Public Works, Planning & Development Standing Committee of the RTM Special Meeting Materials (linked)

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
AGENDA
PUBLIC WORKS, PLANNING & DEVELOPMENT STANDING COMMITTEE OF
THE RTM
Special Meeting
Wednesday, July 13, 2022
7:00 P.M. - Waterford Town Hall
Louise Appleby Room
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Public Comment
5. To consider and act upon the minutes of the June 15, 2022 meeting.
6. Consideration and possible action on items referred to committee:
A. Short Term Rentals, RTC 12/06/21
7. Adjournment
2202
eH
t
¥
Sil

FIBTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE; 860-442-0553
www.waterfordct.org
oD
=
MINUTES we
PUBLIC WORKS, PLANNING & DEVELOPMENT STANDING COMMITTEE OF THE RTM 7 ; 2
Special Mesting cee
Waterford Town Hall —Louise Appleby Room , to
June 15, 2022 : a
Public Works, Planning & Development Standing Committee Chair Michael Rocchetti called the June 15,
2022 Special Meeting.to: order at 7:02 P.M.
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENT: Ryan Healy, Michael Rocchetti, Greg Attanasio, Ted Olynciw.
ABSENT: Mike Bono
EX-OFFICIO MEMBERS PRESENT: RTM Member Susan Driscoll, RTM Member Danielle Steward-Gelinas
ALSO PRESENT: Tawn Clerk David L. Campo; Town Attorney Nicholas Kepple, Planning Directar Abby
Piersall,. Public Works Director Gary Schneider,
ITEM 5 ~ February 22, 2022 Meeting Minutes.
MOTION by Olynciw, seconded by Healy, to approve the Febryuary 22, 2022 Meeting minutes.
MOTION PASSED: Unanimous
CALL ITEM 6A ~ Appraisal of Sidewalks ordinance and associated safety issues, RTC 02/01/21
Public Works Director Gary Schneider provided an.update on the status ‘of sidewalks identifying three
items. The first was a brief discussion on what.a sidewalk ordinance may look like. The second was the
results of a windshield survey, This was a drive by. survey, performed by the foreman, to identify. any
objects that may be obstructing the sidewalks In town: (See Attachment) The third was.to consult with a
vendor to do a site-walk survey to:analyze each section of sidewalk, identifying an order of importance
in regard to maintenance. This would provide the town with a plan and a féason for a funding request,
The estimated price for the-survey was $18,800, (See Attachment) Discussion ensued In regard to. the
liability. of the town, how can-utility poles be moved. Members felt that a side walk survey would give
the town the direction it needed.
MOTION by Olynciw, seconded by Healy, to recommend to the RTM the issue of “Appraisal of sidewalks
ordinance and associated safety issues, RTC 02/01/21” out of committee with-no action taken because
the committee was.assured that.Public Works has a plan to address sidewalk conditions throughout the
Town of Waterford.
MOTION PASSED: Unanimous
CALL ITEM 68. ~ Short Term Rentals, RTC 12/06/21
Town Attorney Nicholas Kepple addressed the committee citing the national phenomenon of the issue.

In 2019 over 44,600 guests stayed in short term rentals with an estimate of over $6,000,000 in revenue
nationally. The town estimates that there are 60-80 of these units and that many communities are
grabbling with this situation. He recommended a development of a plan to engage the community on
the issue, receiving input from both residents and owners of the short term rental properties. Also,
examine how other towns are addressing the situation albeit through zoning regulations or ordinance
and what seems to be having success, Attorney Kepple noted that the town needs to “do it one time and
do it right”. Pfanning Director Abby Piersall noted that the Planning and Zoning Commission was meeting
later in the month on the same topic and that the results of that meeting may help to formulate the
structure and timing of any community engagement.
The committee discussed future meeting dates and decided that July 13, 2022 at 7:00 P.M. should work,
MOTION by Attanasio, seconded by Olynciw, to adjourn at 8:25 P.M.
VOTING IN FAVOR: Unanimous
Respectfully Submitted,
Mike Rocchetti
Chair

Jordan Area
Number Street Mailbox Pole Comments
Avery Lane Aole int sidewalk
Boston Post Rd at Ocean cross walk signal ang Bost in
State Sidewalk
resident stonewall edge.of
44 Boston Past Rd Sidewalk.
resient stonewall edge of
&1 Boston Post ra Sidewalk
43. Fog Plain aa hydrant edge of sidewalk
68 Fog Blain Rd hydrant edge of sidewalk
TOTAL : 6
Lamm
iar cede
Shen wd 9

Oswegatchie
Area
Number
Street
Mailbox,
Pole
Comments
1590,1583,1588,
1587,1586,1585,
Daniels
Ave
1584,1582,
Goshen
area
-
Greatneck
Rd
281
with
electrical
box
on
pole
‘as
well
6348,6344,6343,
hydrant
#504,
6319,
6348,
6317,
6342,6325,6324,
6316,
6314,
6313,
6271,
502,
491,
Niantic
River
Rd
6323,6322,6321,
6320,
490
1094,1695,1096,
Shore
Rd
2393,2394,1094,
hydrant
#790
24
Spithead
Rd
1551,
1550
ao
Spithead
Rd
at
Stone
St
750
hydrant
#730
plus
cable
anchor
TOTAL
6

