Board of Selectman Regular Meeting Materials (linked)

mA
f
ips te RTM 10/7/96
‘ ‘
EMERGENCY LEGISLATION (Cr 16)
MOTION by McGuirk, seconded by Forshaw, to designate the action
on Call Item 16 as “emergency legislation" in an effort to con-
tinue repairs and renovations on the Ironside Mansion in the best
possible weather.
VOTING IN FAVOR: Unanimous.
CALL ITEM 17 ~ Hammond Memorial Maintenance Funds
MOTION by McGuirk, seconded by Forshaw, to approve a request from
the Board of Selectmen to establish the Hammond Memorial Funds
based on the Agreement between the Town and William 0. Taylor and
to appoint an Administrative Committee to administer the main-
tenance funding and the annual contribution funding (see Para~
graphs 8, 9 and 10} and whose membership shall. consist of Board
of Selectmen, Chairman of the Recreation and Parks Commission,
Chairman of the Board of Finance, President of the Eugene O'Neill
Theater Center and a member of the Representative Town Meeting.
DISCUSSION relative to the administering of the funding (friendly
amendments incorporated into motion). It was also agreed that an
RIM member should be included on the Administrative Committee.
VOTING IN FAVOR: Unanimous.
N.B.: Volunteering to represent the RTM was Rep. Widhanm.
CALL ITEM 18 ~ Ironside Building Committee /
MOTION by McGuirk, seconded by Widham, to approve a request from
the Board of Selectmen to establish a building committee for the
renovations of the Ironside Mansion and that membership on said
committee consist of the Board of Selectmen, Chairman of the
Recreation and Parks Commission, a member of the Board of
Finance, President of the Eugene O'Neill Theater-Center and a
member of the Representative Town Meeting.
VOTING IN FAVOR: Unanimous.
N.B.: Volunteering to represent the RTM was Rep. Widham.
EMERGENCY LEGISE ON (CT 18
MOTION by McGuirk, seconded by Widham, to designate the action on
Call {tem 18 as "emergency legislation" in an effort to continue
repairs and renovations to the Ironside Mansion in the best
possible weather.
VOTING IN FAVOR: Unanimous.

7 wo 046 201060204
AGREEMENT
FOR’
HAMMOND MEMORIAL
This Agreement is entered on the ern day of aoTeer $990 by and between’ the
TOWN OF WATERFORD (hereinafter sometimes referréd to as the “Town’), a
municipality of the State of Connecticut, acting herein by THOMAS A. SHERIDAN, it's
First Selectman, duly’ authorized, and WILLIAM 0. TAYLOR (hereinafter sometimes
referred to as “Taylor’), of 2 Commonwealth Avenue, Apt. 16F, Boston, MA 02116.
A, RECITALS:
1. The Town is the owner of certain property tocated between’Great Neck Road
and the Long Island Sound in the Town of Waterford and known as Waterford
Beach Park (hereinafter sometimes referred to as the “Park’).
2. The Park was previously owned by Taylors family. Taylor's mother and other
members of his family (the Hammond Family) were born in the house located at
the Park (then. known as the Walnut Grove Farm or the Hammond Estate).
3. Taylor desires that his family be interred at the Park, so that they will be a part of
. the land they once loved, ;
4. Waterford recognizes that the main bullding currently utilized by the Eugene
O'Neill Theater and the retocated fronside house, also located in the portion of
the Park leased by the Theater, are of historical significance and that the
interment of the family members in proximity to the buildings they built and used
as their residences would add to the historical significance of the properties.
B. AGREEMENT PROVISIONS:
1. ..The Town agrees to allow Taylor to relocate the remains of the persons listed ‘on
Schedule A, attached hereto, to a memorial to be located near the Ironside
_ house and to be known as the Hammond Memorial (hereinafter sometimes
referred to as the “Memoriai”}, the exact focation of which is to be ‘mutually
determined by Taylor, the Board of Selectmen and the Recreation afd Parks
Commission of the Town. Once the exact location is determined, a description
of the facation shalf be attached hereto as Schedule B and a plan depicting the
location and final design and construction details shall be recorded in the
Waterford Land Records.
2. In addition, the Town agrees to allow the remains of Taylor, his wife, Sally Coxe
Taylor, and his uncle, James Rumrill Hammond, to be interred at the Hammond
Memorial after their demise; provided, however, that all expenses in connection
with any future interment of remains at the Memorial will be the responsibility of
the estate of the deceased person and the responsibility of all persons or entities
ANDREWS, QUINN, COSGROVE & YOUNG, RC, « ATTORNEYS AT LAW
216 BAOAD STREET, P. 0. BOX 751, NEW LONDON, CONNECTICUT 06320 ¢ [8601 444-2104

