Board of Selectmen Regular Meeting Materials (linked)

FIFTEEN ROPE FERRY ROAD PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
AGENDA
BOARD OF SELECTMAN
Regular Meeting
Tuesday, October 6, 2020
5:00 pm
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1. Call to order.
2. Public Comment
3. Waterford Youth and Family Services: Resolution of Board of Selectmen ~To consider
and act onaname change for the interfaith food locker to Waterford Community Food
Bank.
4. Finance Department: To consider and ac
Director for the attached FY20 Out of Ser
Board of Finance as required.
ton a request from Kimberly Allen, Finance
les Transfer Requests and forward onto the

Agenda, Board of Selectmen
10/6/2020 Regular Meeting
Page 2
Public Works: Cooperative Purchase Acceptance - To consider and act on a request from
Rawle Dummet, Purchasing Agent, pursuant to Section 3.08.010 of the Purchasing
Ordinance and on behalf of the Public Works Department, after due diligence and careful
consideration, is respectfully seeking the Board’s approval to Award the contract for the
supply of this item to New England Lift Truck Corporation in the amount of $25,225.00.
This vendor is contracted to perform these services under Soucewell NJPA Contract
101816-MCF. Funds will be available from Line Item 24207-54020.
IT Department: Bid Waiver — Apple iPads and Smart Covers - To consider and act on a
request from Rawle Dummet, Purchasing Agent, pursuant to Section 3.08.050 of the
Purchasing Ordinance and on behalf of the IT Department, respectfully seeks a Bid Waiver
for Apple iPads and Smart Covers to be provided by Apple Inc., in the amount of
10.
11.
_Lrecommend.that MHQ,_Inc. be awarded the contract to supply the vehicles stated inthe __
$51,450.00. These items are solely manufactured by the vendor, and pricing is specifically
for schools and institutions of learning. Funds will be available from Line Item 21460-
59901.
Recreation & Parks: Cooperative Purchasing Waterford Beach Outdoor Mats — to
consider and act on a request from Rawle Dummet, Purchasing Agent, pursuant to
Section 3.08.010 of the Purchasing Ordinance and on behalf of the Recreation and Parks
Department, is respectfully seeking eh Board’s approval to Award the contract for this
project to Deschamps Mat Systems in the amount of $14,432.91. This vendor is
contracted to perform these services under General Servies Administration Cooperative
Contract GS-07F-0316L. Funds will be available from Line Item 21637-54020 Reeves
Grant, 21237-54181 Contributed Gifts and 10137-52420 Maintenance of Property
Police Department: Bid Award — To consider and act on a request from Rawle Dummett,
Purchasing Agent, on behalf of the Police Department, pursuant to Section 3.08.040 of
the Town Ordinances, to award Bid #20-107 Police Department 2021 Ford Utility Vehicles.
bid for the amount of $169,575. Funds will be available from Line Item #24207-54070 .
Vehicle Replacement.
Disposal of Aged Assets: Miscellaneous broken and unusable office furniture,
Ordinance, Chapter 2.112.020.
Reject Bids: Bid #19-104(b) Thames River Dock Removal Project — Bids for the above
mentioned proposal were opened on June 23, 2020. However; the Department of
Economic and Community Development (DECD) in conjunction with the U.S. Navy has
proposed significant modifications. The project will be re-advertised as an entirely new
project as soon as the modified Bid Package is approved.
EMPG — Emergency Management Performance Grant: To consider and act on a request
from Steve Singara, Director of Emergency Management to review and approve the grant
application for 2019 and 2020.

Agenda, Board of Selectmen
10/6/2020 Regular Meeting
Page 3
12. New Business:
13. Correspondence:
14. Consent Agenda:
a. Meeting Minutes: September 15, 2020
15. Adjournment:

Resolution of Board of Selectmen
at the meeting of October 6, 2020
WHEREAS, since 1985 the Town, under the purview of the Board of Selectmen, began a program
with local faith congregations to collect food and create an interfaith food locker in the basement
of the Waterford Town Hall for distribution to the needy;
WHEREAS, the program grew to service more and more localsfesidents in need of foodstuffs,
with the help of Town staff and many local faith congregatié lunteers;
iéetman Dan eward to request that the Town
e food locker pi
WATERFORD BOARD OF SELECTMEN
BY:
Robert J. Brule
First Selectman
{102051796.DOCX; v.}

