Board of Finance Regular Meeting Materials (linked)

PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
www.waterfordct.org
WATERFORD, CT 06385-2886
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BOARD OF FINANCE Sees
AGENDA SON
September 7, 2022
Waterford Town Hall
7:00 p.m.
Regular Meeting
1. Establishment of a quorum and call to order.
2. Public Comment.
3. Approval and acceptance of minutes from July 20, 2022.
4. To consider and act on a request from the RTM to appoint a Board of Finance member to
the RTM Ad Hoc Energy Task Force.
5. To consider and act on request from Gary Schneider, Director of Public Works, for an
additional appropriation of $38,500 to complete required work for the Cohanzie tanks,
line item 33021-55867.
6. To consider and act on request from Marc Balestracci, Chief of Police, for an additional
appropriation of $2,496 for the Cell Bench Safety Overlay (project 32923-55897}, due to
increased cost of materials.
7. To consider and act on a request from Kim Allen, Director of Finance, for a FY23 Out of
Series Transfer as follows:
APPROVED CURRENT ACCOUNT REVISED
Budget Available Increase Available
Org. Code Object Code Object Description Amount Budget Budget
10104 51.110] ADMINISTRATION 169,295.00 | 167,619.67 0 (25,000) 142,620)
10104 52030] PREFESSIONAL FEES 250.00 0,00 25,000 0 25,000
iY)
i)
i)
9
0
0
0
0
0
a a _ TOTAL | 25,000: (25,000) :

Board of Finance Agenda, September 7, 2022
Page 2
8. Toconsider and act on a request from Kim Allen, Director of Finance, for an FY23 Inter-
Department Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUN’ REVISED
Budget Available Increase gas Avaliable
Org. Code Object Code Object Description Amount Budget Budget
10111) 52050|SERVICE CONTRACTS 185,178.00 | _ 185,178.00 46,392 231,570)
10135 52040|SERVICE CONTRACTS 36,330.00 36,330.00 (23,196) 18,134
10137, 52040| SERVICE CONTRACTS 37,436.00 37,561.00 (23,196) 14,365
0
0
0
0
0
0
0
0
TOTAL 46,392 (46,392):
9. Pending BOS approval, to consider and act on a request from Brian Flaherty, Director of
Recreation & Parks, for a new capital project in the amount of $21,236 from Capital and
Non-recurring line # #205-31520 Undesignated Fund balance to a new account number to
be determined.
10. Pending BOS approval, to consider and act on a request from Gary Schneider, Director of
Public Works, for an additional appropriation in the amount of $11,775.56 from Capital
and Non-recurring line #205-31520 Undesignated Fund balance to account 20530-57743
(Jordan Cove Bridge Replacement).
11. Old Business:
a. Discussion of the letter from the Town Attorney to the BOF regarding the Human
Services reorganization
b. Board review and possible action on DRAFT BOF Investment Policy.
12. New Business:
a. Discuss proposed BOF Policy Manual formatting and numbering.
13. Liaison Reports

Board of Finance Agenda, September 7, 2022
Page 3
14. Correspondence
a. Clifton Larson Allen LLP (CLA), letter to the Board of Finance regarding the audit
for the Town of Waterford dated August 16, 2022.
b. Virginia Bielucki, Town Accountant, Revised Periodic Financial Statements FY22
dated August 17, 2022.
c. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated July 22,
2022.
d. Virginia Bielucki, Town Accountant, Status of Contingency FY23 dated July 22,
2022.
e. Treasurer’s Quarterly Report dated July 29, 2022.
15. Adjournment
Glenn Patterson, Chairman

FIFTEEN ROPE FERRY ROAD
F
WATERFORD, CT 06385-2886
Waterford Town Hall July 20, 2022
Regular Meeting 7:00 p.m.
Present: Chairman Glenn Patterson, John Sheehan, Joe Filippetti, Robert Tuneski
Elected: Robert Brule, First Selectman, Jody Nazarchyk, Selectwoman, Abbas Danesh, Treasurer
Thomas Dembek, RTM
Staff: Kimberly Allen, Director of Finance
1. Establishment of a quorum and call to order
A quorum and a call to order was established at 7:00 pm, on July 20, 2022
2. Public Comment
No public Comment
3. Approval and acceptance of minutes from June 8, 2022
Motion by John Sheehan, seconded by Robert Tuneski to approve the minutes
of June 8, 2022 as presented.
Vote 4-0 Motion Passed
4. Board review and possible action on DRAFT BOF Policies.
a. Investment Policy
Chairman Patterson suggested that any comments on this draft policy could be handed to
or emailed to Abbas for review. Discussion and suggestions from the members on how to:
clean up the document were discussed.
Town Treasurer Abbas Danesh asked for some clarification from the members on a few
areas, specifically the section on maturities.
Motion by John Sheehan, seconded by Joe Filippetti to postpone the review of this policy
until the September meeting of the Board of Finance.
Vote Unanimous Notion Passed

5. To consider and act on a request from the RTM to appoint a Board of Finance member to
the RTM Ad Hoc Energy Task Force.
Motion by John Sheehan, seconded by Robert Tuneski to table this action until the
August meeting of the Board of Finance.
Vote ~- Unanimous Motion Passed
6. To consider and act on a request from Michael Howley, Director of Fire Services, for a
FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org. Code Object Code Object Description Amount Budget Budget
10123 51120 Inspection $ 78,566 | $ CL,sibi $ 12,500 $ 689
10123 54218 Firefighter Equipment $ 35,000} $ 14.897 $ (12.500}; $ 2,397
; $
$ “
$ -
$ ~
TOTAL 12,500 (12,500)
Motion by John Sheehan, seconded by Joe Filippetti to approve the Out of Series
transfer as requested in the amount of $12,500
Vote — Unanimous Notion Passed

