 
% Accounts by Via Website 
2.
Water
Ac:coUI\Uln legal Oalanc 
1. Lake Konomoc is at 83% of capacity at months end. The entire reservoir system is at 78%
at months end
11.
Finished water flows for the month averaged 6.39 MOD
u1. All analysis and sampling are in full complied with Drinking Water Standards
3.
Wastewater
tv. Monthly Flow Averaged 5.24 MOD 
v. TSS Average - 5.0 mg/L- 98 % removal
vt. BOD Average- 3.0 mg/L - 99 % removal
vu. Total Nitrogen 268.6 lbs/day - 82%
4.
New London Utilities Road Crew Work June 2020
New London 
Hydrant Maintenance 
O 
Hydrant Flushing 
611 
Pipe Repair 
1 
Valve Maintenance 
0 
Waterford 
Hydrant Maintenance 
0 
Hydrant Flushing 
0 
Pipe Repair 
4 
Valve Maintenance 
0 

Leaks and Main Breaks 
DATE 
Location 
Town 
TYPE 
6/1/2020 
46 Lamphere Road 
WF 
Service 
6/2/2020 
271 Crystal Avenue 
NL 
Service 
6/9/2020 
24 North Road (NYLL) 
WF 
Service 
6/14/2020 
19 Laurel Street 
WF 
Service 
6/23/2020 
27 Scotch Cap Road 
WF 
Service 
Deliverables: 
CCTV 
5341.95' 
Pipe Cleaning 
Valve Turning 
Hydrant Flushing 
611 
Sewer Work: 
Date 
Location 
Town 
Work Type 
Service Installations: 
Date 
Location 
Town 
5 Maintenance as of June 30, 2020 all preventive maintenance scheduled have been completed with no 
backlog 
Water - Corrective maintenance - 6, Preventative Maintenance - 21 
Wastewater - Corrective Maintenance, - l l, Preventative Maintenance - 22 
Monthly Total - Corrective - 17, Preventative - 43 
6 Billing and Collections 
1. 53 backflow devices were tested this month by Veolia personnel.
11. 445 cross connection inspections were completed this month by Veolia
111.
18 water meters were replaced during this month
Total of205 meter related service orders were completed
7 Number of employees 
a.
Veolia currently employees 45 full time employees vs. our contract requirement of 43

Correspondence with Contract Administration 
•
June 2020 Construction Crew Calendar
•
June 2020 Storm Water Crew Calendar
•
Notice of payment for performance bond elimination
•
Invoice for operational fee August 2020
•
Invoice for Electrical reimbursement for August 2020
•
Invoice for Underground Material June 2019