Representative Town Meeting Annual Budget Meeting Materials - Day 3 (linked)

2021-2022 PROPOSED BUDGET
2019/2020.
|
2020/2021
|
~~
2020/2021.
«|
~EXPEND&
|
DEPT)
FIRST
|
RECOMMENDED
|
BOARDOF
|
RECOMMENDED
|
BOF
BOF
ACTUAL
|
RIM
|
ADDITIONAL/
|
ENCUMBAS|
AGENCY
|
SELECIMAN|BD
OF
SELECTMEN|
FINANCE
|
BD
OF
FINANCE|
Approved$
|
Approved%
EXPENDED|
APPROP.
|
TRANSFERS
|
OF
1/1/21
REQUEST
|
RECOMM
=
QB)
REDUCTIONS
GISAL)
Increase
Increaxe
96,229
95,976
47,969.
95,976
95,976
95.976
95,976
0
0.00%
126,023
159,207
(16,164)
43,807
159,207
159,207
159,207
159,207
Q
0.00%
205
1,243
136
1243
1,243
1,243
1,243
0
0.00%
0
225
7,164
1,389
3,925
3,925
3,925
3,925
3,700
1644.44%|
16,469
19,634
6,672
20,029
20,029
20,029
20,029
395
2.01%
238,926
276,285
(15,000)
99,973
280,380
280,380
280,380
20
280,380"
4,095
1.48%
738
7,200!
28
1,050
1,050
7,050
1,050
(250)
-12,50%'
873
500
402
900
900
900
900
0
0.00%
0
750
15,000
3,206
750
750
750.
730
g
0.00%
2,144
2,658
967
2,658
2,658
2,658
2,658
0
0.00%
480
5,480
977
5,480
5,480
5,480
5,480
0
0.00%
4235
10,988
15,000!
5,825:
10,838
10,838
10,838
0
10,838
(150)|
137%
732
850
0
350
850
850
850
0
0.00%
560
900
178
540
540
340
340
(360)
40.00%
1,292
1,750
0
178
|.
1,390
1,390
1390
6
1,390
(360)
£20:87%
0
400
0
400
400
400
400
0
0.00%
0
400
:
0
0
400
400
400
0
400
0
0.00%
244,453
289,423
a)
105,976
293,008
293,008
293,008
0
293,008
3,585
1.24%


BUILDING DEPARTMENT
FISCAL YEAR 2022 BUDGET
Town of Waterford
waterfordct.org/building

Building Department
Fiscal Year 2022
Town of Waterford
CONTENTS
BUDGET
FUNCTION...
e FY 22 BUDGET
SUMMARY ..........-
e BUDGET
EXPLANATIONS
BUDGET FUNCTION
The Building Department is responsible for administering and
enforcing codes and ordinances to protect public safety and
building accessibility. The Department includes the Building
Official, two Assistant Building Officials and clerical staff who are
housed within the Planning Office. Primary functions include
processing building permits, plan review, conducting field
inspections, evaluating buildings for occupancy and issuing
abatement orders as needed. The Building Department works
closely with other permitting services, including Planning,
Zoning, and the Fire Marshal to help coordinate development
projects throughout town. The Officials routinely provide
inspection and support services for town building projects and
BY CATEGORY....4 capital planning efforts.
e HISTORY OF
EXPENDITURES..6
¢ SALARY
WORKSHEETS ....7
e FRINGE BENEFITS
WORKSHEETS ....8
STAFF BUILDING DEPARTMENT
Abby Piersall REVENUE HISTORY
Building Official
Jay Murphy
Assistant Building
Officials
Steve Cardelle
David Garside
F¥2015 FY2016 FY2017 FY2018 FY2019 - FY 2020

Building Department
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
Line Number Description Requested
Personnel Costs :
10118-51140 Administration $ 95,976
10118-51120 Inspection $ 159,207
10118-51810 Overtime $ 1,243
10118-51910 Fringe Benefits $ 3,925
10118-51920 F.1.C.A. $ 20,029
Personnel Subtotal $ 280,380
10118-52010 Advertising $ 1,050
10118-52020 Postage $ 900
10118-52030 Professional Fees $ 750
10118-52040 Service Contracts and Repairs $ 2,658 |
10118-52050 Dues, Conferences and Education $ 5,480
Services Subtotal $ 10,838
i Materials and
Supplies :
10118-53010 Office Supplies $ 850
10118-53090 Fuels and Lubricants $ 540
Materials and $ 1,390
Supplies Subtotal
_ Office Equipment
10118-54060 Office Furniture and Equipment 400
Office Equipment
Subtotal
DEPARTMENT
$ 293,008,