vol, O46 2pxcc0202
who arrange for such interment ("Responsible Parties"), and the Town shall have
no responsibility in connection therewith. The Responsible Parties shall be
obligated to return the Memorial and the grounds around the Memorial to
substantially the same condition as existed prior to such interment, except for
appropriate grave markers. The Town shail be entitled to require bonds from the
Responsible Parties in sufficient amounts to secure the obligations under this
_ agreement. Requests for future interment shall be made through the Town's
Recreation and Parks Commission.
It is understood and agreed that the remains of all parsons to be interred at the
Hammond Memorial except for the remains of the family’s chauffeur, John
William Hartley, are or will be cremated and all remains will be kept in urns,
vaults or other appropriate containers in compliance with all applicable state and
municipal laws and regulations.
Taylor agrees to retain a landscape architect to design an appropriate memorial,
the final design of which must be approved both by Taylor and the Town.
Taylor agrees to pay fer all expenses in connection with the design of the
Memorial, the obtaining of all necessary approvals for the construction of the
Memorial and the interment of remains therein, the preparation of the plan
showing the location of the Memorial and final design and construction details,
ithe building and landscaping of the Memorial and the relocation of the remains
to the Memorial.
In the event any work is performed on Town property under this agreement by
Taylor or by any other Responsible Party the following provisions shall apply:
{a) | The Responsible Party shall not commence work under this Agreement
until the persons or entities who are to perform-the work, including but not
limited to the Responsible Party’s-contractors and any subcontractors
(hereinafter collectively referred to as “Contractor’) have obtained all the
insurance required hereunder and such insurance has been approved by
the Town, Approval of the insurance by the Town shall not-relieve or
-decrease the fiability of the Responsible Party hereunder. The amounts
of such-insurance shall‘be in such amounts enumerated below.
‘Certificates from the Contractor's insurance carriers stating the coverages
iprovided, the limits of liability, and expiration dates shall be.filed in
triplicate with the Town before operations are begun.
(b) Workers’ Compensation and Employer’s Liability Insurance: The
Contractor shall take out and:maintain during the construction period,
statutory Workers’ Compensation and Employer's, Liability Insurance. for
all of his employees to be engaged in work-on the Town property: under
this Agreement. The amount of such insurance-shall be as-required. by
State Statute. ;
2
ANGREWS, QUINN, COSGROVE & YOUNG, P.C. * ATTORNEYS.AT LAW
216 BROAD STREET, P. O. BOX 751, NEW LONDON, CONNECTICUT OG 320 + (8601 444-2101

(f)
(i)
vor, 04.6 20ncc0 203
Bodily Injury Liability and Property Damage Liability Insurance; The
Contractor shall take out and maintain during the construction period such
Bodily Injury Liability and Property Damage Liability Insurance, including
contractual liability insurance (covering both oral and written contracts)
and Automobile Bodily Injury Liability and Automobile Property Damage
Liability insurance as shalt protect the Contractor, the Town and any
lessee of the property upon which work is to be performed from claims for
damages for personal Injury, including accidental death, as well as from
claims for property damage, which may arise from operations-under this
Agreement, whether such operations be by the Contractor or by anyone
directly or indirectly employed by the Contractor. The Town and the
lessee of the property shall be named as additional insureds on such —-
policy. The amount of such insurance shall be as reasonably required by
the Town.
Special Coverage Insurance: Contractor shall maintain insurance
coverage for XCU perils, explosion, collapse and underground hazards,
Other Insurance: Contractor shail maintain such other insurance
coverage as may in the future be customary for Towns to require of
contractors performing work on Town property.
Failure to provide and continue in force such insurance as aforesaid shall
be deemed a material breach of the Agreement and the Town may
purchase such insurance at the expense of the Responsible Party, utilize
income and principal from the Maintenance Fund to purchase such
insurance and/or the reimburse the Town for any-uninsured damages or
claims, and pursue any remedy hereunder or at law or equity.
” All policies shall be written so that the Town will be notified by the
insurance company in writing of cancellation or restrictive amendment at
least 30 days prior to the effective date of such cancellation or
amendment.
’ Renewal certificates must be furnished by the Responsible Party prior to
the expiration date of any of the initial insurances.
" The Responsible Party shall indemnify and save harmless the Town’and
any lessees of such property, and their officers, agents; servants: and
employees, from and against any and all claims, demands, suits,
proceedings, liabilities, judgments, awards, losses, damages, costs and
expenses, including attorneys’ fees, on account of bodily. injury, sickness,
disease or death sustained by any person or.persons.or-injury or damage
to or destruction of any property, directly or indirectly arising out of,
3
ANDREWS, QUINN, COSGROVE & YOUNG, PC, * ATTORNEYS AT LAW
256 BROAD STREET. P.O. BOX 751, NEW LONDON, CONNECTICUT 06320 * [860) 444-2101

