Board of Selectmen Regular Meeting (linked)
agenda center agenda
| Board/Commission | Board of Selectmen |
|---|---|
| Meeting Date | October 03, 2023 |
| Pages | 90 |
| File Size | 3.0 MB |
| OCR Status | Searchable (OCR processed) |
| Source URL | Original |
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FY
FINANCE DEPARTMENT
Memo
To: The Board of Selectmen
From: Shea Davy
Date: September 6, 2023
Re: Disposal of Surplus
Dear Mr. Brule:
In accordance with the town Property Ordinance, Chapter 2.112.020, it is requested that
the Board of Selectman please consider an act to surplus for disposal, on Behalf of the
Recreation and Parks Department, as these items are no longer useful to the Town and
will be disposed of via transfer station and or auction. Items listed below:
(16) Wall Clocks
Approx. (15) rolling office chairs
Corner entertainment stand
Television and VCR
(2) sets of Billiard hanging lights
Promethean Technology Board 10”
Thank you for your consideration
Shes Day
hea Davy
Purchasing Agent,
Town of Waterford
FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
WATERFORD RECREATION AND PARKS COMMISSION
DATE: September 4, 2023
TO: Board of Selectmen
FROM: Ryan McNamara, Director of Recreation & Parks
SUBJECT: Asset Release for Sale/Disposal and Notice
The Recreation and Parks Department requests your consideration for transferring the following
equipment to the Purchasing Agent for sale or disposal. These items are not on the Fixed Asset Listing
and do not carry a designation or tag number. [tems pictured on following page.
e Sixteen (16) Wail clocks:
e Approx. fifteen (15) rolling office chairs
e One (1) Corner entertainment stand
e One Television and VCR.
e Two (2) sets of billiard room hanging lights
e Promethean Technology Board “10”
Thank you for your time and consideration.
if yon haveiny further questions, please call.
SIGNED.
Z
icNamara
co Waterford
Director of Recreation and Parks
BS
FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
TOWN OF WATERFORD INTER-OFFICE CORRESPONDENCE
To: Robert Brule, First Selectman
From: Mark Wujtewicz, Planner
Date: September 19, 2023
RE: CONSERVATION EASEMENT
Ivy Hill Village
48 Great Neck Road
The Planning and Zoning Commission approved the requirement for a Conservation
Easement on December 13, 2022 for the Ivy Hill Village Multi Family Development,
which is located at 48 Great Neck Road. The Conservation Easement Description Sheet
and map are attached.
At this time we are requesting the Board of Selectman to initiate acceptance of this
easement in accordance with section 2.52.060 of the Code of Ordinances subject to
approval by the Town Attorney of the final Easement Documents. This easement
requires acceptance by the Board of Selectmen and upon such action requires written
notification to the moderator of the RTM. I look forward to presenting this easement for
acceptance to the Board of Selectman. Please let me know if there is any additional
information needed in order to consider this request.
Ce: — Paige Walton, Tax Assessor w/att
Allen Wilensky, Tax Collector
Jonathan Mullen, AICP, Planning Director
Maureen FitzGerald, Environmental Planner w/att
CAUsers\swithey\AppData\Local\Microsofi\Windows\INetCache\C ontent.Outlook\FDZK8H6U\Conservation Zasement.doc
CONSERVATION EASEMENT DESCRIPTION SHEET
GRANTOR: Adams Builders, LLC
GRANTOR’S AGENT: Atty Ramona DeSalvo
(Attorney preparing easement)
EASEMENT REQUIRED BY: PZC PERMIT #PL-22-17 CC PERMIT #C-22-7
ADDRESS OF PROPERTY: 48 Great Neck Road
ASSESSOR’S MAP #145 LOT #2871 ALL PARTIAL X
MAP ENTITLED: “SITE PLAN PREPARED FOR SKIP ADAMS, 48 GREAT
NECK ROAD — MAP 145 LOT 2871, WATERFORD, CONNECTICUT”, DATED
DECEMBER 22, 2021, REVISED 3/21/2022, 7/12/2022, 11/8/2022 AND 1/26/2023.”
AREA OF EASEMENT: Approx 4.1 Acres
PURPOSE OF EASEMENT: To protect in perpetuity significant natural
features on the property and to minimize the environmental impact to such
property of activities associated with land development within the Town of
Waterford.
WATERSHED/STREAMBELT: Jordan Brook
OWNER (Association, Land Trust, Private): . Homeowners Association
C.Users\swithey\A ppData\Local\Microsoft\Windows\INetCache\Content, Outlook\FDZK8H6U\CONSER VATION EASEMENT
DESCRIPTION SHEET.doc
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FINANCE DEPARTMENT
Vemo
To: The Board of Selectmen
From: Shea Davy
Date: Septernber 19, 2023
Re: Disposal ofaged assets
Dear Mr, Brule:
In accordance with the Town Property Ordinance, Chapter 2.112.020, it is requested
that the Board of Selectmen please consider an act to surplus for disposal, on Behalf of
the Public Works Department, Asset#001891, 1985 Arc Welding Machine, Model: Linde,
Serial #B83B34019, This item has outlived its usefulness to the department.
This item will be disposed of by auction on GovDeals.
Thank you for your consideration
Shea Davy 2
Purchasing Agent,
Town of Waterford
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
DATE: September 12, 2023
TO: Shea Davy, Purchasing Agent
FROM: Gary J. Schneider, Director of Public Works 2d.
SUBJECT: Surplus Equipment
The Department recommends declaring for surplus the following piece of equipment.
Declare Surplus: Are Welding Machine
Year: 1985
Model: Linde
Serial # - B83B34019
Asset - #001891
We respectfully request this item be forwarded for consideration to the Board of Selectman. If you need
further information, please contact cur office.
