Representative Town Meeting Annual Budget Meeting Materials - Day 4 (linked)

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Waterford Public Library
FY 2021 — 2022 Budget
Budget FUNCTION... sscscssesesscccsssssccnecsssescseconenscevenssensesssensereesenansteesencns sensseses 1-2
Budget Summary.
Budget Explanations by Category... .scsscorssscsssnsssvsscesessensensnsonsacenansescees 4-7
Personnel Worksheet......sccsssssesssecsssesssseceseessenssetesorenenssseneseetsneacaseessrees 8-9
Fringe benefit Worksh@et..........scsssossecsrsssscsssnssesecsnersessseestsaereesserersnnen ones 10
ROVENUG... cers survenssnsscossensenstneenesecsrasessenesuessesinsceseneonansenssenenscaesaeetseneassses sense 41
FINES COMPALISON.....cssescsvorsrcervressevsevseseesessseseensvssscosssteoronsanscassessseacesaseneones 12
WPL ‘2020 Year At-A-Glance’ /annual statistics.
Connecticut State Library statistical Charts......ssscsssssorseessesessseanescenee
Waterford Public Library, Inc. DUdget.sssssssccnensesseserseeerssencecsseecees 18
Waterford Public Library, Inc. AUCIt...... cu. sessssnesscenseesanesssssenecseereseeseseersone Attachment

y “Waterford Public Library”
FISCAL YEAR 2022 BUDGET
Town of Waterford
BUDGET FUNCTION
The Waterford Public Library is a town-owned and supported institution maintained for the benefit of the
vnspeople. By resolution of the Representative Town Meeting to the Town of Waterford, dated August 7, 1967, *
.as designated to be the Principal Public Library of the Town of Waterford. It is operated by the Board of Trustees
the Waterford Public Library, Inc. The Board of Trustees consists of twelve citizens of Waterford. The first selectman,
the chair of the RTM Education Committee and the chair of the RTM Finance, Wage & Personnel Committee are ex-
officio board members.
The Waterford Public Library is a non-partisan, non-sectarian institution dedicated to serving the public in the areas
of education, information and recreation, making its services known and available to all.
The Waterford Public Library, Inc. is a nonprofit corporation with an endowment fund, the income of which is used
toward the operation expenses of the Library, supplementing the annual appropriation of the Town. The board’s
contribution pays for the following:
e Approximately two-thirds of new library materials for all ages, including books, audio books (digital and on
CD), movies, magazines, music CDs.
Access to e-books, e-audiobooks, e-magazines, streaming videos and music.
Access to online databases/
All library programs for adults, children and teens, including related promotional materials.
Furniture, equipment and building improvements, other than capital projects and repairs to building systems
and infrastructure.
Staff attendance at professional conferences, training workshops and continuing educations.
Dues and memberships in professional organizations.
Mission .
“e mission of the Waterford Public Library is to help citizens of Waterford enrich their lives through access to ider
..ormation and entertainment available from books as well as a variety of other sources, To this end the Library
provides an array of materials, services and professional assistance, as well as a facility for the support of
educational, civic and cultural activities.

Waterford Public Library oe
Fiscal Year 2022
Town of Waterford
| SUDGET FUNCTION (conriNUED)
Strategic Goals
The LIBRARY as PLACE
The Waterford Public Library serves as the destination place for people of all ages to find educational,
informational and recreational materials that will enrich their lives. The Library provides a wide array of materials,
programs, services and professional assistance and a safe, clean, comfortable, attractive environment for public
and staff.
The LIBRARY as COMMUNITY
The Waterford Public Library is a customer-centric organization committed to providing the community with the
collections, programs, and services it needs and wants. The Library through outreach and marketing effectively
and efficiently communicates its mission.
The LIBRARY as PEOPLE
People in Waterford consistently receive high quality library service provided by well-trained, dedicated,
knowledgeable and customer-oriented staff.
The LIBRARY as ENTERPRISE
The Waterford Public Library is committed to working with the Town of Waterford for the optimal operation of the
library. The Library continually explores development opportunities to enhance Library programs and services and
ensures that its policies and procedures reflect its mission, goals and values.
COLLECTION, PROGRAMS AND SERVICES
¢ Acollection of over 80,000 items including books, moves, magazines, newspapers, non-fiction DVDS and
documentaries, audio books, digital books and music CDs for adults, children and young adults
¢ Downloadable e-books, e-audiobooks, e-magazines, streaming videos and streaming music
e Online databases and resources: research/T CT (State of CT digital library databases), Ancestry, A to Z
World Travel, Bookflix(K-3 chapter books), Consumer Reports, DMV Driving Tests, JobNow, Mango
Languages, TumbleBooks (picture books)
Reference service (aka ‘help, problem solving, teaching, connecting’) for all ages
Readers’ advisory for all ages
24/7 on-line reference and e-mail reference
Homebound Library Services program, Interlibrary loan
Public Access to computers with internet access, Microsoft Office applications.
Book-A-Tech: one on one training and technology support; walk-in and by appointment
Wi-Fi internet access and Wi-Fi printing
Programming for all ages: including book and file discussions, lectures and author visits
Story times for children; games, puzzles and toys for in-house use
STEAM (Science, Technology, Engineering, Art & Math) programs for children and teens
Teen section: NEW BOOKS, fiction, graphic novels, NUTMEG nominees and winners, digital books, TEEN
TOPICS (non-fiction collection)
e Large print collection, Travel books and videos, ‘Great Courses’ audio and video, Spanish language
collection
e¢ Museum passes, Art Exhibits
Cooperative initiatives with Waterford Public Schools, Recreation & Parks, Senior Services and Youth &
Family Services
Booklists, bibliographies, special displays and merchandised collections
Historical Collection (Waterford and New London County)
Meeting rooms for use by community groups and organizations
Open 67.5 hours each week - including 26 Sundays (Fall/Winter) - FY’22 proposed schedule

