Representative Town Meeting Annual Budget Meeting Materials - Day 4 (linked)

TOWN
OF
WATERFORD
GENERAL
FUND
; | es | zozimo22 | 2021/2022 : RECOMMENDED | | 2021/2022 2021/2022 :
zorg2020. | 2020/2021 | 2020/2021 | DEPT/ |APPROVED| 2021/2022 FrRST| =—-- BDOF_| BOARD OF |RECOMMENDED| BOF BOF
“ACTUAL | RTM __[ADDITIONAL/| ENCUMBAS| AGENCY | BD/COMM.| SELECTMAN | SELECTMEN | FINANCE | BD OF FINANCE | AprpovedS | Approved %
XPENDED | APPROP. | TRANSFERS | OF 1/121 | REQUEST | (42/15/20) | RECOMMENDS (2/2/21) | REDUCTIONS (3/21) Increase | Increaxe
ON 150,026 148,882 73,295| 149,455 149,455 149,455 149,455 149,455 533 0.38%
AL 172,351 212,639 72,170[ 217,381 217,381 217,381 217,381 217,381 4742 2.23%
S, 12,308 17,071 2,556 14,369 14,369 14,369 14,369 14,309 2,703) =15.83%
A 24,414 29,030 10,675 29,233 29,233 29,333 29,233 29,233 203 0.70%)
AL 359,738 408,513 0 159,052 411,369 411,369 411369 411369. a 411,369 2,856 0.70%
NG 334 344 48 344 344 344 344 344 0 0.00%
E 1,674 1,802 781 1,808 7,808 1,808 1,808 1,808 G 0.33%
ES 0 450 0 450 450 450 450 450 6 0.00%
RS 36,210 49,374 75143 35378 35,378 35,378 35,378 35,378 (13,996) ~28.35%
ON 250 530 0 530 530 530 530 530 0 0.00%
L, 5.414 8308 2,129! 0 0 0 0 0 (8,308)| _-100.50%
TY 74,968 30,876 9,238 0 ¢ 0 0 0 (30,876)| -100.00%
ER 2,008 2,220 405 0 0 0 0 0 (2,220)[_ -100.00%
ONS 1,033 1,220 291 1,520 1,520 1,520 1,520 1520 300 24.59%
S 17,198 26,370 7247 26,370 26,370 26,370 26,370 26,370 0 0,00%|
AL 109,079 721,494 eo 40,282 (66,400 66,400 66,400" 66,400 6 66.400 (55,094) | 45.35%
ES 401 673, 46 639 639 639 639 639 G4) “5.05%
ES 2,682 2611 1,445 2,658 2,658 3,638 2,658 2,658 a 1.80%
RS 1,030 3,024 630 3,088 3.088 3,088 3,088 3,088 64 2.12%
TS 3,497 8,970 784 6318 6318 6318 6318 6318 (2,652)|__-29.57%
TAL 7,610 15278 0 3,905. 12,703 12,703 12,703 12,703 0 712,703, (2.575)[ 16.85%
ENT Q 1,825 0 0 0 0 0 0 (1825)|_-100.00%
NT 136 120 30 120 120 120 120 120 Q 0.00%
ENT B30 897 57 897 897 897 897 897 Q 0.00%
TAL 966 ga oe 87 017 1,017 1017 Leuy ¢ Liz (13825) 642%
L 477,293 548,127 0 202,326 491,489 491,489 491,489 491,489. 0 491,489 (56,638) 10.33%


SENIOR SERVICES
FISCAL YEAR 2022 BUDGET
Town of Waterford
FUNCTION
“hapter 4.4 of the Waterford Town Ordinances constitutes and outlines the creation of the Senior
Services Commission.
2.72.060 — Duties
The commission shall:
A. Identify, analyze and evaluate services and facilities for Waterford senior citizens provided by public and private
agencies of the community, state and federal governments;
B. Formulate and administer policy while continuously studying conditions and needs of Waterford senior citizens in
relation to housing, economics, employment, health, transportation, recreation and other matters concerning their
welfare; and
C. Define the term "senior citizen" as it shall be construed for the purpose of administering the duties and
responsibilities of the commission.
2.72.080 - Finances.
The financial needs of the commission shall be funded in the same manner as other town commissions, except that
any gifts and donations, without limitation, to the Waterford senior citizens commission shall be deposited in the
Waterford citizens commission's special revenue account and used for the specific purposes designated at the time of
the donation/gift.