Thank you.
Gary J. Schneider, Director
He
FINANCE DEPARTMENT
Memo
August 4, 2023
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Mower Head and Boom Assembly
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of the Mower Head and Boom Assembly to Bacher Corp. of Connecticut for
a total of $46,369.57 in accordance with DAS contract #17PSX0118.
Funds will be available from Line Item 24207-54020 Fleet Plan/Equipment Replacement.
Sincerely,
Shea Davy
Purchasing Agent,
Town of Waterford
INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Brandishea Moses, Purchasing Agent
From: Gary J. Schneider, Director of Public Works
Date: Aug 3, 20223
Re: Cooperative Purchasing — FY24
The Department has used cooperative purchasing to accomplish several of the
purchases for equipment. These are either bid by the State of Connecticut, Department
of Administrative Services or the Capital Region of Governments and include detailed
standards and are only awarded after they have been vetted for insurance, OSHA,
CHRO and other statutory requirements. These agencies allow other municipalities to
piggyback on their pricing.
Public Works is requesting the use of Cooperative Purchasing for the following
equipment.
Erom the DAS .
Service: Mobile Column Lifts
e Vendor: Ray Jurgen
Contract Number: 17PSX0102 $1
Price:$74,972
Set of 6 columns with lifting kit, cart, delivery/setup/training
Funds are available in 33024-55914
Service: Mower Head and Boom Assembly
e Vendor: Bacher Corp of Conn
Contract Number: 17PSX0118
Price: $46,369.57 .
74 inch VRSA Mower Head assembly and 20 foot VRSA Complete Boom
Funds are through the Fieet Plan
Public Works respectfully requests to be on the next agenda of the Board of Selectmen.
Bacher Gorp. of Conn,
7 Thompson Roa
TATION
PO Box 733 Quote Number: 4471
East Windsor, CT 06088-0733 Quote Date: Jun 14, 2023
Page: 1
Voice: 860-627-6924
Fax: 860-292-6393
WATERFORD, TOWN OF DEPT. OF PUBLIC WORKS
OPW HARTFORD ROAD COMPLEX
16 ROPE FERRY ROAD 1000 HARTFORD ROAD
WATERFORD, CT 06385 WATERFORD, CT 06385-4032
wo0040 [ 714123 Net 20 Days OLIS
ad assy 24,909.78 24,909.78
4.00 02961820A 20! vrsa complete boom 19,259.79 19,269.79
4,00 Estimated freight charges 2,200,00 2,200.00
Garon Phone 860 444 5864
Email gvanoverloop@waterfordct.org
The prices on this quote do not reflect any price
changes or sure charges imposed by the
manufacturer due to rising fuel, material and freight
charges. Please contact John Olisky to confirm pricing
before issuing a PO
Subtotal 46 369,57
Sales Tax
Shipping & Handling
ITS ALL ABOUT THE SERVICE AFTER THE SALE!
CONTRACT SUPPLEMENT CONTRACT AWARD NO.:
SP-37 - Rev. 11/17/16 STATE OF CONNECTICUT
Prev. Rev. 4/28/14 17PSX0118
rev. Rev. 4728/ DEPARTMENT OF ADMINISTRATIVE SERVICES
Daniel Dion PROCUREMENT DIVISION Contract Award Date:
Contract Specialist 450 Columbus Boulevard, Hartford, CT 06103 1 April 2018
860-713-5168 Bid Due Date:
Telephone Number 20 December 2017
SUPPLEMENT DATE:
17 April 2019
CONTRACT AWARD SUPPLEMENT #1
IMPORTANT: Tuis ts NOT A PURCHASE ORDER. DO NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER.
DESCRIPTION: Lawn and Grounds Maintenance Equipment
FOR: TERM OF CONTRACT:
Department of Transportation, All Using State Agencies, and April 1, 2018 through February 28, 2022
Political Subdivisions
AGENCY REQUISITION NUMBER:
CHance To In STATE (NON-SB) CHANGE TO DAS-CeatiFie¢o SMALL CHANGE TO OUT OF STATE CHANGE TO TOTAL CONTRACT
Contract VALUE Business CONTRACT VALUE CONTRACT Vatue AWARD VALUE
NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies
on whose behaif the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY.
NOTE: Dallar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts
(actual ar implied). They are for CHRO use only.
NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or
services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise
unsatisfactory from the agency's viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue
orders and process invoices promptly.
CASK DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made
within the discount period.
PRICE BASIS: Uniess otherwise noted, prices include delivery and transportation charges fully prepaid f.0.b. agency. No extra charge is to be made
for packing or packages.
CONTRACTOR INFORMATION:
REFER TO THE CONTRACT ON THE DAS PROCUREMENT WEB PAGE FOR THE MOST CURRENT CONTRACTOR INFORMATION. (http://das.ct.gov/mp1.aspx?page=8)
Company Name: Bacher Corp. of Connecticut
Company Address: 7 Thompson Road, East Windsor, CT 06088
Tel. No.: (860)627-5924 Fax. No.: (860)292-6393
Contact Person: James Viggiano
Contact Person Address: Same as above
Company E-mail Address and/or Company Web Site: bacher3945@sbcglobal.net / www.bachercorporation.com
Certification Type (SBE,MBE or None): SBE Agrees to Supply Political SubDivisions: Yes
Prompt Payment Terms: 0% 00 Net 30
Company Name: Hartford Truck Equipment, Inc.
