Representative Town Meeting Annual Budget Meeting Materials - Day 4 (linked)

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Town of Waterford
BUDGET FUNCTION
The Town’s Human Resources function has the responsibility to coordinate the personnel actions in the Town in such
yanner as to provide the community with efficient, economical service and aid in staffing the general government of
. .~ town with qualified, productive personnel (Code of Ordinances, Waterford, Connecticut 2.116.30).
Our Mission:
Our mission in Human Resources is to provide the Town’s citizens with quality, cost-effective services in the areas of
recruitment, retention, labor relations, training, safety and administration of all benefits and employment policies of the
Town. Our goal is to provide the above services with integrity and efficiency in all of our interactions in a work
environment that is characterized by fairness, open communication, personal accountability, trust and mutual respect.
The Town of Waterford recruits, hires, compensates, trains and promotes persons on the basis of qualifications for the
work to which they will be assigned. The Town is committed to ensuring that applicants are employed and employees
are treated fairly during employment without regard to race, color, sex, sexual orientation, gender identity or expression,
national origin, ancestry, religion, age, veteran status, physical or intellectual disability, marital status, present or past
history of mental disorder, learning disability or any other characteristic protected by federal, state or local law. All
employment-related policies, procedures and actions are designed to comply with applicable laws.

Department Name 2
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
Looking Back:
In FY 2020, our office workload took a turn to a focus on COVID-19 and the safety measures/protocols for both the
Town and Board of Education. We worked with employees and Unions in regards to leave issues, quarantines,
isolations, school/Town Hall closures while we continued to provide full Human Resources Services. Staffing and
onboarding extra Board of Education employees in order to successfully open schools and staff for absences became
a priority. We had In FY 2020, we had 24 recruitments for full time employees (versus 13 recruitments in the prior
year) and 7 recruitments for part-time/seasonal (versus 6 the prior year). In addition, we had 99 recruitments for the
Board of Education in 2020.
In the 2019 Legislative session, the Connecticut General Assembly passed and the Governor signed Public Acts 19-
16 and 19-93 which together constitute the Time’s Up Acct.
The legislation established new rules and regulations regarding sexual harassment training and education. The
requirements went into effect October 1, 2019 and applies to employers with three or more employees. One of the
requirements includes two hour training and education for all new hires on or after October 1, 2019 within six months
of hire. All existing employees must receive the two hour training prior to October 1, 2020. Prior to this change,
only Supervisors were required to attend two hour training. The Human Resources Department is coordinated and
icked this new requirement for both the Town and Board of Education for the October 1, 2020 deadline. WE p
into place processes and procedures to ensure training moving forward.
We were in negotiations sessions for the following Town groups during the 2020FY (Fire Services, Dispatchers,
1303 and General Government). We settled recently 1303 and Fire Services. We were involved in negotiations for
the following Board of Education groups during 2020FY (Paraprofessionais).
Looking Forward:
COVID-19 will continue to be a top priority as Federal Regulations continue to change and the need to continually
assess our workplace policies, practices and procedures. We will begin negotiations with several units over the 21/22
Fiscal Year.
Waterford Public Safety Dispatcher Unit | 7/1/2017 6/30/2020
Waterford Police Union 7/1/2019 6/30/2022
Waterford Local 1303 -037 7/1/2020 6/30/2022
Waterford GGA Local 818 7/1/2016 6/30/2020
Waterford Fire Union 7/1/2020 6/30/2021
We continue to work with our insurance consultant to review new plan designs, wellness initiatives, and cost
containment measures in both health insurance and workers compensation.
..f¢ major increase was in the area of Personnel costs. This budget includes two years of increases for both position