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Various - Year-end Audit Page 1
DEPARTMENT
APPROVED CURRENT REVISED
Budget Available Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10110 54060 Office Equipment 730.00 (10,96) 12.00 1.04
2 10110 51120 Inspection 272,147.00 38,445.60 (12.00) 38,433.60
3 0.00
4 10101 53020 Other Supplies 150.00 (874.79) 876.00 1.21
5 10101 52010 Advertising 200,00 200.00 (200.00) 0.00
6 10101 52070 Reimbursable Expense 480.00 210.01 (210.00) 0.01
7 10101 52040 Service Contracts 1,582.00 184.22 (184.00) 0,22 |
8 10101 52050 Dues, Conferences 150.00 450.00 (150.00) 0.00
9 10101 51210 Clerical & Technical 150.00 96.00 (96,00) 0.00
16 10101 53090 Fuels & Lubricant 1,000.00 51,32 (36.00) 15.32
0.00
0.00
TOTAL 888.00 (888.00)
Explanation
Additional year-erid transfers for annual audit to eliminate all account deficits before finalizing annual audit.
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
Date.
9/21/2020
Date
Date
Date
revised 9/9/20

Various - Year-end Audit Page 2
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
DEPARTMENT
APPROVED CURRENT REVISED
Budget Available Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10109 52510 Rental Equipment 27,000.00 (659.00) 660.00 1.00
2 10109 53280 Election Materials 1,000.00 509.24 (500,00) 9.24
3 10109 53270 Ordinances 1,850.00 228.86 (160,00) 68.86
4 0.00
5 10116 51949 OPEB Trust Fund 758,613,00 (4,100.00) 4,101.00 1,00
6 10116 51930 Heart & Hypertension 217,675.00 50,383.28 (4,101.00) 46,282.28
7 0.00
8 10122 52040 Service Contracts 45,524.00 (139.58) 141,00 1:42
9 10122 52080 Telephone 27,627.00 (26:50) 28.00 1.50
10 10122 $2100 Electricity 38,316.00 (13.15) 14,00 0.85
11 10122 52415 Generator Maintenance 5,702.00 (764.04) 765.00 0.96
12 10122 51110 Administration 10,000.00 7,364.22 (948,00) 6,416.22
TOTAL 5,709.00 (5,709.00)
Explanation
Additional year-end transfers for annual audit to eliminate all account deficits before finatizing annual audit.
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
Date
9/21/2020
Date
Date
Date
revised 9/9/20

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Various - Year-end Audit Page 3
DEPARTMENT
APPROVED CURRENT REVISED
Budget Available Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10129 51420 Patrol 3,212,166.00 (2,002.76) 2,004.00 1,24
2 10129 52100 Electricity 52,979.00 (38.21) 39.00 0.79
3 10129 52300 Training Education 59,200.00 5,880.51 (2,043.00) 3,837.51
4 0.00
§ 10143 51210 Clerical & Technical 300.00 (103,77) 105.00 1.23
6 10143 51920 FICA 23.00 (7.30) 8.00 0.70
7 10143 52030 Professional Fees 300.00 300.00 (113.00) 187.00
8 0.00
9 0.00
10 0.00
11 0.00
12 0.00
TOTAL 2,156.00 (2,156.00)
Explanation
Additional year-end transfers for annual audit to eliminate all account deficits before finalizing annual audit.
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
Date
9/21/2020
Date
Date
Date
revised 9/9/20

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rn
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
September 24, 2020
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-S000lbs. Capacity Forklift.
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of this item to New England Lift Truck Corp.- in the amount of
$25,225.00. This vendor is contracted to perform these services under Sourcewell NJPA
Contract 101816-MCF.
Funds will be available from Line Item 24207-54020 Equipment Replacement.
Rawle Dummett©_-—-* :
Purchasing Agent,
Town of Waterford
VV"

FIBTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
September 24, 2020
Mr, Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Forklift Bid Award
Dear Mr, Brule,
Bids were received by the Purchasing Agent for a replacement of the existing Forklift for Public Works.
The Town received 5 bids. After review of the bids, the lowest responsible bidder is Hyundai. The variations H
to. the bid specifications, noted by the bidder; New England Lift Truck Corp, are. acceptable. to the
department. The bid that meets our specifications is the 3TM lowest bid from New England Lift Truck Corp. in
the amount of $25,225.00, This-price is within the amount in the FY21 budget for the replacement of this
piece of equipment. It is my recommendation that we award the bid to New England Lift Truck Corp for this
purchase.
I would like to put this recommendation on the Board of Selectmen’s agenda scheduled for October 6, 2020.
Respectfully,
A ISD.
Gary J. Schneider
Director of Public. Works
Attachments
Co: Rawle Dummett, Purchasing Agent