Company Address: 95 John Fitch Bivd. South Windsor, CT 06074
Tel. No.: (860)290-9516 Fax. No.: (860)290-9519
Contact Person: Blake Bannon
Contact Person Address: Same as above
Company E-mail Address and/or Company Web Site: blake@hartfordtruck.com / www.hartfordtruck.com
Certification Type (SBE,MBE or None): SBE Agrees to Supply Political SubDivisions: Yes
Prompt Payment Terms: 0% 00 Net 30
Page 1 of 2
CONTRACT SUPPLEMENT CONTRACT AWARD NO,: 17PSX0118
$P-37 « Rev. 11/17/16 Contract Supplement #1
Prev. Rev. 4/28/14
Company Name: Kahn Tractor & Equipment, Inc.
Company Address: 520 Pond Road, North Franklin, CT 06254
Tel. No.: (860)213-1840 Fax, No: (860)642-6364
Contact Person: Peter Bezanson
Contact Person Address: Same as above
Company E-mail Address and/or Company Web Site: peterh@kahntractor.com / www. kahntractor.com
Certification Type {SBE,MB8E or None}: None Agrees to Supply Political SubDivisions: Yes
Prompt Payment Terms: 0% 00 Net 45
PLEASE NOTE:
Supplement 1 is issued to approve price increases for Bacher Corp. of Connecticut, Hartford Truck Equipment, inc. and Kahn Tractor
& Equipment, Inc. effective April 17, 2019. All terms and conditions not otherwise affected by this supplement remain unchanged
and in full force and effect.
DEPARTMENT OF ADMINISTRATIVE SERVICES
By:
Y onainal Signature on Document in Procurement Files)
Name: DANIEL DION
Title: Contract Specialist
Date:
Page 2 of 2
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17PSX0118 Price Schedule Category 6 Repair Work
Bacher Corp. of Connecticut
Category Hourly Labor Rate
1 Commercial Lawn Mowers $ 95.00 /HR
3 Snow Equipment $ 95.00 /HR
5 Blowers, Vacuums, and Sweepers S 95.00 /HR'
rev. 4/17/19
ae
FINANCE DEPARTMENT
Viemo
August 4, 2023
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Mobile Column Lifts/Rotary Lifts
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of the Mobile Column Lifts to Ray-Jurgen Co., LLC for a total of $74,972.00
in accordance with DAS contract #17PSX0102.
Funds will be available from Line Item 33024-55914 Rotary Lift Replacements.
Sincerely,
She a Davy
o
Shea Davy
Purchasing Agent,
Town of Waterford
INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Brandishea Moses, Purchasing Agent
From: Gary J. Schneider, Director of Public Works -
Date: Aug 3, 2023
Re: Cooperative Purchasing — FY24
The Department has used cooperative purchasing to accomplish several of the
purchases for equipment. These are either bid by the State of Connecticut, Department
of Administrative Services or the Capital Region of Governments and include detailed
standards and are only awarded after they have been vetted for insurance, OSHA,
CHRO and other statutory requirements. These agencies allow other municipalities to
piggyback on their pricing.
Public Works is requesting the use of Cooperative Purchasing for the following
equipment,
Erom the DAS .
Service: Mobile Column Lifts
*« Vendor: Ray Jurgen
Contract Number: 17PSX0102 S14
Price:$74,972
Set of 6 columns with lifting kit, cart, delivery/setup/training
Funds are available in 33024-55014
Service: Mower Head and Boom Assembly
« Vendor: Bacher Corp of Conn
Contract Number. 17PSX0118
Price: $46,369.57
74 inch VRSA Mower Head assembly and 20 foot VRSA Complete Boom
Funds are through the Fleet Plan
Public Works respectfully requests to be on the next agenda of the Board of Selectmen.
MEMORANDUM: TOWN OF WATERFORD
DEPARTMENT OF PUBLIC WORKS
To: File
From: Gary J Schneider
Date: December 13, 2022
Re: Rotary Lift
The current six piece set that the Town purchased in the early
2000's has served the maintenance shop well to date. These lifts
are used to service large vehicles.
The replacement is being requested due the age of these lifts
and the minimal availability of replacement parts. The cords that
connect the individual units are no longer available for purchase.
The cords are required as the rotary lifts must be paired together
to lift the truck In unison.
The replacement set would be wirelessly communicated amongst
each unit removing the large bulky electrical cable that has been
a tripping hazard throughout the years and a liability as to making
sure large objects aren't dropped on them causing a cord to be
replaced.
&
ysoS
ES
Proposal No, AAAQ4i85-01
PROFESSIONAL VERICLE SERVICE EQUIPMENT Prepared On 6/19/2023
8/21/2023
1000 HARTFORD ROAD aga HARTFORD ROAD
WATERFORD, CT 01105 WATERFORD, CT 04105
Net 30 Jason Marineau
Thank you for the opportunity te propase the following equipment.
1 ROTARY FLEXMAX Mohite Columns. Set of 6 Columns.
14,000# capacity each, 84,000# total capacity,
Features REDFIRE wireless handleld remote control.
1 ROTARY Fore and Aft, frame-engagement lifting kit for usa
with two MCH13, MCH18 and Flex serles columns.
Maximum capacity 9,000 ibs. per MCH column
1 ROTARY Cart for fore and aft frame {Ifting kit for storage and
maving.
% LABOR Dalivery, Setup, and Training by Ray Jurgen
Technictans
$68,650.00 $68,650.00
$3,958.00 $3,958.00
$1,164.00 $1,164.00
$1,200.00 $1,200,00
SubTotal $74,972.00
Tax $0.00
Shipping $0.00
Please camplete the following Information and return this form to our office.