vot. O46 2rase 0204
relating to or in connection with any work performed on Town property by
the Responsible Party or the Contractor, or the officers, agents, servants
or employees of either of them, whether or not due or claimed to be due in
whole or in part to the active, passive or concurrent negligence,
recklessness or willful act or omission or fault of the Responsible Party or
the Contractor or the officers, agents, servants or employees of either of
them, and whether or not such claims, demands, suits or proceedings are
just, unjust, groundless, false or fraudulent, and the Responsible Party-
shall and does hereby assume and agrees to pay for the defense of ail
such claims, demands, suits and proceedings, provided, that the
Responsible Party shall not be required to indemnify the Town or its
Officers, agents, servants, or employees, against any such damages
occasioned solely by acts or omissions of the. Town; and provided further
that the Responsible Party shall not be required to indemnify a lessee or
its officers, agents, servants, or employees, against any such damages
occasioned solely by acts or omissions of the lessee.
. In case of any.claims against the Town, a lessee, or any of their agents or
employees, by any employee of the Responsible Party, or by any *
Contractor or anyone directly or indirectly employed by any of them, or
_ anyone for whose acts any of them may be liable, the indemnification
Obligation: shalt not be limited in any way by any limitation on the amount
~ or type of damages, compensation or benefits payable by or for the :
~: Responsible Party, or any Contractor, under Workers’ Compensation
Acts, Disability Benefit Acts or other employee benefits acts,
The companies issuing all insurance policies shall be such insurance
. company or companies as are approved by the Town, and as are
authorized to transact business in the State. °
, If at any time the Town, for justifiable cause, shall be or become
dissatisfied with any insurance company, the Responsible Party -shall
within. five (5) days after notice from the Town to do so, Substitute an
acceptable policy (or policies) in such amount(s) and containing such
provisions as set forth in this paragraph B.6 issued by such company as
may be satisfactory to the Town. The premiums on such policies shall be
: paid by the Responsible Party.
‘Taylor agrees to contribute One Hundred Thousand ($100,000.00) Dollars to the
“Town for the purpose of renovation of the Ironside house: The Town agrees to
use this contribution only for that purpose.
Taylor agrees to contribute Fifty Thousand ($50,000.00) Dollars to the Town to
: _ be placed in a fund ("Maintenance Fund’). The Maintenance Fund shall be
. invested in a manner to be determined by the Town’ in its discretion. During
- Taylor's life the net income of the.fund shall remain in the Fund and shall be
4
ANDREWS, QUINN, COSGROVE & YOUNG, PC, + ATTORNEYS AT LAW
216 BROAD STREET, P, 0, BOX 751, NEW LONOON, CONNECTICUT 06320 «+ (860) 444-2101
' ‘

10.
11,
12.
yo, 046 274660205
added to the principal of the Fund. No use may be made of the principal or of
the income of the Fund until after Taylor's death. After Taylor's death the Town
shall utilize the net income from the Maintenance Fund to the extent required to
maintain the Hammond Memorial and the grounds surrounding the Memorial.
Any excess income may be utilized for the maintenance of the Ironside house
and other buildings focated at the Park which were originally owned by the
Hammond family.
Notwithstanding the provisions of Paragraph 8 of this Section B, in the event of
Taylors default or the default of a Responsible Party under any provision of this
Agreement, the Town may utilize the net income of the Maintenance Fund for
the purposes set forth in Paragraph 8 prior to Taylors death. In addition, the
Town may use such portion of the income and principal of the Maintenance
Fund as may be required to complete the Memorial and/or to return the grounds
to similar condition as existed prior to such default if the interest from the
Maintenance Fund is inadequate to cover the expenses in connection therewith
or for the purposes set forth in Paragraph B.6(f). The ability of the Town to
utilize the Maintenance Fund in the event of Taylors default under this
agreement shal! not limit the Town's right to pursue all available remedies at law
or equity.
In addition, Taylor agrees to contribute to the Town the sum of Ten Thousand
($10,000.00) per year commencing upon completion of the Hammond Memorial
and continuing on that date for each succeeding year until Taylor's death. The
Town shalt utilize said funds to the extent required to maintain the Hammond
Memorial and the grounds surrounding the Memorial. Any excess income may
be utilized for the maintenance of the Ironside house and other buildings located
at the Park which were originally owned by the Hammond family. Any funds not
so utilized shall be added to the Maintenance Fund,
The Hammond Memorial is intended to be a perpetual memorial to be
maintained by the Town utilizing the income from the Maintenance Fund. tn the
event Taylor fulfills his obligations under this agreement the right to maintain the
Memorial on said land shall be a perpetual easement running with the land.
This agreement is contingent upon:
(a) the receipt by the Town of all necessary approvals of this agreement by
the Town’s Board of Selectmen, Planning and Zoning Commission,
Recreation and Parks Commission and Representative Town Meeting,
and :
(b) the receipt by Taytor of all necessary Town and State approvals for the
construction of the Hammond Memorial and the interment of the remains
therein.
5
ANDREWS, OUINN, COSGROVE & YOUNG, RC. * ATTORNEYS AT LAW
216 BROAD STREET, P.O, BOX 781, NEW LONDON, CONNECTICUT OG320 + (860) 444.2101

yor, 046 2ence0 206
13, This agreement shall be governed by the laws of the State of Connecticut, and
Taylor agrees to submit to the jurisdiction of Connecticut courts in connection
with any dispute relating to this agreement or the enforcement thereof.
14. This agreement shall be binding on the successors, heirs and assigns of the
parties hereto.
In witness hereof the parties have signed this agreement on the dates indicated below,
Kober on Kot” THE TOWN OF WATERFORD
Kany] A- Reaty ;
wo
Lavist “TF. App hey a OMAS A. SHERIDAN, First Selectman
4) Ulam ©. “jay hy
Reser (A. ANye WILLIAM O. TAYLOR
STATE OF CONNECTICUT )
gs, UIATERFARD 10 Jou [1996
COUNTY OF NEW LONDON
st
On this?! dayof OCTSbER _, 1996, before ma, the undersigned officer,
personally appeared THOMAS A. SHERIDAN, who acknowledged himself to be the
First Selectman of The Town of Waterford, a municipality of the State of Connecticut,
and that he as such First Selectman, being authorized so to do, executed the foregoing
instrument for the purposes therein contained, by signing the name of the municipality
by himself as First Selectman. .
Heat O, Kaack
Notary Public
My Commission Expires: e fai fag
8
ANDREWS, QUINN, COSGROVE & YOUNG, RC. # ATTORNEYS AT LAW
216 BROAD STREET, P.O, BOX 751, NEW LONDON, CONNECTICUT O6320 * (860) 444.2:0t