Senior Services ~ 2
Fiscal Year 2022
Town of Waterford
vecember 22, 2020
Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr, Brule,
Enclosed for review is the Senior Citizens Commission’s proposed budget for Fiscal Year 2022 in the amount of $491,489, This
figure represents a 10.33% decrease over last Fiscal Year ($548,127). The total dollar reduction from last year is $56,638.00.
Part of this reduction was realized by the moving of Community Center maintenance costs to a centralized town building
maintenance budget. The amount moved out of our building maintenance lines is $53,365. This still leaves a true reduction in the
Waterford Senior Citizens Commission budget of $3,273.00 from the previous fiscal year. This budget is the result of hard work
done by staff and commission members to recognize that we are in very difficult financial times. Our goal was to present as lean a
budget as possible while still acknowledging that we are serving the most vulnerable population in the middle of a worldwide
pandemic.
This budget supports services for Waterford seniors including transportation, Meals-On-Wheels, Medicare counseling, remote
activities, drive-out and drive-in luncheons, assistance with TVCCA Energy Assistance applications, follow-up with Protective
Services for the Elderly referrals, and the planning and executing of remote, distanced events such as outdoor concerts. During
the months of January through October of 2019, 8,590 meals were delivered to homebound seniors in Waterford. During those
same months in 2020, 11,902 meals were delivered to Waterford seniors. That is an almost 39% increase,
Transportation remains a vital service to seniors. During the beginning of the pandemic, our buses were not running. We
2ded to make some physical modifications to our buses in order to ensure the safety of both our riders and drivers. It is worth
noting that all of our mini-bus drivers are also seniors. During the time that our buses were off the road, seniors were able to
access unlimited medical rides through the Eastern Connecticut Transportation Consortium. Now our buses are back on the road
and transporting people to essential destinations such as medical appointments, the grocery store and yes, hair salons. We will
again be making a request that our riders help defray the cost of fuel to run the vans. It is difficult at this point to predict what
that amount may be. It has, however, been made very clear just how much the seniors of Waterford value this service and how
very grateful they are that the drivers are once again delivering them safely to their destinations. Transportation has added back
a bit of independence for our senior residents.
Thank you so much for your continued support of the work that we do. This has been a very challenging time but we have found
creative ways to keep seniors connected to the community.
Respectfully Submitted,
Lisa L. Cappuccio Carol Sanders, Chairperson Kathleen McNamara, Co-Vice Chair
Senior Services Director Senior Citizens Commission Senior Citizens Commission

Senior Services
Fiscal Year 2022
Town of Waterford
5UDGET SUMMARY
The FY22 Senior Services Commission budget request is $56,628 (-10.33%) lower than the FY21 budget. The main
decrease comes from all building maintenance expenditures being moved to the District's Facility Maintenance
Budget (account 10111).
Series 1000 Personnel Costs
e Salaries increased based on negotiated union contracts.
Series 2000 Services
e Decreases are directly related to facility maintenance costs being transferred to account 10111.
Series 3000 Materials & Supplies
e COVID 19 directly reduced transportation due to closures. This reduced need is reflected in a decreased
fuels & lubricant budget request.
Series 4000 Equipment
e There is no fitness equipment to be replaced.

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget: Total 
:
: . code Days |, : Series
: . Longevity/Sick _ Rate. Hours Per Sub Total | Sub-Total
51000 PERSONNEL COSTS : ; : : _ Year : :
51110 Administration :
GGA Contract 7/1/16-06/30/20
Director
DOH 4/12/2017 Class D $ 40.0268 | 2,088 261 83,576
Assistant Director
DOH 6/11/2018 Class B $ 31.5512 | 2088 261 65,879
Administration Total $149,455
“ Expended FY'20 $150,026 Expended FY'19 $144,265 Expended FY' 18 $201,998
51210.Clerical/Technical
Clerical Staff
Senior Services Assistant
DOH 11/4/1996 AS-9/S-7 $ 31.0417 1827 261 56,713
Longevity $ 600 600
Sick Incentive (compensation for sick
leave earned in excess of the max. 140
days) $ 652 652
Affice Support Technician
DOH 9/19/2016 AS-5/S-6 $ 24.4231 1827 261 44,621
Enrollment Clerk
DOH 10/2/2013 PT-07/S-2 $ 14.00 7 4 ~_ 98
Enrollment Clerk
DOH 9/01/2015 PT-07/S-2 $ 14.00 7 1 98
Transportation Staff
(FY '20 we had 5,413 fares) Our transportation
service was shut down in March due to COVID-
19.
(1) Driver RM
DOH 06/25/1996 TC-2/S-7 $ 24.3600 992 156 24,165
(1) Driver PB
DOH 12/3/2012 TC-2/8-5.5 $ 22.6300 992 156 22,449
(1) Driver PD
DOH 07/22/2013 TC-2/8-5 $ 22.0900 992 156 21,913
(1) Driver RT
DOH 6/1/2018 TC-2/S-2.5 $ 19.5400 375 50 7,328
(1) Substitute Driver EM *
DOH 9/10/2018 SO 9/S3 $ 16.8100 25 5 420
*This position drives for occasional high
census days, i.e. picnic, hiking, evening
program, eic.
Community Café Manager
OH 0 __AS-4/S-1 $ 18.1600 832 208 15,109
(2) MOW Driver PT-9/S-4 delivering
meals 4 days/week. $ 14.00] 1352 208} 18,928

