Representative Town Meeting Budget and Special Meeting - DAY 3 (linked)

TOWN OF wATERFORD
GENERAL FUND
‘2023 - 2024 PROPOSED BUDGET
DEPT/AGENCY: 10118 BUILDING DEPARTMENT
Ancrease
PERSONNELCOSTS sits a
51110 _[ADMINISTRATIO 164,236 102,600 102,095 (505) -0.49%
51120 [INSPECTION 127,937 174,632 141,174 (33,458) -19.16%
51810 _|OVERTIME 0 4,102 1,102 0 0.00%
51910 _ |FRINGE BENEFITS 2,474 2,625 225 (2,400) -91.43%
FICA 21,494 ~~ (2,799) -13.02%
02; (39,162) -12.95%
52010 [ADVERTISING 668 750 750 0 0.00%
52020 _ [POSTAGE 1,234 1,000 1,000 0 0.00%
52030 _|PROFESSIONAL FEES 171 750 20,000 19,250 2566.67%
52040 _ |SERVICE CONT.& REPAIRS 1,583 3,303 3,030 (273) -8.27%
52050 _ |DUES, CONF., & EDUCATION 2,181 5,480 5,480 0 0.00%
¢ a _ 168.19%
SUPPLIE oo
OFFICE SUPPLIES 1,400 ; 71.43%
FUELS & LUBRICANTS -3.92%
30.72%
30.72%

TOWN OF WATERFORD
FY2024 BUDGET REQUEST
DEPARTMENT: Building
BUDGET FUNCTION
The Building Department is responsible for administering and enforcing codes and ordinances to protect
public safety and building accessibility. The Department includes the Building Official, two Assistant
Building Officials and clerical staff who are housed within the Planning Office. Primary functions include
processing building permits, plan review, conducting field inspections, evaluating buildings for occupancy
and enforcing codes. The Building Department works closely with other permitting services, including
Planning, Zoning, and the Fire Marshal to help coordinate development projects throughout town. The
Officials routinely provide inspection and support services for town building projects and capital planning
efforts.
The Building Department operates under the following codes and ordinances:
® Connecticut State Building Code |
e Plumbing, Electrical‘and Mechanical Code
Fire Safety Code
Rental Housing Code
Property Maintenance Code
Connecticut Demolition Code
Delay of Demolition Ordinance
The FY24 budget represents a proposed decrease of approximately 6% from the FY23 approved budget.
This decrease is largely due to the anticipated use of “on-call” plan review services in order to
supplement the existing vacancy of an Assistant Building Official. The total amount requested in FY24 is
$297,644. The Building Department historically generates more revenue through permit fees than the
total annual budget. The five-year average (FY2018-FY2022) in Department revenue is $445,387. FY21
saw an unusually high ($720,514) total revenue. Using a four-year average for the Fiscal Years of 2018,
2019, 2020 and 2022 shows an average annual revenue of $376,605.

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TOWN OF WATERFORD
- FY2024 BUDGET REQUEST
__ DEPARTMENT: Building
BUDGET SUMMARY
PERSONEL COSTS:
10118-5711 10-101-010-18-00-51 ADMINISTRATION
10118-51120-101-010-18-00-51 INSPECTION
10118-51810-101-010-18-00-51 OVERTIME
10118-51910-101-010-18-00-51 FRINGE BENEFITS
10118-51920-101-010-18-00-51 F.1.C.A.
Total PERSONEL COSTS
SERVICES:
10118-52010-101-010-18-00-52 ADVERTISING
10118-52020-101-010-18-00-52 POSTAGE
10118-52030-101-010-18-00-52 PROFESSIONAL
FEES
101 18-52040-101-010-18-00-52 SERVICE CONT.
AND REPAIRS
101 18-52050-101-010-1 8-00-52
DUES,CONFERENCES & EDUCAT
Total SERVICES
MATERIALS & SUPPLIES:
10118-53010-101-010-18-00-53 OFFICE SUPPLIES
10118-53090-101-010-18-00-53 FUELS AND
LUBRICANTS
Total MATERIALS & SUPPLIES
OFFICE EQUIPMENT:
10118-54060-101-010-18-00-54 OFFICE
EQUIPMENT
Tota! OFFICE EQUIPMENT
TOTAL
Building Department
Proposed FY24 Budget
$102,095
$141,174
$1,102
$225
$18,695
$263,291
$750
$1,000
$20,000
$3,030
$5,480
$30,260
$2,400
$858
$3,258
$800
$800
$297,609

