Representative Town Meeting Annual Budget Meeting Materials - Day 3 (linked)

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Town of Waterford
BUDGET FUNCTION
The First Selectman acting for the board of selectmen shall be the general town administration
“ficer and shall be responsible for the operation and maintenance of the hall of records, town
garage, other property at the town civic center and other property under the administration of the
board of selectmen. He shall be responsible for assignment of office space and scheduling of
meetings at the hall of records. Office hours at the hall of records shall be established by the First
Selectman (Code of Ordinances, Waterford, Connecticut 2.08.010).
Our Mission:
The Town of Waterford will strive to promote and improve quality of life, enhancing a sense of
community, and preserving the integrity of our small-town identity and culture. We are
committed to fostering respect, integrity, and honesty. Town government will support initiatives
that create a welcoming and affordable environment for residents, businesses and visitors
alike. We strive to provide excellence through a responsible and accessible First Selectman and
Board of Selectmen.

Board of Selectmen ~ 2 |
Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
Over the past year, during challenging times during Covid-19, my office introduced 10
Emergency Orders in town to ensure residents remained safe during the pandemic. My office
worked diligently to keep Town Hall and other town offices and departments open to residents in
a safe manner (open by appointment only, programs and activities cancelled and limiting number
of residents in areas to respect to social distancing).
During the pandemic, the First Selectman’s office remained open to the public and continues to
maximize new meeting technology, such as ZOOM, to meet regularly with residents, town staff
and community members and continue to hold routine and special public meetings and hearings,
per ordinance.
Working closely with our IT Department, the town efficiently designed a consistent and effective
means of municipal communication. In addition, technology continues to play a necessary role
for my office, including, but not limited to, social media presence, professional writing,
sconomic development networking and emergency services upgrades.
Covid-19 has delayed attendance at conferences, trainings and education, however, through the
town’s SustainableCT membership, my office interviewed and selected an Equity Coach to assist
in the creation of a community DEI committee. There will be continued work and need for more
DEI initiatives in town, partnerships with the private sector and increased training, education and
need for professional services. These professional services will focus on social media
communication, legal questions necessitating a neutral party opinion and professional writers to
assist with messaging and assistance.

Board of Selectmen
Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
BOARD OF SELECTMEN
BUDGET JUSTIFICATION
FY 2022
51010 _ FIRST SELECTMAN 110,837
Effective July 1, 2021, elected officials will receive a 1.2% rate increase based on the October
2020 CPI-U.
IExpended FY20 _Expended FY19 Expended FY18
109,523 105,694 103,115
51020 OTHER SELECTMEN 3,780
Effective July 1, 2021, elected officials will receive a 1.2% rate increase based on the October
2020 CPI-U.
IExpended FY20 _Expended FY19 IExpended FY18
3,735 3,604 3,368
51110 ADMINISTRATION 71,061
Effective July 1, 2021, the RTM approved a 2.25% rate increase
Expended FY20__ Expended FY19 IExpended FY18
69,497 69,497 67,946
51210 CLERICAL/TECHNICAL 75
IExpended FY20 _ Expended FY19 [Expended FY18
75 150 0
51810 OVERTIME 0
IExpended FY20 _ [Expended FY19 IExpended FY18
0 0 0
51920 FICA 14,210
Effective July 1, 2021, elected officials will receive a 1.2% rate increase based on the October
2020 CPI-U.
7.65% of Taxable Wages of $185,753 = $14,210

Board of Selectmen
Fiscal Year 2022
Town of Waterford
IExpended FY20__[Expended FY19 IExpended FY18
13,690 13,691 12,513
GRAND TOTAL 51000 Series
52010 ADVERTISING
199,963
100
To cover the costs of legal notices as required by State Statues and other public notices which are
published by the Board of Selectmen.
IExpended FY20 IExpended FY19 IExpended FY18
100 200 0
52020 POSTAGE
Cards and letters mailed to residents and businesses
lExpended FY20 [Expended FY19 IExpended FY18
75 125 32
52030 PROFESSIONAL FEES
Professional development and consultation for municipal leadership
Legal fees for independent counsel for third party review
Social media consultant expertise
Funds for professional writing for economic development & public service announcements
Expended FY20 Expended FY19 IExpended FY18
3680 5000 52,942
52040 SERVICE CONT., & REPAIRS
expended FY20 IExpended FY19 lExpended FY18
1300 1582 1261
52050 DUES, CONFERENCES AND EDUCATION
100
3,000
400
Educational materials; attendance at conferences, meetings and seminars, mainly state and
regional
CCM Annual Conference ($125)
Fred Pryor Leadership Seminars for First Selectman ($275)
IExpended FY20
IExpended FY19
IExpended FY18
150
150
205
52070 REIMBURSABLE EXPENSE
700

Board of Selectmen
Fiscal Year 2022
Town of Waterford
Refreshments at office and other departments in town; flowers for special occasions and
acknowledgements, cards and PPE
IExpended FY¥20_ _ [Expended FY19 IExpended FY18
370 480 365
GRAND TOTAL 52000 Series 4,300
53020 OTHER SUPPLIES 150
Office supplies
IExpended FY20 Expended FY19 Expended FY18
150 150 85
53090 FUELS & LUBRICANTS 900
Routine maintenance and service on 1-WFD
IExpended FY20 _ Expended FY19 IExpended FY18
968 1000 717
GRAND TOTAL 53000 Series $1,050
DEPARTMENT TOTAL
$205,313