Warranty
="...
“Delivery
Standard 2-year/3000.-
Doosan’
G25n-7
Lp
|Hour,
Powertrain3
.
ote
a
Nissan.2.5L
Engine
{year/6000
hour
OCDB
5
.
Doosan
Industrial
Vehicle
America
Corp.
$000
Capacity.
|year/10,000'Hour..
..|
Delivered
$24,148.76
o
Basic
12Mths/2000-
Hrs:
-
:
:
Toyota
Model
Whichever
comes
’first-36
~
BPGU25Base
[Mths
/6000
hrs.
°
oo”
|
capacity
So00Ibs
©
|Pewertrain,
Whicheve
Sm
Summit
Toyota
Lift:
LP
Gas
Powered
.”“|comes-first_-
“Delivered
$27,845:00°
Hyundai
25L-9A
13
yéars/4000-hours-Parts.-
we
.
;
Capacity
SO00lbs
jandlabor
included.on”:..
~”
New
England
Lift
Truck-Corp.
}|
Propane
anything
defective
..
“|
--Delivered
;
Standard12 Mth.
/2000.-
“theurs
full
:
:
CAT
GP25N-
coverage;24months/4000-
a
S90
Ib
Capacity
/hours'
powertrain.
Tri-Lift
Inc.
LP
Pneumatic
Extended
Warranty
add
.
.
ee
_-
$28,477.90]
Tire
Lift
Truck
-
[$1,390.00
aL
-Defivered
$28,477.90
od
BAOLI
KBG
25
Two
year
/4000
hour
Full
a
_..|
<!.§22,300:00}
5000
Ib
Capacity
|Coverage
Delivered
-
$22,300.00

Request for Proposal Town of Waterford
Bid#20-108
SPECIAL CONDITIONS
Company Name: New Enabed LA Trock Cogochom
A, CONTACT PERSON
During the course of this request process, from issuance until a recommendation for award, Bidders shall
not Initlate- contact related to this request with anyone other than the officially designated individual.
For this bid the contact is Rawle Dummett at 860-444-5842 or email: rdummett@waterfordct.org:
Failure to abide by this requirement may result In disqualification from further participation in this
process.
B. QUESTION DEADLINE
All questions regarding ‘this Request for Proposal shall be directed by. email to Rawle Dummett. All
Inquiries shalt clearly identify the name of the firm and the authorized representative, the RFP number
and title.
There is no deadline for receipt of questions from Bidders in regards to this RFP.
C. SUBMITTAL INSTRUCTIONS
The Town desires to receive a clear, concise, economical presentation of the Vendor's proposal. Bidders
should submit the following with their bid:
One original of the bid packet. and Two Coples,
One orlginal of the completed bid forms:and Two Copies.
One original of signed bid addendum(a) and Two Copies.
Submit all of the above In a sealed envelope with the bid number and project name in the lower
left hand corner of envelope, with the bidder’s name clearly written on the envelope.
PeYyr
Failure to submit a proposal in the manner indicated may be cause for it to be considered ‘non-responsive’
and Ineligible for consideration and subsequent award.
7TPaee

Request for Proposal Town of Waterford
Bid#20-108
PROPOSAL FORM - PAGE
SUBMITTED BY:
Company Name: Nw End ud Lif Teo.
Address: ES Conttock é Kuo Town: Creer Sto iN
state__ We zip: OZ FI
Phone: Hin - TH -2296 Fax, MOL-9NG- 2798 Email; Steve G Q vE Lik+. com
CERTIFICATION: (if a Submission is Offered):
The undersigned hereby affirms that:
e He/she is a duly authorized agent of the Bidder,
* He/she has read the General Terms and Conditions, the Special Conditions and any technical
specifications that were made available to the Bidder in conjunction with this Bid and fully
understands and accepts these terms unless specific variations have been expressly listed on the
Bid Proposal Form;
« The Submission is being offered independently-of any other Bidder and in full compliance with
the collusive prohibitions specified in the General Terms and Conditions: of this solicitation; and
« The Bidder will accept any awards made to them asa result of this Solicitation for.a minimum of
ninety (90) calendar days following the date and. time of the bid opening.
nt er
re aa Te co | }
Manual Signature.of Agent Date!
Sheen Graton Quer
Typed/Printed Name of Agent Title of Agent
Include Original with Submission
Affix Manual signature of authorized agent.
NO-OFFER:
Indicate reason(s) why no offer Is being submitted at this time.
ST Page

