Representative Town Meeting Budget and Special Meeting - DAY 3 (linked)

DEPT/AGENCY:
10110
TOWN OF wATERFORD
GENERAL FUND
2023 - 2024 PROPOSED BUDGET
PLANNING & ZONING COMMISSION
51110
PERSONNEL COSTS |
y, eect
ADMINISTRATION
109,252
111,283
111,283
111,283
0.00%
51120
INSPECTION
277,241
282,917
282,411
282,411
~-0.18%
51210
CLERICAL/TECHNICAL
139,099
157,143
162,634
162,634
3.49%
51810
OVERTIME
2,158
6,164
6,164
6,164
0.00%
51910
FRINGE BENEFITS
3,813
7,955
5,838
5,838
~26.61%
37,976
43,258
51920
F.LCA
SUBTOTAL]
» 608,720
43,478
43,478
0.51%
611,808 |
ADVERTISING
3,371
4,000
4,000
4,000
0.00%
POSTAGE
388
450
450
450
0.00%
PROFESSIONAL FEES
5,728
20,000
20,000
20,000
0.00%
SERVICE CONT. & REPAIR
6,741
15,781
15,781
15,781
0.00%
DUES, CONF. & EDUCATION
3,195
3,371
3,521
3,521
4.45%
PRINTING
187
450
450
450
0.00%
200
200
200
0.00%
REIMBURSABLE EXPENSE
“SUBTOTAL|
44,402 |
0.34%
MATERIALS & SUPPLI
53010
OFFICE SUPPLIES
2,750
2,750
0.00%
53090
FUELS & LUBRICANTS
: SUBTOTAL
810
810
0.00%
3,560 |
0.00%
| OFFICE: EQUIPMEN]
54060 [OFFICE FURNITURE = & EQUP.
-SUBTOTAL|
1,440
0.00%
1,440
Fes 0.00%
DEPARTMENTTOTAL =i (aa
591454 |
661,210 |
661,210 |
0.49%

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TOWN OF WATERFORD -
| — -FY2024 BUDGET REQUEST - |
_DEPARTMENT: Planing and Zoning Commission
BUDGET FUNCTION
The Waterford Planning and Zoning Commission budget includes the cost of Commission
services, such as land use application reviews, long-range planning, and maintaining and
enforcing Waterford’s zoning and subdivision regulations. The Commission provides staff for all
land use and economic development services in Waterford. The Planning staff provide expertise
and assistance to the Board of Selectmen, RTM, and other agencies in Waterford and beyond
concerning land use and economic development opportunities in Town.
This budget also includes funds for professional services and technical support that address
town-wide needs. Grant writing and project management services are all funded in this budget.
MEMBERS
Gregory Massad, Chair
Timothy Bleasdale
Karen Barnett
Timothy Conderino
Victor Ebersole
ALTERNATES
Bert Chenard
Joseph DiBuono

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TOWN OF WATERFORD
FY2024 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission _
BUDGET SUMMARY
PLANNING & ZONING COMMISSION: Proposed Fiscal Year 2024
PERSONNEL:
107 10-51 110-101-010-10-00-51 ADMINISTRATION 111,283
10110-51120-101-010-10-00-51 INSPECTION 282,411
10110-51210-101-010-10-00-51 CLERICAL AND TECHNICAL 162,634
10110-51810-101-010-10-00-51 OVERTIME ; 6,164
10110-51910-101-010-10-00-51 FRINGE BENEFITS 5,838
10110-51920-101-010-10-00-57 F.I.C.A. 
43,478
TOTAL 
611,808
SERVICES:
10110-5201 0-101-010-10-00-52 ADVERTISING 4,000
10110-52020-101-010-10-00-52 POSTAGE 450
10110-52030-101-010-10-00-52 PROFESSIONAL FEES 20,000
10110-52040-101-010-10-00-52 SERVICE CONT. AND REPAIRS 15,781
10110-52050-101-010-10-00-52 DUES, CONFERENCES & EDUCAT 3,521
101 10-52060-101-010-10-00-52 PRINTING 450
101 10-52070-101-010-10-00-52 REIMBURSABLE EXPENSES 200
TOTAL 
44,402
MATERIALS & SUPPLIES:
10110-53010-101-010-10-00-53 OFFICE SUPPLIES 2,750
101 10-53090-101-010-10-00-53 FUELS AND LUBRICANTS 810
TOTAL 
3,560
OFFICE EQUIPMENT:
101 10-54060-101-010-10-00-54 OFFICE EQUIPMENT 1,440
TOTAL 
1,440
TOTAL 
661,210