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TOWN
OF
WATERFORD
PERSONNEL
WORKSHEET
-
FIRST
SELECTMEN
2021/2022
FISCAL
YEAR
LINE
51920
HOURS
FY21
FY22
TOTAL
PAYROLL
:
WORKED/|
-ANNUAL
|)
PROPOSED|
EMPLOYE
TAXES
EMPLOYEE
WEEK:
SALARY
SALARY.
|
LONGEVITY
|'E
SALARY
(F.IC.A)
FIRST
SELECTMAN'
N/A
107,596
110,837
110,837.00
8,479
OTHER
SELECTMEN
*
N/A
3,669
3,780
3,780.00
289
ADMINISTRATION
”
40
69,497
71,061
71,061.00
5,436
TOTALS
185,678
0
185,678
14,204
CLERICAL/TECHNICAL
75
75
6
TOTALS
75
0
75
6
SELECTMEN
185,753
0
185,753
14,210
WEEKS
TO
BUDGET
52.2
salary
includes
a
1.8%
increase
for
FY21
and
a
1.2%
increase
for
FY22
salary
includes
a
2.5%
increase
for
FY22

LEAP Consulting
ihumingla inmavale: beeays.
Consulting Services Agreement
are excited to work with you to establish a Diversity,
for the Town of Waterford.
THIS AGREEMENT (the “Agreement”, is entered into on this date .¢ EES by
and between LEAP LLC (“The Campany”) an Orange, CT limited liability company, with a mailing
address of 846 Dogburn Rd, Orange, CT 06477, and;
Thank you for choosing LEAP LLC, W
Equity, and inclusion working group
The Town of Waterford, (the “Client”) whose address Is: 15 Rope Ferry Road, Waterford, CT
06385-2886 (callectively, the “Parties”}.
The Client and The Company agree as follows:
1, The Services
The Company will:
1.4 Formally invite recommended members to establish a Town of Waterford Diversity, Equity,
and inclusion (DEI) workgroup (“thé Workgroup”);
4,2 Draft Terms of Reference for the Workgraup, which will include expectations for
collaboration with other municipal DEt workgroups;
1.3 Prepare for and facilitate the first five meetings of the Workgroup, within which the
Company will assist the Workgroup ta: review and revise the Terms of Reference, establish
roles for Workgroup members, establish Workgroup member expectations, create the
Workgroup’s purpose, establish the Workgroup’s communication infrastructure, identify
the Workgroup's outcomes, and establish accountability expectations to said outcomes.
2. Client Requirements
Client agrees to the following terms for delivery and review of materials:
2.1 Client recommends menihers, organtzations, of municipal departments for the Workgroup,
2.2 Client reviews draft Terms of Reference as stated In Section 1.2.
2.3 The First Selectman of the Town of Waterfard or a representative of the First Selectman
of the Tawn of Waterford will attend the first five meetings of the Workgroup
2.4 Client reviews and approves the final Workgroup Terms of Reference

2.5 Cllent reviews and approves Workgroup’s members decisions regarding roles for
4
vt
Workgroup members, Workgroup member expectations, Workgroup’s purpose,
communication infrastructure, outcomes, and accountability expectations to said outcomes
Compensation and Payment
For the Services described In Sections 1.1-1.3, Client will pay $125 per hour up toa
maximum of $2,500 in fees, The Company will invoice the Client bi-rnonthly. The Company
estimates the Services can be completed In 20 haurs. if the Company does not complete the
services deserlbed In Sections 1.1-1,3 within the established constraint (i.e.,time.and
budget), a new contract will be discussed ta establish compensation for completing the
remaining Services.
Term
This Agreement will commence on the effective date set forth above and will continue
through 01 June 2024, If the services described 1.1-1.3 are not completed by 01 June 2024,
then the contract will continue on a month-to-month basis unless terminated by The
Company or Client or unless otherwise agreed to by The Company and the Client.
Termination
If the Client wishes to terminate the Services hereunder, then the Client must submit a
written request to The Company at least seven (7) days prior to the desired date of
termination, Written requests to terminate may be made by mail or e-mail. If Client chooses
to terminate this agreement in writing, all monies owed to The Company for work
completed prior to the time of termination will be due.
Additional Services
All services requested by the Client outside the scape of this Agreement, will be performed
at a rate of $125 per hour by the Company. The Client will be notifled and must approve in
writing (amail is sufficient) additional services before they will be performed.
Limitation of Liability
The Company shail not be liable for any incidental, consequential, indirect, or special
damages, caused or alleged to have been. caused by the performance or nonparformance of
the Services, Client agrees that, in the event The Campany is determined to be liable for any
such loss, the Client's sole remedy against The Company is limited to a refund of payments
made by Client for said Services, less expenses pald to subcontractors or to third parties.
The Company is. not responsible for errors which result from faulty or Incomplete
information supplied to The Company by Client. The Client also agrees to not seek damages
more than the contractually agreed upon limitations directly or indirectly through suits by
or against other parties. The Company shall not be liable to the Client for any costs,
damages or delays due to causes beyond its control.

8. Handling of Disputes
The Parties agree that any dispute regarding this Agreement, and any claim made by Client
for return of monles paid to The Company, shall be handled in accordance with applicable
State and Federal laws,
9, Complete Agreement
This Agreement is the final, complete, and exclusive Agreement of the Parties. No
modification of or amendment to this Agreement shall be effective unless in writing and
signed by each of thé Parties.
10. Severability
If any component of this Agreement shall be held to be illegal, invalid, or unenforceable, the
sald component shail be fully severable, and this Agreement shall be understood and
enforced as if such illegal, Invalid, or unenforceable components had never been part of this
Agreement. The remaining components of this Agreement will remain..
EK
By thelr signatures below, the parties hereby understand and agree to all terms and conditions
of this Agreement.
Client q
Name: P
Company:
Signature:
Date:
The Compan
Namie: "i lina bth MeGee
Company: LEAR Coase Tin
Signature;
Date: Matec 202