Representative Town Meeting Annual Budget Meeting Materials - Day 3 (linked)

2021-2022 PROPOSED BUDGET
ACTUAL
[RECOMMENDED
|
2021/2022
|
2021/2022_—
ACTUAL
|
RIM
_|
ADDITIONAL/|
ENCUMBAS
_
SELECTIMEN
|
FINANCE
|
BD
OF
FINANCE
|BOF
Approved|BOF
Approved
EXPENDED|
APPROP.
|
TRANSFERS
|
OF
1/1/21
(2/3/21)
REDUCTIONS
=
G83)
|S
Increase
|
%
Increaxe
104,897
104,097
52,418]
108,835
108,835
108,835
108,835
108,835
4738
455%
232,647
372,147
130,624[
272,386
272,386
272,386
272,386
272,386
239
0.09%:
136,367
142,460
72,303{
149,889
149,889
149,889
149,889
149,889
7429
3.21%
1,819
4910
1,176
5139
3.139
5,139
5,139
3,139
229
466%
419
3,687
5,213
7,705
7,205
7,705
7,705
7,705
2,018
35.48%)
34,559
40,491
18,645
41,613
41,613
41,613
41,613
41,613
1,122
2.77%
514,408
569,792:
0
280,379
585,567
585,567
585,567
£585,567
|:
0
585,567
15,775
217%
3,835
4,000
1,701
4,000,
4,000,
4,000
4,000
4,000
0
0.00%
504
450
235
450
450,
450
450
450
0
0.00%
8,373
20,000
10,000
20,000
20,000
20,000
20,000
20,060
0
0,00%
16,783
25,764
23,649
16,741
16,741
16,741
16,741
16,741
(9,023)
=35.02%|
2,677
4,396
1,585
2,721
2,721
2,721
2,721
2721
(1,675)
738,
10%)
29
450
38
450
450
450
450
450
3
0.00%
0
200
6
200
200
200
200
200
0
0.00%
2,698
2,750
1,184
2,750
2,750
2,750
2750
2,750
0
0.00%
480
765
18
595
595
595
595
595
(170)
22.22%)
3,178
3,515
0
1,302
3,345
3,345
3,345
3,345
0
23345
(470)
24:84%
7Al
700
186
1,440
1,440
1,440
1,440
1,440
740
105.71%
741
700
0
186
3,440
1440
1,440
1,440
0
43440
740
105.71%
850,528
629,267
0
319,075
634,914
634,914
634,914
634:914
0
634,914
5,647
0.50%


PLANNING AND ZONING
COMMISSION
FISCAL YEAR 2022 BUDGE
Town of Waterford
waterfordct.org/planning-zoning-commission

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
BUDGET FUNCTION )
The Waterford Planning and Zoning Commission budget includes
CONTENTS the cost of Commission services, such as application reviews,
e
long-range planning, and managing Waterford’s zoning
BUDGET
FUNCTION........... 2 regulations. The Commission provides staff for all land use and
* FY21 BUDGET economic development services in Waterford. The Planning staff
SUMMARY ..........- 3 provide expertise and assistance to the Board of Selectmen,
¢ BUDGET RTM, and other agencies in Waterford and beyond concerning
EXPLANTIONS BY
CATEGORY ......... 4 land use and economic development opportunities in Town.
e HISTORY OF
EXPENDITURES . 8 This budget also includes funds for professional services and
® SALARY technical support that address town-wide needs. Maintenance of
WORKSHEET... 9 parcel data and Waterford’s Geographic Information Systems
e FRINGE BENEFITS (GIS), grant writing, and project management services are all
WORKSHEET...10
funded in this budget.
WATERFORD
sone a atte
TOTAL FEES COLLECTED
*E¥ 2024 VI 12S 2000
MEMBERS
Joseph Bunkley,
Chair
Timothy Bleasdale
John Bashaw
Gregory Massad
Joseph DiBuono
ALTERNATES
Karen Barnett
FEES INCLUDE ZONING COMPLIANCE PERMITS, LAND USE
APPLICATIONS AND MISCELLANEOUS. FEES.