Request for Proposal Town of Waterford
Bid#20-108
ROPOSAL FORM - PAGE
Company name_Naw Enobrdl Li Fae Teee k
PROMPT PAYMENT TERMS;
Discount: % Days
Net: 1© Days
VARIATIONS:
The Bidder shall Identify all variations and exceptions taken to the General Terms and Conditions, the
Special Conditions and any Technical Specifications in the space provided below; provided, however, that
such variations are not expressly prohibited Inthe Bid documents. For each variation {isted, reference the
applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's
Proposal fully complies with afl terms and conditions. It is further understood that such variations may be
cause for determining that the Bid Proposal is non- responsive and Ineligible for award:
Page #:___/0 _ttem # of Section: {- Most
Variance
IRS" Arik, RL" oun helt
Page #: Item # of Section: As ak
Varlance
Rawk 45 Sale ly ucllens
Page #: Item # of Section:
Variance
9] Page

Request For Proposal
Town of Waterford
Bid#20-108
General Forklift Specifications
Model: PFS0LP Class: Class ~- V Base Capacity: 5,000
Factory ID
3F475 -
TIRO2
CRGH
BAKH
s/So1
Category
Masts
Tires
Carriages
Carriages
Side Shifter
Description
TRIPLEX - OHL-84,.4" MFH-187" FL-59,0"
Standard Tilt: 6°F / 6°B, and Includes a 40.2"
Wide, ITA Class Il Carriage.
Solid Pneumatic Tires - All - Drive. Tire Size -
7.00 x 12 Steer Tire Size ~ 6.00 x 9
Carriage - Standard Design 40.2" Carriage Width
Load Backrest: 48.0" High
Side shifter - Hang-on 40.2" Carriage Width

Request For Proposal
VAL3
LVRL
PIP1(T)
KEY%
PKBP
GRDSPD
INHZ
MLMHJ
Hydraulic
Valve &
Controls
Hydraulic
Valve &
Controls
Hydraulic
Hose Groups
Truck Control
Truck Control
Truck Control
Truck Control
Lights. &
Mirrors
Town of Waterford
Bid#20-108.
3-Spoo! Valve & Lever
Single Lift and Tilt Hydraulic Control Lever
Single Internal Hosing for Triplex Mast
Key Switch -
Parking Brake / Transmission Interlock includes
Parking Brake Warning. Light and Buzzer
Travel Speed Control - Max Speed
Programmable via Meter Panel by Service Tech
Truck Control - Seatbelt Warning - Light and
Buzzer
Headlights Overhead Guard. Mounted

Request For Proposal Town of Waterford
Bid#20-108
MLMR3 Lights & LED Turn, Stop & Backup:Lights - Vertical Rear
Mirrors OHG Pillar Mounted
MIRX Lights & Rearview Mirrors - Glass:- Left and Right Side
Mirrors
SETQ Operator Full Suspension Vinyl Seat Adjustable Backrest
Environment
|
MBDYR Operator Rear Pillar (Right) Assist Grip w/ Horn Button
Environment .
N/A with SET7 or OHGD
SPNR Operator Steering Wheel Spinner Knob
Environment
FTAB Fuel LPMax - Enhanced Low LP Fuel Warning:
Indicates Upon Calculating Vapor.Coming from
the LP Tank. LP or
G/LP Models.
LPGO Fuel Swing-out LPG Tank Bracket Includes Open
Bracket Alarm. For LP or G/LP Models Only.
BZBA Miscellaneous. Back-Up Alarm

Request For Proposal : Town of Waterford
Bid#20-108
OHGL Overhead Overhead Guard - Standard: 83.5"
Guard
MCOLD Special Paint Special Paint - Orange Body, Gray OHG & Hood
SUNR1 Truck Polycarbonate OHG Cover- OHG installed
Modifications
Dealer 48" Std, Pallet Forks
Options
Standard Features
* GCT Electronic Fuel.Injected Engine - Gas/LP
» -3-Way Catalytic Converter - Gas/LP -
« Electronic Engine Control System - Gas/LP
* Two-Stage - Engine and Transmission Protection System - Gas/LP
« -U.L’ Approved
* Cushioned Stability Control
« Seat Actuated Operator Presence System
* Auto-Mast Lock & Return-to-Neutra!
» Seat Belt Warning System
* Horn and Backup Alarm
« Parking Brake with Warning.Buzzer
» §5-Piece Reinforced Overhead Guard