Waterford Public Library
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
TOWN OF WATEFORD
GENERAL FUND
2021 -2022
DEPT/AGENCY: WATERFORD PUBLIC LIBRARY
2021/2022
_DEPT/AGENCY.
_ REQUEST
51110 _| ADMINISTRATION 412,435 92,379
81210 _ | CLERICAU/TECHNICAL 687,309 690,286
51220 _| CUSTODIAL-MAINTENANCE 85,826 88,138
51810 _| OVERTIME-SUNDAY 250 6,075
51910 _| FRINGE BENEFITS 3,195 0
51920 _| FICA 68,010 67,082
A 957,025. 943,960.
POSTAGE 325 325
52040 _| SERVICE CONT.& REPAIRS 14,815 700
52070 _| REIMBURSABLE EXPENSE 867 690
53010 _| OFFICE SUPPLIES 4,000 4,000
53020 _| OTHER SUPPLIES 4,000 4,800
531 a ae
EQUIPMENT -
5416 BOOKS/RELATED MATERIAL _ 45,000 45,000
‘s _ 45,000 45,000
1,022,832 |
999,475 |

Waterford Public Library 4
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
The FY’22 budget is predicated on library programs and services, hours, usage, overall activities and
staffing at pre-COVID-19 levels.
Due to the COVID-19 pandemic the library closed to the public at the end business on March 13, 2020
and did not re-open until June 17, 2020. The closing impacted FY’20 expenditures in several line
items, most significantly the 51000 series/personnel due to the temporary ‘layoff’ of part-time staff, and
to a lesser extent the 52000 series/services due to reduced hours and usage. Calculations for
determining FY'’22 budget requests will be based on pre-COVID 19 staffing, hours and usage.
51000 SALARIES SERIES
Detailed information on salaries can be found in the Personne! Worksheet included in the packet.
Personnel costs are calculated for a fiscal year with 261 working days v. 260 for FY’21. Calculations
were made based on the RTM approved wage schedules in effect July 1, 2019. The minimum
wage/library page rate reflects the state minimum wage.
We are committed to controlling personnel costs. We analyze staffing and usage patterns to make
efficient and effective use of personnel at all levels. We reevaluate all positions as staff members
resign or retire, update job descriptions and replace staff only when necessary. Over the past several
years, we eliminated positions, zeroed out the clerical and technical substitute budget, reclassified
positions and reallocated duties and responsibilities. Additionally, cross training has enabled us to fill
short-term gaps due to illness, vacation, attendance at off-site meetings, programs and professional
development.
51110 ADMINISTRATION
This line reflects the compensation including any longevity payment for the director. With the
retirement of the director the budget for this line has been calculated at the beginning of the salary
range for the classification NUMP-5 with no longevity.
51210 CLERICAL/TECHNICAL
This line reflects the compensation for professional librarians (MP) and clerical/technical staff (AS) -
full time and regularly scheduled part-time staff, and library pages. Also included are longevity
increases for six full-time employees. Seven part-time AS staff will receive annual half-step increases.
51220 CUSTODIAL/MAINTENANCE
This line includes the full-time building and grounds manager and two part-time custodians. These
employees are responsible for cleaning and maintaining the library building, grounds, and mechanical
systems and ensuring a safe, clean, sound, secure environment for customers and staff with
increased sanitizing public and staff areas and workstations and periodic deep cleaning. The full-time
building manager will receive the 18-month full step increase; one part-time custodian will receive an
annual half-step increase.
51810 OVERTIME $6,075
To comply with the first selectman’s directive for a FY’21 level-funded budget, OVERTIME for Sunday
Service continuously funded since FY’07 was eliminated. Due to savings in the 51000 series as well
as the public’s appeal for Sunday hours, our FY’22 budget request for OVERTIME includes $5,900 to
restore Sunday Service as previously scheduled for 21 Sundays from October through March.
An additional $175 is requested for maintenance and/or custodial work in case of a building, natural
disaster, or weather related emergency.
Expended FY’20 - $5,738 | Expended FY’19-$7,246 | Expended FY’18 - $7,001
(Budget/26 weeks, open/22 weeks)