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
FISCAL YEAR 2022 BUDGET SUMMARY
Line Number Description Amount Requested
10110-51110 Administration 108,835
10110-51120 Inspection 272,386
10110-51210 Clerical 149,889
10110-51810 Overtime 5,139
10110-51910 Fringe Benefits 7,705
10710-51920 F.I.C.A. 
41,613
| Pers | rrrrrtt—“‘—sOCOCOsOSOCOSCSCSCSCSCisCiC ee
Services i
10110-52010 Advertising 4,000
10110-52020 Postage 450
10110-52030 Professional Fees 20,000
10110-52040 Service Contracts and Repairs 16,741
10110-52050 Dues, Conferences and Education 2,721
10410-52060 Printing 450
10110-52070 Reimbursable Expenses 200
oC
Materials and :
Supplies
10110-53010 Office Supplies 2,750
10110-53090 Fuels and Lubricants 595
10110-54060 Office Furniture and Equipment 1,440
Office Equipment : Se
ubiotal =
DEPARTMENT TO

Planning & Zoning Commission | 4 |
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATAGORY
Advertising Line 10110-52010
$4,000 Requested
fdEDay Legal advertisements are required for announcing public hearings
Chez
cA ageae ON Deve and decisions. The Department maintains a New London Day
<2 ytibenen subscription to verify the accuracy of all required legal ads. The
Department pays for all advertising. associated with applications.
. Applicants reimburse the Town for the cost of public hearing notices.
Reimbursements generally offset 25% of total advertising expenditures each year.
Advertising Proof
The Commission also places and pays for required advertisements for projects it sponsors. The
Commission publishes legal notices for commission-sponsored public hearings and provides notice for
public meetings. In FY21, the Commission will continue working on adoption of updated sections of the
Zoning Regulations. Updates will require paying for legal advertisements. Advertisements average
$200.00 each.
Postage Line 10110-52020
$450 Requested
Postage is used for normal communications with applicants and the public, and for required
certified/return receipt postage for decision letters and abatement orders. Postage funding is also
required to support neighborhood mailings to alert people about specific planning initiatives that may
affect them.
Professional Fees Line 10110-52030
$20,000 Requested
Professional services are sought for projects that require specific expertise and technical
capacity that exceed the typical job duties of the planning staff. The department provides the
vast majority of planning services in-house. Certain projects require professional support.
Examples include conducting property surveys, traffic impact analysis, market analysis,
reviews of engineering design by professional engineers, software development and advanced
GIS services. This line would also be used to hire consultants as needed to conduct reviews of
development applications and matters before the Commission that are not paid for by applicants. The
Department would reserve up to $5,000 annually from this line to hire planning interns to complete
specific projects in partnership with Town staff.
In addition to planning-related professional services, funds to support zoning enforcement are also
needed. The Department is increasing efforts to address long-term zoning violations. The Zoning
Enforcement Officer manages and resolves most violations. Some cases, most often involving
significant accumulation of junk, unregistered vehicles, and other items, require additional support. The
Town Attorney assists when cases cannot be resolved at the Department level and court action may be
necessary. In some cases, the Town may gain the ability to perform cleanup on a property. One path to
cleanup involves the Town hiring a contractor to remove debris and placing a lien on the property to
recoup those funds in the future. To do this, funds need to be available to hire contractors. The cost to
remove material will vary with each case. Recent costs for contractor services have ranged from $1,000
to $5,000.