7. Toconsider and act ona request
a FY22 Out of Services Transfer as follows:
from Brian Flaherty, Director of Recreation and Parks, for
APPROVED Current ACCOUNT ACCOUNT New
Budget Budget INCREASE DECREASE Budget
Amount Amount Amount
Org. Object
Code Code Object Description
10137 53084 MAINTENANCE OF VEHICLES 20, 75 0,00 (9, 943.65) 3, 500 (6,443.65)
10137 $1620 RECREATION PROGRAMS 342, 99 1.00 36,779.97 (3,500) 33, 280
‘otal $3,850 §(3,500)
Motion by John Sheehan, seconded by Rabert Tuneski to approve the Out of Series
8. Toconsider and act ona
Transfer as requested
Vote - Unanimous
in the amount of $3,500.
Motion Passed
request from Brian Fla herty,
fora FY22 Out of Series Transfer as follows:
Director of Recreation and Parks,
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org. Code Object Code Object Description Amount Budget Budget
10137 53080 MAINTENANCE OF VEHICLES 20,750.00 (9,943.65) 1,500 (3.444)
10137 51620 RECREATION PROGRAMS 342,991.00 32,480,66 (1,500) 30,981
= 0
TOTAL 1.500 1,500)
g. To conside
Motion by John Sh
transfer as reyuesled It
Vote — Unanimous
Transfer as follows:
Motion Passed
rand act on a request from Kim Allen, Directo
eehan, seconded by Joe Filippetti to approve ih
ite arnount of $1,500.
e Out of Series
r of Finance for an FY22 Out of Series

APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Org.Cade —_ Object Code Object Description Amount Budget Budget
1010 S11td ADMINISTRATION 71, 061,00 (1,884.19) 1,882 i
1010 51924 FICA 14,210.00 (1.44 2 1
1010 53024 OTHER SUPPLIES 150,00 (7.43 8 1
L010 5101G ELECTED OFFICIALS 110,837,00 1,531.76 (1,530 2
1010 52034 PROFESSIONAL FEES 25,260.00 1,031.40 (362) 669
6
1011 5210(| ELECTRICITY 343, 343.00 (1 7.489.360) 17,490 I
toll 32114 WATER 12,186.00 (5 482.94 5,483 0
1011 52094 FUEL OJL 129,061.00 15,994.09 (15,000 994
101] $114q FACILITIES COORDINATOR 76,500.00 4,387.85 (4,000 388
1011 32124 SEWER 21,775.00 3,602.53 (3,000) 603
1011 52044 SERVICE CONTRACTS 169,860.00 2,842.67 (973) 1,870
0
101249 3402 EQUIPMENT 9,710.00 (452.43 453 1
10124 5322{j MARINE PATROL 3, 700.00 1,471.97 (453 1,019
0
10134 3121¢ CLERICAL & TECHNICAL 149.076. 00 (567 17) 368 i
1013 32044 SERVICE CONTRACTS 58,060.00 2,536.83 (568) 1, 969
i]
10144 5203G PROFESSIONAL FEES 91,852.00 (3,591.91) 3,592 0
10143 51924 FICA 14,243.00 3,469.99 (3,000 470
10144 52014 ADVERTISING 4,000.00 1,659.20 (592 1,067
TOTAL 29,478 (29.478)
Motion by Joe Filippetti, seconded by Robert Tuneski to approve the Out of Series
transfer as requested in the amount of $29, 478.
Vote ~ Unanimous
Motion Passed

10. To consider and act on a request from Kim Allen, Director of Finance, for a FY22 Out of
Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Avatlable INCREASE DECREASE Available
Amount Budget Budget
Org. Code Object Code Object Description FFI-131
10102 $132Q ELECTION ACTIVI11ES 7,030.00 (4, 874. 24} 4,875 I
10104 5192Q FICA 4,437.00 (370.15) 371 L
10102 5302(] OTHER SUPPLIES 6,518.00 (366 . 25) 367 t
101A 52204 WORKERS ' COMP INSURANCE 730,766.00 52,587.21 (5.613) 46 974
0
10103 52030, PROFESSIONAL FEES 39,300.00 {3,2 00.00} 3,200 0
10112 5220(] WORKERS ‘ COMP INSURANCE 730,766.00 46,974.21 {3, 200) 43,774
0
10104 5111 ADMINISTRATION 153,081.00 (5.570. 77) 5,571 0
10104 3121 CLERICAL & TECHNICAL 47,788.00| (13, 580.97} 13,581 0
10104 S191Q FRINGE BENEFITS 115,00 {172.00} 172 a]
10164 52024 POSTAGE 1,591.00 (36 .86} 37 0
10104 5203 PROFESSIONAL FEES 65,250.00 {28, 603.49 28,604 1
10104 52050] DUES. CONFERENCES 1,155.00 (253 .62) 234 0
10104 53209 PRICING BOOKS 506,00 (925.00) 925 0
10116 5194( PENSION CONTRISUTIONS 4.326.467.00 311,315.28 (49,144) 262,i7)
0
0
TOTAL 57,957 57,957)
Motion by John Sheehan, seconded by Robert Tuneski to approve the Out of Series
transfer as requested in the amount of $57,957.
Vote — Unanimous
Motion Passed