Waterford Public Library » 5 |
Fiscal Year 2022
Town of Waterford
51920 FICA
FICA has been calculated at 7.65%, per Board of Finance guidelines, and is included in the Personnel
Worksheet - Payroll Taxes.
52020 POSTAGE $325
Postage costs include:
e United States Postal Service (USPS) for overdue notices.
Through an aggressive and successful campaign to gather customer e-mail addresses, only
approximately 3.5% of all overdue notices are now sent by the USPS. Almost all new
customers provide us with an email address at registration and we solicit email addresses
when library cards are renewed. We anticipate using the USPS mail for approximately 300
overdue notices.
e Library business mail (bill payments, etc.) - we anticipate mailing approximately 350 library
business items.
e The state funded Deliverit/ ‘Program provides for the free exchange of materials among
libraries throughout the state, saving individual libraries the costs of mailing interlibrary loan
materials.
The FY’22 request is the same as last year.
Expended FY'20 - $348 Expended FY'19 - $349 Expended FY'18 - $375
52040 SERVICE CONTRACT & REPAIRS $700
Effective with this budget facility utilities and maintenance costs have been removed from department
budgets. Our request for this line item will cover miscellaneous supplies used by the tibrary building
manager for miscellaneous repairs and grounds maintenance.
Expended FY’20 - $34,469 Expended FY'19 - $21,745 Expended FY’18 - $24,908
52070 REIMBURSABLE EXPENSE $690
This line item is used to reimburse the building and grounds manager for work-related mileage, i-e.,
trips to the Quaker Hill book drop, vendors, courier runs, etc. Mileage for the last three years has
averaged 1200/year. In-series transfers have covered realized shortfalls. With reimbursement at 57.5
cents per mile, we request $690 for this line item for FY’22.
Expended FY’20 - $656 Expended FY'19- $665 Expended FY'18 - $639
(no activity 3/14-6/16/20)
53010 OFFICE SUPPLIES $4,000
This line item covers library-specific office supplies, which include vendor pre-processing of books,
item and customer barcodes, spine labels, repair tape, book covers, video and audio jewel cases, and
receipt paper for the circulation desk and self-check station. With the library’s membership in a
cooperative for purchasing library supplies at discounted prices, the support of the town’s purchasing
agent and streamlined processes and procedures, we have been able to maintain this line item at the
current level for the last thirteen budgets.
Expended FY’20 - $4,000 | Expended FY’19 - $3,999 | Expended FY’18 - $3,999

Waterford Public Library a
Fiscal Year 2022
Town of Waterford
53020 OTHER SUPPLIES $4,800
Items purchased in this line item include consumables and cleaning products of all types including
paper products, furniture and carpet cleaners, stain removers, lawn and ground supplies, etc.
Due to COVID-19 we anticipate the continued need for hand sanitizers, gloves, disinfectant wipes and
sprays and any other necessary PPE for staff and public. The health and safety of all is paramount.
Working with the prices provided by the purchasing agent, and analyzing usage over the past several
months, we are requesting an additional $800 to this line item. This is the first increase in this line in
more than fifteen years.
FY’20 - $3,954 Expended FY’18 - $3,992 Expended FY'17 - $3,994

Waterford Public Library
Fiscal Year 2022
Town of Waterford
54160 BOOKS/RELATED MATERIAL $45,000
This line item is the town’s contribution, approximately one-third of the total expenditure, for the j
purchase of the following items:
e Books, DVDs, audio books (digital and on CD), magazines, newspapers, music CDs, and
other materials for adults, children and teens:
e Access to: downloadable e-books, e-magazines, e-audio books, streaming videos and
streaming music for adults, children and teens.
New this year: Aoopla (movies, TV, music and more) and Bookfiix (e-books for grades K-3).
« Access to online databases: A fo Z Travel, Ancestry, Brainfuse (resume writing, test prep,
career resources), Mango Languages, and Tumblebooks (animated picture books for
children).
The library’s professionally trained staff continually monitors how the collections are used and looks
for new formais, collections and resources to ensure that the community has what it wants and needs.
Each year a larger percentage of this budget is allocated for e-content. Monies are spent on high-
demand subjects, best sellers and new books, DVDs, audio books and new formats and collections.
Expenditures are reduced or eliminated on categories of minimal use or interest. Similarly, the library
continues to review its purchases of materials in response to the availability of information online
through either the Internet or the statewide and proprietary databases.
Regionalization remains a staple of library operations. Books and other library materials available at
Groton Public Library, Mystic & Noank Library and Bill Memorial Library are shipped to Waterford
within a few days of request. Library materials from the collections of hundreds of public, academic,
school, and special libraries can be requested, picked up and returned to Waterford, thanks to the
state-funded interlibrary loan system comprised of Borrow/T (formerly Connecticard) and Defiver /t/
(formerly Connecticar). Additionally, Waterford customers can use their library cards in any of the 192
public libraries throughout Connecticut. The cooperation among libraries and the vast interlibrary loan
network in Connecticut greatly expands what an individual library can offer its customers and accounts
for savings to a library's materials budget.
The library’s goal is to be as responsive as possible to the public while operating in an efficient and
cost effective manner. The library Board partners with the town and will continue to fund
approximately two-thirds of the total library books, materials and services purchased. For the
fourteenth consecutive year, there has been no increase in this line item.
Expended FY’20 - $45,000 Expended FY’'19- $44,998 Expended FY'18 - $44,998