Planning & Zoning Commission fp 5
Fiscal Year 2022
Town of Waterford
Service Contracts and Repairs Line 10110-52040
$16,741 Requested
Printer and Copier Contracts- $4.917
The Department uses a large format plotter on a daily basis. This machine can scan, copy, and print
large plans and is also used by the Assessor and Town Clerk. The plotter is subject to a $3,500 annual
lease. The Department also leases a black and white copier which is used for the majority of printing.
The Ricoh yearly lease is $1,060, plus $.00714 per copy. The Department budgets for 50,000 copies
per year, which equates to $357 in copies. The total cost of this service is $1,417.
Annual GIS Parcel Mapping and Web Hosting Services - $8,500
Waterford undertook a competitive bid process in 2017 to select a GIS service provider. Tighe&Bond
was awarded a contract in 2018 to serve as an on-call provider and to complete annual parcel updates
and web hosting for a public GIS interface. Parcel updates form the basis for the Assessor’s data and
_ for all permitting activity in the Town. The public GIS site is a significant upgrade from the Town's
previous platform. The site provides users with information ranging from zoning to floodplain data and
is an important tool for people reviewing properties for potential development.
Cellular Phone Plans - $1,980
Cellular phones were purchased for the Director and field staff in FY17. Each phone requires a wireless
plan to cover phone, text and data fees. The plans are $55 per month. Each phone will cost $660 per
year to operate. The total cost of cellular plans is $1,980.
Software Licenses _- $1,344
The Department maintains a Survey Monkey membership. This service provides the ability to develop
simple or complex surveys to support a variety of functions. Projects in FY22 that will benefit from having
access to Survey Monkey include the Plan of Preservation, Conservation, and Development, the
Affordable Housing Plan, small business outreach, and department performance surveys. The cost is
$384 per year and provides flexibility in survey design.
The Department began using Adobe Pro software in 2020, in response to the need to generate more
complex PDF documents and share information during the COVID-19 Pandemic. The software has
proven to be a critical element in efficient production of digital material. The cost per business license
is $192 per year. 5 licenses total $960 per year.

Planning & Zoning Commission 6
Fiscal Year 2022
Town of Waterford
Dues, Conferences and Education Line 10110-52050
$2,721 Requested
Department staff are committed to maintaining professional certifications and keeping current with
information and issues in the field of planning. Involvement with regional and national organizations,
attending conferences and seeking opportunities to improve the technical skills of all department
members supports high quality work product that benefits Waterford residents and business owners.
Whenever possible, staff seeks out free educational opportunities. There are some instances where
valuable educational opportunities are not free. Enabling staff to participate in these events generates
positive returns for the town by exposing staff to new technical information, legal updates in the field
and information about grants that may benefit Waterford.
The Department maintains membership in the American Planning Association for two staff members.
APA membership is tiered based on salary. Currently the Planning Director and Planner maintain APA
membership. American Planning Association staff members are also required to maintain membership
in their State Chapters. The CT Chapter of the American Planning Association charges 35% of the
national dues for membership. The total cost for membership dues is $1,021.
The Planning Director ts required to maintain AICP (American Institute of Certified Planners) status as
a condition of employment. Maintaining the AICP designation requires APA membership (listed above),
State chapter membership (listed above), and AICP Dues. AICP Dues are $175.00.
Conference attendance and continuing education are a critical aspect of professional development.
Participating in conferences allows staff to meet continuing education requirements for professional
certifications and to stay current on legal issues, emerging trends and technical skills related to their
jobs. The following conference fees are included in this budget.
Southern New England Chapter of the American Planning Association (SNEAPA) Annual Conference -
$275
The SNEAPA annual conference provides planning staff with educational and networking
opportunities in the immediate region. Attending conferences with peers from Connecticut and
Southern New England towns helps staff learn about local projects and funding opportunities that
benefit Waterford. Legislative updates and legal developments of the past year are presented at
this conference, which helps staff stay current on important planning and zoning issues.
Connecticut Association of Zoning Enforcement Officials (CAZEQ) - $510
CAZEO is the professional organization for the Zoning Official. CT Zoning Enforcement Official
Certification is required in Waterford’s job description for the Zoning Official. CAZEO membership
costs $50 per year. Maintenance of CTZEO status requires attendance at 7 annual meetings which
cost $30.00 each. The Department hired a new Zoning Official in 2020 who will be required to apply
for CAZEO certification. The application cost is $250.
Association of State Floodplain Managers (ASFPM)/Connecticut Association of Floodplain Managers
(CAEM) - $240
The Zoning Official acts as Waterford’s Floodplain Administrator. The Floodplain Administrator is
responsible for ensuring the Town’s compliance with the requirements of the National Flood
Insurance Program (NFIP). Compliance with the NFIP enables Waterford property owners to
purchase flood insurance. Annual membership in the ASFPM is $140. Annual membership in the
CAFM is $50.00. Annual CAFM conference registration is $50.