11. Pending Board of Selectman approval, consider and act on a request from Kim Allen,
Director of Finance, for a FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Availab le
Amount Budget Budget
Org. Code Object Code Object Description
10707 5111q ADMINISTRATION 271,985.00 (18, 256.10) 48,257 1
10407 §121q CLERICAL & TECHNICAL 170,543.00 {6, 965.60) 6, 966 Q
10107 5192q FICA 35,325 .00 (995.58) 986 . ie)
191407 52040 SERVICE CONTRACTS 26,383.00 {312.84) 313 )
10107 §208q9 TELEPHONE 18,629.00 (962.95) 963 is}
10414 §22074 LIABILITY/ AUTO /PROPER 'TY 532,949.00 36,885.00 (27, 498) 9, 400
6
10409 51110 ADMINISTRATION 76, 268.00 (773.023: 774 4
10409 §1929 FICA 15,480 .00 (75.01) 16 1
1010g §2020 POSTAGE 2, 722,00 (522.88) 523 : ie]
10109 §328q ELECTION MATERIALS 997.00 (58.03) 59 1
10113 52030 PROFESSIONAL FEES 1,500.00 1,600.00 (1, 372) 128
0
1041g §111q ADMINISTRATION 442,169 .06 (1,777.38) 1,778 4
10124 51244 DISPATCH EDUC INCENTIVE 2,300.00 2,300.00 (1,778) 522
o
ie]
0
TOTAL 30,645 (30,645)
Motion by John Sheehan, seconded by Joe Filippetti to approve the Out of Series
transfers as requested in the amount of $30,645
Vote - Unanimous Motion Passed

12. Pending Board of Selectman approval, consider and’act on a request from Kim Allen,
Director of Finance, for a FY22 Out of Series Transfer as follows:
APPROVED CURRENT ACCOUNT ACCOUNT REVISED
Budget Available INCREASE DECREASE Available
Amount Budget Budget
Org. Gode ObjectCode Object Description
10137 $1110 ADMINISTRATION 193,599.00 (4,429.95) 4, 430 9
10137, $1214 CLERICAL & TECHNICAL 88,197.00 (4,008.30° 1, 009 1
10137, 51614 PARKS MAINTENANCE 383, 325,00 {2, 756.48 2.787 4
10137, $1810 OVERTIME 20,376.00 (8,101.75) 5,102 ia]
10137 §242G MAINT OF PROPER'TY 81, 286.00 {26,05 1.34) 26,052 4
10137] §3020 OTHER SUPPLIES 29,636.00 (2,858.73) 2,859 G
10137 5308 MAINTENANCE VEHICLES 20,750.00 (6,152. 68) 6,153 0
10137 5309q FUELS AND LUBRICANTS 12, 693.00 (1,557.38) 4,558 4
10116 51940 PENSION CONTRIUBUTIONS 4,3 26, 467.00 262,171.28 (48, 920 212, 251
ie]
10147 52043 SERVICE CONTRACTS 678,766.00 ( 48,803.85 48,804 is}
10114 51940 PENSION CONTRIUBUTIONS 4,326,467 .00 212, 251,28 {48,304 163, 44?
TOTAL 98.724 (98,724)
Motion by John Sheehan, seconded by Robert Tuneski to approve the Out of Series
transfers as requested in the amount of $98,724.
Vote Unanimous
Motion Passed

13. Pending Board of Selectmen approval, consider and act on a request for an
additional appropriation of $775 for FY23 CIP project 32923-55898 (De-escalation
and Communication Technology).
Motion made by John Sheehan, seconded by Joe Filippetti to transfer $775
from FY23 Contingency 10121-59010 to the CIP project 33923-55898
Vote — Unanimous Motion Passed
14, Old Business:
a. Board review and possible action on DRAFT BOF Policies.
i. Requesting New Capital Project Approval Outside the Budget Cycle Policy
Motion by John Sheehan, seconded by Joe Filippeiti to discuss and
approve on the draft policy.
Vote — Unanimous Motion Passed
ii. Post-Issuance Compliance Procedures Policy
Motion by Joe Filippetti, seconded by John Sheehan to discuss and
approve on this policy. Friendly amendment to motion is to agree with the
corrections as discussed.
Vote — Unanimous Motion Passed
15. New Business:
a. Board review of the Reorganization with the Youth and Family Services and
Senior Services Departments
The Finance Director provided confirmation of the reorganization providing a
forecast savings of $90,255 for FY23.
The Board asked Dani Gorman, Director, questions about how things were going
with combining the two departments. All seems to be going well.
Members of the Board expressed their concerns that the new set-up is not aligned
with the Town’s organization as described in the Town Ordinances and the Town
Charter. The Board requested follow-up assurances that this circumstance posed
no risk to the Town.

