Representative Town Meeting Budget and Special Meeting - DAY 2 (linked)

DEPT/AGENCY:
—_
TOWN OF wATERFORD
GENERAL FUND
2023 - 2024 PROPOSED BUDGET
10102 REGISTRARS OF VOTERS
ELECTED OFFICIALS
47,847 47,848 47,848 0 0.00%
51310 VOTER REGISTRATION 3,157 3,500 4,000 500 14.29%
51320 ELECTION ACTIVITIES 11,904 8,470 7,345 (1,125) -13.28%
F.L.C.A
ADVERTISING 0 0 1 1 HDIV/O!
52020 POSTAGE 1,902 1,400 1,800 400, 28.57%
52040 SERVICE CONT. & REPAIRS 2,250 2,500 2,500 0 0.00%
52050 DUES, CONF., & EDUCATION 460 1,380 1,680 300 21.74%
52070 REIMBURSABLE EXPENSE 266 376 401 25: 6.65%
52080 TELEPHONE 0 0 0 0

a
oe gee 2suns eene st VOTERS __
TO:
FROM:
Board of Selectman
Patti Waters, Bigi Ebbin
Registrar of Voters
December 9, 2022

TOWN OF WATERFORD
-FY2024 BUDGI T REQUEST
_ DEPARTMENT: REGISTRAR OF. VOTERS _
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, the annual
canvas and the maintenance of the town’s voter database.
The annual canvas of electors is completed each year from January to May as required by law. The
information is received from the NCOA (National Change of Address) that is supplied to us by the Post
Office. An inactive list of voters is generated naming those voters who have not responded to the
annual canvas. Periodically, we do a non-voting canvas to keep our records as accurate as possible.
Connecticut is also a member of ERIC (Electronic Registration Information Center) which is an
organization that assists states and towns to improve the accuracy of their voter rolls by comparing
voter registries and other lists from state agencies such as the DMV. This is done concurrently with the
aforementioned NCOA canvas. ERIC is growing and now consists of about 35 states.
The registrars attend ROVAC (Registrars of Voters Association of Connecticut) spring and fall
conferences where we receive training and obtain credits towards our required continuing education.
_Our deputies attend one day so they can learn procedures, as well. We also attend most monthly New
London County ROVAC meetings held in Montville and all necessary town meetings.
Before every election, we hire and train thirty to fifty poll workers depending on the needs of that year’s
election. Our elections run in a two and four year cycle and our budgets are adjusted based on this
cycle.
We register voters in person at our office, online through the CT Voter Registration System and online
through the DMV.
The current number of registered voters as of 11/30/2022 is 14,501.
Our office hours are Monday through Friday 9:30 to 12:30. Office hours are increased during the busy
election months as needed.

“oo.
_ DEPARTMENT: REGISTRAR C OF VOTERS _
BUDGET SUMMARY 2024
Please find enclosed the Registrar of Voters’ proposed budget for FY 2024. We have worked diligently
to make our budget as close to our expenditures as possible without having to ask for more funding
throughout the year.
Early voting was approved in the recent 2022 election. At this time it is unclear how it will affect our
budget as to additional personnel hours and supplies.
This year we are budgeting for a Municipal election.

TOWN OF WATERFORD
_-FY2024 BUDGE: ROUSE = :
DEPARTMENT: REGISTRAR OF VOTERS _
51010 ELECTED OFFICIALS
Pursuant to RTM action June 2019 an annual salary for each Registrar is as follows:
$23,924 x 2 Registrars = S 47,848
51310 VOTER REGISTRATION
Staff for voter registration sessions, part-time clerical
work during the canvass and elections. S 4,000
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the Municipal
Election of November 7, 2023. it makes no provision for referenda, primaries, recounts or audits.
It also includes reimbursement for conference attendance for Registrars and Deputies and stipend for
Moderator Training.
Conference attendance stipend @35.00/day
x 4 days x 2 Registrars S 280
Conference attendance stipend @35.00/day
x 1 day x 2 Deputy Registrars S$ 70
Stipend for Mandatory Moderator
Certification stipend x 7 @$35 S 245
Head Moderator (1) S 450
District Moderators 3 @ $300 S$ 900
District Asst. Registrars 8 @ $250 $2,000
Official Checkers 4 @ $250 $1,000
Ballot Clerks 4 @ $225 S 900
Tabulator Tenders 4 @ $225 S$ 900
Absentee Ballot Moderator (1) S$ 125
Absentee Ballot Counters 4 x 75 S 300
End of Night Reporting S 125
On Call Personnel for Election S 50
$7,345
51920 FICA
7.65% of $59,193 = $4,528
GRAND TOTAL 51000 SERIES: $63,721