Accepted by: Data:
Position: PO Number:
Additlonat Information:
CONTRACT SUPPLEMENT
na-37 Rev. 11/29/16 STATE OF CONNECTICUT coe ARNO
Prev, Rev. 4/28/14 17PSX0102
DEPARTMENT OF ADMINISTRATIVE SERVICES
Peter Hunter PROCUREMENT DIVISION Contract Award Date:
Contract Specialist 450 Calumbus Boulevard, Hartford, CT 06103
22 August 2017
860-713-5287 Proposal Due Date:
Telephone Number 14 August 2017
SUPPLEMENT DATE:
12 March 2021
CONTRACT AWARD SUPPLEMENT #2
IMPORTANT: Tuis is NOT a PURCHASE ORDER. Do NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER.
DESCRIPTION: Vehicle Lift Inspections and Routine Service
FOR: TERM OF CONTRACT:
All Using State Agencies, Political Subdivisions, and Not-for- 24 August 2017 through 21 June 2025
Profit Organizations
AGENCY REQUISITION NUMBER:
CHANGE TO IN State {Non-SB) CHANGE TO DAS-CERTIFIED SMALL CHANGE TO OUT OF STATE CHANGE TO TOTAL CONTRACT
CONTRACT VALUE Business CONTRACT VALUE CONTRACT VALUE Awarb Value
NOTICE TO CONTRACTORS: This notice Is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies
on whose behalf the contract is made, INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY.
NOTE: Dollar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts
{actual or implied), They are for CHRO use only.
NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or
services rendered on orders placed against awards [listed herein which are found not to comply with the specifications or which are otherwise
unsatisfactory from the agency’s viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue
orders and process invoices promptly.
CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but stich cash discount shalt not be taken unless payment is made
within the discount period.
PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.o.b. agency. No extra charge is to be made
for packing or packages.
PLEASE NOTE:
This Supplement issued to extend this Contract for original term to June 21, 2025.
All terms and conditions not otherwise affected by this supplement remain unchanged and in full force and effect.
APPROVED.
PETER HUNTER
Contract Specialist
{Original Signature on Document in Procurement Files)
Page 1 of 1
CONTRACT SUPPLEMENT
REP-37 Rev. 11/22/16 STATE OF co NN ECT] CUT CONTRACT AWARD NO.:
Prev. Rew. 4/28/14 DEPARTMENT OF ADMINISTRATIVE SERVICES 17PSKO102
Peter Hunter PROCUREMENT DIVISION Contract Award Date:
Contract Specialist 450 Columbus Boulevard, Hartford, CT 06103
22 August 2017
860-713-5257 Proposal Due Date:
Telephone Number 14 August 2017
SUPPLEMENT DATE:
10 December 2018
CONTRACT AWARD SUPPLEMENT #1
IMPORTANT: THis Is NOT A PURCHASE ORDER. Do NOT Propuce or SHiP WITHOUT AN AGENCY PURCHASE ORDER.
DESCRIPTION: Vehicle Lift inspections and Routine Service
FOR: TERM OF CONTRACT:
All Using State Agencies, Political Subdivisions, and Not-for- 24 August 2017 through 21 June 2021
Profit Organizations
AGENCY REQUISITION NUMBER;
CHANGE To IN STATE (NoNn-SB) CHANGE TO DAS-CertiFieD SMALL CHANGE To QUT OF STATE CHANGE TO TOTAL CONTRACT
ContRACT VAWE Business CONTRACT VALUE CONTRACT VALUE Awarb VALUE
NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies
on whose behalf the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY.
NOTE: Doilar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts
(actual or implied). They are for CHRO use only.
NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or
services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise
unsatisfactory from the agency's viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified. Please issue
orders and process invoices promptly.
CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made
within the discount period.
PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.o.b. agency. No extra charge js to be made
for packing or packages.
PLEASE NOTE:
An assignment and assumption of Contract 17PSX0102 has been approved. Ray Jurgen Co., LLC has assigned the Contract to Ray
Jurgen Co., LEC.
All terms and conditions not otherwise affected by this supplement remain unchanged and in full force and effect.
APPROVED.
PETER HUNTER
Contract Specialist
(Original Signature on Document in Procurement Files)
Page 1 of 4
CONTRACT AWARD
SP-38 - Rev. 11/17/16 STATE OF CONN ECTICUT CONTRACT AWARD NO.:
Prev. Rev. 5/21/14 17PSX0102
tev Rev. 5/24/ DEPARTMENT OF ADMINISTRATIVE SERVICES
Gregory Mooney PROCUREMENT DIVISION Contract Award Date:
Contract Specialist 450 Columbus Boulevard, Hartford, CT 06103
24 August 2017
860-713-8755 Bid Due Date:
Telephone Number
14 August 2017
CONTRACT AWARD |
IMPORTANT: This is NOT A PURCHASE Qader, Do NOT PRODUCE OR SHIP WITHOUT AN AGENCY PURCHASE ORDER.
DESCRIPTION:
Vehicle Lift Inspections and Routine Service
FOR: TERM OF CONTRACT:
Ail Using State Agencies, Political Subdivisions, and Not-for- August 24, 2017 through June 21, 2021
Profit Organizations
AGENCY REQUISITION NUMBER:
In State (Non-SB) DAS CErviFIED SMALL ‘Our of STATE TOTAL CONTRACT
Contract VALUE Business CONTRACT VALUE ConTRACcT VALUE AWARD VALUE
Est, $500,000.00 Est. $500,000.00
NOTICE TO CONTRACTORS: This notice is not an order to ship. Purchase Orders against contracts will be furnished by the using agency or agencies
on whose behalf the contract is made. INVOICE SHALL BE RENDERED DIRECT TO THE ORDERING AGENCY,
NOTE: Dollar amounts listed next to each contractor are possible award amounts, however, they do not reflect any expected purchase amounts
(actual or Implied). They are for CHRO use only.