Request For Proposal Town of Waterford
Bid#20-108
« LED Headlights - OHG Mounted
* Multi-Function LCD Display
= Hour Meter, Clock, and Calendar
s On-board Diagnostics and Programmable Service Reminder
* Operator Security PIN Access
= -Speedometer and F/N/R Transmission Indicator
« Warning Lights and Engine Coolant Temperature Gauge
« Air Cleaner and Low Coolant Level Warning
« Fuel Gauge (Gas/Diesel)
* Full Suspension Seat with Operator Restraint and Adjustable Lumbar Support
« ‘Infinitely Adjustable Tilt Steering Wheel
» Hydrostatic Power Steering
»~ Automatic Transmission
«. Drawbar Pin
« - 3-Spool Hydraulic Valve
« 48" High Load Backrest
« Pneumatic Drive Tires: 7.00 x 12-12PR
« Pneumatic Steer Tires: 6.00 x 9-10PR
- Engine
K21 Industrial Engine
ECCS (Electronic Concentrated Control System), supported by the VOM (Vehicle
Control Module) and ECM (Engine Control Module) |

Town of Waterford
Request For Proposal Bid#20-108
Engine/Transmission Protection and Warning System
Ergonomic Factors
Adjustable Tilt Steering Column with memory
A-Full Suspension Seat with retractable seat belt, status alarm, and padded hip
restraints.
Hydraulics
Exclusive Single Lift/Tilt Lever, Separate Lift & Tilt A large Integrated (steel) Hydraulic
Tank, with multiple filters.
Hydraulic Load Sensing Valve System
Platinum Features
Multi-Function LCD Display Features Hour Meter, Clock & Calendar, On-Board
Diagnostics & Service Reminder, Operator PIN Access; Speedometer & F/N/R
Transmission Indicator, Warning Lights & Engine Coolant Temperature Gauge, and Low
Fuel Warning Light. Automatic Transmission with sinigle speed forward & reverse.
Heavy Duty Drive Axle with extra-large brake drums, incorporating self-adjusting shoes.
Five-Piece Overhead Guard. LED Headlights and Back-Up Alarm, U.L Approved.

Request for Proposal Town of Waterford
Bld#20-108
Specifications
Basic Capacity: 5000 ibs. @ 24"
Overall Length to Face of Forks: ' 99.4”
Overall Width (standard Tires): 45,3"
Overhead Guard Height: 83.5"
Turning Radius (minimum outside): 85.8"
Travel Speed Forward/Reverse: 12.1 /12.1 mph
Lift Speed - Full Load/No Load: 127.9 / 137.8 fpm
Gradeability Maximum - Fult Load/No Load: 317/24 tan %
Drive Tires - Pneumatic: 7.00 x 12 - 12PR
Steer Tires -. Pneumatic: 6.00 x 9- 10PR

Request for Proposal Town of Waterford
Bidi#20-108
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
“The undersigned affirms that they are duly authorized to execute this contract,
that this company, corporation, firm, partnership or individual has not prepared
this bid In collusion with any. other bidder, and that the contents of this bid as to
prices, terms or conditions of said bid have not been communicated by the
undersigned nor by any employee or agent to any other person engaged in this
type of business prior to the official opening of this bid.”
We understand that this proposal. must be signed by an authorized agent of our
company to constitute. a valid proposal.
Date: g| 3 | "CO 16
Name of Company: Meas Enclawl Litt Tock boa
Name and Title of Agent: Glewegn, Guliead - Cre
By (SIGNATURE): SS —
0
Address: Ld] ComStocle Plusy
Telephone Number: Kol- Sol -4qr5 / Yol- 94-2276
di!Page

Request.for Proposal Town of Waterford
Bid#20-108
AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Piéase indicate the name and address of the company official(s) responsible for carrying
out the Equal Employment Opportunity/Affirmative Action Program for your company.
If your company does not have a written affirmative action plan, please estimate the
number of vacancies during the next 12 months, and Indicate the numerical or
percentage goals you have set for the employment of minority people and females to
make your labor force reflective of the labor market in which you operate,
Two
The vendor/bidder understands that failure to‘completé the above form ina satisfactory
manner will preclude such vendor from being actively considered for contract with the
Town of Waterford. The vendor /bidder also understands that the Affirmative Action
statements will become part of any contract, and that breach of such statements will
constitute a breach of the contract subject to such remediés.as provided by law.
I certify that there are no misrepresentations, omissions, or falsifications In the foregoing
statements and answers, and that the entries above are true, complete, and correct to
the best of my knowledge and belief,
Date_G-% 20 stnetur dnl Yee Title. wow
Subscribed and sworn to before me at
Connecticut,
i2yTPage