b. First Selectman Brule asked the Board if he could ask Police Chief Mare
Balestracci and LT. Dave Ferland to discuss with the Board about an upcoming
drill that Waterford is having. The Chief explained it would be an active shooting
drill at the Quaker Hill Elementary school on August 3. This will include multiple
emergency agencies within the Town.
16. Liaison Reports
None
17. Correspondence
a. Virginia Bielucki, Town Accountant, Revised Periodic Financial Statements
FY22 dated June 13,2022
b. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned
Balance dated June 13, 2022
cs. Virginia Bielucki, Town Accountant, Status of Contingency FY22 dated June
13, 2022
d. Quarterly American Resc;ue Funds Report
Mr. Sheehan requested information regarding what the consultant was doing concerning
the Waterford small Business Grants.
e. Municipal Complex Building Committee Letter to the RTM
Mr. Patterson discussed that the committee had decided at their last meeting to write s
memo to the RTM to disband the committee, as the project is basically complete.
There are a few remaining items to be completed and paid on approved purchase
orders.
18. Adjournment
Motion made by John Sheehan, seconded by Robert Tuneski to adjourn the meeting.
Vole ~ Unanimous Motion Fassed
Meeting adjourned at 8:34 p.m.
Respectfully submitted,
fo
i?
L/ tv Ltk Merle x J Loan ee,
John Sheehan, Clerk Sandra Kenniston

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 17, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Patterson,
At their August 16, 2022 meeting, the Board of Selectmen voted to approve an
additional appropriation request from the Public Works Director, Gary Schneider, in the
amount of $38,500 to be added to the CIP project (remove the UST Tank at Cohanzie
Fire House).
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the Town’s General Fund Balance. The current
unassigned fund balance is $22,339,086.
If approved by the Board of Finance, the appropriation would be transferred into CIP
project account 33021 55867.
Respectfully,
Kimberly Allen
Finance Director

PUSTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwwaterfordct.org
August 22, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at their meeting on Tuesday, August 16, 2022 voted to approve the
following request for an additional appropriation;
Public Works: To consider and act on a request for an additional appropriation from the Public
Works Director, Gary Schneider in the amount of $38,500 to complete the required work for the
Cohanzie tanks, line item 33021-538977
5557
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Refert Brule
Robert Brule
First Selectman
cc: Kimberly Allen, Director of Finance

INTER-OFFICE MEMORANDUM _ TOWN OF WATERFORD
To: - Robert Brule, First Selectman.
From: — Gary J. Schneider, Director of Public Works *
‘Re: Additional Appropriation ~ Cohanzié Tanks
to §Sate énviron
no release of dies
the proposal from our con
appropriation of $38,500
AF his number in
recommended btidget:
has many variables ard this 61
experience.
5587
nue enance racy) ‘bade a
; wnitor long tem are the: Municipal Complex. Bus:
Parking Lot and the closed Landfill.
We request ito be on the next Board of: Selectman agenda and forward to the .
Board of Finance. as necessary. .
Ce: Kimberly Allen, Director of Finaneé.
“Bos - g ucla Approved


22.10 Main Street 1348 Canantville Road if i y
P.O, Box 1088 P.0, Box 680 a tie Street Suiezog Dive
Glastonbury, ST 88033 Storrs, CF 08269 Winsted, CT 08098 Auburn, MA 01501
Tel: 88D 659-3100 Tel; BGO 429-5400 Tek BBN 378-8669 Tel: 508 721-7600
Fax; 660 659-3103 Fax; 860 428-1967 Fax: 880 736-1272 Fax: 508 721-7610
vaww.lonard-eng.com i
Lenard Engineering, Inc. — civi, environmental and Hydrogeotegical Consultant
July 19, 2022
Mr. Gary Schneider
Director of Public Works
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
RE: Proposal for Professional Services, Monitor Well Drilling, Environmental
Supervision, Sampling and DEEP Reporting, Cohancie Fire House, Dayton Place,
Waterford, CT a
. Dear Mr. Schneider: .
As requested, Lenard Engineering, Inc. (LE[) is pleased to submit this proposal for your
review and acceptance. State environmental regulations require that the diesel fuel
release we identified at the former diesel dispenser must be investigated to ensure that
there is no associated groundwater contamination, This proposal addresses the
installation of four groundwater’ monitoring wells, environmental oversite, soil and
groundwater sample collection and certified faboratory testing, and preparing a summary
report, suitable for submission to the CT DEEP.
SCOPE OF SERVICES
LEI will:
1) Field mark-out proposed monitor well locations, and initiate a CBYD mark-out in
advance of well drilling,
2) Retain the services of an environmental drilling company to advance four borings
and to install four groundwater monitoring wells. Because the fire station is
located on top of a drainage divide, and because no groundwater was observed to
a depth of 12’ below grade during the underground tank removal activities, it is
not clear to us that groundwater will be present above the top of the bedrock
surface. Because of this concern we have requested that our drilling contractor be
prepared to complete four monitoring wells in the overburden material (2 day
effort) or to complete four bedrock wells by rock drilling methods (4 days effort).
3) LEI will provide a Licensed Environmental Professional (LEP) to supervise the
- boring and well drilling activities, characterize the aquifer, collect soil samples
where appropriate, and to prepare boring logs.
An Equal Opportunity
Employer

