Representative Town Meeting Special Meeting Materials (linked)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
COM>
PHONE: 860-442-0553
www.waterfordct.org
AGEND.
REPRESENTATIVE TOWN MEETING
SPECIAL MEETING
Thursday, August 19, 2021
7:00pm — Waterford Town Hall ie
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He Hd EL SAY 1202
Pledge of Allegiance to the Flag
Roll Call
Correspondence
Transaction of Business on the Call:
1. To consider and act upon a recommendation from the Board of Finance for an
appropriation in the amount of $32,000 as a new Capital and Non-Recurring
Project to be funded through the Capital and Non-Recurring Undesignated
Fund Balance to purchase a new motor for the Quaker Hill Fire Rescue
Boat.
2. To consider and act upon a recommendation from the Board of Finance for an
appropriation in the amount of $46,000 in FY22 Capital and Non-Recurring
Line #20511-57839 for the Emergency Egress Enclosure and move from
Designated to Appropriated.
3. To consider and act upon a recommendation from the Board of
Finance for an appropriation in the amount of $100,000 in FY22
Capital and Non-Recurring Line #20511- 57856 for the Jordan
Village Sidewalks and move from Designated to Appropriated.
4. To consider and act upon a recommendation from the Board of
Finance for an appropriation to merge Lines #33022-55887 and

Line #20511- 57856 by transferring $301,000 from #33022-
55887 to #20511-57856 and close Line #330-55887.
5. To consider and act upon a recommendation from the Board of
Finance for an appropriation in the amount of $35,000 for a new
Town Hall Front Door Project as a new Capital and Non-
Recurring Project.
E. Adjournment

af FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 12, 2021
Mr. Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, August 11, 2021, it was voted to recommend
to the Representative Town Meeting, an appropriation in the amount of $32,000 as a new CNR Project
to be funded through the CNR Undesignated Fund Balance.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto.
Respectfully submitted,
Ronald R.nen hairman
Board of Finance
RRF:mtm

Atlantic Outboard
475 Boston Post Road
Westbrook Connecticut 06498
Phone: 860-399-6773
Quaker Hill FD.
Mercury Outboards - Outboard Mercury Outboards
Highlights
Notes
New Hydraulic steering price includes Helm, hoses, cylinder, helm mounting
kit and fabor. ‘Trim Tabs include tabs, wirlng , LED indicator switch and
Labor,
Weight of old motor 455 ibs, new motor 527 Ibs,
(25", Black)
5" Muti Function Gauge
Clean Power Harness
Control Box
Key Pane}
SST Prop
Wire Harness
Labor
Hydraulic Steering systeni
Replace fuel tank sending unit
Misc
Trim tabs with indicators
Atlantic Outboard Discount
Promotional Discounts
Sale Price
$28,183.00
$1,353.00
$100,00
$1,912.00
$96.00
$765.00
$295,00
$1,400.00
$1,600.00
$300.00
$350.00
$1,577.00
MSRP = $37,931.00
($4,908.00)
($2,395.00)
$30,628.00
(Manufacturers reserve the right to change prockict specifications and standard features at any time without aotice ar incurring obligations to the dealer or manufacturer.)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwawaterfordctorg
August 8, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their August 3, 2021 meeting, the Board of Selectmen voted to approve an additional
appropriation request from Mr. Micheal Howley, Fire Administrator, in the amount of
$40,000 for a new motor for the Quaker Hill Fire Rescue Boat.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation as a new Capital Non-Recurring Project and use funds from the
CNR undesignated fund balance and forward onto the RTM for action.
Respectfully,
Kimberly Allen
Finance Director
o

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0554
wwwiwaterfordctorg
August.3, 2021
Mr, Ronald Fedor
Chairman
Board of Finance —
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Boatd.of Selectmen, at their meeting on ‘Tuesday, August 3,,2021 voted to approve the
following request for additional appropriation;
To Gonsider And Act On.a request from Fire Ditector, Chief Howley for an additional
appropriation of $40,000 for the Motor. Upgrade to the Quaker Hill Fire Rescue Boat.
Therefore,.t respectfully request that you consider afd act on,this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Robi Brule
Robert Brule
First Selectman.
ce! Kimberly Allen, Director of Finanée