10135 Senior Citizens Commission FY 2021/2022
Proposed itemized Budget
‘Total :
Longevity/Sick| Rate _| Hours Ae Sub Total | so
21000 PERSONNEL COSTS Year
51210 Clerical/Technical
Regular Part-time Employee
Paid Time Off
Shifts are covered by substitute drivers
in order to provide service. Used SO-
11/S-2 as wage to calculate the
replacement time.
(3) Regular Driver's Vacation Hrs $ 16.8100 179 3,009
(3) Regular Driver's Sick Time Hrs $ 16.8100 76 1,278
Clerical/Technical Total $217,381
- Expended FY'20 $172,350* Expended FY'19 $193,031 Expended FY'18 $185,070
51635 Instructors | ee
Chair Yoga ** **Instructors were $ 30.91 1.5 48 2,226
~ TE ' contractors in prior
Pilot Trend Class years. See Line item $ 30.91 1.5 36 1,669
Line Dance/ fna Dance Party * 52380 for details on $ 28.00 15 72 3,024
Yoga * ' class enrollment $ 30.91 15 48 2,226
/ numbers.
Synergy”* mop $ 30.91 1.5 48 2,226
omory Support Class $ 20.82 12.0 12 2,998
Instructor Total $14,369
Expended FY'20 $12,308** Expended FY’19 $11,044 Expended FY'18 $7,939
51810. OVERTIME
Commission/Clerical
DOH 11/4/1996 AS-9/8-7 $ 46.5626 20 10 931
Overtime Total $931
: Expended FY'20 $ 639** Expended FY'19 $731 Expended FY'18 $584
51920 FICA
$149,455 X 7.65% = 11,433
$217,381 X 7.65% = 16,630
$14,369 X 7.65% = 1,099
$ 931 X 7.65% = 71
FICA Total $29,233
PERSONNEL COSTS SERIES
YTAL
$411,369.

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
52000 SERVICES
__ AMOUNT
NUMBER
OF
BILLING
PERIODS
PER YEAR
ANNUAL
TOTAL |
SENIOR
SERVICES
BUDGETED
SERIES
EXPENSE | SUB-TOTAL
52010 Advertising
NOTE: Program promotion achieved at no cost
through cable access channel, Waterford Times,
The Day calendar section, press releases, the
website, social media, electronic message boards
and podcasts.
ConnDot requires notices to be published in The
Day paper as part of the 5310 Grant application.
200
200
200
Podcast - Waterford Senior Buzz
12
444
144
ended FY'19 $72
| Expended FY'20 $334 Exp
62020 Postage
. . Advertising Total _
Expended FY '18 - $-0-
$344
In FY '22 the newsletter will be published
bi-monthly. It is printed in house and delivered in
bulk to local housing and assisted living sites.
Newsletter is also available on line.
Annual Permit Fee for Newsletter
200
200
200
730 Newsletters x .295 = $215
Six mailings per year.
215
1,290
1,290
Charges for Address Services Requested for
forwarding mail or address changes. YTD-1
pieces at .62 each. Anticipating 30 address
corrections for FY '22.
18
18
Pieces of Mail per Month - (50 x .50 (metered
mail)= 25.00) X 12 Months.
25
12
300
300
Expended FY'20 $1,674 Expended FY 19 $1,497
52039 ADA/Title VI Interpretation and.
‘Translation Services and ADA Training
Postage Total
Expended FY '18 $1,453
$1,808
Funding for written and verbal translation services
for individuals with Limited English Proficiency,
sign language interpreters for meetings and public
hearings. Services must be provided to the public
upon request under Title VI of the Civil Rights Act.
Fee is only charged if the service is used. Service
is available for all Town Departments but is
coordinated through Senior Services. Phone
translation services are .85/minimum. Sign
language minimum interpretation cost is $100 for
travel per session or meeting.
450
450
ADA Total $
. Expended FY'20 -0- Expended FY'19 -0- Expended FY'18-0-
450