TOWN OF WATERFORD
FY2024 BUDGET REQUEST
DEPARTMENT: Building
Advertising Line 10118-52010
$750 Requested
Buildings over 50 years old are subject to specific delay of demolition requirements. One of these
requirements is legal to provide notice of the proposed demolition. This budget request anticipates 5
demolition notices at average cost of $150 per advertisement.
Postage Line 10118-52020
$1,000 Requested
Postage is used to mail permits, correspondence and certified abatement orders. The Department
mails notices to owners of single-family dwellings that they may pick up their house plans rather than
placing an ad in the New London Day. While the Department has seen an increase in the number of
permits and the number of people requesting information be mailed to them, the implementation of
the new online permitting application in FY23 will allow the Department to send permits to those
applicants that request them electronically potentially offsetting any increase in postage rates for FY24.
Professional Fees Line 10118-52030
$20,000 Requested
This line is used to secure professional services to supplement plan review services as needed and for
engineering and technical consulting services to evaluate structures as needed for safety and
compliance with the Property Maintenance Code. Historically, the need for consulting services was rare,
and Building Officials attempt to perform most work as part of their regular duties. In the last 18
months, vacancies in the Building Department have led to the need for third party plan review services.
‘The department, through a competitive selection process, awards an on-call contract to a qualified plan
review service. This service enables the Department to review and issue building permits in a timely
fashion in the absence of a full complement of staff. The Department requests >10, 000 to fund this
service.
There are times, however, when specialized services such as from a structural engineer or expert ina
particular trade are needed. If services are required as part of an enforcement action, the Town is
generally obligated to pay these costs upfront and seek reimbursement after enforcement. The number
of enforcement actions in a given year is unpredictable and the majority of enforcement issues have
been resolved without requiring a third party professional. Having funds to enable third party assistance
should the Building Official deem it necessary helps enforcement proceed in a timely manner.

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TOWN OF WATERFORD
FY2024 BUDGET REQUEST ~
DEPARTMENT: Building
Service Contracts and Repairs Line 10118-52040
$3,030 Requested
Cellular Phone and iPad Plans - $2,160
Cellular phones were purchased for the Building Officials and two Assistant Building Officials in FY17.
Each phone requires a wireless plan to cover phone, text and data fees. The total cost of cellular plans is
$1,440. iPads were also purchased to enable Officials to perform field inspections and record
information using the Municity permitting software. iPad data plans are expected to cost $720 in FY24
AutoCAD LT and Adobe Pro ($870)
The Building Officials require the appropriate software to efficiently review and comment on digital
applications. Having access to CAD and Adobe programs also enables the Building Department to
generate handouts and illustrations of how to approach smaller projects, such as building decks and
small structures. These handouts are part of an effort within the Department to help customers better
understand permit requirements. The programs also provide the Assistant Building Official with the
tools to generate basic designs for Town building projects to assist the Facilities Maintenance
Coordinator in designing and completing small projects. AutoCAD-is an industry standard platform to
create and review architectural designs. Adobe Pro offers the functionality to comment and collaborate
with coworkers and applicants.
Dues, Conferences and Education Line 10118-52050
$5,480 Requested
The State of Connecticut requires building officials to attend training seminars and conferences in order
to maintain licenses and certification. The New England Building Officials seminar and The Eastern
States Building Officials Conference are important annual events that provide a significant portion of the
ongoing training mandated by Statute. Statues also obligate the town to be a member of the model
code agency. .
Building Officials maintain multiple certifications and organizational memberships. These include
memberships to the Connecticut Building Official Association, The International Association of Electrical
Inspectors, the International Code Council, and the Connecticut Association of housing Code
Enforcement Officials. Waterford’s Building Officials also attend maintain certifications and keep current
on code issues by attending conferences including the Eastern States Building Official Conference, the
UMass Conference Officials, and the CT Electrical License Class. In FY24 Dues are anticipated to cost
$690. Conferences, classes, and seminars are anticipated to cost $2,390.