vor. 046 2pae0207
STATE of Connéatieut
-GOMMONIVEALTH-OFMASGAGHUSETLS-
COUNTY OF NEW London ,
8s, 16 S 1996
cD
Onthisthe 2 dayof GOCTSBER 1996 beforeme, KATHY A. KENT
ihe undersigned officer, personally appeared WILLIAM O. TAYLOR known to me (or
satisfactorily proven) to be the person whose name is subscribed to the within
instrument and acknowledged that he executed the same for the purposes therein
contained,
IN WITNESS WHEREOF, t hereunto set my hand and official seal,
Notary Public
My Commission Expires: ? Jai Jae
7
sANOREWS, QUINN, COSGROVE & YOUNG, CG, + ATTORNEYS AT LAW
. 216 BROAD STREET, P. ©. BOX 7S), NEW LONDON, CONNECTICUT 06320 .+ 1860) 444-210!

bilgattsch
Vl. 046 2 ise 0208
HEDULE
Persons whose remains are to be interred at the Hammond Memorial:
1,
2.
10,
YW.
John William Hartley, date of death April 10, 1966;
Edward Crowninshield Hammond, date of death September 2, 1940;
Anna Rumrill Hammond, date of death December 19, 1963:
Mary Ironside Hammond Taylor, date of death May 22, 1947;
Susan Hammond Greene Edmands, date of death October 16, 1921;
Charles Miffin Hammond, date of death May 12, 1915;
Harriet Lee Hammond, date of death November 28, 1936;
Gardiner Greene Hammond, date of death March 3, 1903,
Elizabeth Crowninshield Hammond, date of death February 20, 1877;
Elizabeth Crowninshield Appleton, date of death July 1, 1880; and
Mary Crowninshield Brooks, date of death January 15, 1904,

you. 04.6 2rase0209
SCHEDULE B
All that parcel of land consisting of 1,330 square feet more or less and shown as “Hammond
Memorial” on plan entitled “Map Depicting Hammond Memorial, per agreement valid 10/8/96
between Town of Waterford and William O. Taylor” prepared by Town of Waterford, Public
Works Department, dated 8/15/96, scale 1” = 40”, which plan is to be recorded in the Waterford
Land Records, |
eorepron Recon lea 4.0 7S
BS Aly, ATUEST Gata Ty
TOWN CLER!
balgellsch!

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Wednesday, August 9, 2006; 9:00am
Louise T. Appleby Room
Waterford Town Hall
Present: First Selectman Daniel Steward, Selectman Paul A. Suprin, Kenneth D. Brown, Chair,
Board of Finance, Thomas F. Ammirati, RTM Representative, Ruth A. Beers, Director of
Finance, Janice Muirhead, Director of Institutional Development, Eugene O'Neill Theater
Center, Preston Whiteway, General Manager, Eugene O’Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 9:00am.
2. Approval of the September 8, 2005 Meeting Minutes.
MOTION was made by Ms. Beers, seconded by Mr. Brown, and the Meeting Minutes were
approved. Mr. Steward, Mr. Suprin, Mr. Brown, Mr. Ammirati, and Ms. Muirhead all abstained,
as they were not present at last year’s meeting.
3.a.. Consider and act on distribution of funds for the Hammond Memorial Maintenance Fund
in accordance with the proposed expenditures.
MOTION was made by Mr. Suprin and seconded by Ms. Beers to approve the distribution of
funds in the amount of $10,000 for the Hammond Memorial Maintenance Fund in accordance
with the proposed expenditures. :
Mr. Steward greeted and made introductions to those present. Ruth A. Beers, Director of
Finance, asked Ms. Muirhead and Mr. Whiteway for a comparison of 2005 proposed
expenditures against the original 2005 estimate, which Mr. Whiteway will gladly provide.
Ms. Beers reported the Town received a copy of a Notice of Nonrenewal, taking effect in
October 2006, from the insurance company who provides general liability insurance for the
Eugene O’Neill Theater Center (EOTC). Mr. Whiteway reported the reason for the nonrenewal
notice is two large claims posted in 2005. He reported the EOTC is currently shopping around
for another vendor. Ms. Beers reported to the Committee the Town covers all the buildings at
the EOTC for property damage. Mr. Steward asked for an explanation of the 2006 proposed
expenditures. Mr. Whiteway and Ms. Muirhead spoke on the proposed expenditures for 2006.
Brief discussion took place on the monitoring wells and the maintenance of the septic systems.
Mr. Whiteway reported the septic system for the Hammond Mansion is in need of repair and he
is asking for the Town’s assistance in correcting the problem. Brief discussion took place on the
multiple septic systems at the EOTC and past discussions regarding sewer hook-up through the
Harkness Property. Mr. Steward will research any past history on that issue. Ms. Beers asked
Mr. Whiteway to provide the Town with an detailed analysis, including cost analysis, on the state
of repair for the septic system at the Hammond Mansion. Mr. Ammirati questioned the total of
the proposed 2006 expenditures as it exceeds the yearly $10,000 funded; Ms. Muirhead reported
the excess expenditures will be covered under the general operating funds of the EOTC.
Mr. Ammirati requested more detailed information on proposed expenditures for future
meetings.
VOTE: 6-0
3.b. | Overall consideration and action on the management of the Fund.
Ms. Beers reported the Hammond Memorial Maintenance Fund, a Dodge & Cox Balanced Fund,’
has an account value of $16,333.67 as of June 30, 2006.