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
NUMBER
OF | SENIOR
BILLING : SERVICES :
oe : | PERIODS | ANNUAL | BUDGETED SERIES
52000 SERVICES © AMOUNT. [PER YEAR} TOTAL EXPENSE SUB-TOTAL
52040 Service Contracts and:Repairs
Shared costs of Community Center with Recreation and Parks listed below.
Full Time custodian to clean the Community
Center. Base salary and benefit estimate was
quoted by BOE. 66,994 1 66,994 33,497
Quarterly Inspection/Supplies of Fitness
Equipment. Recommended in CIRMA Facility
Inspection 400 2 800 400
Lease of a RICOH networked
copier/printer/scanner/fax machine is shared with
the Recreation and Parks Department. 88 12 1,056 528
Basic cable service from Atlantic Broadband. 51 12 612 306
52040 Senior Services Non-shared Expense
Monthly cost for printed copy only ($.0070) per
click. Average 16,000 copies per year. 10 12 120 120
({1)Verizon Wireless PDA for includes hot spot for
internet connectivity to conduct Benefit Check Ups,
Energy Assistance, Rent Rebate, Medicare Open
Enroilment, at home visits and housing sites. 37 12 . 444 444
Color Copy charges for office brochures and
program literature. 0.07 100 7 7
Info Shred (Shredding for confidential documents) 19 4 76 76
_ ae . Service Contracts & Repairs Total ae $35,378
| Expended FY'20 $56,210 Expended FY 19 - - $54, 394 Expended FY ‘18 - $53,757
52050.Dues, Conferences & Education
Staff regularly utilizes free trainings offered through
CIRMA & CHOICES. Some ADA, CASCP, and
other conferences require a participation fee.
Certified Food Protection Manager Program course
1@$180 per Ledgelight Heaith District, Required
for licensing food preparers in the CC kitchen.
Class VI License. 180 1 180 180
Annual DSS, Fair Housing, and CASCP and
ADACC Conferences. Municipal Agent Training. 150 4 150 150
CT Association of Senior Center Personnel-
Membership Fee for Director and Assistant
Director- 2 @ 50.00 ea. 100 4 100 100
Americans with Disabilities Act Coalition
of Connecticut, (ADACC) Membership. 100 4 100 100
Dues, Conferences, & Education Total $530
Expended FY’20 $250
Expended FY'19-$505
Expended FY '18 -$425

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
| NUMBER : : :
OF SENIOR
BILLING : SERVICES | __s
0 : | PERIODS ANNUAL ‘BUDGETED -— SERIES
52000 SERVICES __ : AMOUNT |PER YEAR| TOTAL EXPENSE SUB-TOTAL.
$2130. Physical Examinations/Hiring
(1) Non-complex Physical @ 270.00 includes drug
screening, TB test, and form fee for newly hired
employee. (Chest x-ray fee of $100 included if
necessary). 310 2 620 620
Background checks are conducted for all newly
hired personnel & volunteers. Cost of checks
range from approx. $31-$90 based on the
extensiveness of the check. 10 background checks
@ $60 each. 60 15 900 900
Physical Examinations Total $1,520
| Expended FY'20-$1,023
im:
52380 Programs. _
xpended FY'%19-$612
Expended FY '18-$330
The following is a list of programs currently offered
or in planning and ted by contractual instructors
or volunteers. (0) generally indicates a volunteer
led program or self sufficient group.
Currently 247 individuals are enrolled in fee-based
fitness classes. Number enrolled in class column
reflects actual number of participants in each class
as of 11/30/19, or estimated if * appears by figure.
Ex. Pitch-There are two different Pitch groups.
Each group has 8 - 10 players.
Alzheimer and Bereavement Support Groups 42" 0 12 0
Casual Bridge (Volunteer Facilitators MWF) 20 0 144 0
Canasta 19 0 48 0
Brain Flex (Mental Aerobics) 11 0 36 0
Cribbage (meets twice a week) 12 0 96 0
Evening Series Seminar (Volunteer
Presenters) 20* 0 4 0
Hearty Moves -Fitness Class
Meets 2 times/week 28 50 90 4,500
Living Will Clinic (Consumer Law Project for
Elders Facilitates) 10 0 4 0
People with Arthritis Can Exercise
Co-sponsored with East Lyme Senior Center 15 50 48 2,400
Pinochle (meets TU and FR) 20 0 96 0
Pitch Games (meets 3 days week) 18 0 144 0
Probate Court Counseling 3 0 12 0
Senior Quilting Program (Volunteer Led) 15 0 72 0
Pickle Bali (Donations will be accepted to
replace equipment). 44 ie) 144 0
Strength Training |
Class meets twice a week 22 50 96 4,800