TOWN OF WATERFORD
PERSONNEL WORKSHEET - LIBRARY
‘
ARY:
Director 110,773.00} 92,378.94 92,378.94 7,066.99
EOTALS 110,773.00] | 92,378.94| (92,378.94 7,066.99.
d - Adult 40 33.65 69,985.01 71,559.67 699.85 72,259.52 3,527.85
d - Children's 40 33.65 69,985.01 71,559.67 71,559.67 5,474.31
d - Cire & Tech Sves. 40 37.00 77,208.87| 78,946.07 772.09 79,718.16 6,098.44
stant - Adult 40 30.53 63,475.78] 64,903.99 64,903.99 4,965.16
n I 35 27.06 49,249.20| 49,438.62 600.00 30,038.62 3,827.95
n II 35 27.06 49,249.20] 49,438.62 600.00 50,038.62 3,827.95
n II 35 27.06 49,249.20| 49,438.62 600.00 50,038.62 3,827.95
t - Circ & Tech Sves. 35 24.45 46,755.80| 44,670.15 44,499.00 3,404.17
ecretary 35 29.83 54,290.60} 54,499.41 350.00 54,849.41 4,195.98
ss't - Aduit 12 22.45 14,539.20 14,062.68 14,062.68 1,075.80
ss't - Adult 15 23,30 17,713.80 18,243.90 18,243.90 1,395.66
ss't - Children's 19 22.45 26,582.40] 22,265.91 22,265.91 1,703.34
ss't - Children's 16 22.45 21,256.56 18,750.24 18,750.24 1,434.39
n I 16 22.79 18,495.36 19,034.21 19,034.21 1,456.12
n I 12 20.13 12,261.16 12,609.43 12,609.43 964.62
n I 12 19.65 11,955.84 12,308.76 12,308.76 941.62
n I 14 24.54 17,865.12 17,933.83 17,933.83. 1,371.94
a|***Pages 20,000.00 17,000.00 17,000.00 1,300.50
| 690,118.11} 686,663.78 © 3,621.94 °690,285.72'|. | 52,806.86
Page 8

:
Lo
ob
a
oe
_
|Page9
Grounds
Manager
28.3000
56,056.00
59,090.40
59,090.40
22.7200
20,760.48
21,347.71
21,347.71
25.6700
8,009.00
6,699.87
6,699.87
S
1,000.00
1,000.00
1,000.00
$8,137.98
S
250.00.
6,075.00
6,075.00
464.74
Benefit
Worksheet
<
ee
ae
{O81.45'|
943,958.79
ful-ti
staff
were
based
on
RTM
approved
rates
effective
7/1/2020
for
260
workdays
ful-time
Staff
were
based
on
RTM
approved
rates
effective
7/1/2020
for
261
workdays
ful-t
and
part-time
staff
were
based
on
rates
in
effect
through
6/30/20
for
260
workdays
ful-time
and
part-time
staff
are
based
ou
rates
in
effect
through
6/30/20
for
261
workdays
minimu
wage-
increase
of
$1.00
in
August
2021.
WEEKS
TO
BUDGET
52.2

Page 13
Connecticut Library Association
2019 Excellence in Public Library Services Award
VL30
Physical Circulation

WATERFORD PUBLIC LIBRARY - FY'20 STATISTICS
coviD-19
Library closed 3/14/20 - 6/16/20
Re-opened 6/17/20 - 6/30/20 with limited hours (38 vs. 64.5}
Page 14
CHECK-OUTS
ADULT
BOOKS 55,066
MAGAZINES 1,965
VIDEOS 19,185
AUDIOBOOKS 5,774
MUSIC CDs 1,844
MUSEUM PASSES 194
DOWNLOADS 14,709
GAMES/LAUNCHPADS 435
TOTAL 99,172
CHILDREN
BOOKS 43,091
MAGAZINES 102
VIDEOS 4,027
AUDIOBOOKS 736
MUSIC CDs 649
TOTAL 48,605
TEEN
BOOKS 3,962
GRAND TOTAL CHECK-QUTS 151,739
CHECK-INS 126,581
DOWNLOADS {ADULT CIRC.)
E-BOOKS 7,410
E-AUDIOBOOKS 5,341
E-MAGAZINES! 704
E-VIDEOS 1,254
TOTAL 
14,709
WEBSITE HITS 68,793
ONLINE SEARCHES 7,191
ADULT REFERENCE/INFORMATION (includes telephone reference during closure) 12,800
CHILDREN'S REFERENCE/INFORMATION (includes telephone reference during closure) 3,200
MOBILE DEVICE USERS (July - March; does not include parking lot usage) 3,588
ADULT COMPUTER SESSIONS 11,454
CHILDREN'S COMPUTER SESSIONS 1,448
INTERLIBRARY LOAN (items for customers obtained from other libraries) 5,762
CUSTOMER DOOR COUNT 108,114
ADULT PROGRAMS Sessions/Attendance 120/1,600
CHILDREN ‘ 248/7,451
TEEN 14/156
GRAB & GO (curbside pickup) appointments 5/18/20-6/30/20 1,112
LIBRARY CARD REGISTRATION 842
COMMUNITY USE OF MEETING ROOMS 329

Connecticut State Library ~ Public Library Annual Statistical Report 2019
(latest available data)
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
| 0.00
Library Visits Per Capita,
FY2019
7.88
6.83
Waterford
Average Towns
Average Statewide
17000 to 25000
Circulation Per Capita,
FY2019
10.24
9.53
Waterford
Average Towns
17000 to 25000
Average Statewide
Page 15

1.00
0.80
0.60
0.20
0,00
Program Attendance Per
Capita, FY2019
0.95
0.71
Waterford AverageTowns Average
Page 16
17000 to 25000 = Statewide
Reference Questions
Per Capita, FY2019
2.00 ;
1.50 L
0.82
Hours Open in a Typical
Week, FY2019
70
65
65
60
PGB bee
50
45
Average Towns 17000 to
25000
Waterford
1.00 /
0.50
0.00
Waterford AverageTowns Average
17000 to Statewide
25000
Number of Library
Employees , FY2019
Full-Time . Part-Time
20.0 ; 16.0 157
15.0 é creme ory voncnunaa! oo
10.0 — —
5.0 — —
Average Towns 17000
to 25000
Waterford