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
One-day training seminars - $500
Throughout the course of the year, various training seminars are conducted by State, Federal and
educational institutions. These training opportunities afford staff the opportunity to improve
technical skills, learn about upcoming policies and laws and learn about grant opportunities and
best practices from other communities and organizations that can benefit Waterford. Trainings may
be conducted as webinars or on-site. The trainings are typically one-time events, therefore it is
difficult to anticipate exact costs. Typically, these events range from $30.00 to $150.00 per
attendee. The $500 requested also includes a $200 annual charge for an online planning education
website. This service provides on-demand training for a wide variety of planning topics and is
available to the entire department.
Printing Line 10110-52060
$450 Requested
Funds are expended for printing oversized documents, reprinting of plans and studies, aerial
photographs, posters and zoning maps. Color copies produced by the Town’s printing service cost the
Department $.07/per copy. The Planning Department will continue to expand its efforts to engage the
community in various planning projects. Part of the cost of public engagement includes printing flyers,
maps, letters and postcards to send to residents and business owners.
Reimbursable Expenses Line 10110-52070
$200 Requested
This line covers reimbursements to commissioners and staff members for out-of-pocket expenses.
Examples of expenses include parking fees at job-related meeting, mileage for travel to work-related
events when a town vehicle is not available and materials for public outreach programs.
Office Supplies Line 10110-53010
$2,750 Requested
The Department routinely purchases office supplies that are not included in the supply purchasing
program managed in the Finance Department. Items the Department purchases from this line include
recordable DVDs, thumb drives, display boards, and commissioner name plaques. Cleaning supplies
and persona! protective equipment are also funded from this line. The Department estimates that
$350.00 will be needed for the supplies listed above in FY22.
The Department maintains a desktop color printer for daily work. Until FY18 the cost of color ink
cartridges was paid through the purchasing program in Finance. Color printing is required to produce
documentation for violations, evidence for court proceedings and to print project-related maps and
images for customers. The Department uses the Town printing services for bulk printing of flyers,
postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints
in black and white to avoid unnecessary use of the color printer. The estimated cost for color ink
cartridges is $1,200. Plotter paper and toner for the large format copier is anticipated to cost $1,200 in
FY22.
Fuels and Lubricants Line 10110-53090
$595 Requested
The Planning and Zoning Commission pays the fuel for two vehicles shared by staff including the
Planning Director, Environmental Planner, Planner and Zoning Official. This budget also pays for fuel
for a vehicle assigned to the Tax Assessor which is operated on a daily basis for field work. The
Department estimates using approximately 340 Gallons at $1.35 per gallon. $595 is requested.