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TOWN OF WATERFORD
| FY2024 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Advertising Line 10110-52010
« $4,000 Requested
Th > ss S Dar Legal advertisements are required for announcing public hearings
- and decisions. The Department maintains a New London Day
subscription to verify the accuracy of all required legal ads. The
Department pays for all advertising associated with applications.
Applicants reimburse the Town for the cost of public hearing notices.
Reimbursements generally offset 25% of total advertising expenditures each year.
dvertising Proof
The Commission also places and pays for required advertisements for projects it sponsors. The
Commission publishes legal notices for commission-sponsored public hearings and provides notice for
public meetings. In FY24, the Commission will continue working on adoption of updated sections of the
Zoning Regulations. Updates will require paying for legal advertisements. Advertisements average
$200.00 each.
Postage Line 10110-52020
$450 Requested
Postage is used for normal communications with applicants and the public, and for required
certified/return receipt postage for decision letters and abatement orders. Postage funding is also
required to support neighborhood mailings to alert people about specific planning initiatives that may
affect them.
Professional Fees Line 10110-52030
$20,000 Requested
Professional services are sought for projects that require specific expertise and technical capacity
that exceed the typical job duties of the planning staff. The department provides the vast majority
of planning services in-house. Certain projects require professional support. Examples include
conducting property surveys, traffic impact analysis, market analysis, reviews of engineering
design by professional engineers, software development and advanced GIS services. This line
would also be used to hire professionals as needed to conduct reviews of development applications and
matters before the Commission that are not paid for by applicants.

TOWN OF WATERFORD
FY2024 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission __
Service Contracts and Repairs Line 10110-52040
$15,781 Requested
Printer and Copier Contracts- $4,917
The Department uses a large format plotter on a daily basis. This machine can scan, copy, and print large
plans and is also used by the Assessor and Town Clerk. The plotter is subject to a $3,500 annual lease.
The Department also leases a black and white copier which is used for the majority of printing. The Ricoh
yearly lease is $1,060, plus $.00714 per copy. The Department budgets for 50,000 copies per year, which
equates to $357 in copies. The total cost of this service is $1,417.
Annual GIS Parcel Mapping - $8,500
Waterford undertook a competitive bid process in 2017 to select a GIS service provider. Tighe & Bond was
awarded a contract in 2018 to serve as an on-call provider and to complete annual parcel updates and
web hosting for a public GIS interface. Parcel updates form the basis for the Assessor’s data and for all
permitting activity in the Town. The public GIS site is a significant upgrade from the Town’s previous
platform. This platform utilizes the updated parcel mapping and continues to provide users with
information ranging from zoning to floodplain data and is an important tool for people reviewing
properties for potential development.
Cellular Phone Plans - $1,980
Cellular phones were purchased for the Director and field staff in FY17. Each phone requires a wireless
plan to cover phone, text and data fees. The plans are $55 per month. Each phone will cost $660 per year
to operate. The total cost of cellular plans.is $1,980.
Software Licenses _- $384
The Department maintains a Survey Monkey membership. This service provides the ability to develop
simple or complex surveys to support a variety of functions. Projects in FY23 that will benefit from having
access to Survey Monkey include the Plan of Preservation, Conservation, and Development, the Economic
Development Commission work, small business outreach, and department performance surveys. The cost
is $384 per year and provides flexibility in survey design.
Dues, Conferences and Education Line 10110-52050
$3,521 Requested ;
Department staff are committed to maintaining professional certifications and keeping current with
information and issues in the field of planning. Involvement with regional and national organizations,
attending conferences and seeking opportunities to improve the technical skills of all department
members supports high quality work product that benefits Waterford residents and business owners.
Whenever possible, staff seeks out free educational opportunities. There are some instances where
valuable educational opportunities are not free. Enabling staff to participate in these events generates
positive returns for the town by exposing staff to new technical information, legal updates in the field and
information about grants that may benefit Waterford.