Request for Proposal Town of Waterford
Bid#20-108
this Day of 20...
AFFIRMATIVE ACTION STATEMENT
NOTE: IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
OR: (1). The number of employees 19
(2) Completed.this form within one year Yes ¥ No
FOR SEALED BIDS: If your company has completed this form: within one
year
Please forward a photocopy of the initial form with your bid. If significant
Changes have taken place within the past year, please update the
information on
this form,
REQUIREMENT = Any vendor/bidder seeking to do business with the Town of Waterford
must, upon request, supply the Town and/or the Waterford Human Resources with any
information concerning the Affirmative Action/Equal Employment practices of the
vendor/bidder, which the Town and/or Commission deems necessary in fulfilling.its
charge. Failure to supply such information, when requested, will result In the termination
of any further transactions between the vendor/bidder and the Town of Waterford,
13) GomesT
COMPANY NAME AND ADDRESS Paras Tox Poy
NEW ENGlawr LAT True Coap D242.)
TYPE B
MkTewvat Rawd) WG
TYPE OF ORGANIZATION
Coe pons Tw
Is] Page

Request for Proposal Town of Waterford
Bid#20-108
Corporation VO Partnership Individual
If unit filing this application is not the above-named company, give the name, address,
and telephone number of reporting unit. (Branch, agent, representative).
INSURANCE REQUIREMENTS
Within five days of contract award,.the awarded vendor shall provide a Certificate
of Insurance in accordance with the following requirements:
- Contractor/Vendor will agree to maintain “in force at all times during which
work/services are to be performed; the. following minimum: limits. of Insurance
coverage. Coverage will include the bidder and ail of its agents; employees and sub-
contractors and other providers of services and shall name the Town of Waterford,
its employees and agents as an Additional Insured on a primary and non-
contributory basis to the bidders Commercial General Liability and Automobile
Liability policies. The insurance company (ies) must be licensed with the State of
Connecticut and have a Financial Strength. Rating: of “A-” or higher and a Financial
Size Rating of VII or higher from A.M, Best Company.
(Minimum
Limlts)
General Liability* Each Occurrence $1,000,000
General. Aggregate $2,000,000
Products/Completed $2,000,000
Operations Aggregate
T4TPage |

Request for Proposal ; Town of Waterford
Bid#20-108
Auto Liability* Combined Single Limit
Each Accident $1,000,000
Umbrelfla* Each Occurrence $1,000,000
(Excess Liability) Aggregate $1,000,000
Workers’ Compensation Work Comp Statutory
& Limits
EL Each Accident
Employers’ Liabilit 500,000
pIy y EL Disease Each Employee $
$500,000
EL Disease Policy Limit
$500,000
The Town of Waterford must.be named as “Additional Insured” on this policy.
A. Certificates of Insurance documenting the coverage listed above must be
presented to The Town of Waterford prior to the commencing of any work/service, —
The Contractor/Vendor also agrees to provide replacement. and/or renewal
certificates at least 30 days prior to-the expiration of each policy.
If any policy is written on a “Claims Made” basis, the policy. must be continually
renewed for a minimum of two (2). years following the completion date of the
work/service. If the claims-made: policy Is replaced and/or the retroactive date Is
changed, then the expiring policy must be endorsed to extend the reporting period
for claims for two (2) years from the completion date.

NEW ENGLAND LIFT TRUCK
131 COMSTOCK PKWY
CRANSTON, RI 02921
NEW FORKLIFT QUOTE FOR TOWN OF WATERFORD
1) MAKE: HYUNDAI
2) MODEL: 25L-9A
3) CAPACITY:.5000 LBS
4) FUEL: PROPANE
5) MAST: 185” TRIPLE, 86” DOWN HEIGHT, WITH TILT
6) ATTACHMENT: SIDESHIFT
7) FORKS: 48"
8): TIRES: SOLID PNEUMATIC
9} LCD SCREEN WITH LOAD SENSING SYSTEM
10) BACK UP ALARM
11) 48” LOAD BACK REST
12) 3-SPOOL VALVE AND LEVER
13) PARKING BRAKE AND KEY SWITCH
14) LED HEADLIGHTS
15) REAR VIEW MIRRORS
16} FULL SUSPENSION SEAT
17) LED TURN AND STOP LIGHTS
18)-REAR ASSIST GRIP WITH HORN
19} SWING OUT LPG: BRACKET WITH ALARM
20) PAINT: SAFETY YELLOW
PRICE: $25,225.00 DELIVERED
WARRANTY: 3 YEARS OR 4000 HOURS, PARTS AND LABOR INCLUDED ON ANYTHING DEFECTIVE,