Town of Waterford
Office Equipment Line10110-54060
$1,440 Requested
The Planning Department is transitioning to digital applications to reduce the amount of paper used in
the development process and to respond to the need to access digital material and virtual meetings
more frequently. Three webcams are requested, at a cost of $80 each, totaling $240. One large TV
monitor and a laptop are requested to enable the department to better host virtual meetings, review
projects with applicants, and collaborate on department projects.. A large (55 inch) monitor, cords, and
mounting equipment is expected to cost $600. $600 is requested $600 is requested to replace two old
desk chairs that do not provide adequate support throughout the work day. A laptop in anticipated to
cost $800 will also be requested through the IT budget to support the Planning & Zoning Commission
transition to a digital platform.
HISTORY OF EXPENDITURES AND
PROPOSED BUDGET
soti0 ACTUAL BUDGET EXPENDITURES (12/8720) PROPOSED
2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 | 2020/2021 | 2021/2022
51110 | ADMINISTRATION 97,273 99080 | 101,587 | 104897 | 58,855 108,835
51120 INSPECTION 252,450 | 257,053 | 260,213 | 232,647 | 156518 | 272,386
51210 | CLERICAL/TECHNICAL | 144,906 | 147,802 | 130,624 | 136,367 | 80,017 149,889
51810 OVERTIME 1,908 2,412 2,204 1,819 3,821 5,139
51910 | FRINGE BENEFITS 5,692 1,580 3,338 4,119 474 7,705
51920 FILCA. 36,941 37,420 37,121 34,559 24,208 41,613
52010 ADVERTISING 2,822 3,055 2,255 3,835 3,255 4,000
52020 POSTAGE ar 304 460 504 215 450
52030 | PROFESSIONALFEES | 23,670 12,245 20,225 8,373 40,000 20,000
SERVICE
52040 | CONTRACTS & 49,260 14,011 15,295 16,783 2115 16,741
REPAIRS
DUES,
52080 | CONFERENCES & 4,622 3,212 4,905 2,677 2814 2,724
EDUCATION
52080 PRINTING 303 122 20 29 412 450
52070 | REIMBURSABLE 0 0 0 0 200 200
53010 | OFFICE SUPPLIES 345 1,601 1,421 2,698 1,566 2,750
53090 | FUELS &LUBRICANTS | 607 597 519 480 847 595
54060 | OF EE DREN | 390 23 478 744 514 1,440
TOTAL 591,908 580,608 | 595,632 | 550,528 | 345,619 | 634,974

Planning & Zoning Commission
Fiscal Year 2022
Town of Waterford
SALARY WORKSHEET
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Planning & Zoning Commission L 10
Fiscal Year 2022
Town of Waterford
FRINGE BENFIT WORKSHEET
TOWN GF WATERFORD
FRINGE BENEFIT WORKSHEET
2020-2021 FISCAL YEAR
LINE S1910 LINE 53920 |
Tol | PAYROLL
oo _ocooTHInG =|. —s—i“‘(ls | TOTALFRINGE | TAXES
= POSITIO ALLOWANCE | HRAFUNDING | BENEFITS (ICAy|h
0.00 0.00 ||
PLANNER 75.00 3,740.00 3.815.00 291.85
ENVIRONMENTAL PLANNER 75.00 3,740.00 3,915.00 291.85 ||
ZONING OFFICIAL 75.00 75.00 5.4 |}
0.00 0.08
0.00 0.00
0.00 0.00
0.00 4.00 |}
0.00 0.00 ||
0.00 0.00
0.00 0.00
0.00 6.00 |}
9.00 0.00
0.00 6.90 |f
0.00 0.00
0.00 0.00 |}
0.09 0.00 ||
0.00 0.90 ||
0.00 0.90 ||
0.00 0.00
0.00 0.00 |
0.00 0.90 |]
0.00 4.00 |)
0.00 9.00
0.00 0.00 |f
0.00 0.00 ||
0.00 0.00 |f

Planning atid Zoning Commission
December 14, 2020
p. | of 3
MINUTES
Remote Access
Planning & Zoning Commission December 14, 2020
Waterford Town Hall 6330 PM
Members Present: J. Bunkley, J. Bashaw, T. Bleasdale, J. DiBuono
Members Absent: G. Massad
Alternates Present: K. Barnett
Staff Present: A, Piersall, Planning Director; M. Wujtewiez, Planner; D. Choisy,
Recording Secretary
1. CALL TO ORDER AND APPOINTMENT OF ALTERNATES
Chairman Bunkley called the meeting to order 6:30. K. Barnett was appointed to sit for G. Massad.
2. APPROVAL OF MINUTES
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to approve the minutes-of the
November 23, 2020 meeting as written.
VOTE: 5-0
3. RECEIPT OF APPLICATIONS
#PL-20-28 — Request of the Town of Waterford Utility Commission for municipal improvement in
accordance with Section 8-24 of the Connecticut General Statutes for extension of the public water
main infrastructure Foster Road.
This application was received after the agenda was posted. M, Wujtewicz stated that the
Commission can vote it onto the agenda under Item #4.
4, APPLICATION REVIEWS
#PL-20-16 — Request of Fabcon Precast, applicant, Mathon Fund I LLC, owner for Special Permit
atid Site Plan approval to construct a concrete product manufacturing facility on property located at
140 Waterford Parkway South, IP-1 Zone, in accordance with Sections 13, 22 and 23 of the e Zoning.
Regulations as shown on plans entitled “Inland Wetlands, Special Permit & Site Plan Appligation ‘.
for Concrete Manufacturing Plant” dated July 17, 2020. oan “,
we
te
A, Piersall informed the Commission that a letter withdrawing this application was received from
the applicant’s agent. The Commission accepted the withdrawal of application #PL-20-16.
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to add review of
Application #PL-20-28 to the agenda. “
VOTE: 5-0 .
#PL~20-28 — Request of the Town of Waterford Utility Commission for municipal improvement in
accordance with Section 8-24 of the Connecticut General Statutes for extension of the public water
main infrastructure Foster Road.
The Commission reviewed the Staff Report prepared by M. Wujtewicz. This application is
presented to the Commission in accordance with Section 8-24 of the CT General Statutes. The
project consists of extending the public water main infrastructure within a portion of Foster Road,
The immediate purpose of the installation is to provide fire service to 70 Foster Road which is