1.20%
Page 17
Library's Municipal
Appropriation as a % of All
Municipal Revenues, FY2019
1.15%
1.10%
1.05%
1.00%
0.95%
1.15%
Waterford Average Towns Average Statewide
17000 to 25000
1.60%
1,40%
1.20%
1.00%
0.80%
0,60%
0.40%
0.20% }
0.00%
Community Commitment Index, FY2019
A measure of a community's financial commitment to the library,
dividing the library's total operating expenditures by the total
municipal revenue of the town or city.
143%
1.37% 1.35%
Waterford Average Towns 17000 to Average Statewide
25000

Page 18
THE WATERFORD PUBLIC LIBRARY, INC.
Corporate Account
FY'22
Disbursements
Auditor $4,000
Books & materials $83,852
Building equipment & supplies $3,000
Dues, conferences, education $2,500
Furniture & building improvements $3,000
Insurance $191
Miscellaneous $1,500
Office equipment & supplies $4,000
On-line subscriptions $25,000
Programs & community relations $12,000
Public copier/scanner $3,000
TOTAL. 
$142,043
FUNDS EXPECTED FY'21 $154,387
*FUNDS APPROPRIATED FY'20/FUNDS RECEIVED FY'20 $145,795/$120,795
*COVID-19 Library closed - 3/14/20-6/16/20
Programs cancelled; material ordering curtailed

THE WATERFORD PUBLIC LIBRARY, INC,
Financial Statements
June 30, 2020
Aldrich, Mulcahy & Associates, LLC — Certified Public Accountants

:
The Waterford Public Library, Inc.
June 30, 2020
Table of Contents
Independent Accountant's Audit Report
Statements of Assets, Liabilities and Net Asset
Statements of Revenues, Expenses and Changes in Net A:
Modified Cash Basis ...
Statements of Functional Expenses-Modified Cash Basis
Notes to Financial Statements

ALDRICH, MULCAHY & ASSOCIATES, LLC
CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT ACCOUNTANTS’ REPORT
To the Board of Trustees of
The Waterford Public Library, Inc.
Waterford, Connecticut
We have audited the accompanying financial statements of The Waterford Public Library, Inc. (a nonprofit
organization), which comprise the statement of assets, liabilities, and net assets - modified cash basis as of June 30,
2020, and the related statements of revenues, expenses and changes in net assets - modified cash basis, and
statement of functional expenses-modified cash basis for the year then ended, and the related notes to the financial
statements.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
the modified cash basis of accounting as desctibed in Note 1: this includes determining that the modified cash basis
of accounting is an acceptable basis for the preparation of the financial statements in the circumstances,
Management is also responsible for the design, implementation, and maintenance of intemal control relevant to the
preparation and fair presentation of financial statements that are free from material misstatement, whether due to
fraud or error.
Auditor’s Responsibility
Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit
in accordance with auditing standards generally accepted in the United States of America. Those standards require
that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free
from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements, The procedures selected depend on the auditors’ judgement, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,
the auditor considers internal contro! relevant to the entity’s preparation and fair presentation of the financial
statements. in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of the entity's intemal control, Accordingly, we express no such opinion.
‘An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation of the financial
statements,
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
EPHONE BGG-445-1040 = FAX 860-444-2215
www. aldrichparkins.com
3%, WATERFORD, CT 08385 +"
arkins.com « WEBSITE
687 VAUXHALL 87. EXT. SUITE 3
EMAIL info@atart

Opinion
In our opinion, the financial statements referred to above present fairly, in all material respects, the assets, liabilities
and net assets of The Waterford Public Library, Inc. as of me 30, 2020, and its revenue, and expenses and changes
in net assets and its functional expenses for the year then ended in accordance with the modified cash basis of
accounting as described in Note t.
We have previously audited the Waterford Public Library, Inc.’s June 30, 2019 financial statements and we
expressed an unmodified audit opinion on those financial statements in our report dated September 25, 2019. In our
opinion, the summarized comparative information presented herein as of and for the year ended June 30, 2019, is
consistent in all material respects, with the audited financial statements from which it has been derived.
Aldrich, Mulcahy 6£ Associates, LLC
Waterford, CT 06385
September 30, 2020

THE WATERFORD PUBLIC LIBRARY, INC.
STATEMENT OF ASSETS, LIABILITIES AND
NET ASSETS - MODIFIED CASH BASIS
AS OF FUNE 30, 2020
WITH SUMMARIZED FINANCIAL INFORMATION FOR 2019
CURRENT ASSETS
Cash
Investments- board designated endowment
TOTAL CURRENT ASSETS
ART COLLECTIONS
TOTAL ASSETS
NET ASSETS
Without Donor Restrictions
Board designated (note 4)
Undesignated
Total net assets without donor restrictions
TOTAL NET ASSETS
See accountant's report and accompanying notes,
ASSETS
NET ASSETS
2020 2019
$ 4,766 $ 8,186
2,783,082 2,780,092
2,787,848 2,788,278
55,600 55,600
$ 2,843,448 32,843,878
$ 2,783,082 § 2,780,092
60,366 63,786
2,843,448 2,843,878
$ 2,843,448 $2,843,878

