Education Standing Committee of the RTM Special Meeting Materials (linked)

Nevins Cottage 
Structural Stabilization and Exterior Rehabilitation Project 
2020-2021 
 
Owner = The Town of Waterford 
GNCB  =  GNCB Consulting Engineers, P.C. 
NEC = Nelson Edwards Company Architects 
Item 
No. 
Item          Schedule 
               Superseded 
Date 
2020/2021 
Party 
Responsible 
Remarks 
 
 
 
 
 
1 
Construction Documents for Grant 
Submission (CDs) 
Thursday, 
October 8, 
2020 
GNCB 
 
 
 
 
 
 
2 
Owner to review and comment on 
CDs and submit all comments to 
GNCB in writing. Materials to be 
submitted as needed for Grant 
Applications 
 
Mon, October 
12, 2020 to 
December 31, 
2020 
Owner 
All Documents to be 
reviewed by legal 
and insurance 
representation; 
Grant Applications 
to be determined by 
Owner 
 
TBD – Fall/Winter 
2020 
 
 
 
 
 
 
3 
Notice to Design Team to Proceed 
with Bid Phase 
January 2, 
2021 
Owner 
 
 
 
 
 
 
3 
Finalize Construction Drawings 
and Project Manual 
January 2021  GNCB/NEC 
Comments must be 
received from Town 
and Grant 
Administrators by end 
of December 2020 
 
(12 weeks) 
 
GNCB and NEC Contracts do not currently include Bidding or Construction Administration Services. 
 
4 
Distribution of the final Bid 
Documents to prospective 
Contractors. 
 
February 1, 
2021  
Owner 
Electronic 
submission. If 
Contractors require 
hard-copies, there 
will be a cost for 
GNCB to print and 
mail them. 
5 
Conduct a mandatory pre-bid 
meeting and walk-through at site 
with all prospective Contractors. 
Tues, Feb 9, 
2021 
2pm 
GNCB, 
Owner, 
Prospective 
Bidders 
 
 
 
 
 
 
6 
Contractors to submit 
questions/clarifications to 
GNCB in writing. 
Tues, Feb 16, 
2021 
2pm 
Prospective 
Bidders 
 
 
 
 
 
 
7 
Issue Final Addendum to 
prospective Contractors to answer 
questions.  
Tues, Feb 23, 
2021 
2pm 
GNCB/NEC 
and Owner 
 
GNCB will address 
structural-related 
questions in 
Addendum. NEC to 
address architectural. 

Nevins Cottage 
Structural Stabilization and Exterior Rehabilitation Project 
2020-2021 
 
Owner = The Town of Waterford 
GNCB  =  GNCB Consulting Engineers, P.C. 
NEC = Nelson Edwards Company Architects 
Owner to address 
administrative 
questions. 
 
 
 
 
 
8 
Prospective Contractor bids due; 
Public bid-opening 
Tues, March 
2, 2021 
2pm 
GNCB 
At GNCB’s office 
 
 
 
 
 
9 
Review contractor qualifications 
and bids, and prepare spreadsheet 
of results and letter of 
recommendation to Owner for 
Contractor selection. 
Tues, March 
9, 2021 
GNCB/NEC 
 
 
 
 
 
 
10 
Notice of Award to successful 
Bidder. 
Fri, March 12, 
2021 
Owner 
 
 
 
 
 
 
11 
Contract Negotiation and Signing 
+ Preconstruction Meeting with 
Contractor 
Tues, March 
16, 2021 
2pm 
All parties 
Owner to issue Notice 
to Proceed to 
Contractor; 90 day 
Construction Period 
starts 
 
 
 
 
 
12 
Submission of Pre-construction 
submittals for GNCB review and 
approval 
Tues, March 
23, 2021 
Contractor 
2 week period for 
Owner to 
remove/protect any 
items from building 
as required prior to 
start of project 
construction (this 
date) 
 
 
 
 
 
13 
Review Contractor submittals, 
Make periodic site visits, issue 
Field Reports.  Review Contractor 
Application of Payments. 
On-going 
GNCB/NEC 
 
 
 
 
 
 
14 
Substantial Completion of project 
work 
Wed, July 14, 
2021 
Contractor 
120 days from Notice 
to Proceed. 
 
 
 
 
 
15 
Project Close Out/Punch List 
Fri, July 16, 
2021 
GNCB/NEC 
+ 
Contractor 
 
 
 
 
 
 
16 
Project Complete 
Wed, July 28, 
2021 
Contractor 
Construction Period: 
19 weeks 
 
 
 
 
 
17 
Final Payment to Contractor 
Aug 31, 2021 
Owner