Len ard Engineering, Ine. Civil, Environmental and sydrogesioatesl Consultants
4) On the last day of well drilling, LEL will survey the location and elevation of the
new wells, and add them to the site map, for use in groundwater flow direction
mapping and for use. in our report.
5) LEI will provide an environmental technician to provide one-day of well
development including well surging and over pumping to remove sediment and
improve groundwater recharge into the wells.
6) Approximately one week after well development, LEI environmental staff will
conduct one round of low-stress groundwater purging and sampling from. ‘the four
wells. Per DEEP recommendations for diesel fuel releases, the groundwater ;
samples from the four monitor wells will be analyzed at a state-certified
laboratory for volatile organic compounds (EPA Method 8260), semi-volatile
organic compounds (EPA Method 8270), and extractable total petroleum
hydrocarbons (ETPH). :
7) LEI will prepare a summary report of our efforts and discuss observations and any
impacts to the groundwater from the diesel release. We will review this report
with the Town, and after obtaining your comments, submit this report to the ©
DEEP. 
;
PROPOSED FEES
Because of the number of variables involved, especially not knowing the depth and type
of monitor wells needed to reach the groundwater table, we propose to work on an hourly
fee basis. If the monitor wells can be completed in the overburden aquifer, the estimated
cost for the Scope described above is approximately $ 22,000. If however, bedrock
monitoring wells are needed, the cost for the Scope would increase to approximately -
$ 35,000. We will do our best to limit the cost of this work, while at the same time doing
a thorough job to keep the Town of Waterford in compliance with DEEP requirements, .
We have broken our fees down by task below
1) CBYD markout . $700
2) Well Drilling $ 9,500 * to $22,500**
3) Well Drilling Supervision $3,000* to $ 4,000*
4) Field Survey Weill Locations $ 1,100
5) One-day of Well Development $ 900
6) Collect and analyze one round of water samples from the four wells $2,600
7) Prepare DEEP Summary Report . $ 3.200
ESTIMATED TOTAL $ 22,000 TO 35,000
*Overburden wells, 2 days on site **Bedrock wells, 4 days on site .

ae Lenard Engineering, Inc. Civil, Environmental and Hydrogeological Consultants
We hope the Town finds our proposal acceptable, and we look forward to continuing to
serve Waterford on this project. If you or others at the Town have any questions or
comments, I am at your service.
Respectfully submitted, —
Lenard Engineering, Inc.
mes E. Ericson, PE
Vice President
ACCEPTED BY:
DATE:


FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 17, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Mr. Patterson,
At their August 16, 2022 meeting, the Board of Selectmen voted to approve an
additional appropriation request from the Chief of Police, Marc Balestracci, in the
amount of $2,496.00 to be added to the CIP project (Cell Bench Safety Overlay).
As Finance Director, I recommend that the Board of Finance consider funding this
additional appropriation from the Contingency Account 10121-59010. The current
balance in this line is $264,225.
If approved by the Board of Finance, the appropriation would be transferred into CIP
project account 32923-55897.
Respectfully,
Key Q hbo
Kimberly Allen
Finance Director

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordctorg
August 22, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at their meeting on Tuesday, August 16, 2022 voted to approve the
following request for an additional appropriation;
Police Department: To consider and act on a request for an additional appropriation from the
Chief of Police, Marc Balestracci in the amount of $2,496 for the Cell Bench Safety Overlay,
due to increased cost of materials.
Therefore, | respectfully request that you consider and act on this requests. ] have attached
pertinent back up material from the designated department.
Sincerely,
Rebert Drufe
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Marc Balestracci (860) 442-9451 TEL
Police Chief mbalestracci@waterfordct.org |
Finance Director Allen, July 26, 2022
| respectfully request an additional appropriation of $2,496.00 for the Cell Bench Safety Overlay
capital improvement project, which was proposed and approved through the Board of Selectmen,
Board of Finance and the Representative Town Meeting in the 2023 Capital Improvement Plan
request.
This additional appropriation is due to increased pricing for the cost of materials needed for the
project. The original request was in the amount of $17,100.00. The updated request totals
$19,596.00.
Thank you for your consideration in this matter, if you need any additional information, please
contact me at any time.
Marc Balestracci
Chief of Police
Waterford Police Department
# 35993-55897
glia BOS Apprved

Seconn Fabrication LLC QUOTE Date
180 Cross Rd Q839 7/8/2022
Waterford, CT 06385
phone: 860-443-0000 fax: sales@seconn.com
HOUSE TAX EXEMPT Entered By Joe} Dickinson
Terms NCC Entered Date 71712022
Note 1: installation and installation hardware by others.
Note 2: 304 Stainless Steel with no DA or Polish Finish
Note 3: All 12 units provided aft same dimensions.
Item Description Qty Unit Price Price
WPD-Bench-1 - 11GA S$304 37.5 in X 92.0 in
Laser,Bend, Wand, Grind, Weld,Orifl 12 $1 633.00 $19,596.00
Cell Bench Overlay
Please send Purchase Orders to sales@seconn.com.
DELIVERY - FOB WATERFORD, CT - FREIGHT COLLECT
SecturaFAB

Seconn Fabrication LLC QUOTE Date
180 Cross Rd Q103
1415/2024
Waterford, CT 06385
phone : 860-443-0600 Fax: sales@seconn.com
Entered By Joel Dickinson
Terms Net 30 Entered Date 11/2/2021
Bench has 3 welded supports underneath with holes for bolting/lagging down to existing structure.
Note 1: Bolts/Lag bolts by other. Bolt holes to be covered over by others after attachment.
Note 2: Bench to be fabricated from 304 Stainless Steel. No DA Finish nor polish finish.
Note 3: Approximate finish dimensions of bench to be 88” long x 30" wide x 2" high with 4” return on front face.
Note 4 : Pricing is estimated based on visual inspection of existing structures. Final pricing to be based on
Mes: exact measurements of each bench:
Item Description Qty Unit Price Price
i $1,975.00
4
2 $1,684.00 $3,368.00
“"Weld,\WandLaserBend,Gind — g $4,592.00 ~~ $6,368.00
10 - :
" Weld, Wand aser,Bend Grind “412~—~—~*«*«OHHADBOO~=—S~S«*S E7400.
SecturaFAB j