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TOWN OF WATERFORD
FY2024 BUDGET REQUEST :
DEPARTMENT: Planning and Zoning Commission ©
The Department maintains membership in the American Planning Association for two staff members. APA
membership is tiered based on salary. Currently the Planning Director and Planner maintain APA
membership. American Planning Association staff members are also required to maintain membership in
their State Chapters. The CT Chapter of the American Planning Association charges 35% of the national
dues for membership. The total cost for membership dues is $1,021.
The Planning Director is required to maintain AICP (American Institute of Certified Planners) status as a
condition of employment. Maintaining the AICP designation requires APA membership (listed above),
State chapter membership (listed above), and AICP Dues. AICP Dues are $175.00.
Conference attendance and continuing education are a critical aspect of professional development.
Participating in conferences allows staff to meet continuing education requirements for professional
certifications and to stay current on legal issues, emerging trends and technical skills related to their jobs.
The following conference fees are included in this budget.
Southern New England Chapter of the American Planning Association (SNEAPA) Annual Conference -
$275
The SNEAPA annual conference provides planning staff with educational and networking
opportunities in the immediate region. Attending conferences with peers from Connecticut and
Southern New England towns helps staff learn about local projects and funding opportunities that
benefit Waterford. Legislative updates and legal developments of the past year are presented at this
conference, which helps staff stay current on important planning and zoning issues.
American Planning Association Annual Conference -S400
The 2023 APA National Conference will be held in Philadelphia and online. The conference draws
professionals from planning and associated fields from around the country and the world and
presents staff with the opportunity to learn firsthand about innovative planning, economic
development and capital projects that could be applied in Waterford. The location of the conference
changes annually, however during COVID virtual attendance is enabled.
Connecticut Association of Zoning Enforcement Officials (CAZEO) - $360
CAZEO is the professional organization for the Zoning Official. CT Zoning Enforcement Official
Certification is required in Waterford’s job description for the Zoning Official. CAZEO membership
costs $150 per year. Maintenance of CTZEO status requires attendance at 7 meetings annually which
cost $30.00 each.

_ TOWN OF WATERFORD |
FY2024 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Association of State Floodplain Managers (ASFPM)/Connecticut Association of Floodplain Managers
(CAFM) - $290
The Zoning Official acts as Waterford’s Floodplain Administrator. The Floodplain Administrator is
responsible for ensuring the Town’s compliance with the requirements of the National Flood
Insurance Program (NFIP). Compliance with the NFIP enables Waterford property owners to
purchase flood insurance. Annual membership in the ASFPM is $175. Annual membership in the
CAFM is $40.00. Annual CAFM conference registration is $75.
Northeastern Arc Users Group (NEARC) Conference - $500
NEARC is an organization formed in 1986 to support GIS users in the northeast US. Waterford’s
Planner is responsible for managing, maintaining and upgrading GIS data for internal and public
users. GIS technology is consistently evolving and it is important that Waterford’s planner maintain
current knowledge of the field. In 2022, the NEARC conference returned to in-person attendance.
Based on the 2022 past registration fees, it is anticipated that the cost to register for the:2023
three-day conference will be $500.
One-day training seminars - $500
Throughout the course of the year, various training seminars are conducted by State, Federal and
educational institutions. These training opportunities afford staff the opportunity to improve
technical skills, learn about upcoming policies and laws and learn about grant opportunities and best
practices from other communities and organizations that can benefit Waterford. Trainings may be
conducted as webinars or on-site. The trainings are typically one-time events; therefore, it is difficult
to anticipate exact costs. Typically, these events range from $30.00 to $150.00 per attendee.
Printing Line 10110-52060
$450 Requested
Funds are expended for printing oversized documents, reprinting of plans and studies, aerial photographs,
posters and zoning maps. Color copies produced by the Town’s printing service cost the Department
$.07/per copy. The Planning Department will continue to expand its efforts to engage the community in
various planning projects. Part of the cost of public engagement includes printing flyers, maps, letters and
postcards to send to residents and business owners.
Reimbursable Expenses Line 10110-52070
$200 Requested ; . .
This line covers reimbursements to commissioners and staff members for out-of-pocket expenses.
Examples of expenses include parking fees at job-related meeting, mileage for travel to work-related
events when a town vehicle is not available and materials for public outreach programs.
Office Supplies Line 10110-53010
$2,750 Requested
The Department routinely purchases office supplies that are not included in the supply purchasing