Minutes, Hammond Memorial Maintenance Funds Committee
8/09/06 Meeting
Page 2
4. New Business.
Mr. Whiteway thanked the Town for all their past assistance and for any future assistance with
the septic system.
5. Adjournment
There being no further business to come before the Committee and upon a motion made by
Ms. Beers, seconded by Mr. Brown, and unanimously approved, the meeting was adjourned at
9:27am.
Respectfully Submitted,
Joan S. Barnes
Recording Secretary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Wednesday, June 13, 2007; 9:00am
Board of Education Conference Room, 2" Floor
Waterford Town Hall
Present: First Selectman Daniel Steward, Selectman Paul A. Suprin, Kenneth D. Brown, Chair, Board
of Finance, Thomas F. Ammirati, RTM Representative, Nan Scheiber, Chair, Recreation and Parks,
Ruth A, Beers, Director of Finance, Janice Muirhead, Director of Institutional Development, Eugene
O'Neill Theater Center, Jill Mauritz, General Manager, Eugene O'Neill Theater Center,
Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, arrived at 9:20am
L Call to order. Chairman Daniel Steward called the meeting to order at 9:07am and opened the
meeting with a moment of silence for Amy Sullivan who passed away June 10, 2007.
2. Approval of the August 9, 2006 Meeting Minutes.
MOTION was made by Mr. Suprin and seconded by Mr. Brown to approve the Meeting Minutes of
August 9, 2006.
Ruth A. Beers, Director of Finance, reported the balance of the STIF Investments in the Hammond
Memorial Maintenance Fund was $106,996.47 which should be included to the August 9, 2006
Minutes. ;
AMENDMENT to the MOTION was made by Mr. Suprin and seconded by Mr. Brown to to approve
the Meeting Minutes of August 9, 2006 and include in the Minutes the Hammond Memorial
Maintenance Fund, STIF Investments account balance of $106,996.47.
VOTE: 6 — 0 (Scheiber abstained as she was not present at the meeting)
3.a. Consider and act on distribution of funds for the Hammond Memorial Maintenance Fund in
accordance with the proposed expenditures.
Mr. Steward requested from the Eugene O’Neill Theater Center (LOTC) a more detailed
analysis of proposed expenditures as was requested last year. The Committee would like to see a
further breakdown of costs associated with proposed expenditures in future meetings.
Ms. Muirhead reported the EOTC will certainly comply.
MOTION was made by Mr. Brown and seconded by Mr. Suprin to approve the distribution of funds
in the amount of $10,000 for the Hammond Memorial Maintenance Fund in accordance with the
proposed expenditures.
Ms. Muirhead reviewed the proposed expenditures and thanked the Town for their assistance in
various ways throughout the year; she reported the proposed expenditures exceed the $10,000
contribution and made reference to the new awning which itself exceeded the funding; discussion took
place on capital planning; Ms. Beers stated as the property owner, the Town has a responsibility for
capital projects at the EOTC, not overall general maintenance; she would like to see the EOTC part of
the town’s capital plan; the concept would be for the town and the EOTC to work together, establish a
capital plan, and have the EOTC submit it to the town for review through the normal funding process,
at the same time continuing to acquire grants through the expertise they have at the EOTC; there was a
brief discussion on state grants available for historical buildings and the process on achieving those
grants; Ms. Muir and Mr. Whitehead reported they are in the process of establishing a capital plan and
expect to have it complete in the fall; Ms. Beers requested it be a phased approach, a five-year plan and
she will send out a packet of capital request forms along with an explanation as to how to fill them out,
similar to what the town department heads receive; it was the consensus of this group that this
Committee will meet again in the fall to review the EOTC capital plan, prior to submitting it to the
Town for inclusion in the Capital Improvement Plan. :