Building Department
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
Advertising Line 10118-52010
$1,050 Requested
Buildings over 50 years old are subject to specific delay of demolition requirements. One of these
requirements is legal to provide notice of the proposed demolition.
The Department received an average of 7 permits per year for the
previous 4 years. This budget request anticipates 7 demolition
notices at average cost of $150 per advertisement.
maw shied com
faeties Poot Postage Line 10118-52020
$900 Requested
Postage is used to mail permits, correspondence and certified abatement orders. The Department
mails notices to owners of single-family dwellings that they may pick up their house plans rather than
placing an ad in the New London Day. The Department has seen an increase in the number of
people requesting information be mailed to them.
Professional Fees Line 10118-52030
$750 Requested
This line is also used to pay for engineering and technical consulting services to evaluate structures
subject to enforcement under the Property Maintenance Code. Costs may be recovered through a
lien on the subject property, however the Town is generally obligated to pay these costs upfront and
seek reimbursement after enforcement. The number of enforcement actions in a given year is
unpredictable. The majority of property maintenance issues have been resolved without necessitating
a third party professional. Having funds to enable third party assistance should the Building Official
deem it necessary helps enforcement proceed in a timely manner.
Service Contracts and Repairs Line 10118-52040
$2,658 Requested
Cellular Phone and iPad Plans - $1,788
Cellular phones were purchased for the Building Officials and two Assistant Building Officials in FY17.
Each phone requires a wireless plan to cover phone, text and data fees. The total cost of cellular
plans is $1,440. iPads were also purchased to enable Officials to perform field inspections and record
information using the Municity permitting software. iPad data plans are expected to cost $388 in FY22.

Building Department
Fiscal Year 2022
Town of Waterford
Service Contracts and Repairs Line Continued
AutoCAD LT and AdobePro ($870)
The COVID-19 Pandemic resulted in more frequent submittals of digital permit applications
and associated plans. The Building Officials require the appropriate software to efficiently
review and comment on these applications. Having access to both programs also enables
the Building Department to generate handouts and illustrations of how to approach smaller
projects, such as building decks and smail structures. These handouts are part of an effort
within the Department to heip customers better understand permit requirements. The
programs also provide the Assistant Building Official with the tools to generate basic designs
for Town building projects to assist the Facilities Maintenance Coordinator in designing and
completing small projects. AutoCAD is an industry standard platform to create and review
architectural designs. AdobePro offers the functionality to comment and collaborate with
coworkers and applicants.
Dues, Conferences and Education Line 10118-52050
$5,480 Requested
The State of Connecticut requires building officials to attend training seminars and
conferences in order to maintain licenses and certification. The New England Building
Officials seminar and The Eastern States Building Officials Conference are important annual
events that provide a significant portion of the ongoing training mandated by Statute. Statues
also obligate the town to be a member of the model code agency.
Building Officials maintain multiple certifications and organizational memberships. These
include memberships to the Connecticut Building Official Association, The International
Association of Electrical Inspectors, the International Code Council, and the Connecticut
Association of housing Code Enforcement Officials. Waterford’s Building Officials also attend
maintain certifications and keep current on code issues by attending conferences including
the Eastern States Building Official Conference, the UMass Conference Officials, and the CT
Electrical License Class. In FY22 Dues are anticipated to cost $690. Conferences, classes,
and seminars are anticipated to cost $2,390.
The Building Department maintains copies of code books and associated digital materials.
New sets of materials are purchased as new codes are adopted. In FY 22 the Department
anticipates spending $2,400 on these materials.
Office Supplies Line 10118-53010
$850 Requested
Funds in this line are needed to purchase supplies not provided by the Finance Department.
Examples include specialized delay of demolition signs, enforcement placards and color
cartridges for the printer.