Planning and Zoning Commission
December’ 14, 2020
p.2of3
currently under construction and the need for sprinklers and fire service is required. The overall
impact of extending the water service will be to provide a communal benefit as it would allow.
future domestic water services as well as fire services to be run off this main to all adjacent parcels,
not just one. It also allows the additional benefit of a fire hydrant being located within the Town’s
right-of-way and thereby being beneficial to all the adjacent structures.
One of the roles of the Commission is to review requests that involve municipal improvements, In
accordance with CGS Section 8-24: “Ne municipal agency or legislative body shall (1) locate,
accept, abandon, widen, narrow or extend any street, bridge, parkway or other public way, (2)
locate, rélocate, substantially improve, acquire land for, abandon, sell or lease any airport, park,
playground, school or other municipaily owned property or public building, (3) locate or extend
any public housing, development, redevelopment or urban renewal project, or (4) locate or extend
public utilities and terminats for water, sewerage, light, power, transit. and other purposes, until the
proposal to take such action has been referred to the commission for a report...”
In this application, the extension of the public water main qualifies as a CGS 8-24 improvement
subject to review by the Commission,
The Commission. must also find that the improvement is consistent with the Town’s 2012 Plan of
Preservation, Conservation and Development, hereinaftet the Plan. The extension of the public
water main within Foster Road meets one of the criterions of the Plan by investing in. infrastructure
in order to promote and to support business and economic development.
Further support of the application proposal identified in the Plan is found as highlight of the future
Land Use Plan in that “Waterford will continue to support its desired growth patterns through the
provision of appropriate utility infrastructure.”
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to find that;
1. The-proposed extension of the public water main within Foster Road is a Municipal
Improvement that qualifies for a CGS 8-24 review by the Planning & Zoning
Commission.
2. The extension of the Public Water Main is supported by the 2012 Plan of
Preservation, Conservation and Development in that itis consistent with the Plan by
investing in infrastructure in order to promote and to support business and economic.
development.
3. The extension of the Public Water Main is further supported by the 2012 Plan of
Preservation, Conservation and Development by continuitig to support Waterford’s
desired growth patterns through the provision of appropriate utility infrastructure.
And to.approve Planning and Zoning CGS8-24 Application #PL-20-28 for the extension of the
public water main within Foster Road by finding the proposal consistent with the Town of
Waterford 2012 Plan of Preservation, Conservation and Development.
VOTE: 5-0
5. CORRESPONDENCE
No correspondence was reviewed,

Planning and Zoning Commission
December 14, 2020
p. 3 of 3
6. ADMINISTRATIVE REVIEW
FY 2022 Budget
The Commission reviewed the proposed budget.
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to approve the FY 2022
Budget.
VOTE: . 5-0
7. ADJOURNMENT
MOTION: Motion made by J. Bashaw, seconded by T. Bleasdale, to adjourn the meeting at
6:53.
VOTE: 5-0
Respectfully Submitted,
4.
Dawn Choisy
Recording Secretary