Town of Waterford
Director of Fire Services
204 Boston Post Road
Waterford, CT 06385
July 23, 2021
Board of Selectman
15 Rope Ferry Road
Waterford, CT 06385
Re: Quaker Hill Fire Boat
On behalf of the Quaker Hill Fire Company and the Waterford Fire Services, | would like to request
approval for a new capltal project for the station’s Fire/Rescue boat. The boat needs to be upgraded
with a new motor. The Town purchased a used rebutlt motor in the 1990's, The rebuilt motor was
intended as a temporary fix until a new motor could be acquired. 1am requesting an appropriation for
$40,000 for a new capital project (Quaker Hill Fire Rescue Boat Motor Upgrade)
Attached to this request, please find a quote for the new motor, being used as informational only for
justification for the amount requested for the new capital project. If the project is approved, a RFP will
be issued for the new Motor.
Director of Fire Services
Michael J, Howley Gz
C: Kim Allen, Director of Finance
Chief Vinny Ukleja, Quaker Hill Fire Company

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 12, 2021
Mr. Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, August 11, 2021, it was voted to recommend
to the Representative Town Meeting, an appropriation in the amount of $46,000 in CNR Line #20511-
57839 for the Emergency Egress Enclosure and move from Designated to Appropriated.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto.
Respectfully submitted,
Ronald R. Fedor, Chairman
Board of Finance
RRF:mtm

#4
FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www, waterfordctorg
August-3, 2021,
Mr. Ronald Fedor
Chairman
Board. of Finance
15 Rope Fetry Road
Waterford, CT 06385"
Dear Chairman Fedor,
The Board of Seleetmen, at their meeting on Tuesday, August 3, 2021 voted to approve the
following request; ;
To Consider And Act On a réquést fiom Director of Public Works, Gary Schneider, to approve
the request of $46,000 to be moved front Designated to Appropriated in the Capital Non
Reeystring account,
, Therefore, I respectfully requést that you. corisider and act oi this requests, Ihave attached
pertinent back wp material from the designated department;
Sincerely,
Res. Brule
Robert Brule
First Selectman
co: = Kimberly Allen, Director of Finance

eq
PIPTEEN ROPE FERRY ROAD
WATERFORD, OT 06385-2886
PHONE; 860-442-0553
wwwwaterlordctorg
July 26, 2021
Rohert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT G6385
Subject: Emergency Egress Enclosure
Dear Mr. Brule,
Line item 20511-57838 was funded ($46,000) In 2020 tn Capital Non-Recurring (CNR) as a
project to replace the paneling on the enclosure for the emergency access stalrs on the
rear of Town Hall and to add access to the door to the roof. The recent window and brick
replacemant project have highlighted the need to replace the panels on the exterior
emergency access stairway from the second flaor of Town Hall, The paneling is asbestos
and'Is still intact, but has been damaged in some areas. The panels will continue to
deterlorate over time, It is advisable to remove the asbestos bearing materials before It
becomes friable. A roof access door would be Installed to provide access to the rooftop ~
units without the need secure and set up a ladder of secure an exterior lift.
Part of this project is to review al] Bullding and Fire Codes to ensure that this exit is
compliant.
An Architect has been selected, Silver/Petrucelli Assoclates to perfarm this work, They
are proposing to do the preliminary and final design, bid document, bidding and
construction administration fot a fea of $9,300, Remalning funds will be applled to the
construction, Due to the current construction climate, it Is not known ff the funding
approved will be sufficient to complete the construction portion af this work,
The Department ts requesting $46,000 be moved from Designated to Appropriated In the
Capital Non Recurring account. We request to bé placed on the aganda of the Board of
Selectman for August 3, 2024,
Sincerely,
we deel AW.
Gary J, Schneider
Director of Public Works
Ce: Kim Alfen, Olrector of Finance
Rawle Dummett, Purchasing Agent
Paul Koelle, Faclilties Matiager

FEE PROPOSAL
We propose the following fees far this project:
Toilet Front Door Emergency
TASK Facilities Replacement | Epresy Enclosure TOTAL
Base Proposal - Preliminary Design | $3,125. $570, $2,000, $5,695.
Add Alternate i — Final Design &
Construction Documents $4,275. $775, $2,725, $7,775,
Add Alternate 2— Bidding and .
Construction Administration $7,190, $1,300. 84,575. $13,065,
TOTAL} $14,590. $2,645, $9,300, . $26,535,
VEE QUALIFICATIONS
Customary reimbursable expenses included in our fee are in-state travel, CAD services, and photography, Our
meetings can be in-person or virtual per the Town's request.
Add Allowances:
Printing Allowance; 3 500. (Permit sets if GC doesn’t print themselves) *
Sanitary Pipes CCTV $2,500, (if town can’t do if)
Any additional services required during the course of the project will be discussed befors the task begins, and they can
be charged on an hourly, cost plus fee basis, or, if the scope is well defined, a mutually agreeable fixed fae can be
‘negotiated, Our hourly rates for professional, technical and administvative staff follow.
Sinee we believe that the Town should uot pay For services unless they are actually required, we haye listed below
the optional services that are not customarily required by studies such as yours, We can submit proposals for
many of these services, some of which we can complete with in-house forces,
Travel beyond the State of Connecticut in connection with the project
Civil Engineering services
Energy modefing and Commissioning Services.
Printing expenses (see allowance above)
Running the projects consecutively
Hazardous material testing or design services (by Town per the REP)
AaB WN