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
2022-2023 FISCAL YEAR REQUEST
DEPARTMENT/AGENCY CONTACT PERSON
Waterford Police Department Mare Balestracel, Interim Chief of Police
PROJECT NAME DEPARTMENT PRIORITY
Cell Bench Safety Overlay I
. DESCRIPTION: AND JUSTIFICATION (des ibe thet type, purpose &
pated accomplishments ofthe wee
The Waterford Police Department prisoner cell arca contains (8) eight male prisoner benches and (4) four female prisoner benches, The
benches arc in tle area in which those arrested are held until release, sometimes for days, ‘The current benches are madé fiom wood and
are believed to be original to the buiiding. The current condition of many of the benches is a safety concern as they are splitting, can
create areas for concealment as well as offer projectiles if pieces get removed. In addition, to clean the surfaces of bodily fluids and
provide a clean and safe environement for those in custody is becoming more challenging due to the condition of the benches, The
fabricated stainless steel overlays will lay on top of the current structures and bolt to the concrete walls to provide that clean and safe
envirantnent
PROJECT STATUS IF IN PROGRESS
ST OTHER PROJECTS WITHIN YOUR DEPARTMENT OR Ans THER D
HISREQUEST ee
WILL BE IMPACTED ©
DESCRIBE THE IMPACT ON DEPARTMENT OPERATING BUDGET (include cost ostiinate if applicable)
GRANT FUNDING/OTHER FUNDING, if applicable ‘grant/other funding, including the Amount,
source of funding, status, town match, ifany. Attach award letter ifavailable) :
state that in the nrea below)
~ ATTACH PLAN ESTIMATE, SERVICE AREA MAP ANDIOR OTH R SUFPORTING DOCUMENTATION nn Nene, simply ae
COST/FUNDING: SOURCE
“APPROVED
FUNDING TO
FUNDING SOURCE DATE ry2023 | wy2024 | ry202s | ry2026 | Fy2027
Current Year Capital __17,100
Utility Budget/Sewer Cap Maint Fund
‘Transfer to CNR
Short/Long-term Bonds
LoCIP (detail in section 5 above)
HY EN | POTD Lee
CNR Undesignated Fund Balance
Federal/State Grants (detail in section 5)
Other Funding (detail i in section 5 above)
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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 22, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at their meeting on Tuesday, August 16, 2022 voted to approve the
following request for an Out of Series Transfer;
Assessor: To consider and act on the following request for an Out Series Transfer from the
Finance Director, Kim Allen, in the amount of $25,000
Therefore, I respectfully request that you consider and act on this requests. I have attached
pertinent back up material from the designated department.
Sincerely,
Rofert brule
Robert Brule
First Selectman
Kimberly Allen, Director of Finance
oO
2

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
ASSESSOR FY23 (1st Quarter)
DEPARTMENT 
.
APPROVED CURRENT ACCOUNT ACCOUNT _ REVISED
Budget Available INCREASE . Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10104 51110|ADMINISTRATION 169,295.00 167,619.67 0 (25,000) 142,620
2 10104 52030) PROFESSIONAL FEES 250.00 0.00 25,000 i) 25,000
3 )
4 0
5 0
6 )
7 ce)
8 0
9 0
10 0
0
0
TOTAL 25,000 (25,000)
Explanation :
ASSESSOR POSIITON REMAINS OPEN AND CONTRCTOR CONTINUES TO PERFORM POSITION'S RESPONSBILITIES.
Kim Allen
Department Head
Kim Allen
Director of Finance
“BOS
First Selectman
Commission/Board Approval
7/18/2022
Date
7/18/2022
Date
el We(aa.
Date
Date
revised 9/9/20

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FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
August 22, 2022
Mr. Glenn Patterson
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Patterson,
The Board of Selectmen, at their meeting on Tuesday, August 16, 2022 voted to approve the
following request for an Inter-Department Out of Series Transfer;
Finance Department: To consider and act on the following request for an Inter-Department
Out Series Transfer from the Finance Director, Kim Allen, in the amount of $46,392.
Therefore, I respectfully request that you consider and act on this requests, I have attached
pertinent back up material from the designated department.
Sincerely,
Rofert Lrule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Inter-Department Transfer
Out of Serices Transfer Request
Various FY2023
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT __ REVISED
Budget Available INCREASE DECREASE Available
Amount Budget Budget
Line No. Org. Code Object Code Object Description
1 10111 52040 SERVICE CONTRACTS 185,178.00 185,178.00 46,392 231,570
2 10135 52040 SERVICE CONTRACTS 36,330.00 36,330.00 (23,196) 13,134
3 10137 52040 SERVICE CONTRACTS 37,436.00 37,561.00 (23,196) 14,365
4 0
5 0
6 0
7 0
8 0
9 0
10 0
0
0
TOTAL 46,392 (46,392)
Explanation
The community center custodian services were moved to the facilities contract; therfore, the budgeted funds for the service are being transferred to the
faciliteis budget.
Department Head
Kim Allen
Date
7/13/2022
Director of Finance
“Has
Rliviag
First Selectman
Date
Commission/Board Approval
Date
Revised 9/9/20