TOWN OF WATERFORD
_FY2024 BUDGET REQUEST -
DEPARTMENT: REGISTRAR OF VOTERS _
_ 92010 ADVERTISING
Notices of legal registration sessions and deadlines mandated for publication
in a local newspaper $ 1
52020 POSTAGE
Required: All mailings be first class postage. Mailings comprise letters
of voter acceptance and any changes a voter has made. This also includes
DMV notifications and reports to the Secretary of State. During canvass,
there are letters of address verification and any address change service fees.
Memory cards for the optical scan machines must be insured and return
receipt requested for programming and audits. $ 1,800
52040 SERVICE CONTRACTS AND REPAIRS
Annual cost of maintenance contract for the AccuVote Optical Scan
Tabulators/ 10 machines @ $250 S 2,500
52050 DUES, CONFERENCES AND EDUCATION
$160 ROVAC — Dues for 2 Registrars and 2 Deputy Registrars
$880 Registrar of Voters Biannual State Conference $110/day x 8 days
$220 Registrar of Voters State Conference (one) $110/day x 2 Dep. Registrars
$420 Training of Election Day Moderators 7 @ $60 $ 1,680
52070 REIMBURSABLE EXPENSES
$351 (600 miles x $.585) Mileage reimbursement for training,
conferences, audits in Hartford and meeting attendance, poll set-up
$50 for Election Day poll worker, snacks, water S 401
52080 TELEPHONE
IT supplies telephones for the polling places S 0)
GRAND TOTAL 52000 SERIES: S 6,382

oe ~ FY2024 BUDGET REQUEST -
ee DEPARTMENT: REGISTRAR OF VOTERS _
53020 OTHER SUPPLIES
$2,384 Programming of Memory Cards for Municipal Election 2023:
12 races @ $21.00 S 252
-106 Voting Positions @ $10.50 $1,113
5 Districts @ $21 S 105
9 Ballot Style @ $21 S 189
8 Codes @$35 S 280
20 Memory Cards @ $21 S 420
Shipping and handling S25
TOTAL: . $2,384
S 625 __ IVS (Integrated Voting System) Ballot Style $125 per page (towns are required to pay this cost
for municipal elections)
4 Districts @$125 S500
LEDR $125
$625
$3,625 Ballots for Municipal Election, $.50 x 7,250 (50% of registered voters as of 11/30/22)
Historical Voter turnout: 2019 41%, 2021 32.6%
$102 The cost to obtain data NCOA (national change of address) to conduct the annual canvass.
$2,750 New Registrar Certification $1,700
Infoshred (25 x 4) S 100
Election day food for workers S$ 700
Election supplies (ink and batteries
for tabulators,
Ballot marking pens) S 250
$2,750
GRAND TOTAL 53000 SERIES: $9,384

‘TOWN OF WATERFORD ©
FY2024 BUDGET REQUEST ©
DEPARTMENT: REGISTRAR OF VOTERS
54180 VOTING MACHINES
We are keeping this open due to the Secretary of State indicating we will possibly $ 1
be using E-Poll books (electronic voter check-in on election day).
A vendor has yet to be approved.
GRAND TOTAL 54000 SERIES: $ 1
GRAND TOTAL BUDGET REQUEST: $79,488