THE WATERFORD PUBLIC LIBRARY, INC.
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS -
MODIFIED CASH BASIS
FOR THE YEAR ENDED JUNE 30, 2020
WITH SUMMARIZED FINANCIAL INFORMATION FOR 2019
SUPPORT AND REVENUE 2020 2019
State and private grants $ 13,659 $ 14,178
Annual mailing appeal 29,486 38,094
Other fundraising 135 59
Contributions 1,706 2,195
Intergovernmental 15,325 16,570
Book sales and service 6,058 4307
Investment income 52,236 44 466
Gain (loss) on investments 7,309 100,624
Miscellaneous 9.997 12,186
TOTAL SUPPORT AND REVENUE 135,911 235,680
EXPENSES
Program services 120,063 137,402
Management and general 15,030 14,878
Fundraising 1,248 1,081
TOTAL EXPENSES 136,341 153,361
CHANGE IN NET ASSETS (430) 82,319
NET ASSETS, BEGINNING 2,843,878 2,761,559
NET ASSETS, ENDING $ 2,843,448 $2,843,878
See accountants report and accompanying Hotes,

THE WATEFORD PUBLIC LIBRARY, INC,
STATEMENT OF FUNCTIONAL EXPENSES-MODIFIED CASH BASIS
JUNE 30, 2020 WITH SUMMARIZED FINANCIAL INFORMATION FOR 2019
Program Management
services and General Fundraising 2020 2019
Accounting $ - $ 3,900 $ - $ 3,900 $ 3,900
Occuparcy 10,131 - - 10,131 22,655
Confererices 1,722 - - 1,722 3,423
Insurance - 191 - 191 191
Books & Library Materials 67,688 - - 67,688 74,247
Online resources 21,036 - - 21,030 15,311
Investment fees 10,939 . 10,939 10,787
Public Relations 9,158 - - 9,158 12,193
Office Supplies 3,354 - - 3,354 4,169
Miscellaneous 5,855 - ~ 5,855 4,269
Museum Passes 1,125 - - 1,125 1,135
Fundraising - - 1,248 1,248 1,081
$ 120,063 $ 15,030 $ 1,248 $136,341 $ 153,361
See aecountant's report and accony, panying noles.
IVINS

THE WATERFORD PUBLIC LIBRARY, Inc.
Notes to Financial Statements
For the Year Ended June 30, 2020
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Purpose of Organization
The Waterford Public Library, Inc. (Organization), was formed to establish and perpetually maintain a free
public library for the benefit of the inhabitants of the Town of Waterford, and to promote all the purposes
which usually appertain to such libraries.
The Organization’s primary sources of revenue are contributions, grants, and investment income.
Financial Reporting
The financial statements of the Organization have been prepared on the modified cash basis of accounting,
Revenues are recognized when received and expenses are recognized when paid. Contributions of collections
are recognized at fair market value when gifted.
Basis of Presentation
The Organization has presented its financial statements in accordance with the modified cash basis of
accounting. In addition, the Organization is required fo report information regarding its financial position and
activities within the two classes of net assets: Without Donor Restrictions or With Donor Restrictions. The
Organization also presents a statement of cash flows.
Net Assets Without Donor Restrictions
Net assets without donor restrictions are neither perpetually nor temporarily restricted by donor-
imposed stipulations and include revenue from fees, certain investment income, and all gifts, grants,
and contributions that are free of donor restrictions. These amounts are currently available at the
discretion of the Organization’s Board for use in its operations.
Net Assets With Donor Restrictions
Net assets with donor restrictions account for unspent contributions that are restricted by the donor
as to use for specific purposes or during specific time periods.
Prior Year Summarized Financial Information
The financial statements include certain prior-year summarized financial information in total but not by net
asset class, Such information does not include sufficient detail to constitute a presentation in conformity with
the modified cash basis of accounting. Accordingly, such information should be read in conjunction with the
Organization's audited financial statements as of and for the year ended June 30, 2019, from which the
summarized information was derived,
-6-

THE WATERFORD PUBLIC LIBRARY, Inc.
Notes to Financial Statements
For the Year Ended June 30, 2020
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Use of Estimates
The preparation of financial statements in conformity with the modified cash basis of accounting requires
management to make estimates and assumptions that affect the reported amounts and disclosures in the
financial statements. Actual results could differ from those estimates.
Contributions
Contributions received are recorded as with or without donor restrictions depending on the existence and/or
nature of any donor restrictions,
Support that is restricted by the donor is reported as an increase in net assets without donor restrictions if the
restriction expires in the reporting period in which the support is recognized. Alt other donor-restricted
support is reported as an increase net assei with donor restrictions, depending on the nature of the restriction.
When a restriction expires (that is, when a stipulated time restriction ends or purpose restricGon is
accomplished), net assets with donor restrictions are reclassified to net assets without donor restrictions and
reported in the Statement of Revenues, Expenses and Changes in Net Assets - Modified Cash Basis as net
assets released from restrictions.
Grants and Contracts
Grants and contracts are generally considered to be exchange transactions in which the grantor or contractor
requires the performance of specific activities.
Revenue Recognition
Contributions are recognized when received by the Organization that is, in substance, unconditional. All
donor-restricted contributions are reported as increases in net assets with restrictions. When a restriction
expires, net assets with resirictions are reclassified to net assets without resirictions.
Contributed property is recorded at fair value at the date of the donation, If the donors stipulate how long the
aasets must be used, the contributions are recorded as resiricted support. In the absence of such stipulations,
property and equipment are recorded as unrestricted support.
Investment income is recognized when earned, The change in realized and unrealized gains and losses is
included in the change in net assets in the statement of activities, Invesiment incame include interest,
dividends and capital gain distributions.