Minutes, Hammond Memorial Maintenance Funds Committee
6/13/07 Meeting
Page 2
Mr. Suprin inquired on the loan owed to the Town and would like to see a payment plan for the loan as
well; Ms. Beers reported one loan has been paid in full and the EOTC have been making regular
payments on the other two. Ms. Beers reminded the EOTC that this $10,000 distribution of funds is
available after July 1, 2007.
VOTE: 7-0
3.b. Overall consideration and action on the management of the Fund.
Ms. Beers reported in the Hammond Memorial Maintenance Fund, the Dodge & Cox Balanced Fund
has an account value of $111,397.45 and the STIF Investments carry a balance of $10,847.73; the rate
of return was over $25,000 with an ending fund balance of $122,245.18 making the financial
adjustments last year regarding these two accounts very profitable; Ms. Beers reported the Dodge &
Cox Balanced Fund continues to be a well run diversified fund and she recommends the town continue
to hold these investments in this fund for the remainder of this year; Mr. Whiteway inquired on the
possibility of an increased yearly contribution from this fund and Mr. Steward stated the Town
Attorney. will review prior to any increase taking place.
4, New Business. None.
5. Adjournment
There being no further business to come before the Committee and upon a motion made by
Mr. Brown, seconded by Ms. Scheiber, and unanimously approved, the meeting was adjourned at
9:55am.
Respectfully Submitted,
Joan S. Barnes
Recording Secretary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Tuesday, October 7, 2008; 10:00am
Leuise T. Appleby Room
Waterford Town Hall
Present: First Selectman Daniel Steward, John W. Sheehan, Chair, Board of Finance, Nan Scheiber, Chair.
Recreation and Parks, Ruth A. Beers, Director of Finance, Preston Whiteway, Executive Director, Eugene
O’Neill Theater Center
Guest: Maureen Wolyniec, Director of Institutional Development, Eugene O'Neill Theater Center
>
1. Call to order. Chairman Daniel Steward called the meeting to order at 10:04am.
2. Approval of the June 13, 2007 Meeting Minutes.
MOTION was made by Ms. Scheiber and seconded by Mr. Whiteway to approve the Meeting Minutes of
June 13, 2007.
VOTE: 4 — 0 (Sheehan abstained as he was not present at the meeting)
3.a, Consider and act on distribution of funds for the Hammond Memorial Maintenance Fund
in accordance with the proposed expenditures.
MOTION was made by Mr. Sheehan and seconded by Ms. Beers to approve the distribution of funds in the
amount of $10,000 for the Hammond Memorial Maintenance Fund in accordance with the proposed
expenditures. ;
Brief discussion took place on the Fuss & O’Neill audit of the septic system and the pest control for the
White House; Ms. Beers asked Mr. Whiteway to provide a copy of budget/expenditures from the previous
year which Mr. Whiteway will readily provide, Mr. Whiteway inquired on the possibility of an increased
yearly contribution from this Fund beyond the $10,000 yearly distribution; Ms. Beers stated in her opinion
she would be reluctant to recommend taking any action beyond the $10,000 without any confirmation from
the Taylor Family that they would consider increasing their donation, due to the economic times we are
currently in.
VOTE: 5-0
3.b. Overall consideration and action on the management of the Fund.
Ms. Beers reported the overall Hammond Memorial Fund balance is $115,095.45 although she expressed
serious concern over the lack of revenue on investments due to the non-performance of the Dodge & Cox
Balanced Fund; she suggested this Committee give the Town Treasurer some direction towards moving
assets into a guaranteed rate of return until market conditions improve as the Dodge & Cox Balanced Fund is
managed through the Town Treasurer; she reported the Fund has been operating at a substantial loss as of
June 30, 2008; after further discussion, it was decided to reconvene after October 15 once the quarterly
report is out regarding the Fund and to ask the Town Treasurer to be present at that meeting.
VOTE: 5-0
4. New Business. None
5. Adjournment
There being no further business to come before the Committee and upon a motion made by Mr. Sheehan,
seconded by Mr. Steward, and unanimously approved, the meeting was adjourned at 10:25am.
Respectfully Submitted,
Joan S. Barnes
Recording Secretary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Tuesday, December 15, 2009
Louise T. Appleby Room -
Waterford Town Hall
Present: First Selectman Daniel Steward, Paul A. Suprin, Selectman, Paul Konstantakis,
Selectman, Ronald Fedor, Chair, Board of Finance, John Worobey, Chair, Recreation
and Parks, Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Ruth
Beers, Director of Finance.
Guests: Bernard J. Pisacich, Town Treasurer, and Maureen Wolyniec, Director of
Institutional Development, Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 5:33pm.
2. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr. Pisacich provided a brief overview of fund performance noting a 36% increase in
fund balance which is mostly attributable to the performance of the approximate 46% of
the portfolio invested in International Funds. Mr. Pisacich notes that the Dodge & Cox
Fund only invest in the European Market and he felt the Committee should expand into
the Asian markets as well in an effort to diversify the portfolio and spread the risk. After
a brief discussion, it was the sense of the Committee to cap the International Fund
allocation at 30% of the portfolio and allow the Treasurer to expand investment into the
Asian markets,
MOTION was made by Mr. Suprin and seconded by Mr. Worobey to provide the
O’Neill with $10,000 from the Hammond Memorial Maintenance Fund.
VOTE: 4-0 —
MOTION was made by Mr. Suprin and seconded by Mr. Worobey to expand the
Hammond Fund investment portfolio to include investment in the Asian Markets, but to
cap the investment in International Funds to a maximum of 30% of the portfolio.
VOTE: 4-0
3. Adjournment
There being no further business to come before the Committee and upon a motion made
by Mr. Suprin seconded by Mr. Steward, and unanimously approved, the meeting was
adjourned at 5:59 pm.
Respectfully Submitted,
Kathleen N. Peterson