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
September 23, 2020
Mr. Robert J. Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Bid Waiver — Apple iPads and Smart Covers
Mr. Brule:
The Purchasing Agent, on behalf of the IT Department, respectfully seeks a Bid
Waiver for Apple iPads and Smart Covers to be.provided by Apple Inc: inthe amount
of $51,450.00. This Request is in accordance with The Purchasing Ordinance Section |
3.08.050.
These Items are solely manufactured by the vendor, and pricing-is specifically for schools
and institutions of learning.
ine Item21460-59901.
wle Dummett
Purchasing Agent,
Town of Waterford
sie iESem canta aN ee

Mr. Thomas W, Giard Ill
Superintendent: of Schools
Mir. Craig C. Powers
Assistant Superintendent
September 15, 2020
To: Board of Selectmen
From: Ed Crane, Director of Information Technology
After reviewing the Apple iPad proposal number 220653731, I request that we proceed with the
purchase in the amount of $51,450.00.
If you have any questions or comments, please contact me at (860) 444-5849.
LOie
EC/plt
CC: | Rawle Dummett, Town Purchasing Agent
15 Rope Ferry Road + P.O. Box 284 + Waterford, CT 06385
Phorie: 860-444-5801 + Fax: 860-444-5870 + www.waterfordschoals.org

‘Apple Inc. Education Price Quote
Customer: Ed Crane Apple inc: Chantal Barton
WATERFORD PUBLIC SCHOOLS 5505 W Parmer Lane
BUSINESS OFFICE Bidg:'7
Phone: 8604400565 Austin, TX 78727.
email: ecrane@waterfordschools.org email: chantal_;_barton@apple.com
Apple Quote: 2206535731
Quote Date: Thursday, September 03, 2020
Quote Valid Until; Saturday, October 03, 2020
Quote Comments:
Please reference Apple Quote number on your Purchase Order,
Row # Details & Comments’ Qty Unit List Price Extended List Price
1 10.2-inch iPad Wi-Fi 32GB ~ Space Gray (10-pack) 150 $294.00 . $44,100.00
Part Number: MW7L2LL/A
2 Smart Cover for iPad (7th generation). and iPad Alr 150 $49.00 $7,350,00
(3rd generation) - Black
Part Number: MX4U2ZM/A
Edu List Price Total $51,450.00
- Additional Tax 
$0.00
= Estimated Tax 
$0.00
Extended Total Price* $51,450.00
*In most cases Extended Total Price does. not include Sales
Tax
*If applicable, eWaste/Recycling Fees are included. Standard
shipping is complimentary
Complete your order by one of the following:
« . This document has been created for you-as Apple Quote ID 2206535731. Please contact your institution's Authorized Purchaser to
submit the above quote online. For account access or new account registration, go to https://ecommerce.anple.com. Simply go'to. the
Quote area of your Apple Education Online Store, click on it and convert to an order.
° For registration assistance, call 1.800.800.2775.
« if you are unable to submit your order online, please send a copy of this Quote with your Purchase Order via email to