TOWN OF WATERFORD
FY2024 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
program managed in the Finance Department. Items the Department purchases from this line include
‘recordable DVDs, thumb drives, display boards, and commissioner name plaques. The Department
estimates that $350 will be needed for the supplies listed above in FY24.
The Department maintains a desktop color printer for daily work. Color printing is required to produce
documentation for violations, evidence for court proceedings and to print project-related maps and
images for customers. The Department uses the Town printing services for bulk printing of flyers,
postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints in
black and white to avoid unnecessary use of the color printer. The estimated cost for color ink
cartridges is $1,200. Plotter paper and toner for the large format copier is anticipated to cost $1,200 in
FY24.
Fuels and Lubricants Line 10110-53090
$810 Requested
The Planning and Zoning Commission pays the fuel for two vehicles shared by staff including the Planning
Director, Environmental Planner, Planner and Zoning Official. This budget also pays for fuel for a vehicle
_assigned to the Tax Assessor which is operated on a daily basis for field work. Vehicles from this
department are also shared with other departments as requested. The Department estimates using
approximately 340 Gallons at $2.38 per gallon. $810 is requested.
Office Equipment Line 10110-54060
$1,440 Requested
The Planning Department is transitioning to digital applications to reduce the amount of paper used in
the development process and to respond to the need to access digital material and virtual meetings more
frequently. A laptop is requested to enable the department to better host virtual meetings, review
projects with applicants, collaborate on department projects, and make presentations at public meetings.
A laptop in anticipated to cost $1,440.

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Planning and Zoning Commission
November 15, 2022
p. lofl
MINUTES meno
Planning & Zoning Commission ‘Novenber 206) 2022
sayy Get -§ §6:30:PMB
Members Present: Chairman Greg Massad, Karen Barnett, Tim Bleasdale, and, Tim, Conderino
Members Absent: Victor Ebersole AeTEOT —
Alternates Present: Bertrand Chenard
Alternates Absent: Joseph DiBuono
Staff Present: Mark Wujtewicz, Planner and Katrina Kotfer, Recording Secretary
1. CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:30 PM. B. Chenard was seated for V. Ebersole.
2. APPROVAL OF MINUTES
MOTION: Motion made by K. Barnett, seconded by T. Bleasdale, to approve the November 15,
2022 meeting minutes.
VOTE: 4-0-1 (B. Chenard abstained)
3. APPLICATION RECEIPT
No applications were received.
4. PLAN OF PRESERVATION, CONSERVATION AND DEVELOPMENT
M. Wujtewicz reviewed a slideshow presentation from the Town’s Consultant showing the public
outreach and preliminary results of the online survey. M. Wujtewicz suggested keeping the online
survey up into January.
M. Wujtewicz discussed with the Commission potential stakeholder discussion questions. The
Commission had no comments on the questions. M. Wujtewicz stated that the next steps will be staff
reaching out to the various stakeholders to schedule meetings/workshops.
5. CORRESPONDENCE
No correspondence received.
6. COMMISSION BUSINESS
Review of FY2024 Planning and Zoning Commission Budget Request
M. Wujtewicz reviewed the proposed draft budget with the Commission.
MOTION: Motion made by T. Bleasdale, seconded by K. Barnett, to approved the proposed budget.
VOTE: 5-0
7. ADJOURNMENT
MOTION: Motion made by T. Bleasdale, seconded by K. Barnett, to adjourn the meeting at 6:55 PM.
VOTE: 5-0
Respectfully Submitted,
{
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Katrina Kotfer
Recording Secretary

TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2023-2024 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines:
that are not listed below.
DEPARTMENT: Planning and Zoning Commission
LINE ITEM
2020-2021
ACTUAL
2021-2022
ACTUAL
2022-2023
YTD
2023-2024
PROPOSED
VARIANCE
Alarm Monitoring
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
57,419
50,947
34,225
54,183
19,95
Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipping Fees
Versa Kart/Blue Box Purchases
TOTALS
57,419
50,947
34,225
54,183
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