Representative Town Meeting Annual Budget Meeting Materials - Day 2 (linked)

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Town of Waterford Youth & Family Services FY 22 Budget ~ 1 0 1 1 9
Youth & Family Services
Prepared by Dani Gorman, MS, Director
Presented on behalf of the Youth & Family Services Advisory Board
Mike Buscetio, Chairman
FY22: $232,634
FY 21:$244,743

WYFS FY22
Waterford Youth & Family Services
FY 22 Annual Budget
Duties and Responsibilities of WYFS
Plans to Restrain Budgetary Growth
51000 Series Salaries
10119-51110 Administration
10119-51210 Clerical
10119-51920 FICA
52000 Series Services
10119-52020 Postage
10119-52030 Professional Fees
10119-52040 Service Contracts
10119-52050 Dues and Memberships
10119-52080 Phone
10119-52380 Programs
Total Budget Calculation
Personnel Cost Summary
Fringe Benefit Cost Summary
Inventory Update
Revenues
Fee Schedule
Grant Funding
Camp DASH Seasonal Staff
2021-2022
Index
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Page 15

WYFS FY22
To: Board of Selectmen, Board of Finance
From: Dani Gorman, Director of Youth & Family Services
Re: — Duties and Responsibilities of Waterford Youth & Family Services ~ FY 22
State statute and town ordinance define the purpose of Youth & Family Services as the
fundamental source for programs, initiatives, and services that promote the emotional well-being
of its consumers. Through prevention, intervention, and rehabilitation services, residents up to
the age of 55 are provided with seamless access to our mental health care, diversified programs,
food bank, and human services. Since our inception in 1991, the department has promoted
quality care services that are responsive to the needs of the community.
The “seed” funding for Youth and Family Services is generated from the State of Connecticut
Department of Children and Families in the amount of fourteen thousand dollars ($14,000) per
year, but it is the Town’s allocation of the general government budget that allows the department
to carry-out the vast majority of its defined duties and responsibilities. Through grant funding
and community support, the department has successfully managed to enhance all aspects of
program operations and expand its capacity to deliver distinct, community-based services that
now include a food bank and social services programs.
In the past year, the department put into place extraordinary measures to sustain the quality of
life for residents hard hit by the pandemic and who faced unimaginable disruptions in their lives.
With detailed and immediate focus, programs were expanded to help residents of all ages secure
help with food, shelter, schooling, and many other basic human needs.
In FY22, the proposed budget is a reflection of how we can better meet the operational needs of
the department. With a duty and responsibility to all residents who continue to reach out to us at
unprecedented levels, it is vital that our staffing levels are on par with the demand for services.
The proposed budget reaffirms our ability and capacity to respond to the ever-evolving needs of
residents and recommit ourselves to making a difference in Waterford.

WYFS FY22
Yo: Board of Selectmen, Board of Finance
From: Dani Gorman, Director of Youth and Family Services
Re: Plans to Restrain Budgetary Growth
In FY 22, the Youth & Family Services’ budget presentation maintains its commitment to
restrain spending whenever possible. However during the past decade, residents (at record levels)
have increasingly turned to us for help with services that span from mental health to basic human needs
like food and housing. In Fiscal Year 20, we had 19, 998 contacts with residents and providers. These
purposeful interactions between staff and residents reflected engagements that provided children and
adults with resources, opportunities, and / or support. Residents, other town departments, schools, police,
courts and outside organizations have more and more looked to us as a hub or starting point for help. Data
collected from consumer satisfaction surveys have consistently shown the department has demonstrated a
capacity that “exceeds expectations” to provide support and coordinate efforts to deliver services that are
high quality, efficient, accessible and equitable. Even while survey results reflect excellence in our
industry, this has all been accomplished with a small core staff of 3 full time employees supported by an
auxiliary group of seasonal staff to keep our functions afloat and to meet the demand for our services.
In FY21, we have routinely retained the services of a seasonal employee at 19 hours per week / year-
round to contend with the gaps in coverage. Additionally, the demand for services necessitated the full
time clerk work overtime and work schedules of other seasonal employees reflect even more hours and
staff were utilized. All of this paid through grants and revenues collected from Camp DASH that hindered
the development of additional programs for our consumers.
It has become increasingly clear that seasonal / part-time staff cannot adequately augment the need for an
additional full time position that could provide support, coherence and continuity in the delivery of
services.
Within the 52000 series, all utilities were removed from the department’s budget as directed and
reassigned to the Public Works budget. A slight decrease was made to the service contract line due to a
new leasing contract and copier and an increase was made to the phone line item which is directly related
to the increased demand for our off-site and virtual services.
On behalf of our Chairman and the Youth & Family Services Advisory Board, I respectfully
present the Waterford Youth & Family Services Fiscal Year 2022 Budget for your review and
consideration:

WYFS FY22
SERIES 51000: Personnel / Salaries
Administration: 10119-51110
Director (DOH 12/01/08)
GGA Class D 261 Days $85,523
Longevity 1% ; $855
$86,378
Program Coordinator
GGA Class A 261 Days
$55,305
Clerical: 10119-51210*
Youth Services Secretary
Full Time, Active Status Grade F S5 $46,542
35 hour per week position
*A $5,000 stipend received from BOE (see projected FY22 revenue) will be used to provide clerical
support,
| Total Salaries (Administrative + Clerical) | $188,225 |
FICA: 10119-51920
Salaries: - $188,225
FICA Rate: x .0765 $14,399
Total FICA
TOTAL SERIES 51000: $202,624

WYFS FY22
Postage: 10119-52020
SERIES 52000: Services
Background: Postage expenses have remained low due to the department’s efforts to use
electronic mail whenever possible. No changes are proposed.
Budget Year Amount Requested Amount Spent
18-19 $200 $233
19-20 $200 $130
| 20-21 $200 YTD $51
| Postage Request FY 22 | $200 |
Professional Fees: 10119-52030
Background: Contracted services are provided by
years we have been able to utilize fundin
licensed / self-insured clinicians. In the past couple of
g though grants. Costs associated with this line are consumer-
driven and off-set by grant funding. Based on recent trends and the current high demand for services due
to the pandemic, it is proposed to maintain this line at its current level of funding.
Budget Year Amount Requested Amount Spent
18-19 $10,810 $16,235
19-20 $24,000 $14,922
| 20-21 $22,000 YTD $9,537
| Professional Fees Request FY 22 | $22,000 |
Service Contracts and Repairs: 10119-52040
Background: The only amount requested in this line is for the de
per month = $88.33.
partment’s leased. copier. Cost
Budget Year Amount Requested Amount Spent
18-19 $7,860 $1,200
19-20 $8,228 $1,247
20-21 $1,200 YTD $198
| Service Contracts Request FY 22 | $1,060 |

WYFS FY22
Dues, Conferences and Education: 10119-52050
Background: The annual dues is for Waterford to maintain its membership with the Connecticut
Youth Services Association (CYSA). Consisting of 99 member towns, CYSA advocates to
sustain or increase state funding.
Budget Year Amount Requested Amount Spent
18-19 $475 $475
19-20 $475 $475
20-21 $550 YTD $550
| Dues, Conferences FY 22 | $550 ]
Phone: 10119-52080
Background: The costs for this line applies to cell phones which are carried off-site and afler-
hours.
| Budget Year Amount Requested Amount Spent |
18-19 $600 $1,473
19-20 $1,500 $3,234
20-21 $2,200 YTD $1,325
| Phone Request FY 22 { $2,200 |
Programs: 10119-52380
Background: Costs which are not covered b
« Afterschool, Family.
1 youth event.
* Other: $588 Cable TV for counseling waiting room = $49 per month (1 year) (Basic)
y grants. A slight increase based on increased costs.
Youth Programs Supplies and Special Guests: 60 sessions, 2 family events,
Budget Year Amount Requested Amount Spent
18-19 $3,321 $2,962
19-20 $3,321 $6,504
20-21 $4,000 YTD $776
| Program Request FY 22 | $4,000 |
| TOTAL SERTES 52000 ] $30,010 |

WYFS FY22
Total Budget Calculation
TOTAL SERIES 51000 $202,624
TOTAL SERIES 52000 $30,010
TOTAL BUDGET 2020 — 2022 (FY 22) $232,634

WYFS FY22
Personnel Cost Summary
Youth Services Bureau
FY 2021 — 2022 (FY 22) Budget
Line
Position
Date of | Status Salary Salary | Longevity | FICA
Item Hire 2021 2022 Overtime
51110 Director | 12/01/08 | Active | $85,195 | $86,378 $855 $6,608
51110 Program 1/14/19 | Active | $55,305 | $55,305 n/a $4,231
Coordinator
TOTAL > > > $137,073 | $141,683 $855 $10,839
51110
Line Position Date of Status Salary Salary | Longevity; FICA
Item Hire 2020 2022 Overtime
51210 Secretary | 12/22/14 | Active | $42,339 | $46,542 n/a $3,560
Clerk
TOTAL > > > $42,339 | $46,542 > $14,399
51210
Total 51110 $142,538
Total 51210 $46,542
TOTAL $189,080
TOWN OF WATERFORD
9