COHANZIE
AREA
Mailbox
Po:
Comments
439,440,441
across
from
firehouse
io
Number
Street
Dayton
Rd
Dayton
Rd
fire
hydrant
in
sidewalk
132
Dayton
Rd
mailbox
°
109
Dayton
Rd
2858
25
Kenyon
Rd
2858
94
Phillips
St
pole
in
sidewalk
no
#
§29
Vauxhal
St
Ext
479
679
Vauxhal
St
Ext
5357
751
Vauxhal
St
Ext
electric
box
on
pole
86S
Vauxhall
St
Ext
mailbox
TOTAL
10

QUAKER HILL AREA:
Number Street
278 Bloomingdale Rd
31 Chapman Ave
Fitzgerald Ave
Old
Norwich
Rd
at
Benham
Ave
6 Pilgrim Road
65 Scotch Cap Rd
mailbox
TOTAL
16
Pole Comments.
531€
no pole #
4349, 43¢8
hydrant #117
8305 stump of pole still in sidewalk
pole # at entrarice of church *
8335 with cable anchor -
electric box on pole plus hydrant
3368 #539 :
mailbox in sidewalk
mailbox in sidewalk

en.
Ul
Tot Gary Schneider Date: March'23, 2022 Memorandum
Director of Pulslic Works
Town of Waterford Project #: 8006325
Public Works Department :
Waterford, CT
From: Angel Bisbee, Gordon Daring Re: Sidewalk Assessment Scope and Fea
In-reference to Waterford's request for a sidewalk-and sidewalk ramp Inventory and condition assessment, the
following document outlines our proposed approach for the evaluation, in summary, we propose to use GIS and
publicly available imagery of Waterford's road network ta Identify the location of sidewalks and sidewalk ramps,
perform a field evaluation of the sidewalks and ramps in the field, and develop a. summary report, listing, and map
describing the findings of our evaluation,
Based on Waterford's 122 Town and approximately 17 State roadway miles together with.the Town's estimate of 33
miles of existing sidewalks, we have developed the following rough estimate of costs.asgoclated with this effort:
Prepare the Data $4,000
Collect Data in Field ($335/mile) 11,000
Perform Analysis 3,800
Total $18,800
Please note that the fee for the field data callection task would need to be increased (or decreased) based onthe
actual number of miles identified, Also, please note that for an additional fee, VHB could host the sidewalk data
collectad in the sidawaik modula of our "SAM IS” accat Management system, where it could be analyzed tagather with
the pavement data In the pavement module of that same software that the Town currently has access to,
Below is an outliné of our propdsed approach to this Project:
Engineers | Scientists ] Planners | Designers
100 Great Meadow Read, Suita 200, Wetharsflald, Connecticut 06109
P 860.807.4300 =F 860.372.4570 = www.vhb.com

Gary Schneider a i
Ref. 80063.25 hb,
March 23, 2022 Memorandum
Page 2
Prepare the Data
Prepare the GIS Data
» Offset pavement centerlines by (width of road/2) + 6’ on both sides of all roads, Clip and delete lines at each
intersection,
> Use aerial imagery and Goagle Streetview to estimate location of sidewalks
> Split the offset centerlines at existing sidewalk locations, Lines where sidewalks ce not exist to remain and be
caded as “No Sidewalk" — these fines may be used for planning future additions to the sidewalk network to close
“gaps” in the network,
Sidewalk fields typically collected
> Material (Brick, HMA, Pavers, PCC, Slate, Other}
> Condition (Excellent, Good, Fair, Poor)
> Percent Repair
Width
Length (calculated from Gis)
Area (calculated in GIS}
Comment
~ we
Oa
> Attaching a picture is possible but adds significant time and cost to the task
Ramp fields typically collected
Material (Brick, HMA, Pavers, PCC, Slate, Other)
Condition (Excellent, Good, Fair, Poor}
Has Detectable Warning Strip (Y/N)
Attaching a picture Is possible but adds significant time and cost to the task
vuviNM ww
Coilect Data In Field
> Perform field evaluation of all sidewalks and ramps identified in previous task an 120 miles of Town maintained
roads and 17 Miles of State maintained roads.
> Perform field and in office data integrity checks to assure quality,
Perform Analysis
> Estimate unit costs cost for sidewalk and ramp repair/replacement
> Develop cost estimates of all maintenance and rehabilitation identified in field
> Decide criteria and Identify high priority sites, Use GIS to buffer to find high priority sidewalks and tramps near
these locations. For instance, these might include:
* Schools

Gary Schneider hb,
Ref: 80063.25
March 23, 2022 Memorandum
Page 3
« Churches
« Commercial Zones
* Parks
> Prepare 2 brief written report, list (Excel file), and map to present the analysis results
(Optional Additional Scape) - Implement Sidewalk Management System
> Host sidewalk data In SAM IS sidewalk module — allaws viewing and planning for sidewalk projects alongside
pavement improvernents in the Town's existing pavement management system