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Coes : : : | NUMBER :
i es a ‘ oo OF : SENIOR
; : | BILLING | SERVICES |_|
Ss : | : : |__| PERIODS | ANNUAL | BUDGETED | SERIES
§2000 SERVICES : : | AMOUNT |PER YEAR| TOTAL EXPENSE | SUB-TOTAL
Strength Training Il
Class meets twice a week 22 50 96 4,800
Strength Training itl
Class meets twice a week 23 50 96 4,800
Healthy Stretch 20 50 48 2,400
Tai Chi
(3) 12 week sessions. 28 70 36 2,520
Program supplies such as: resistance bands,
balls, cards, etc. 150 150
Programs Total $ 26,370
: Expended FY'20-$17,198** | Expended FY'19-$23,889 | Expended FY ‘18-$23,653 © Expended FY ‘17-$27,767
Class Instructors in.51000 Series.
Chair Yoga _** 2513 30.91 15 48
Dance Party ** 20|$ 28.00 4.5 72
Synergy ** 10/$ 30.91 1.5 48
Pilot Trend Class ** 01$ 30.91 1.5 36
Yoga ** 25|$ 30.91 1.5 48)
Total :
' a **Total program budget with employees $37,740.
| **This section is for informational —
| purposes only. This shows historical
information on program costs.
TOTAL PROGRAM INCOME FOR FY‘09 (FITNESS) $ 24,758
TOTAL PROGRAM INCOME FOR FY"10(FITNESS) $ 27,213
TOTAL PROGRAM INCOME FOR FY'14(FITNESS) $ 25,666
TOTAL PROGRAM INCOME FOR FY'12 (FITNESS) $ 28,257
TOTAL PROGRAM INCOME FOR FY'13 (FITNESS) $ 28,690
TOTAL PROGRAM INCOME FOR FY'14 (FITNESS) $ 29,657
TOTAL PROGRAM INCOME FOR FY'15 (FITNESS) $ 27,988
TOTAL PROGRAM INCOME FOR FY'18 (FITNESS) $ 29,694
TOTAL PROGRAM INCOME FOR FY'17 (FITNESS) $ 29,136
TOTAL PROGRAM INCOME FOR FY'48 (FITNESS) $ 30,746
TOTAL PROGRAM INCOME FOR FY'19 (FITNESS) $ 33,543
TOTAL PROGRAM INCOME FOR FY'20 (FITNESS) $ 26,054
YTD INCOME as of 10/31/20 (FITNESS) ZERO
PROJECTED INCOME FY '22 (FITNESS) 15,800
FF
SERVICES TOTAL $66,400

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
SENIOR a.
: : | SERVICES SERIE?
UNIT. a af | BUDGETED _ SUB-
53000 MATERIALS AND SUPPLIES : COST | QUANTITY | TOTAL COST | EXPENSE TOTAL
53010 Office Supplies :
Seals for the newsletter. Must use 3 per letter so
that document can move freely through the sorter at
the PO. $24.00 per box of 8000. 16 2 32 32
Ink cartridges for DeskJet printer used primarily for
off-site Rent Rebate, Energy Assistance, and Benefit
Check up applications. 10 3 30 30
Paper for newsletter that is produced in house.
1,500 newsletters x 3 sheets x 6 editions/year.
2,500 sheets per case. 11 cases @ $37/case. 37 11 407 407
Full Color - Newsletter .14 a page @ 1,000 140 140
Unique supplies which cannot be purchased through
the Finance Department such as; specialty papers &
envelopes for greeting card outreach program. 30
" Expended FY 20-8401
53020. Other Supplies
- Expended FY'19-$156
Office Supplies Total
"Expended FY'18-$386
$639
Rec and Parks and Senior Services share the
costs of custodial supplies for the Community
Center. The amount budgeted represents Senior
Services’ half of the total cost of supplies used in
the building. Custodial Supplies are ordered by
CC staff and all items are purchased off of the
State contract.
Commercial Dishwasher Detergent 94 4 94 47
Rinse All 52 4 52 26
Sanitizing Solution for Ware Washing 64 4 64 32
Ware washing detergent 32 4 32 16
Brooms/Dust Pans 50 4 50 25
Microfiber Mop Heads for wet mopping 8 6 48 24
Disposable Gloves-2 pk(1000 count) of Med and 2
pk.(1000) of x-large @ $37 ea. 37 4 148 74
Facial Tissues (case) 26 2 52 26
M-Fold Towels 21 33 693 346
Go Jo Foam Hand Cleaner 51 7 357 178
[Toilet Tissue 50 10 500 250
_srclean #117 (quoted by company) 202 1 202 101
Window Cleaner #101 (quoted by company) 152 | 152 76

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
Prozyme #121 (quoted by company) 105 2 210 105
|F....xide Multicleaner #120 (quoted by company) 152 2 304 152
| jurpose #107 (quoted by company) 164 1 164 82
|Waste Paper Basket Liners 27 4 108 54
High Density Can Liners 34 6 204 102
Count Roll Paper Towels 25 3 75 38
Wipe All 60 Wipes 26 4 104 52
Hand Sanitizer Case of 24 Ct 4 oz Bags 77 1 77 39
Wipes for Fitness Equipment 140 8 1,120 560
Battery packs for lavatory fixtures 198 2 396 198
Light bulbs and Ballasts 110 4 110 55
_ Expended FY'20-§2,682
‘Expended FY" 9-$2,143
Other Supplies Total
Expended FY '18-$2,706
$2,658