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TOWN OF WATERFORD
| FY2024 BUDGET REQUEST -
DEPARTMENT: Building _
The Building Department maintains copies of code books and associated digital materials. New sets of
materials are purchased as new codes are adopted. In FY24 the Department anticipates spending $2,400
on these materials.
Office Supplies Line 10110-53010
$2,400 Requested
Funds in this line are needed to purchase supplies not provided by the Finance Department. Examples
include specialized delay of demolition signs, enforcement placards and color cartridges for the printer.
images for customers. The Department uses the Town printing services for bulk printing of flyers,
postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints in
black and white to avoid unnecessary use of the color printer. The estimated cost for color ink
cartridges is $1,200. Plotter paper and toner for the large format copier is anticipated to cost $1,200 in
FY24.
Fuels and Lubricants Line 10110-53090
$858 Requested
The Building Department is responsible for three automobiles assigned to the Building Official and 2
a Assistant Building Officials. The Department estimates using approximately 300 gallons of gasoline at
$2.86 per gallon. $858 is requested.
Office Equipment Line10110-54060
S800 Requested
Large Monitor and Cords $800

BUILDING DEPARTMENT:
PERSONEL COSTS:
10118-51110-101-010-18-00-51 ADMINISTRATION
10118-51120-101-010-18-00-51 INSPECTION
10118-51810-101-010-18-00-51 OVERTIME
10118-51910-101-010-18-00-51 FRINGE BENEFITS
10118-51920-101-010-18-00-51 F.1.C.A.
Total PERSONEL COSTS
SERVICES:
101148-52010-101-010-18-00-52 ADVERTISING
40118-52020-101-010-18-00-52 POSTAGE
10118-52030-101-010-18-00-52 PROFESSIONAL FEES
10118-52040-101-010-18-00-52 SERVICE CONT. AND REPAIRS
10118-52050-101-010-18-00-52 DUES, CONFERENCES & EDUCAT
Total SERVICES
MATERIALS & SUPPLIES:
40118-53010-101-010-18-00-53 OFFICE SUPPLIES
10118-53090-101-010-18-00-53 FUELS AND LUBRICANTS
Total MATERIALS & SUPPLIES
OFFICE EQUIPMENT:
410118-54060-101-010-18-00-54 OFFICE EQUIPMENT
Total OFFICE EQUIPMENT
TOTAL
Building Department
5 Year History of Expenditures
FY2022 FY2021 FY2020 FY2019 FY2018
ORIGINAL FY2022 ORIGINAL FY2021 ORIGINAL FY2020 ORIGINAL FY2019 ORIGINAL FY2018
BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL
102,600 164,236 95,976 100,036 95,976 96,229 92,250 93,173 94,370 171,631
174,632 427,937 159,207 134,209 158,207 126,023 164,321 155,412 168,389 140,756
1,102 0 1,243 821 1,243 205 1,306 133 1,217 409
2,625 2,474 225 4,389 225 0 225 174 5,550 182
21,494 21,370 19,634 17,332 19,634 16,469 19,746 18,332 19,432 23,295
302,453 316,017 276,285 253,787 276,285 238,926 277,848 267,224 278,958 336,273
750 668 1,200 833 945 738 810 591 750 738
1,000 1,233 900 946 900 873 900 935 900 836
750 174 750 3,262 750 0 750 0 750 0
3,303 4,582 2,658 2,175 2,658 2,144 2,648 2,584 5,715 2,062
. 5,480 2,181 5,480 1,147 5,493 480 5,493 5,063 3,916 3,249
11,283 5,835 10,988 8,363 10,746 4,235 10,601 9,173 42,031 6,885
1,400 83 850 129 850 732 850 743 850 656
893 387 900 507 944 560 872 920 943 929
2,293 470 1,750 636 1,794 4,292 1,722 1,663 1,793 1,585
612 115 400 0 400 0 160 0 480 300
612 116 400 Q 400 Q 160 Q 480 300
316,641 322,437 289,423 262,786 289,225 244,453 290,331 278,060 293,262 345,043
Page lofl

_TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
' 2023-2024 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines ,
that are not listed below.
DEPARTMENT: Building
2020-2021
ACTUAL
2021-2022
ACTUAL
2022-2023
YTD
2023-2024
PROPOSED
VARIANCE
LINE ITEM
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
‘Benefit Assessments
Bulky Waste Fees
‘|Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
716,701
463,062
317,310
400,000
82,69
Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipping Fees
Versa Kart/Blue Box Purchases
TOTALS
716,701
463,062
317,310
400,000
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82,69