Representative Town Meeting Annual Budget Meeting Materials - Day 2 (linked)

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Board/Commission	Representative Town Meeting (RTM)
Meeting Date	May 04, 2021
Pages	8
File Size	0.4 MB
OCR Status	Searchable (OCR processed)
Source URL	Original

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REGISTRAR OF VOTERS
FISCAL YEAR 2022 BUDGET
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Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual canvas and the
‘intenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. An inactive list of
voters is generated naming those voters who have not responded to the annual canvas. Periodically, we do a non-
voting canvas to keep our records as accurate as possible.
The registrars attend Registrars of Voters Association of Connecticut spring and fall conferences where we receive
training and obtain credits towards our required continuing education. Our deputies attend one day so they can learn
procedures, as well. We also attend most monthly New London County ROVAC meetings held in Montville and ail
necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s election. Our
elections run in a two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online through the
DMV.
The current number of registered voters as of 11/30/2020 is 14,418.
Our office hours are Monday through Friday 9:45 to 12:45. Office hours are increased during the busy election
months as needed.

Registrar of Voters 2
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
Please find enclosed the Registrar of Voters’ proposed budget for FY 2022. We have worked
diligently to make our budget as close to our expenditures as possible without having to ask for more
funding throughout the year.
This year we are budgeting for a Municipal election.

Registrar of Voters
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
51010 ELECTED OFFICIALS
Pursuant to RTM action June 2019 an annual salary for each Registrar is as follows:
07/01/20 - 06/30/21 - $23,640
Effective July 1, 2021 elected official salaries will be based on the October CPI-U of the previous year.
The October 2020 CPI-U is 1.2%
$23,924 x 2 Registrars =
51310 VOTER REGISTRATION
Staff for voter registration sessions, part-time clerical
help during the canvass and elections.
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the Municipal
$ 47,848
$ 3,500
Election of November 2, 2021. It makes no provision for referenda, primaries, recounts or audits.
It also includes reimbursement for conference attendance for Registrars and stipend for Moderator
Training.
Conference attendance stipend @35.00/day
x 4 days x 2 Registrars $ 280
Conference attendance stipend @35.00/day
x 1 day x 2 deputy registrars $ 70
Stipend for Mandatory Moderator
Moderator Certification stipend
x2 @25 $ 50
Head Moderator (1) $ 325
District Moderators 3 @ $275 $ 825
District Asst. Registrars 8 @ $250 $2,000
Official Checkers 4 @ $225 $ 900
Ballot Clerks 4 @ $225 $ 900
Tabulator Tenders 4 @ $208 $ 832
Absentee Ballot Moderator (1) $ 100
Absentee Ballot Counters 6@ $50 $ 300
End of Night Reporting $ 75
TOTAL:
51920 FICA
7.65% of $ 58,004=
$ 6,657
$ 4,437

Registrar of Voters - 4
Fiscal Year 2022
Town of Waterford
GRAND TOTAL 51000 SERIES: $62,442
52010 ADVERTISING
Notices of legal registration sessions and deadlines mandated for publication
in a local newspaper $ 1
52020 POSTAGE
Required: All mailings be first class postage. Mailings comprise letters
of voter acceptance and any changes a voter has made. This also includes
DMV notifications and reports to the Secretary of State. During canvass,
there are letters of address verification and any address change service fees.
Memory cards for the optical scan machines must be insured and return
receipt requested for programming and audits. $ 1,300
52040 SERVICE CONTRACTS AND REPAIRS
$2,250 Annual cost of maintenance contract for the AccuVote optical scan
Tabulators = 10 machines @ $225. (LHS increase per machine $200 to $225
Effective 06/30/2021).
$ 2,250
52050 DUES, CONFERENCES AND EDUCATION
$140 ROVAC - Dues for 2 Registrars and 2 Deputy Registrars
$680 Registrar of Voters Biannual State Conference $85/day x 8 days
$170 Registrar of Voters State Conference (one) $85/day x 2 Deputy Registrars
$120 Training of Election Day Moderators 2 @ $60 $ 1,110
52070 REIMBURSABLE EXPENSES
$345 Mileage reimbursements for Registrars and staff for training,
conference and meeting attendance - 600 miles @ $.575/mi.
$540 Lunch and supplies for Election Day.
$ 885
52080 TELEPHONE
We are using phones for our polling places from the Board of Ed. We were not $14
charged this year but that may change in the future.
GRAND TOTAL 52000 SERIES: $ 5,547

Registrar of Voters a
Fiscal Year 2022
Town of Waterford
53020 OTHER SUPPLIES
$1941 Programming of Memory Cards for Municipal Election 2021:
6 races @ $21.00 $ 126
103 Voting Positions @ $10.50 $1082
5 Districts @ $21 $ 105
9 Ballot Style @ $21 $ 189
20 Memory Cards @ $21 $ 420
Shipping and handling $ 19
TOTAL: $1941
$625 IVS Ballot Style $125 per page (towns are required to pay this cost for municipal elections)
4 Districts @$125 $ 500
1 EDR $ 125
* $ 625
$3600 Ballots for Municipal Election, $.50 x 7,200(50% of registered voters as of 11/30/20) Increase
due to 4 different ballot styles (4 districts) for municipal election.
Voter turnout: 2013 20%, 2015 38%, 2017 28%, 2019 41%
$102 The cost to obtain data NCOA (national change of address) to conduct the annual canvass.
$250 Various election supplies including, ink for tabulators, ballot marking pens. Infoshred ($18x4).
GRAND TOTAL 53000 SERIES: $6,518
54180 VOTING MACHINES
We are keeping this open due to the Secretary of State indicating we will possible $ 1
be using E-Poll books (electronic voter check-in on election day).
A vendor has yet to be approved.
GRAND TOTAL 54000 SERIES: $ 1
GRAND TOTAL BUDGET REQUEST: $74,508

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