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
53070.Auto Repairs.
‘sles transport residents who are elderly and/or
disabled to medical appointments, programs, meals,
grocery shopping, and errands. All (3) vehicles
assigned to Senior Services are being fully utilized
according to the Fieet Consulting Study.
R-4 2018 Ford 12 Passenger W/C Mini-Bus
Mileage as of 11/30/2020 9,029
R-5 2013 Ford 14 Passenger WIC Mini-Bus
Mileage as of 11/30/2020 111,828
R-30 2017 Ford 14 Passenger W/C Mini-Bus
Mileage as of 11/30/2020 51,933
Preventative maintenance of vehicles including oil
and filter changes, fluid and safety checks, every
3,000 miles. Vehicles are maintained with tune ups,
alignments, and brake work as needed and are
subject to a mandatory bi-annual state inspection at
the time of registration renewal, which often results in
additional cosis for equipment maintenance or
adjustments in accordance with those standards.
Vehicles are '13, '17 and '18 model years.
NOTE: History of Actual Van Repairs:
FY. '17 $2,461 FY '18 $4,791
1,9 $742 FY '20 $1,030 AS
of November 30 - $630 - BARRIERS FOR COVID 2,500 2,500
Vehicle Safety Inspections are done every other
year. (2) vehicles are due in 2021.
(2) Vehicles @ $40 each. 40 4 40 40
Wheelchair litt inspections/preventative maintenance
to be done every 500 lifts 137 4 548 548
Auto Repairs Total $3,088

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
[57990 Fuels and Lubricants
3 jon (5 year history) average gallons/year is
4,ou9* gallons. Due to Covid-19, the average is down
due to no transportation for March-June of 2020.
Use average of the 4 earlier years of 5,050 gailons.
Cost/gallon $1.35
$1.3500
5,050
6,818 6,818
HISTORY:
FISCALYR GALLONS/YR TOTAL
FY '16 5,280 gallons $8,842 General Fund
$2,980 expensed from donations.
FY ‘17 5,151 gallons $6,026 General Fund
$3,179 expensed from donations
FY '18 6006 gallons $7,461 General Fund
$3,275 expensed from donations
FY "19 4754 gallons $7,947 General Fund
$2,887 expensed from donations
FY '20 a total of 2,856 gallons of gasoline were
consumed at a total cost of $5,427. $3,497 was
expended from the general fund and $1,930
expensed from donations. Because fares cannot be
charged to passengers for rides provided on vehicles
purchased through the 5310 grant, we send an
annual donation request to passengers to help defray
the cost of the transportation program. In FY' 20,
2° 2% of the total fuel cost was paid for through
u cons.
lEsumated Transportation donations revenue to
be used to offset fuel costs
500
MATERIALS & SUPPLIES TOTAL
Fuels and Lubricants Totals $ 6,318
$12,703

10135 Senior Citizens Commission FY 2021/2022
Proposed Itemized Budget
SENIOR | ___
to | | SERVICES i
. _ | UNIT | TOTAL | BUDGETED | SERIES SUB-
54000 EQUIPMENT COST |QUANTITY| COST | EXPENSE | | TOTAL
54020 Fitness Equipment
No equipment to be replaced in 2021
Fitness Equipment Total $0
| Expended FY'20 -0-
54030 Kitchen Equipment
Expended FY'19-$5,052 Expended FY '18-$3,877 :
Utensils and small wares for meal
program/special events. Items such as
carafes and cutting boards need to be
teplaced due to wear as directed by
Ledge Light Health. Some equipment is
used by individuais renting the kitchen.
TVCCA Community Café has been closed to
the public since mid-March. 3 diners are
receiving home meais due to the pandemic.
Meals on Wheels has increased the delivery of
meals by 75% over last year (13,789 this past
year vs. 7,782 the previous year), also due to
COVID19. 120 120
Kitchen Equipment Total $120
, Expended FY'20-$136 a Expended FY'19-$160 Expended FY '18-$34 a 7
54050 Automotive Equipment
Tires for mini-buses with stems,
balancing, and disposal. Vehicles have
double rear tires. 6 tires at $124 per tire
with balance, disposal, etc. 124 6 744 744
FY ‘18 - 6 tires replaced.
FY '19 - 5 tires replaced.
FY '20 - 6 tires replaced.
FY '24 - 0 tires replaced YTD
Replacement wiper blades, washer fluid,
lock de-icer, driveway de-icer, wheelchair
restraint replacement parts. 125 125
Annual Inspection of 5 LB. ABC pk Fire
Extinguisher. One unit per vehicle. 7 3 21 21
HAZMAT Charge 7 4 7 7
Automotive Equipment Total $897
Exp. FY'20-S730 _....Expended FY'19-$649_ __ Expended FY '18-$872..
54060 Office Equipment Total $0
EQUIPMENT SERIES TOTAL 
$1,017
FY 2021/2022 BUDGET TOTAL
$491,489