Department Name
Fiscal Year 2022
Town of Waterford
_ BUDGET EXPLANATIONS BY CATEGORY
51110 ADMINISTRATION
HUMAN RESOURCES
Human Resources Director - D/H 11/15/12
TOTAL SALARY:
51210 CLERICAL/TECHNICAL
Human Resources Assistant D/H 11/04/19
BUDGET JUSTIFICATION
FY 2022
125,548
$116,929.00
Board of Education Human Resources Stipend $ 8,619.00
$125,548.00
60,639
$ 60,639
0
51810 OVERTIME
Expended FY19
Expended FY18
Expended FY17
51920 FICA
$0 $0 $0
51910 FRINGE BENEFITS 14,243
7.65% of Taxable Wages of $186,187 = $14,243
GRAND TOTAL 51000 Series 200,430
52010 ADVERTISING
Town wide employment advertising on websites, in newspapers
4000
Expended FY20
Expended FY19
Expended FY18
$5,841
$7,615
$5,280

Department Name
Fiscal Year 2022
Town of Waterford
52020 POSTAGE 832
22 Pieces per week @ $0.55 $572.00
Certified Notifications $260.00
$832.00
Expended FY20 Expended FY19 Expended FY18
$808 $715 $548
52030 PROFESSIONAL FEES
Labor Relations Legal Fees 54,000
Legal Fees moved to Human Resources Budget from First Selectman for FY 2020 Budget.
Summary of Labor Relations Legal Fees
Expended FY20 Expended FY19 Expended FY18
Expended FY17
Expended FY16
$53,177 $52,538 $83,500 $61,725 $61,178
52040 SERVICE CONTRACTS AND REPAIRS 1,710
Repairs to Equipment $150.00
Lease fee for Copier ($88.33 per mo * 12) $1,060.00
Estimated overage charges for copier $500.00
$1,710.00
Expended FY20 Expended FY19 Expended FY18 Expended FY17
$2063 $1,878 $1,938 $1,948
52050 DUES, CONFERENCES AND EDUCATION
Publications:
CCM Annual! Arbitration Award Index & MERA Supplements $257.00
HR Specialist $211.00
Subtotal Publications: $468.00
Memberships:
Connecticut Public Employer Labor Relations Association
Annual Dues for Human Resources Director ; $165.00
Attendance at CONNPELRA Training Sessions 2@$75 $150.00

Department Name
Fiscal Year 2022
Town of Waterford
Society for Human Resource Management
Annual Dues for Human Resources Director
Annual Dues for Human Resources Assistant
Subtotal Memberships:
$209.00
209.00
$733.00
Expended FY20
Expended FY19
Expended FY18
Expended FY17
$420
$808
$410
$1082
52070 REIMBURSABLE TOWN EXPENSES
Refreshments for Interview Panels, Workshops $150.00
150
Expended FY20
Expended FY19
Expended FY18
Expended FY17
$0
$51
$65
$43
52300 TRAINING
Training for all Town employees in areas such
as supervision, sexual harassment, violence prevention,
substance abuse. Specific training is coordinated by the Director.
500
Expended FY20
Expended FY19
Expended FY18
Expended FY17
$0
$50
$0
$0
52570 EMPLOYEE ASSISTANCE PROGRAM
Current contracts in effect through 6/30/21.
This program provides diagnostic assessment,
counseling and referral for employees and their
families. Three sessions are free of charge.
Additional sessions are at the expense of the employee
based on the agency’s sliding fee scale and/or
application of insurance coverage. Supervisory
referrals are a useful management option. Cost
is based on 181 full time employees @$11 per person.
1,991
Expended FY20
Expended FY19
Expended FY18
Expended FY17
$1991
$1991
$1991
$1991

Department Name
Fiscal Year 2022
Town of Waterford
53020 OTHER SUPPLIES 650
Safety and risk management materials
$300.00
Supplies (printer) $100.00
Supplies for ID security system $250.00
$650.00
Expended FY20 Expended FY19 Expended FY18 Expended FY17
$632 $0 $390 $403
53140 VACCINES AND SUPPLIES 200
20 flu shots @ $10 per employee $200.00
Expended FY20
Expended FY19
Expended FY18
Expended FY17
$57
$36
$36
$51

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