KO
FIFTEEN ROPE PERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www, waterfordct.org
August 12, 2021
Mr. Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, August 11, 2021, it was voted to recommend
to the Representative Town Meeting, an appropriation in the amount of $100,000 in CNR Line #20511-
57856 for the Jordan Village Sidewalks and move from Designated to Appropriated.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto.
Respectfully submitted,
Kina. 2 Fede”
R. Fedor, Chairman
Board of Finance
RRF:mtm

a a)
FIBTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwrwaterfordct.org
August 3, 2021
Mr. Ronald Fedor
Chairman,
Board of Finance
15 Rope Fetry Road
Waterford, CT'06385
Dear Chairman Fedor,
The Board of Selectmen,-at their meeting on’ Tuesday, August 3, 2021 voted to approve ‘the
following: request;
To Consider And Act On. a reqiiest: froma Director of Public Works, Gary Schneider request to
tiove the CNR Line # 20511-57856, $100,000 froti Designated to Appropriated.
Therefore, [respectfully request that you corisider and act on this requests. | havevattached
pertinent back up material from the designated department,
Siticerely,
Robert. Brule: -
First Selectmiaty
co: Kimberly Allen, Director of Finance

# lo
FIFTREN ROPE FERRY ROAD
PHONE: 860-442-0853
WATERFORD, CT 06385-2886
wiwwaterfordctorg
July 27, 2024
Robert Brule, First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject: Jordan Village Sidewalks
Daar Mr. Brule,
Waterford was awarded a Community Connectivity Progrant Grant from the State to
assist In rebullding existing sidewalks In Jordan Village. This project ls supported In the
Plan of Preservation, Conservation, and Development, and was included as a priority ttem
In a Road Safety Audit conducted {n 2047,
The project teplacas the sldewalks between Avery Lane and B Lane on Rte, 156 (a State
Road) through Jordan Village. The new sidewalks would be concrete and would include
all required ADA elements at curb cuts and crossings. The current construction project
cast astimate (luly 15, 2024) Is $370,000, This number doesn’t Include Town Police
(Traffic Control} If required, nor Contract Administration Involving the Design Engineer
during construction, .
FUNDING
Grant funding from the State was awarded {n January 2049 In the amount of $280,000,
This Is a relmbursable grant where funds must be spent first,
Capital Project Funding tn the amount of $304,000 was approved In FY 22 budget and are
avaliable In Hne Item 33022-55887 . ,
CNR $100,000 - 20511-57856
The Department (s requesting $100,000 ba moved from Designated to Appropriated In
this account number that has heen set up for this project, We request ta be placed on
the agenda of the Board of Selectman for August 3, 2021,
Sincerely,
=D,
Gary J, Schneider
Director of Public Works
Ce: Kim Allen, Director of Finance
Rawie Durnmatt, Purchasing Agent

an
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www. waterfordet.org
August 12, 2021
Mr. Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, August 11, 2021, it was voted to recommend
to the Representative Town Meeting, an appropriation to merge lines 33022-55887 and line 20511-
57856 by transferring $301,000 from 33022-55887 to 20511-57856 and close line 33055887.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto,
Respectfully submitted,
Ronald R. Fedor, Chairman
Board of Finance
RRE:mtm

4
PHONE:-860-442"0553
wwwiwaterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
August 3, 2021
Mr: Ronald Fedor
Chairman
Boatd of Finance
15 Rope Feny Road
Waterford, CT 06385
Dear Chaitman Fedot,
The Board of Selectmen, af their meeting on- Tuesday, Auptist 3,2021 voted to: approve the
following request; ‘
To Consider And Act On a request from Director of Public Works, Gaty Schneider to approve
thé. merging of 2 lines, line # 33022-55887, $304,000 and line #20511-57856- $100,000 to
all be moved into line 20511-57856, for a total of $404,000, to allow better tracking of the
project expenses
Therefore, 1 respectfully request:that you consider and act oni this.requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Refi. reels
Robert Brule
First Selectman
cer Kimberly Allen, Ditector of Finance