TOWN OF WATERFORD
PERSONNEL WORKSHEET ~ DEPARTMENT NAME
. 2021/2022 FISCAL YEAR
LINE 51920
HOURS TOTAL PAYROLL
DATE OF WORKED/| HOURLY} SALARY | SALARY EMPLOYEE TAXES
HIRE POSITION WEEK RATE 2020/2021 | 2021/2022 [LONGEVITY| SALARY (F.IC.A)
4/12/2017 |Director 40) 40.0268 83,256 83,576 83,576 6,394
6/11/2018)Assistant Director 40] 31.5512 65,626 65,879 65,879 5,040
11/4/1996 |Assistant 35] 30,3586 55,161 66,713 1,252 57,965 4,434
9/19/2016 | Office Support Technician 35 23.36 40,459 44,621 44,621 3,414
6/25/1996 | Driver 19 23.29 23,104 24,165 24,165 1,849
12/3/2012|Driver 19 21.64 20,951 22,449 22,449 41,717
7/22/2013|Driver 19 21.12 20,445 21,913 21,913 1,676
6/1/2018|Driver 15 18.69 14,227 7,328 7,328 661
9/10/2018 | Driver Substitute 5 16.07 4,125 420 420 32
10/2/2013)|Enroliment Clerk 7 14,00 347 98 98 7
9/1/2015|Enroliment Clerk 7 14.00 208 98 98 7
Open Community Café Manager 16 17.37 14,810 15,109 15,109 1,156
Meals on Wheels Drivers 25 14 47,833 18,928 48,928 4,448
Regular Part-time Employee
Paid Time Off 16.07 3,960| __ 4,287 4,287 328
Chair Yoga Instructor 1.5 30.91 2,226 2,226 2,226 170
Synergy instructor 15 30.91 2,226 2,226 2,226 170
Pilot Trend Class Instructor 15 30.94 1,669 1,669 1,669 428
| Qi Gong Instructor 4.5 30.94 0 0 0 0
lo Yoga Instructor 1.5 30.91 2,226 2,226 2,226 170
Line/Dance Party 1.5 28.00 1,512 3,024 3,024 231
Memory Support Class 12 20.82 2,998 2,998 2,998 229
51810 - OVERTIME 374,378 380,952 1,252 381,205 29,161
11/4/1996] Commission Secretary 1| 45.5379 891 931 931 71
TOTALS - DEPARTMENT 375,269 381,883 1,252 382,136 29,232
[
WORKDAYS
2020/2021 WEEKS TO BUDGET
260 52

TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2021-2022 FISCAL YEAR
LINE 51910
7 CLOTHING TOTAL FRINGE
| posiion. |, ALLOWANCE | HRAFUNDING | BENEFITS _
0.00
0.00
0.00
amon 9.00
0.00
0.00
0.00
ae |
0.00
: i 0.00
: : 0.00
i 0.00
l 0.00
0.00
! 0.00
0.00
0.00
0.00
0.00
0.00
0.00
9.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL - FRINGE BENEFITS. : 0.00: 0-00 0.00:

Items Transferred to Facility Maintenance Budget in FY22
NUMBER
_ — PERIODS | ANNUAL | BUDGETED | SERIES”
52000SERVICES : AMOUNT [PER YEAR| TOTAL | EXPENSE | SUB-TOTAL
52040 Service Contracts and Repairs _ — :
Shared costs. of Community Center with Recreation and Parks listed below.
Trans Clean Hood Cleaning Required for Fire
Inspection, fee same, add $25 for fan belt 475 4 475 238
A-Tech, PM for gas stove. 325 1 325 163
Sprinkler System Annual Inspection 339 4 339 170
Walk through and Inspections 3 per year 185 3 555 278
Annual Test of the Back Flow Prevention Device 95 4 95 48
Fire/Intrusion Alarm Service Contract includes
annual inspection, repairs, and all service calls
made during regular business hours by technicians
who are trained on the center's system and
software. Without contract, minimum service fee is
$312.50. Parts are not included in this contract.
Quote from company. 1,200 2 2,400 1,200
Frontier Monthly Line Charge for Fire/Security
Alarm Systems 73 412 876 438)
Senior Services share of the Community Center's
maintenance and repair costs, which include parts
for commercial kitchen equipment, fire and security
systems, Boiler, Generator, VFD'S, Sensors, Light
Bulbs, Ballasts, Misc. Hardware, Paint, Buffing,
Waxing, Carpet cleaning, etc. Used the costs from
the last 4 fiscal years to forecast the costs for FY
'22 as the center will be 16 years old in FY '22.
Total cost of repairs in prior years:
FY '17 $ 8,020 FY '18 $14,300
FY '19 $12,160 FY '20 $ 9,935
FY '24 as of October 31- $1,264. 12,000 42,000 6,000
Pest Control for Community Center 80 12 960 480
Inspection of Stove Hood Fire Suppression System
- Allstate 150 2 300 150
Blow Off Caps, Fusible Links, Piping Obstruction
Testing. 158 4 168 79
Water Treatment Chemicals & Services for Hot
Water System/ Cooling Tower $63/mo 63 12 756 378
Recharge 6 L. "K" Fire Extinguisher 72 1 72 36
Annual Fire Extinguisher Inspections-$7.00 per
extinguisher. The center has (9) 5 Ib. ABC
extinguishers. Cost per inspection includes seal,
tag, and conductivity test if needed. 63 4 63 32
HAZMAT Material compliance charge 8 4 8 4
Hot Water Heater Maini/Service/Boiler inspection
performed every other yr. 2022 is an inspection
year. 
200 1 200 100
Service Contracts $9,794