NOTICE TO AGENCIES: A complete explanatory report shall be furnished promptly to the Procurement Manager concerning items delivered and/or
services rendered on orders placed against awards listed herein which are found not to comply with the specifications or which are otherwise
unsatisfactory from the agency's viewpoint, as well as failure of the contractor to deliver within a reasonable period of time specified, Please issue
orders and process invoices promptly,
CASH DISCOUNTS: Cash discounts, if any, shall be given SPECIAL ATTENTION, but such cash discount shall not be taken unless payment is made
within the discount period.
PRICE BASIS: Unless otherwise noted, prices include delivery and transportation charges fully prepaid f.0.b. agency. No extra charge is to be made
for packing or packages.
CONTRACTOR INFORMATION:
Refer TO THE CONTRACT ON THE DAS PROCUREMENT WES PAGE FOR THE MOST CURRENT CONTRACTOR INFORMATION. {http://das.ct.gov/mp1.aspx?page=8)
Company Name: Ray-Jurgen Co., LLC
Company Address: 115 Cross Street, Bristol, CT 06010
Tel, No.: (860) 585-0114 Fax No; (860) 585-0491 Contract Value: est. $500,000
Contact Person: Patrick Thibadeau
Contact Person Email Address: pthibadeau@rayjurgen.com
Company E-mail Address and/or Company Web Site: WWW.rayjurgen.com
Certification Type (SBE,MBE or None}: SBE Agrees to Supply Political SubDivisions: Yes
Prompt Payment Terms: 0% 00 Net 30
The signature below by the DAS Contract Specialist is evidence that the Contractor’s solicitation response has/have been accepted
and that the Contractor(s) and DAS are bound by all of the terms and conditions of the Contract.
DEPARTMENT OF ADMINISTRATIVE SERVICES
By:
{Original Signature on Document in Procurement Files}
Name: GREGORY MOONEY
Title: Contract Specialist
Date:
Page lof1
BA
FINANCE DEPARTMENT
VMiemo
To: The Board of Selectmen
From: Shea Davy
Date: September 19, 2023
Re: Bid Award 23-134 Mowingat Miner Lane Landfill
Dear Mr. Brule:
Proposals for the above mentioned project were opened on September 13, 2023 by
Christy Gregg and I with the attached results, After carefiul review of the proposal, it is
determined that Lawns by Marcus Hilditch, LLC, is the lowest qualified bidder with the
resources necessary to complete this project.
I therefore respectfully seek the Board’s approval to award the contract to Lawns by
Marcus Hilditch, LLC in the total amount o£ $31,618.00. To be paid as follows:
$5,115.00 cost per mowing for Fali 2023 and Spring 2024
$5,268.00 cost per mowing for Fall 2024 and Spring 2025
$5,426.00 cost per mowing for Fall 2025 and Spring 2026
Funds will be available in line # 10130-52531, Landfill Cap Maintenance.
She (‘Lis
Shea Davy ww
Purchasing Agent,
Town of Waterford
INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Shea Davy, Purchasing Agent
From: Gary J. Schneider, Director of Public Works 3k
Date: September 18, 2023
Re: Landfill Mowing Bid
Bids were received for the mowing of the Landfill on Miner Lane. The Town
received 5 bids on September 13, 2023, ranging from $5,115 ~ 23,700.
| have reviewed the bid and recommend we go with the low bidder — Lawns by
Marcus Hilditch. There are funds available through line items 10130-52531.
This contractor has been doing this work and we have been very pleased with his
work,
Public Works requests this award to be on the next available Board of Selectmen
agenda.
Mowing
Miner
Lanel
Bid
#23-134
Bid
Opening:
September
13,
2023
@
11:30
2m
‘Company
‘Cost
per
mowing
Bid
Lawns
by
Marcus
tats
[rat
2028
a
Spring
2024
$5,118.00
[per
moni
spring and Fall 2025 '39,500,00|peF mowing:
Spring 2026 * $9,780.00 ering
FE Crandall Disposat inc." {Fall 2023 and Spinoza " s18200.09 ar mowing. :
Fatt 2024 ard Sing 2028 $13,000.00 per mowing i
Fatt 2038 ana Sana 2026 : si8odao0 per win .
Executive Laridseaping
025 and Spring 2026
FIFTEEN ROPE FERRY ROAD WATERFORD, CY 96385-2886
Town of Waterford
Board of Selectmen
INVITATION TO BID
MOWING AT MINER LANE LANDFILL
Bid # 23-134
The Purchasing Agent will receive sealed bids for Mowing of the Landfill located at 85 Miner
Lane. Bids must be received by 11:30 am on Wednesday September 13, 2023 at the
Purchasing Office, 15 Rope Ferry Road, Waterford, CT 06385. Bids must be submitted in a
sealed envelope and clearly marked bid title, bid number, time and date of bid opening,
Bids may be mailed or hand-delivered to the Finance Office, Town of Waterford, 15 Rope Ferry
Road, Waterford, CT 06385, where they willbe publicly opened in the Louise T. Appleby Room.
There will be a Non-mandatory Walk through of the property on September 1, 2023 at 10:00 am
at 8&5 Miner Lane Waterford CT. 06385.
Sid Packets are available at hitps://www.waterfordct.org/Bids,aspx?CatID=17 as well as at the
Finance Office. Potential bidders are responsible for checking this website for any addendums
and updates regarding this Bid.
Any questions regarding specifications, policies and procedures are to be directed to the
Purchasing Agent at bdavy@waterfordct.org.