WYFS FY22
FRINGE BENEFIT WORKSHEET
2020-2022 FISCAL YEAR
TOWN OF WATERFORD
PERSONNEL WORKSHEET - SAMPLE DEPARTMENT
2020/2021 FISCAL YEAR
LINE
51920
- HOURS “ SALAR "|: SALAR ee TOTAL
: WORKE.: Yoespeory = “EMPLOY || PAYROL
: EMPLOY] DI HOURL "| 2020/20. | -2021/20-] LONGEVI EE L-TAXES
DATE OF HIRE EE WEEK| YRATE: [24°92 TY SALARY. | = GhIC.A)
51110 - ADMINISTRATION
12/01/08 | Director 40 | N/A 85,195. | $86,378 | 855.00 $86,378 6,6608
Program
OV/17/19 | Coordinator 40 | N/A 55,305 55,305 | na $55,305 4,231
TOTALS _ 146,500 | 140,828 855,00 |. 141,683.00 | 10,839
$1210 - CLERICAL/TECHNICAL
12/22/14 | Clerk 35] $ 42,3390 | 46,542 46,542 3,560
TOTALS 42,339, -|'46,542 0.00 46,542°| 214,399
51810 OVERTIME ue : : : : 0.00 | 0.00 | 0.00
TOTALS- : :
DEPARTMENT. : 182,839. |. 188,225 855.00 199,080 14,399
WEEKS
TO
WORKDAYS BUDGET
261 52
INVENTORY UPDATE
10

WYFS FY22
EQUIPTMENT AND VEHICLES in EXCESS OF $1,000
Department/Agency:
Equipment/Vehicles purchased or disposed
DESCRIPTION OF ITEM DATE OF PURCHASE cost LOCATION
N/A
Budgeted acquisition —
DATE OF ESTIMATED
DESCRIPTION OF ITEM PURCHASE ESTIMATED COST
N/A
TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
2021-2022 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that
qi

WYFS FY22
are not listed below.
DEPARTMENT: _ Youth and Family Services
| 2018-2019. | 2019-2020 | 2020-2021 [2021-2022 fo
LINE ITEM: 2 BUDGET. |. ACTUAL” |:: BUDGET..|. PROPOSED. | VARIANCE
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants $14,000 $ 14,000 $14,000 $14,000
Tipping Fees
Versa Kart/Blue Box Purchases
*BOE Stipend $5,000 "$5,000 $5,000 $5,000
SIOMS/SiOf[OoOfe Slo sos/o/eol/eo Slo VEG Soleiolo og iololol/o ocjfolo|o
TOTALS $19,000 $19,000 $19,000 $19,000
WATERFORD YOUTH SERIVES
FEE SCHEDULE
12

WYFS FY22
Program Fee Estimated YTD
Yearly Income
Afterschool $30 $4,050 $1,080
Programs
Waterford Youth Services Bureau Grant Funding*
Grant [19-20 [20-21 [21-22 |
13

WYFS FY22
DHMAS Local Prevention Council $4,152 $4,152 $4,152
Gardiner Family Foundation (Donation) $15,000 $15,000 15,000
State Dept. of Education $14,000 $14,200 $14,200
State Dept. of Education Youth Enhancement $6,250 $10,300 $10,300
Total Grant Funding $39,402 $43,652 $43,652
*We continue to seek out alternative sources of funding and innovative opportunities which
permit us to sustain and / or “grow” programs and services.
Town of Waterford Youth & Family Services
Special Revenues Program* Staff
Average #
14

WYFS FY22
Seasonal / Occasional | Grade | Employees Youth Services
Position Program
* Camp D.A.S.H.
Seasonal Assistants Ol 3-8 e = Afterschool Camp
«= Parent / Caregiver
Programs
e Recess Programs
« Camp DAS.H.
Camp Assistant 04 25-50 * Afterschool Camp
Activities
e Recess Programs
@ Camp D.A.S.H.
Youth Services Assistant -10
10 > @ Afterschool Camp
Activities
@ Weekend Programs
@ Recess Programs
e Camp D.AS.H.
Camp Director ll 5 e Afterschool Camp
Activities
e Recess Programs
*All positions listed have been vetted through the Personnel Review Board and Human Resources. None
of the positions are contractual in nature and / or defined as “independent contractors.”
Camp D.A.S.H. is 6-8 week summer camp program, offered M-F from 7:30am-5:30pm. The ‘camp
(seasonally) employs approximately 60 people with each staff person engaging in 15-35 hours per week.
Camp tuition payments subsidize all salaries, supplies, activities, and fringe benefits.
Camp D.A.S.H. inspired afterschool programs are offered during the school year in 6-8 week cycles per
program. Each afterschool program (seasonally) employs 3 staff. Program fees and grants subsidize
salaries, supplies, activities, and fringe benefits.
Recess / special programs are often Camp D. A.S.H. inspired mini workshops and take place during the
holidays or weekends. Based on need, each program (seasonally) employs 3-5 staff. Salaries are paid
through grant funds.
None of these positions exceed 988 hours per year.
15