THE WATERFORD PUBLIC LIBRARY, Ine.
Notes to Financial Statements
For the Year Ended June 30, 2020
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Investments
Investments in marketable equity and afl debt securities are carried at fair value, Fair value is determined
based on quoted market price (Level 1 inputs as discussed in Note 3).
Progrant expenses
Reference materials such as books and videos are expensed as program. costs and are considered the property
of the Town of Waterford, In addition, other costs such as occupancy expenses (building maintenance and
the purchase of furniture) are considered program expenses and are expensed as incurred,
Property and Equipment
Property and equipment acquisitions which exceed $1,000 become the property of the Town of Watertord.
The Organization expenses as program services all acquisitions less than $1,000.
Art Collections
As of July 1, 2005, the Organization capitalized its art collection retroactively in conformity with accounting
principles generally accepted in the United States of America. The art collection items acquired prior to July
1, 2005 were appraised and they were determined to have a value of $55, 000.
Subsequently to July 1, 2005, art collection items acquired by the Organization will be recorded at fair
market value if donated, and at cost if purchased.
Fair Value Measurements
The fair value of the Organization’s financial instruments are determined using quoted prices in active
markets for identical assets as required by accounting principles generally accepted in the United States of
America.
income Taxes
The Waterford Public Library is exempt from federal income tax under Section 501(c)(3) of the Internal
Revenue Code, and therefore, has no provision for federal or state income taxes.
The Organization’s Form 990, Return of Organization Exempt from Income Tax. are subject to examination
by the IRS, generally for three years after they were filed.
The Organization did not recognize any liability for uncertain tax positions as defined by accounting
principles generally accepted in the United States of America.
Subsequent Events
Subsequent events have been evaluated through September 30, 2020, which is the date the financial
statements were available to be issued, There, were no subsequent events identified that require disclosure.

THE WATERFORD PUBLIC LIBRARY, Inc.
Notes to Financial Statements
For the Year Ended June 30, 2020
CONCENTRATIONS
Support and Revenue Concentrations
The Organization receives significant support in the form of salaries and fringe benefits paid to the Town of
Waterford employees who provide librarian staffing services to the Hbrary and the use of the Library
facilities which are owned by the Town of Waterford. Any significant reduction in the level of this support
would have a negative impact on the Organization’s programs and activities,
Credit Risks
The organization’s financial instruments that are exposed to concentrations of credit risk consist of cash and
cash equivalents, and investments. The Organization places its cash deposits with high credit quality
institutions. Such deposits are fully covered by federal depository insurance. Investments are considered by
management to be sufficiently diversified to minimize individual invesiment and industry concentration
risks, However, investments are subject to risks of the securities market as a whole,
INVESTMENTS
Investments (All Level [) as of June 30, 2020 are comprised of the following:
2020
Money market funds $ 141,08)
Exchange traded funds 259,288
Fixed income fimds 383,343
Bonds mutual funds $12,905
Corporate stocks 28,325
Equity mutual funds 1,458,140
__S 2,783,081
In accordance with accounting principles generally accepted in the United States of America, the
Organization’s carrying amounts of cash approximates fair value under Level J,
Net investment income is comprised of the following:
Interest and dividends $
Less: investment fee and charges
The net gain (losses) on investments is comprised of the following:
. 2020
Realized gains (losses) 3 50,381
Unrealized gains (losses) (43,072)
7,309

THE WATERFORD PUBLIC LIBRARY, Inc.
Notes to Financial Statements
For the Year Ended June 30, 2020
BOARD DESIGNATED ENDOWMENT
The Organization’s board designated endowment consists of investments in various marketable securities as
outlined in Note 3. Net assets associated with endowment fimds, including funds designated by the Board to
function as endowments, are classified and reported on the existence or absence of donor-imposed
restrictions.
Interpretation of Relevant Law
The philosophy contained in UPMIPA focuses on the following factors:
1, The duration and preservation of a fund
2. The purpose of the organization and the donor designations thereto
3, General economic conditions
4, The possible effects of inflation and deflation
5. The expected total retum of the charitable assets
6
7
. Other resources of the organization
. The investment policies of the organization
Endowment Net Assets composition by type of fund as of June 30, 2020:
Board designated endowment fund $ 2,783,082
Changes in Endowments Net Assets for the year ended June 30, 2020 are as follows:
Without Donor
______ Restrictions
Endowment net assets, beginning of year $ 2,780,092
Investment return:
Investment income, net 41,297
Contributions 29,779
Net appreciation (realized and unrealizedy 7,309
Total investment retum $ 78,385
Appropriation of assets for expenditures oe 75,395
Endowment net assets, end of year $ 2,783,082
Board Policies and Objectives
The Organization has an objective to provide for conservation of capital through the use of a diversified
portfolio of prudent investments. The Board of Trustees policy is to limit spending in any fiscal year to
between three percent (3%) and five percent (5%) of the average fair market value of the endowment’s assets
at the end of the last three previous fiscal years, The minimum objective is to conserve and protect assets
over the long term. An additional objective is to beat the rate of inflation as defined by the CPU annually.
The base measure for the equity allocation will be the S&P 500 with dividends reinvested. On an individual
basis, all securities will be compared to the appropriate index representing that investment universe. The
target allocation is between 50% and 70% on a market basis shall be invested in the equity market. With
balance in fixed income securities.
-10-