Brandishea Davy
Purchasing Agent
BID FORM #23-134
TOWN OF WATERFORD
SEASONAL MOWING ~ MINER LANE
LANDFILL
The bidder is not to include any taxes from which the Town is exempted by law. The Town will complete
any tax exemption forms that the successful vendor may require if such forms are within the Town's
legal parameters.
Cost to Town of Waterford for mowing at the Miner Lane Landfill in accordance with the specifications:
S$ & n / } Ss. 0 O Cost per mowing at the Landfill: Fall 2023 and Spring 2024
S$ JF, BA TZ, & 0 0 Cost per mowing at the Landfill: Fall 2024 and Spring 2025
gb YA Zz O O Cost per mowing at the Landfill: Fall 2025 and Spring 2026
Lawns CY Mateus Pilditeh, rele | §60-20F-GWI-
Company Name . Phone
12 ALOOS “yl di-teh NIA
Representative
BI NeRth wood Road LBM HL LC @yahos. Cai7
Email Address
Address
STORRS CL. O6468- 6931
City, State, Zip
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name and address of the company official(s) responsible for carrying out the Equal Employment
Opportunity/Affirmative Action Program for your company,
maAeide wild teh
HONOUR. (2. D'Amato
If your company does not have a written afficmative action plan, please estimate the number of vacancies during the
next 12 months, and indicate the numerical or percentage goals you have set for the employment of minority people
and females to make your labor force reflective of the labor market in which you operate.
The vendor/bidder understands that failure to complete the above form in a satisfactory manner will preclude such
vendor from being actively considered for contract with the Town of Waterford. The vendor /bidder also
understands that the Affirmative Action statements will become part of any contract, and that breach of such
statements will constitute a breach of the contract subject to such remedies as provided by law.
' certify that there are no misrepresentations, omissions, or falsifications in the foregoing statements and answers,
and that the entries above are true, complete, and correct to the best of my knowledge and belief.
Date Signature Title
Subscribed and sworn to before me at , Connecticut, this
Day of 20.
AFFIRMATIVE ACTION STATEMENT
NOTE: [F YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN | YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
15
OR: @) The number of employees oe
(2) Completed this form within one year Yes \ No
FOR SEALED BIDS: If your company has completed this form within one year
Please forward a photocopy of the initial form with your bid. If significant
Changes have taken place within the past year, please update the information on
this form.
REQUIREMENT ~ Any vendor/bidder seeking to do business with the Town of Waterford must, upon request,
supply the Town and/or the Waterford Human Resources with any information concerning the Affirmative
Action/Equal Employment practices of the vendor/bidder, which the Town and/or Commission deems necessary in
fulfilling its charge. Failure to supply such information, when requested, will result in the termination of any further
transactions between the vendor/bidder and the Town of Waterford.
coyerpenepee pam veeos p/i/di teh LC
ChE Abethwaid Road s70ITS. OF 046 ACCEL
TYPE OF BUSINESS
Cont OP PILL KEC,
TYPE OF ORGANIZATION
Corporation Z wd, C. Partnership Individual
ifunit filing this application is not the above-named company, give the name, address, and telephone number of
reporting unit. (Branch, agent, representative).
16
FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
“The undersigned affirms that they are duly authorized to execute this contract, that this
company, corporation, firm, partnership or individual has not prepared this bid in
collusion with any other bidder, and that the contents of this bid as to prices, terms or
conditions of said bid have not been communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official
opening of this bid.”
We understand that this proposal must be signed by an authorized agent of our company
to constitute a valid proposal.
Date: Fa f2-IOL3
Name ofCompany: HUW By eR Cus fhldith tLe.
Name and Titleof Agent: M2005 Ay lditeh - menbEe
By (SIGNATURE): LZ
Address: iss Macth4 wood Kiad
\SIOWE, CF DEHE.SAP/
Telephone Number: 620-20 8-Gl[
17
FIFTEEN ROPE FERRY ROAD WATERYORD, CP 06385-2286
BID FORM.
BID #23-134
SE OF (@) :
SOE CF BE 2LE- LABS
PRINTED NOS mr, 4," a yews AGENT :
SPPPA RO } 17h :
M7610 BER, LOM HLLC BY AN00. COM G60- BOF-G Md
PHONE AND FACSIMILE NUMBERS, E-MAIL ADDRESS
prAeeus Ht ditch MEO R.
Name Position
T of the
above named firm hereby submit the following bid in accordance with Town of Waterford
specifications.
SIGNATURE DATE F-/2.-eR O12 F
Cost to Town of Waterford for Mowing at the Miner Lane Landfill in accordance with the
specifications:
$SH9. OO cost for initial mowing at the Bulky Waste Landfill 2023
ws 4 ¢ 10 Cost for each mowing at the Bulky Waste Landfill 2024
$e £ Oo ost for each mowing at the Bulky Waste Landfill 2025
42 Kp. 00 Cost for each mowing at the Bulky Waste Landfill 2026
18
COMMENTS:
AO COMME AS
Please attach additional sheets to the Proposal Form.
19
September 8, 2023
Town of Waterford CT.
Mowing at Miner Lane Landfill
Bid Number-23-134
As requested Lawn’s By Marcus Hilditch, LLC has and never had any pending
mediations, arbitration and or litigation cases that the bidder or its principles have been
involved in since being in business for well over 40 years.