Building Department
Fiscal Year 2022
Town of Waterford
Fuels and Lubricants Line 10118-53090
$540 Requested
The Building Department is responsible for three automobiles assigned to the Building Official and 2
Assistant Building Officials. The Department estimates using approximately 400 Gallons at $1.35 per
gallon. $540 is requested.
Office Equipment Line 10118-54060
$400 Requested
This line is used for equipment that is not routinely supplied by the Finance Department. Items to be
purchased include a printer to assist the building officials in their field work. One new large computer
monitor and mounting arm is requested, and is anticipated to cost $300. Funds are also requested to
purchase any necessary supplies such as face masks related to COVID-19 that will be paid for by
each department in FY22.
HISTORY OF EXPENDITURES
AND PROPOSED BUDGET
| YTD
sort ACTUAL BUDGET EXPENDITURES (12/4/20) _| PROPOSED
2016/2017 | 2017/2018 | 2018/2019 | 2019/2020 | 2020/2021 | 2021/2022
51110 | ADMINISTRATION 96,741 171,631 93,173 | 96,230 40,696 95,976
apie INSPECTION 162,174} 140,746 155,412| 126,023 35,721 159,207
51810 OVERTIME 885 409 133 205 0 1,243
51910 | FRINGE BENEFITS 5,529 182 174 0 4,389 3,925
51920 FLCA. 19,262 | 232,95 48,332 16,485 5,538 20,029
52010 ADVERTISING 259 738 501 738 273 1,050
52020 POSTAGE 792 836 935 873 402 900
PROFESSIONAL
| 52030 fees 0 0 0 0 2,556 750
;
SERVICE
52040 | CONTRACTS & 4,507 2,062 2,584 2,145 914 2.658
REPAIRS
DUES,
52050 | CONFERENCES & 4,313 3,249 5,063 480 827 5,480
EDUCATION
53010 | OFFICE SUPPLIES 137 656 743 733 a 850
FUELS & |
53090 LUBRICANTS 77 929 920 564 178 540
OFFICE FURNITURE
54060 SEQUIEMENT 2,637 300 0 0 0 400
TOTAL 297,953 | 345,043 278,059 244,543 88,494 | 293,008
sr

Building Department
Fiscal Year 2022
Town of Waterford
SALARY WORKSHEET
TOWN OF WATERFORD
PERSONNEL WORKSHEET - BUILDING DEPARTMENT
: 2021/2022 FISCAL YEAR
10118 © BUILDING DEPARTMENT
LINE 51920
oe HOURS” (es oe “TOTAL. |, PAYROLL
DATEOR | - WORKED) | HOURLY | SALARY | SALARY | EMPLOYEE | TAXES
nee __ POSITION WEEK RATE 2020/2021 | | 2021/2022 | LONGEVITY | SALARY. |: (RICA):
0
51116 - ADMINISTRATION 0
03/BUILDING OFFICIAL 40 35.3600 95,976.00 | 95,976.00 1430.64 97,416 7,Ab2:
_ POTALS 40) 95,976.00 | 95,976.00 3,439.64 |- 97,416.00 |: 7,452.00
51120 - INSPECTION
ASSISTANCT BUILDING
04/20/09 OFFICIAL 40 44,1900 85,995.00 | 85,995.00 859.95 86,854.95 | 6,644.40
ASSISTANCT BUILDING
06/11/18] OFFICIAL 49 34.6500 72,352.00 [72,352.00 72,352.00 | 5,534.93
( oTaLs a0 “158,347.00 [158,347.00 859.95 | 159,206.95 |. -¥3,179.33
51840 - OVERTIME
BUILDING OFFICIAL 8 68.94 $62 554.52 552 42
ASSISTANT BUILDING
OFFICIAL 8 6159 494 494.52 494 38
ASSISTANT BUILDING
OFFICIAL 4 51.98 208 207.92 208 16
TOTALS 1254.00-[ 1,353.76 0.00 1,254.00 96.00
TOTALS DEPARTMENT. 255,577.00 | 255,576.76 2,299.59'| 257,876.95 |) 19,727.33
WORKDAYS
2020/2021
WEEKS TO BUDGET
261
$22

Building Department
Fiscal Year 2022
Town of Waterford
FRINGE BENEFIT WORKSHEET
TOWN OF WATERFORD
FRINGE BENEFIT WORKSHEET
2021-2022 FISCAL YEAR
BUILDING DEPARTMENT 10118 LINE S1910 LINE $3920
: _ ce PAYROLL
CLOTHING, | —s—s—“=si_i| TOTALFRINGE | TAXES.
POSITION ALLOWANCE | HRAFUNDING | BENEFITS. | (F.IC.A)
BUILDING OFFICIAL 75.00 3,700.00 3,775.00 288.79
0.00 0.00
ASSISTANT BUILDING OFFICIAL 75.00 75.00 5.74
0.09 0.00
ASSISTANT BUILDING OFFICIAL 75.00 73.00 5.74
0.00 0.00
0.00 0.00
0.00 6.00
6.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00