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Kimberly Allen
From: Gary Schneider
Sent: Wednesday, July 13, 2022 7:36 AM
To: Kimberly Allen
Subject: Custoidal - Community Center
Rawle has the contractor costs for providing the daytime service at the Community Center. From what | understand, the
pricing from the contractor is less that Recreation and Senior Center had programmed. It is my request the funds cover
this service to transferred to Facilities, This will assist PW in payment of the invoices, and assembling next year’s budget
request. Paper products and hand soaps will still come out of their budgets unless additional funds are transferred.
Gary J Schneider
Director of Public Works
Town of Waterford
Public Works Department

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FAFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
WATERFORD RECREATION AND PARKS COMMISSION
TO: First Selectman Robert J. Brule & Board of Selectman
FROM: Brian W, Flaherty, Director [
DATE: 8/24/2022
RE: Pleasure Beach Sidewalk/Pathway
Ce: File
Rob:
Please find attached for yout consideration a capital budget request outside the budget cycle.
This pathway needs a permanent repair to address wash-out issues as well as making the beach
ADA accessible. If we wait much longer to address, the pathway will continue to erode. The fall
is a good time to make this repair since patron use drops down. Contact me with any questions.
Thank you for your consideration.

TOWN OF WATERFORD
CAPITAL PROJECT REQUEST FORM
DEPARTMENT/AGENCY CONTACT PERSON
Waterford Recreation & Parks Commission Brian W. Flaherty
PROJECT NAME | DEPARTMENT PRIORITY
Pleasure Beach Sidewalk/Pathway Capital Project Outside Budget Cycle
he proje
The Pleasure Beach parking area is located on 44 New Shore Road in the Pleasure Beach section of town. It is
approximately 0.17 acres with 93+ feet of waterfront on Long Island Sound. In the summer months, a
lifeguard is on duty daily. A portable restroom, benches, and trash cans are on-site. A small parking lot is
available within walking distance, and the beach borders private property. It is frequented by residents and
visitors for swimming and sun bathing, It is a shallow water beach popular with families with young children.
Day care companies in town frequent the beach. In the off-season, the beach is used by walkers. The original
path has been repaired over the years, but continues to wash out. Several residents have requested a better
path to access the beach. A new ADA accessible concrete sidewalk (180 If long x 6' wide x 5" thick to include
landing) is needed for this park. The estimated cost includes labor, equipment, erosion controi, gravel fil,
wire mesh, formwork, and ready mixed concrete. Where the sidewalk meets the existing boardwalk, a mobi-
mat will be installed to continue the accessible path over the sand to the beach. The mobi-mat will 5’ wide
with 133' if tothe beach and will be installed by our maintenance crew.
:2:|PROJECT STATUS IF. IN PROGRESS.
An A-2 property survey for this area has recently been completed. Our department has attempted to make
repairs to the path.
approximately there +- days to complete. P & Z 8-24 permission will be requested.
4: |DESCRIBE:THE IMPACT:ON DEPARTMENT OPERATING BUDGET (include cost estimate if appli.
Routine repairs to the concrete will be required as well as the mobi-mat.
of funding, 's ts
A balance of $1530.00 remains in a Reeve Foundation grant that we received for beach accessibility.
: ATTACH ELAN ESTIMATE SERVICE AREA SoORRIT EASTER CREEL BSTE
‘|simply state that in the below) *:
Property map, pictures, Deschamps Mat System quote & Deedy Construction Company quote.Sidewalk
Construction: $14,980 Mobi-Mat: $6255,37 Utilze Reeve funds for contingency/signage.,
“| COST/FUNDING SOURCE ©)
D
FUNDING SOURCE FUNDING | FY2022 | F¥2023| FY2024 | FY2025| FY2026

Current Year Capital
21,236
Utility Budget/Sewer Cap Maint
Fund
Transfer to CNR.
Short/Long-term Bonds
LoCIP (detail in section 5 above)
CNR Undesignated Fund Balance
“DP TON fin PR flo jbo
section 5)
Other Funding (detail in section 5
above)
1,530
TOTALS ©:
PES 82,766 [a

8/23/22,
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Deschamps Mats Systems, Inc.
218 Little Falls Rd, #12
Cedar Grove, NJ 07009
Quote
Date Quate #
5/20/2022 E71}10
Customer Ship To
Town of Waterford Town of Waterford
Brian Flaherty Kerry Sullivan
15 Rope Ferry Road 24 Rope Ferry Road
Waterford, CT 06385 Waterford, CT 06385
860-444-5881
; Terms Rep FOB — Quotation valid until
Net 30 BAGPR New-Jersey 6/10/2022
item - Description Qty ' Cost Total
300263-3040 Mobi-mat (RecPath} AFX golden sand 5' x 100' 2h 20" 1 4,089.00 4,089.00
. staples + spikes
300261-1000 Mobi-mat (RecPath) AFX golden sand 3' x 33' 2h 20" i 1,639.00 1,639.00.
staples + spikes ‘
DELIVERY NT Boxing/crating, Shipping, Handling, Delivery $27.37 $27.37
Freight Quote is an estimate anly aid may be subject to change al time of shipment Subtotal $6,255.37
Hf authorized by your terms of sales or appr ‘oved by your representative your signature below Sales Tax (0.0%) $0.00
will act as consent to proceed with this order as quoted and will become a binding agreement ‘
to purchase.
Credit Card Payments will be assessed a 3.5% fee. Total $6,255.37
Currency Shown in U.S. Dollar - Foreign customers please remit payment in USD to avoid re-invoicing of any exchange rate loss or fees.
Signature