Ve
419/23, 11:59 AM https: //biznet.ct. gowSDSearch/Certificate.aspx?recno=47276
State of Connecticut
Department of Administrative Services
Supplier Diversity Program
This Certifies Lawn's By Marcus Hilditch LLC
55 Northwood Road Storrs CT 06268-1931
Woman Owned
Asa Small Minority Business Enterprise
April 10,2022 through April 10,2024
Owner(s): Honour M. D'Amato; Marcus M. Hilditch
Contact: Honour M. D Amato Telephone: (860) 208-6112 FAX:
E-Mail: LBMHLLC@yahoo.com Web Ext:
** Affiliate Address:
Companies:
A psy ad fa
pp eT LIU TEC rad Vt
** 4 contractor awarded a contract or a portion ofa contract under the set-aside program shall nat subcontract with any person(s) with whom the contractor is
affiliated,
|
hifps:/biznet.ct gov/SDSearch/Certificate.aspx?recnoTM47276
qt
BID BOND
CONTRACTOR: SURETY:
(Name, legal status and address) (Name, legal status and principal place of business)
Lawns by Marcus Hilditch LLC Great Midwest Insurance Company
55 Northwood Road 800 Gessner Road
Storrs, CT06268
Houston, TX 77024
OWNER:
(Name, legal status and address)
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
BOND AMOUNT: Five Percent of Amount Bid (5%)
PROJECT:
(Name, location or addyess, and Project munber, ifany)
Mowing at Miner Lane Landfili Bid # 23-134
The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and
Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein.
The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid
documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters
into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in
the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the
Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the
prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount
specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the
wark covered by said bid, then this obligation shal! be null and void, otherwise to remain in full force and effect. The Surety
hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may
accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate
beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety’s
consent for an extension beyond sixty (60) days.
If this Bond is issued in connection with a subcontractor’s bid to a Contractor, the term Contractor in this Bond shall be
deemed to be Subcontractor and the tenn Owner shall be deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other Jegal requirement in the Socation of the Project, any
provision in this Bond conflicting with said statutory or legal requirement shail be deemed deleted herefrom and provisions
conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is
that this Bond shall be construed as a statutory bond and not as a common law bond.
The Company executing this bond vouches that this document conforms to Amarican Institute of Architects Document A310, 2010
edition 1
Signed and sealed this 13th day of September 2022
Lawns by Marcus Hilditch LLC
a) (Principal) (Seal)
Mott J (Lt We BEL
(Witness) (Titley
Great Midwest Insurance Company =~ ~ =
(Sealy
Safety)
(itness) PF iryinia R\ Martin, Attorney-in -Fact
The Company executing this bond vouches that this document conforms to American Institute of Architects Document A310, 2010
edition 2
POWER OF ATTORNEY
Great Midwest Insurance Company
KNOW ALL MEN BY THESE PRESENTS, that GREAT MIDWEST INSURANCE COMPANY, a Texas Corporation, with its principal office
in Houston, TX, does hereby constitute and appoint:
John C, Wagner, Stephen C. Wagner, Virginia R. Martin
its true and lawful Attorney(s)-In-Fact to make, execute, seal and deliver for, and on its behalf as surety, any and all bonds, undertakings or other :
writings obligatory in nature of a bond.
This authority is made under and by the authority of a resolution which was passed by the Board of Directors of GREAT MIDWEST
INSURANCE COMPANY, on the 1* day of October, 2018 as follows:
Resolved, that the President, or any officer, be and hereby is, authorized to appoint and empower any representative of the Company or
other person or persons as Attorney-In-Fact to execute an behalf of the Company any bands, undertakings, policies, contracts of indemnity or other
writings obligatory in nature of a bond not to exceed Ten Million dollars ($10,000,000.00), which the Company might execute through Its duly elected
officers, and affix the seal of the Company thereto. Any said execution of such documents by an Attomey-In-Fact shall be as binding upon the
Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company. Any Attorney-In-Fact, so appointed,
may be removed in the Company’s sofe discretion and the authority so granted may be revoked as specified in the Power of Attorney.
Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile dn any power of attorney granted,
and the signature of the Secretary, and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such
power ar certificate bearing such facsimile signature and seal shall be valid and binding on the Company, Any such power so executed and sealed
and certificate so executed and sealed shall, with respect to any band of undertaking to which it is attached, continue to be valid and binding on the
Company.
IN WITNESS THEREOF, GREAT MIDWEST INSURANCE COMPANY, has caused this instrument to be signed by its President, and its
Corporate Seal to be affixed this 41th day of February, 2021.
GREAT MIDWEST INSURANCE COMPANY
wy Ho a ues
Mark W. Haushill
President
ACKNOWLEDGEMENT
On this 11th day of February, 2021, before me, personally came Mark W. Haushill to me known, who being duly sworn, did depose and
Say that he is the President of GREAT MIDWEST INSURANCE COMPANY, the corporation described in and which executed the above instrument;
that he executed said instrument on behalf of the corporation by authority of his office under the By-laws of said corporation.
Wty, CHRISTINA BISHOP y on
Boke Notary Pubila, State of Texes BY \ ij
aN BF Comm, Expiios 04-14-2026 Christina Bishop
“Hdl __ Notary 1D 131990488 Notary Public
CERTIFICATE
1, the undersigned, Secretary of GREAT MIDWEST INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that
the original Power of Attomey of which the foregoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions
as set forth are now in force.
Signed and Seated at Houston, TX this 13th Day of September 2023.
ele, BY pews UN
_ as °” Leslie K. Shaunty_-
2, a x Secretary,
“WARNING: Any person who knowingly and with irifent to defraud any Insurance company or other person, files and application for insurance of claim
> containing any materially false Information, or conceals for the purpose of misleading, information concerning any fact material thereto, comtnits a
fraudulent insurance act, which |s a crime and subjects‘such person to crimifal and civil penalties.