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Friday, November 5, 2010
Louise T. Appleby Room
Waterford Town Hall
Present: First Selectman Daniel Steward, Stacey Wielachowski, Chair, Recreation and
Parks, Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Ruth
Beers, Director of Finance. Thomas Ammirati, RTM.
Absent: Ronald Fedor, Chairman Board of Finance.
Guests: Bernard J. Pisacich, Town Treasurer, and Jill Anderson, General Manager,
Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 4:04 pm.
2. Approval of December 15, 2009 Meeting Minutes - MOTION was made by Ms.
Beers and seconded by Ms. Wielachowski. VOTE 4-0
3.a. Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the proposed expenditures.
MOTION was made by Ms. Beers and seconded by Mr. Ammirati provide the O’Neill
with $10,000 from the Hammond Memorial Maintenance Fund. VOTE: 4-0
3b. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr. Pisacich provided a brief overview of fund. After a brief discussion, it was the sense
of the Committee to allocated 30% of the portfolio in the International Market and allow
the Treasurer to expand investment accordingly.
4. New Business - none
5. Adjournment
There being no further business to come before the Committee and upon a motion made
by Ms. Beers seconded by Ms. Wielachowski, and unanimously approved, the meeting
was adjourned at 4:30 pm.
Respectfully Submitted,
Kathleen N. Peterson
Recording Secretary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Monday, December 5, 2011
Waterford Town Hall
Present: First Selectman Daniel Steward, Ed Murphy, Chair, Recreation and Parks,
Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Ruth Beers,
Director of Finance. Ronald Fedor, Chairman Board of Finance.
Absent: Thomas Ammirati, RTM.
Guests: Bernard J. Pisacich, Town Treasurer, and Jill Anderson, General Manager,
Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 5:00 pm.
2. Approval of November 5, 2010 Meeting Minutes - MOTION was made by Ms.
Beers and seconded by Mr. Steward. VOTE 2-0, Abstain: Mr. Fedor and Mr. Murphy
3.a. Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the proposed expenditures.
MOTION was made by Mr. Fedor and seconded by Mr. Murphy provide the O’Neill
with $10,000 from the Hammond Memorial Maintenance Fund. VOTE: 4-0
3b. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr. Pisacich provided a brief overview of fund. After a brief discussion, it was the sense
of the Committee to make no changes in the investment philosophy and keep funds
allocation as is.
4, New Business - none
5. Adjournment
There being no further business to come before the Committee and upon a motion made
by Mr. Fedor seconded by Ms. Beers, and unanimously approved, the meeting was
adjourned at 5:20 pm.
Respectfully Submitted,
Kathleen N. Peterson
Recording Secretary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Friday, February 22, 2013
9:00 am
Waterford Town Halli
Present: First Selectman Daniel Steward, Ed Murphy, Chair, Recreation and Parks,
Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Ruth Beers,
Director of Finance. Bill Sheehan, Board of Finance, Janet Smith, RTM.
Guests: Bernard J, Pisacich, Town Treasurer, and Jill Anderson, General Manager,
Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 9:04 am.
2. Approval of December 5, 2011 Meeting Minutes - MOTION was made by Ms.
Beers and seconded by Mr. Murphy. VOTE: 5-0
3.a. Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the proposed expenditures.
MOTION was made by Mr. Murphy and seconded by Ms. Beers to consider and act on
the request as stated. VOTE: 5-0
3b. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr. Pisacich provided a brief overview of fund. After a brief discussion, it was the sense
of the Committee to make no changes in the investment philosophy and keep funds
allocation as is.
MOTION was made by Mr. Murphy and seconded by Ms. Beers provide the O’Neill
with $5,000 from the Hammond Memorial Maintenance Fund. VOTE: 5-0
4, New Business - none
5. Adjournment
There being no further business to come before the Committee and upon a motion made
by Mr. Fedor seconded by Ms. Beers, and unanimously approved, the meeting was
adjourned at 9:20 pm.
Respectfully Submitted,
Kathleen N. Peterson

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Monday, December 15, 2014
4:30 pm
Waterford Town Hall
Present: First Selectman Daniel Steward, Susan Gardiner, Chair, Recreation and Parks,
Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Maryanna
Stevens, Director of Finance. Ron Fedor, Board of Finance (arrived at 4:50), Janet Smith,
RIM.
Guests: Bernard J. Pisacich, Town Treasurer, and Jill Anderson, General Manager,
Eugene O'Neill Theater Center
1 Call to order. Chairman Daniel Steward called the meeting to order at 4:33 pm.
2. Approval of March 19, 2014 Meeting Minutes - MOTION was made by Ms.
Gardiner and seconded by Mr.Steward. VOTE: 4-0
3.a. Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the O’Neill’s proposed FY15-16
expenditures.
MOTION was made by Mr. Fedor and seconded by Ms. Gardiner to authorize the
release of $5000 from the fund balance along with any donation given by the Hammond
Trust to the O’Neill upon receipt of an invoice to be expended in accordance with the FY
15-16 budget as provided. VOTE: 5-0
3b. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr. Pisacich provided a brief overview of fund. After a brief discussion, it was the sense
of the Committee to make no changes in the investment philosophy and keep funds
allocation as is.
No action taken
4. New Business - none
5. Adjournment - There being no further business to come before the Committee and
upon a motion made by Mr. Fedor seconded by Ms. Gardiner, and unanimously
approved, the meeting was adjourned at 5:04 pm.
Respectfully Submitted,
Kathleen N. Peterson, Recording Secreatary

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Tuesday, December 22, 2015
4:30 pm
Waterford Town Hall
Present: First Selectman Daniel Steward, Rich Erricson, Chair, Recreation and Parks,
Preston Whiteway, Executive Director, Eugene O’Neill Theater Center, Maryanna
Stevens, Director of Finance. Ron Fedor, Board of Finance (arrived at 4:20), Tom
Dembek, RTM.
Guests: Bernard J. Pisacich, Town Treasurer, and Jill Anderson, General Manager,
Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to order at 4:00 pm.
2. Approval of December 15, 2014 Meeting Minutes - MOTION was made by Mr.
Erricson and seconded by Mr. Steward. VOTE: 4-0
3.a, Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the O’Neill’s proposed FY16-17
expenditures.
MOTION was made by Mr. Fedor and seconded by Mr. Dembek to authorize the release
of $7,500 from the fund upon receipt of an invoice to be expended in accordance with the
FY 16-17 budget as provided. VOTE: 5-0
3b. Overall consideration and action on the management of the Hammond Memorial
Maintenance Fund.
Mr, Pisacich provided a brief overview of fund. After a brief discussion, it was the sense
of the Committee to make no changes in the investment philosophy and keep fund
allocation as is. .
No action taken
4. New Business - none
5. Adjournment - There being no further business to come before the Committee and
upon a motion made by Mr. Dembek seconded by Mr. Fedor, and unanimously approved,
the meeting was adjourned at 4:30 pm.
Respectfully Submitted,