#7
BIBTEEN ROPE PERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
wwe waterlordetorg
July 27, 2021
Robert Brula, First Selectman
Town of Waterford
15 Rape Ferry Road
Waterford, CT 06385
Subject! Jordan Village Sidewalks
Dear Mt. Brule,
‘The Town has been given a grant far the sidewalks tn the Jordan Village area, We
currently have 2 (ine Items set up for this project. Tha Department would like ta request
the 2 lines be merged to one Iine, This will allow better tracking for the project expenses,
33022-55887 $304,000
20511-57856 $100,000
This project should be merged into the CNR IIne 20511-57856, as the Department ts
unsure when this will go out to.bid, although we are hoping to get this project moving
soon, The State |s anxtous for us to get this completed,
We request to be placed on'the agenda of the Board of Selectman for August 3, 2021,
Sincerely, C~ a
aim mb ~~
Gary 4, Schnel
Director of Public Works
Cc: Kim Allen, Director of Finance

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 12, 2021
Mr. Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, August 11, 2021, it was voted to recommend
to the Representative Town Meeting, an appropriation in the amount of $35,000 for a new Town Hall
Front Door Project as a new CNR Project.
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto.
Respectfully submitted,
Kau A Fen
Ronald R. Fedor, Chairman
Board of Finance
RRF:mtm

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwwaterfordetorg
August 8, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Fedor,
At their August 3, 2021 meeting, the Board of Selectmen voted to approve an additional
appropriation request from Mr. Gary Schneider, Public Works Director, in the amount of
$35,000 for a new Town Hall Front Door Project.
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation as a new Capital Non-Recurring Project and use funds from the
CNR undesignated fund balance and forward onto the RTM for action.
Respectfully,
Kimberly Allen
Finance Director

wg
FIBTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwiwaterfordct.org
August.3, 2021
Mg. Ronald Fedor
Chaitrnan
Board of Finance
1S'Rope Ferry Road
Waterford, CT 06385-
Dear Chairman Fedor,
The Board of Selectriién, at their meeting on Tuesday, August 3, 2021 voted to approve the
followiiig request;
To Consider And Act On a request from Director of Public Works, Gary Schneider request for a
supplemental approptiation fora néw CIP project) in the amount of $3 5,000.
Therefore, I respectfully tequest that you consider and act.on this requests, have: attached
pertinent back up material from. the designated department,
Sincerely,
Ros. obras
Robert Brule
First Selectman
ec: Kimberly Allen, Ditectoi of Finance

tg
BIRTEEN ROPE FBRRY ROAD
PHONE; 860-442-0553
WATERBORD, CT 06385-2886
wwwawaterfordetorg
duly 27, 2021
Robert Brule, First Satectman
Town of Waterford
45 Rope Ferry Road
Waterford, CT 06385
Subject; Town Hall Frorit Door
; Dear Mr, Brule,
The Town fs experiencing a latching Issue with thase doors (facing Rape Ferry Road}, many times
leaving the bullding unsecured.
Although the building is not on @ histories Uist, the goal is the replace the doors In keeping with the
look and feel of the existing door, The new doors must be able to accept control access equipment
provided by the, Town's vendor, Also, as the Town Is moving forward with provided added security
at all aacess points at Town bulldings, this door will have ballistic capabilitlas with the door Itself and
any glazing.
An Architect has been selectad, Sitver/Petricelll Associates to perform this work, They are
proposing to do the preliniinary and final design, bid document, bidding and construction
adininistratlon for a fee of $2,646, Due to the current construction climate, itis not known If the
funding requested will be sufficient unill the design and cost astimates have been completed.
+ Dasign $2,645
Publlo Works Estlmates:
‘ ~=Doors/irames $20,000
Painting $1,000 :
Power to Door for locking davica $2,60
Eleclronio Strikes/HardwaradT $8,000
Environments $2,500
ke woe
The Department is requesting a supplemental appropriation for a naw CIP project in tha amount of
$35,000, We request to be placed on the agenda of the Board of Selectman for Auguat 3, 2024,
Sincerely,
Ss
Gary J. Schkelder
Olrector of Public Works
ce Kim Allen, Director of Finance
Rawle Dummett, Purchasing Agent
Paul Koelle, Facilitles Managar