e; ldepineens el, (pean) SEL 2958
. : 1860) AASSS77
DEEDY CONSTRUCTION CO, INC.
Proj tM and mA
Deedy Construction Company Inc,
185 Great Neck Road,
Waterford, CT 06385
BILL 70 QUOTE # 411
Town of Waterford Parks and Recs Dept ' QUOTE BATE 08/24/2022
24 Rope Ferry Road
Waterford, CT ,06385
Attn: Mr Brian Flaherty
DESCRIPTION oe AMOUNT
Deedy Construction Company inc proposes to provide al] necessary labor, 14,980.06
equipment, erosion control, gravel Fill, wire mesh, formwork and ready
mixed concrete to construct ADA Sidewalk 180 If long x 6 feet wide x 5"
thick with Landings at access point to Pleasure Beach off of New Shore
Road for a total lump sum of $14980.00 broken down as follows:
4) Materials, 4400.00.
2) Mobilization. 1200.00
3) Labor. 6200.00 .
4) Equipment. 3180.00
If you should have any questions, please feel free to call me at 8605147958
or email me at nandodazzi@att.net. Thank you !
TOTAL. $14,980.00
TERMS & CONDITIONS
Full payment upon completion


INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Rob Brule, First Selectman
From: Gary J. Schneider, Director of Public Works aN
Date: August 25, 2022
Re: Demand Payment to State of Connecticut DOT
Replacement of Bridge over Jordan Cove
The State of Connecticut Department of Transportation has completed the final
audit (dated March 7, 2020) of the above referenced project and has found that a
payment is due to the State of $11,775.56.
The Project Authorization Letter dated April 27, 2017 was issued by the State
allowing the Town to proceed with the project.
The replacement of the bridge was completed in 2019. It was funded 80%
Federal, 20% Local share of the $1.58 million project. Although the Town funded
and paid the 20% share of the construction costs, it didn’t post with the State, for
the State costs associated with the project, the Demand Payment of $28,720. If
that Demand Payment would have been made by the Town, the State would be
reimbursing the Town.
This is the second project involving Demand Deposits with the State where the
Town after the final audit must make a payment to the State. Procedures are in
place in the Public Works Department to properly monitor our contracts with the
State and ensure thal Detnand Deposits requests are forwarded to Finance for
payment.
Please place this request on the next Board of Selectman meeting and forward to
the Board of Finance as required.
Attachment
Cc: Kimberly Allen, Finance Director

INVOICE
: . TN201411
Invoice No: 7/20/22
Invoice Date:
Page: 1 of 1
Bill To: 
Customer Number: TNO152
WATERFORD, TOWN OF Payment Terms: Immediate
FIRST SELECTMAN
15 ROPE FERRY ROAD .
WATERFORD CT 08385 Due Date: T0122
United States FO Ref:
Please Remit To: 
AMOUNT DUE: 11,775.56 USD
State of Connecticut
Department of Transportation ~ Accounts Recalvable Unit
P.O. Drawer 347546
2800 Berlin Turnpike
“Newington CT 06131-7546
United States
Amount Remitted
For billing questions, please call (860) 594-2298
Orlginai
i Line Identlfler Deascrintion Quantity UOM Unit Amt Net Amount
1 TNDEMDEP Demand Deposits 1.00 EA 11,775.56 11,775.86
*
LOCATION: BRIDGE NO, 04075 JORDAN COVE RD BRIDGE
’
MASTER AGREEMENT NO. 2,04-01(13}
CORE ID NO. 13DOT0192AA
FEDERAL PROJECT NO, 6116(041)
STATE PROJECT NO. 152-184
PHASE: CN
‘
TO BILL FOR THE ADDITIONAL DEMAND DEPOSIT REQUIRED IN ACCORDANCE WITH THE REPORT ON
AGREED UPON PROCEDURES FOR THE RECONSTRUCTION OF BRIDGE NO, 04075 JORDAN COVE RD
WATERFORD, CT.
+
ANY QUESTIONS SHOULD BE DIRECTED TO SHAWN BOISCLAIR AT (860) 594-2186
42062-DOT&7114-30361-45600
DOTO1520184CN
Subtotal:
11,775.56
Amount Due: 11,775.56
MAKE REMITTANCE PAYABLE TO: TREASURER, STATE OF CONNECTICUT. PLEASE REFERENCE THE INVOICE NUMBER ON YOUR CHECK,
THANK YOU,
-t

Robert A. Avena
Raymond L, Baribeault, Jr
James P, Berryman
Michael A Blanchard
Eric W. Callahan
Michael P, Carey
Richard S Cody
John A. Collins, HT
Isabel V. Del Vecchio
Jeanette M. Dostie
Eileen C, Duggan
Rochelle C. Duyan
Bryan P. Fiengo
Theodore W, Heiser
Jeffrey W Hill
Carolyn P. Kelly
Kristi D, Kelly
Nicholas F. Kepple
Rober B. Keville
Jill