ae
- MINUTES comet
( HAMMOND MEMORIAL MAINTENANCE FUNDS COMME aT EES
Wednesday, January 31, 2018 Bw 1.
§:00 pm 2 my =
Louise T. Appleby Room 2 wo
{ 8
Present: First Selectman Daniel Steward, Rich Erricson, Chair,
Recreation and Parks, Preston Whiteway, Executive Director,
:» Eugene O'Neill Theater Center, Linda Savitski, Interim Director of
. Finance: Roh Fedor, Board of Finance, Tom Dembek, RTM.
‘General Manager, Eugene O'Neill Theater Center
“4. Call to order. Chairman Daniel Steward called the meeting to
order at 5:00 pm.
2. Approval of the February 2, 2017 Meeting Minutes.
MOTION was made by Mr. Erricson and seconded by Mr. Fedor.
VOTE: 6-0
3.a. Consider and act on distribution of funds for the Hammond
Memorial Maintenance Fund in accordance with the proposed
expenditures.
.. MOTION was rhade by:Mr. Dembek and seconded by Mr. Fedor to
. -authorize the release of $15,000 from the-fund upon receipt of an
invoice to be expended:in accordance with the FY 18-19 budget as
provided. VOTE: 6-0
~etanin+ 3.b. Overall consideration and action on the management of the
Fund.
Mr. Pisacich provided a brief overview of fund. His recommendation
to the committee was to lower the fixed income partion of the portfolio
to provide a better return on investment.
( No action taken
' Guests: Bernard; Pisacich, Town Treasurer, and Bonnie Kramm, ~

4. New Business. - none
5. Adjournment - There being no further business to come before
the Committee and upon a motion made by Mr. Dembek seconded by
Ms. Fedor, and unanimously approved, the meeting was adjourned at
5:12 pm.
Respectfully Submitted,

. MINUTES ,
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Wednesday, January 31, 2018
5:00 pm
Louise T. Appleby Room
Present: First Selectman Daniel Steward, Rich Erricson, Chair,
Recreation and Parks, Preston Whiteway, Executive Director,
Eugene O'Neill Theater Center, Linda Savitski, Interim Director of
Finance. Ron Fedor, Board of Finance, Tom Dembek, RTM.
Guests: Bernard J. Pisacich, Town Treasurer, and Bonnie Kramm,
General Manager, Eugene O'Neill Theater Center
1. Call to order. Chairman Daniel Steward called the meeting to
order at 5:00 pm.
2. Approval of the February 2, 2017 Meeting Minutes.
MOTION was made by Mr. Erricson and seconded by Mr. Fedor.
VOTE: 6-0
3.a. Consider and act on distribution of funds for the Hammond
Memorial Maintenance Fund in accordance with the proposed
expenditures. ,
MOTION was made by Mr. Dembek and seconded by Mr. Fedor to
authorize the release of $15,000 from the fund upon receipt of an
invoice to be expended in accordance with the FY 18-19 budget as
provided. VOTE: 6-0
3.b. Overall consideration and action on the management of the
Fund.
Mr. Pisacich provided a brief overview of fund. His recommendation
to the committee was to lower the fixed income portion of the portfolio
to provide a better return on investment.
No action taken

4, New Business. - none
5. — Adjournment - There being no further business to come before
the Committee and upon a motion made by Mr. Dembek seconded by
Mr, Fedor, and unanimously approved, the meeting was adjourned at
5:12 pm.
~ Respectfully Submitted,

MINUTES
HAMMOND MEMORIAL MAINTENANCE FUNDS COMMITTEE
Monday, July 27, 2020
3:30 pm |
ZOOM Remote Access Only
Present: First Selectman Rob Brule, Traci Santos, Chair, Recreation and Parks,
Kim Adams, Director of Finance. Ron Fedor, Board of Finance; Tom Dembek,.
RTM. Preston Whiteway, Executive Director of the Eugene O'Neill Theater
Center.
Guests: Abbas Danesh, Town Treasurer, Town Attorney Rob Avena, Planning
Director Abby Piersall, Clara Blickenstaff and Rob Mooney, Eugene O'Neill
Theater Center
1. Call to order. Chairman Ron Fedor called the meeting to order at 3:01
pm.
2. Approval of the May 15, 2019 Meeting Minutes.
MOTION was made by Mr. Brule and seconded by Mr. Dembek to approve
minutes. VOTE: Unanimous
3.a. Consider and act on distribution of funds for the Hammond Memorial
Maintenance Fund in accordance with the proposed expenditures.
MOTION was made by Mr. Whiteway and seconded by Ms. Dembek to authorize
the release of up to $15,000 from the fund upon receipt of an invoice to be
expended in accordance with the FY 20/21 budget as provided. VOTE:
Unanimous
3.b. Overall consideration and action on the management of the Fund.
Mr. Danesh provided a brief overview of fund.
No action taken
4. New Business. - none
5. Adjournment ~ There being no further business to come before the
Committee and upon a motion made by Mr. Dembek and seconded by Mr. Brule,
and unanimously approved, the meeting was adjourned at 4:13 pm
Respéctfully Submitted,

vas