Val
Vvemo
To: The Board of Selectmen
From: Shea Davy
Date: September 7, 2023
Re: Bid Reject- Recast Concrete Curbing Replacement Sandy Hollow drive Bid#23-119
Dear Mr, Brule:
Bids for the above mentioned project were opened on May 24, 2023 by Rebekah Wilson
and I with the attached results. After review and subsequent clarification of prices with
vendor, it was determined that the proposed item far exceeds the existing funding as
well as the engineer's estimate to perform the work. As a result, I respectfully seek the
Boards approval to have the bid rejected.
Thank you for your consideration
>) hes Davy _
Shea Davy
Purchasing Agent,
Town of Waterford
INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Shea Davy, Purchasing Agent 44
From: Gary J. Schneider, Director of Public vos ADL
Date. September 7, 2023
Re: Reject Bid - Concrete Curbing
This updated price far exceeds the existing funding as well
as the engineer's estimate to perform the work. It is my
recommendation that we reject the bid and re-bid this project
in early March, 2024.
Precast Concrete Curbing Replacement, Sandy Hollow Drive
WATERFORD, CONNECTICUT
Bid Form:
Bid Proposal
Curbing Replacement Project
Sandy Hollow Drive
Waterford, CT
B&W Paving & Landscaping $1.
Revised 91623
Total
Estimated Quantity
Item
and Unit Measure
Unit Price Extended Price
_| Mobilization and Project Closeout
Catch Basin Protection
Maintenance & Protection of Traffic
4 __ Concrete Curbing Removal
Install Pre-Cast Concrete Curbing - Straight Sections
Install Pre-Cast Concrete Curbing - Driveway Transition
Sections
install Pre-Cast Concrete Curbing- Curved Sections
Bituminous Concrete Pavement Replacement- Town
Roads
Bituminous Concrete Pavement Replacement- Private
Driveways
Grass Surface Restoration
Total - Items 1-10
344,100.00 $0
19
BID BOND
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, B & W Paving &
Landscaping, LLC as Principal, and United States Fire Insurance Company
as Surety, are hereby held and firmly bound unto The Town of Waterford as owner in the penal
sum of __Ten Percent of Amount Bid (10%) for the payment of which, well and
truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors,
administrators, successors and assigns.
Signed this 17% day of May » 2023.
The condition of the above obligation is such that whereas the Principal has submitted
to The Town of Waterford a certain bid, attached hereto and hereby made a part hereof to enter
into a contract in writing for the Precast Concrete Curbing Replacement, Sandy Hollow Drive.
NOW, THEREFORE,
A. If said Bid shall be rejected, or in the alternate,
B. If said Bid shall be accepted and the Principal shall execute and deliver a
contract in the Form of Contract attached hereto, properly completed in
accordance with said Bid, and shall furnish a bond for his faithful
performance of said contract, and for the payment of all persons performing
labor or furnishing materials in connection therewith, and shall provide the
required evidence of insurance,
THEN, this obligation shal] be void, otherwise the same shall remain in force and
effect; it being expressly understood and agreed that the liability of the Surety for ary and all
claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated,
The Surety, for value received, hereby stipulates and agrees that the obligations of said
Surety and its bond shall be in no way impaired or affected by any extension of the time within
which the Owner may accept such Bid; and said Surety does hereby waive notice of any such
extension,
23
IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands
and seals, and such of them as are corporations have caused their corporate seals to be hereto
affixed and these presents to be signed by their proper officers, the day and year first set forth
above.
B&W Pe eee LLC
{L.S.)
if hued (Aety), Onembeaer”
United States Fire Insurance Company
(Surety)
By:
Victoria P’ Lyons, Attorney-in5Fact
SEAL:
24
: ~ POWER OF ATTORNEY
: UNITED STATES FIRE INSURANCE COMPANY
PRINCIPAL OFTICE - MORRISTOWN, NEW JERSEY
KNOW ALL MEN BY THESE PRESENTS: That United States Fire Insurance Company, a corporation duly organized and existing under the laws of the
state of Delaware, has made, constituted and appointed, and does hereby make, constitute and appaint: Woodrow M. Baird, Richard A. Leveroni, Russell M.
Canterbury, Steven E. Susanin, Jessica L. Picciritlo, Kathleen M. Flanagan, Diane Moraski, Victoria P. Lyons, Dave Moylan;
each, its true and lawful Attorney(s)-In-Pact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and
deliver: Any and al! bonds and undertakings of surety and other documents that the ordinary course of surety business may require, and to bind United States
Fire Insurance Company thereby as fully and to the same extent as if such bonds or undertakings had been duly executed and acknowledged by the
regularly elected officers of United States Fire Insurance Company at its principal office, in amounts or penalties: One Hundred ‘Twenty Five Million
Light Hundred Thousand Dolars ($125,800,000)
This Power of Attorney limits the act of those named therein to the bonds and undertakings specifically named therein, and they have no authority to
bind United States Fire Insurance Company except in the manner and to the extent therein stated.
‘This Power of Attorney revokes all previous Powers of Aitorney issued on behalf of the Attorneys-In-Fact named above.
This Power of Attorney is granted pursuant to Article [V of the By-Laws of United States Fire Insurance Company as now in full force and effect,
and consistent with Article HII thereof, which Articles provide, in pertinent part:
Article {V, Execution of Instruments - Except as the Board of Directors may authorize by resolution, the Chairman of the Board, President, any Vice-
President, any Assistant Vice President, the Secretary, or any Assistant Secretary shall have power on behalf of the Corporation:
(a) to execute, affix the corporate seal manually or by facsimile to, acknowledge, verify and deliver any contracts, obligations, instruments and documents
whatsoever in connection with its business including, without limiting the foregoing, any