Items Transferred to Facility Maintenance Budget in FY22
52090 Fuel _
SS and Rec and Parks share heating costs for the
entire Community Center equally. The CC is
heated with natural gas at a R- 20 rate (med.
commercial) which is lower than the R-10 rate
(small commercial) that is used to calculate the hot
water rate. Total CCF Usage for heat only:
FY 47 11,492 $ 12,669
FY '18 11,886 $ 12,682
FY '49 12,119 $ 13,066
FY'20 4,664 $ 8,084**
**A new boiler was being installed from November
through January and due to the pandemic our
heating costs were lower than usual.
Natural Gas for Heating the CC 1,086 12 13,032 6,516
Natural Gas for Hot Water on Avg. $215/month. 215 12 2,580 1,290.
Ultra low sulfur diese! fuel for Cummins back up
Generator 410 gallons at $1.6318/gallon. 832 1 832 416
Expended FY '20 $5,414 Expended FY'19 - $8,293 Expended FY ‘18-$7,881
52100 Electricity
SS and Rec & Parks share the cost of utilities for
the entire Community Center equaily. Listed below
are the Community Center's average monthly KWH
used and the associated costs using a 24 mo.
history. 5,113 12 61,356 30,678
Usage History to Date:
FY '19 AVG KWH/month 27,438
Annual Total Cost $54,508
FY '20 AVG KWH/month 23,072
Annual Total Cost $49,539
YTD FY '21 AVG KWH/monith 26,368
YTD Cost (3mos) $15,723
CCM Contract Fee 16.53 12 198 198
Expended FY'19-$27,452
Expended FY'20-$24,968
Electricity Total
“Expended FY '48-$28,391
$30,876

Items Transferred to Facility Maintenance Budget in FY22
52115 Water. Sewer.
Senior Services and Recreation and Parks share
the cost of water and sewer for the Community
Center.
Sewer Charge is consumption based with a
quarterly service charge based on meter size.
Quarterly Service Chg. for FY '22 is expected to
remain the same per Utilities Department,
461
1,844 922
Sewer rate is $3.50/100 cubic feet. AVG CF usage
based on a 60 month history is 4,632 cubic feet per
quarter with a correlating cost of $162/quarter. No
rate increase is expected for FY '22 per WTFD
Utility Commission. A quarterly rate of $230 is
being used as usage nearly doubles if the center is
used as a showering station. Sewer use down due
to Covid and the building being closed for part of
the year.
230
920 460
Water for Fire Service for Sprinkler System.
245
980 490
Average Water Consumption is 4,632 CF per
quarter using a 60 month history. Average cost per
quarter is $411, $130 is used as consumption
nearly doubles when the Community Center is
used as a showering station after major storms.
The average of water consumption is down this
year due to Covid and the building being closed for
part of the year.
130
520 260
Water Facility Charge
44
176 88
Water/Sewer Total
' Expended FY'20-$2,008
Expened FY'19-$2,066
Expended FY '18-$2,150
__ $2,220

Waterford Senior Citizens Commission
Special Meeting Minutes via Zoom (continuation of Special Meeting, December 8, 2020)
December 15, 2020
Page 1 of 2
Members Piesent: Joyce Viaun, Carol Sanders, D, Judith Crawford, Rev. James
Johnson & Anita Collins
Members Absent: Kathleen McNamara, Dina Lopes, Anne Darling
Also Present: Lisa Cappuccio, Director, Kathleen Pierce, Assistant Director
Public: None
| I. Callto order. | Chairlady Carol Sanders called the Waterford
Senior Citizens Commission Special Meeting of
December 15, 2020 to order at 4:04 pm.
|
Uh. Establish a quorum. A quorum was established. .
C9
| I. Public Comment: No public comment.
IV. Approval of the minutes of the November 10, 2020 Meeting. Chairlady Carol
Sanders asked for additions, deletions, or corrections to the minutes.
MOTION: Motion made by Dina Lopes seconded by D. Judith Crawford
to approve the meeting minutes of November 10, 2020 as
presented.
VOTE: 5-0-7 (Anne Darling abstained)
V, Correspondence
a, None.
VI.» Committee Reports
a. Budget —
The FY 2022 budget was discussed at length and in detail.
Lisa Cappuccio advised the commission of updates that
were made to the budget.

Waterford Senior Citizens Commission
Special Meeting Minutes via Zoom (continuation of Special Meeting, December 8, 2020)
December 15, 2020
Page 2 of 2
MOTION; Motion was made by Jim Johnson, seconded by Anita
Collins to accept the Budget of FY 2022,
VOTE: 4-0-1 (Jim Johnson abstained)
Vil, Director/Assistant Director Report — No report
VIIL New Business — None
IX. Adjournment
Joyce Viaun moved fo adjourn the December 15, 2020 meeting of the
Waterford Senior Citizens Commission at 4:39 p.m., seconded by D, Judith
Crawford.
Motion passed.
Respectfully submitted,
Lo-dracth sey
Barbara J, Pitkin
Recording Secretary