THE WATERFORD PUBLIC LIBRARY, Inc.
Notes to Financial Statements
For the Year Ended June 30, 2020
LIQUIDITY AND AVAILIABILTY OF FINANCIAL ASSETS
The liquidity and availability of the Organization’s financial Assets consist of Cash and Investments to fund
general expenditures as of June 30, 2020 total $2,787,848 of which $60,366 is held for restricted purposes,
resulting in $2,727,482 in financial assets available to support general expenditures for the upcoming year.
OTHER MATTERS
On March 11, 2020 the World Health Organization declared the novel strain of coronavirus (COVID-19) a
global pandemic and recommended containment and mitigation measures worldwide. The Organization
cannat reasonably estimate the length or severity of this pandemic, or the extent to which the disruption may
materially impact the organization’s financial position, results of operations, and cash flows in fiscal 2021.
~It-

Board of Trustees Minutes for meeting on November 10, 2020
1. President Rosenberg called the meeting to order at 6:09pm.
Trustees Present: L. Couture, B. Pisacich, A. Robarge, N. Dragoli, J. Merrill, C. Giordano,
E. Boyce, M. Wagner, G. Ritter and honorary member C. Grandjean. Also present R. Rubinstein, Director. Library
staff members present: Jen Smith, Jill Adams and Laura Erickson.
2. Consent Agenda
Motion to approve the consent agenda, including minutes, treasurer’s report and financial report for the meeting
of September 8, 2020.
Moved by M. Wagner, 2nd by B. Pisacich. Motion carried
R. Rubinstein asked the board (with regret) to accept the resignation of Board Member Kathleen McNamara. B.
Pisacich offered to take over the vacancy on the Policy Committee. C. Giordano will be the new chair on the
Nominating committee. ,
3. Committee Reports
Nominating: Committee reported that they have been working on finding a new Director for the library.
Fundraising: Committee reported that the annual Fund Drive income through 11/9/2020 is $14,095 which includes
$900 in matching funds from Charter Oak Federal Credit Union. The Library also received a $5,000 bequest.
Finance: B. Pisacich reported that the finance committee met on October 19, 2020 with Future Benefits to review
the library endowment. During that meeting there was discussion regarding increasing the Equity portion of the
endowment from the current 60% to 70%. Future Benefits will get back to us on their recommendations.
4, Director’s Report
Director reported that she has cut back the expected amount for the budget item for Book Sales (due to Covid) as
well as Books and Materials amount. Also line item for Furniture was cut by 67% as the library will not been in need
of any for a while. Motion to accept the Budget: 1° J. Merrill, 2"? Giordano.
Motion passed.
Capital Budget: Request to the town of $400,000 for each of the next 2 years for HVAC Upgrade. Motion made by J.
Merrill, 2°" N. Dragoli. Motion passed.
5. Otd Business
Library Art Work: Total collection accessed at $55,000 a few years ago (property of the Corporation — and
NOT the Town) The value is covered under the Town insurance policy.
6. President’s Report
The search committee along w/ Rob Brule and Joyce Sauchuk, have narrowed the 7 viable candidates for the
Library Director position down to 2 people and have offered the position to Christine Johnson. She has
accepted the position.
President A. Rosenberg also met with Rob Brule along with Nik the town attorney. They want our board
meetings as well as out minutes to be available to the public. They also want the library director to report to
the 1* selectman. Cliff Grandjean spoke to the board regarding this issue. There was a motion proposed to
have attorney Grandjean represent the board and library and to meet with Rob Brule regarding this request.
Motion by J. Merrill, 2°? E. Boyce. Motion passed.
7. Adjournment
Motion to adjourn at 7:41pm. Motion by M. Wagner, 2" by C. Giordano. Motion carried.
Respectfully submitted,
Lee J. Couture, Secretary

. Ye TOWN OF WATERFORD Page 11
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2021-2022 FISCAL YEAR
Nall revenues from each department must be listed in the following categories. Please add any revenue lines
: ....;that are not listed below.
DEPARTMENT: Waterford Public Library
Alarm Monitoring
Alarm Penalties.
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties 17,822 7,578 0 16,810 16,81
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
Program/Registration Fees _
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipping Fees
Versa Kart/Blue Box Purchases
FOLOLO(O/OlOfOlSlOjpOl/OlpQfpOlololso/Gjoapoia/oojojajojol/ol/ajoloio
[16,84
*COVID-19
Library closed 3/14-6/16/20.
All fines waived from closure to end of fiscal year.
* COVID-19
As per protocols:
1. CDC recommended minimum of 72 hours quarantine of library
materials prior to check-in.
2. Materials returned to outside book return only, not available 24/7.
Therefore, anticipate no fines charged through December 2020.
oN *=*COVID-19
: Anticipate fines at pre COVID-19 level.

>) ( 2021-2022 Budget
, Library fines for overdue materials
BOOKS VIDEOS
per day maximum perday maximum
Waterford $0.10 $5.00 $0.10 $5.00
Bill Memorial $0.10] $5.00 $1.00] $10.00
East Lyme $0.10 $5.00 $1.00] $10.00
Groton $0.10 $5.00 $1.00] $10.00
Ledyard $0.05 $1.00 $0.05 $1.00
Lyme FINE FREE 10/2017
Montville $0.10 $3.00 $1.00) $1.00
Mystic & Noank $0.10 §5.00 $1.00 $5.00
oN New London FINE FREE 9/2020
North Stonington $0.10 $5.00 $0.50 $8.00
Old Lyme $0.10 $3.00 $1.00 $5.00
Salem $0.10 $5.00 $1.00 $5.00
Stonington $0.10 $10.00 $1.00} $10.00
Page 12