ostitutionorders@apple.com. Be sure to reference the Apple Quote number on the PO to ensure expedited processing of your order;
eo For more information, go to provision C below, for detalts.
THIS IS A QUOTE FOR THE SALE OF PRODUCTS OR SERVICES. YOUR USE OF THIS QUOTE IS SUBJECT TO THE FOLLOWING PROVISIONS WHICH CAN CHANGE
ON SUBSEQUENT QUOTES:
A. ANY ORDER. THAT YOU PLACE IN RESPONSE TO THIS.QUOTE WILL.BE GOVERNED BY (1) ANY CONTRACT IN EFFECT BETWEEN APPLE.INC. APPLE")
AND YOU'AT THE TIME YOU PLACE THE ORDER OR (2), IF YOU DO.NOT HAVE A CONTRACT IN. EFFECT. WITH APPLE, CONTACT.
gortracts@apple.com.
B. -ALL-SALES. ARE FINAL. PLEASE REVIEW RETURN POLICY BELOW iF YOU-HAVE ANY QUESTIONS. IF YOU USE YOUR INSTITUTION'S PURCHASE ORDER
FORM TO PLACE AN ORDER IN RESPONSE TO THIS QUOTE, APPLE REJECTS ANY TERMS SET OUT-ON THE PURCHASE ORDER THAT ARE
INCONSISTENT WITH OR IN ADDITION TO ‘THE TERMS'OF YOUR AGREEMENT WITH. APPLE.
C, YOUR ORDER MUST REFER SPECIFICALLY TO THIS.QUOTE AND IS SUBJECT TO APPLE'S ACCEPTANCE. ALL FORMAL PURCHASE ORDERS SUBMITTED
BY EMAIL MUST SHOW. THE. INFORMATION. BELOW:
o. APPLE INC. AS THE VENDOR ;
6 BILL-TO NAME AND ADDRESS FOR YOUR APPLE ACCOUNT
e@ PHYSICAL SHIP-TO NAME. AND ADDRESS (NO PO BOXES)
o PURCHASE ORDER NUMBER
o@ VALID SIGNATURE OF AN. AUTHORIZED PURCHASER
o APPLE. PART NUMBER AND/OR DESCRIPTION OF PRODUCT AND QUANTITY.
@ TOTAL DOLLAR AMOUNT AUTHORIZED OR UNIT PRICE AND EXTENDED PRICE ON ALL LINE ITEMS
o CONTACT INFORMATION: NAME, PHONE NUMBER AND EMAIL
D... UNLESS THIS QUOTE SPECIFIES OTHERWISE, !T REMAINS IN EFFECT UNTIL Saturday, October 03, 2020 UNLESS APPLE WITHDRAWS IT BEFORE YOU
PLACE AN ORDER, BY SENDING NOTICE OF JTS INTENTION: TO WITHDRAW THE QUOTE TO. YOUR ADDRESS SET OUT.IN THE QUOTE.
o- APPLE MAY MODIFY. OR CANCEL ANY PROVISION OF THIS QUOTE, OR CANCEL ANY ORDER YOU PLACE PURSUANT TO THIS QUOTE, IF: IT
CONTAINS A TYPOGRAPHIC'‘OR OTHER ERROR.
E.: ‘THE-AMOUNT OF THE VOLUME PURCHASE PROGRAM (VPP)-CREDIT SHOWN ON THIS QUOTE WILL ALWAYS. BE AT UNIT LIST PRICE VALUE DURING
REDEMPTION ON THE VPP STORE.
fF. UNLESS SPECIFIED ABOVE, APPLE'S STANDARD SHIPPING IS INCLUDED IN THE TOTAL PRICE;
Opportunity. ID:
ttps://ecommerce.apple.com i
Fax:
Terms & Use | Privacy Policy | Return Policy
Copyright © 2018:Apple Inc.All rights reserved.
Document rev 10.6.1 Date of last revision - June 20th, 2016

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
September 28, 2020
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry. Road
Waterford, CT 06385
Re: Cooperative Purchasing- Waterford Beach Outdoor,Mats
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department on behalf the Recreation and Parks Department, is respectfully
seeking the Board’s approval to Award the contract:for:this project to-Deschamps. Mat
Systems in the amount of $14,432.91, This vendor.is contracted to perform these services
under General Services Administration Cooperative Contract GS-07F-0316L.
Funds. will -be-avallable from Line Item. 21637-54020: Reeves Grant, 21237-54181
: : 137-52420 Maintenance of Property.
NS
ODay
Va LB ew N
i
<<)
Rawle Dummett Ce
Purchasing Agent,
Town of Waterford
a;

TO:
FROM:
DATE:
RE:
Ce:
Rob:
FIFTEEN ROPE FERRY ROAD WATERFORD, CT [
WATERFORD RECREATION AND PARKS COMMISSION
First Selectman Robert Brule & Board of Selectman
Brian W. Flaherty, Director
9/30/2020
Deschamps Mat Purchase
Rawle Dummett, Purchasing Agent. Kimberly Allen, Finance Director
After consulting with the purchasing agent.and-finance director, I recommend. that the
Town purchase RecPath AFX -accessible. sand. mats: for Waterford. Beach ‘Park from
Deschamps Mats Systems; Inc. (GSA Cooperative Contract GS-07F-0316L).-We currently
have funding in the following sources:
21637-54020 Reeves Grant: $10,000. 21237-54181 Contributed Gifts: $4,200
10137-52420 Mairitenance of Properties: $232.91
Tharik you for your consideration.

TO:
FROM:
DATE:
RE:
Ce:
Kim:
FIFTEEN ROPE FERRY ROAD WATERFORD, CT (
WATERFORD RECREATION AND PARKS COMMISSION
Kimberly Allen, Finance Director
Brian. W. Flaherty, Director
9/24/2020
Deschamps Mat Purchase
Rawle Dummett
We are in the process of purchasing RecPath AFX sand mats for Waterford Beach Park
from Deschamps Mats Systems, Inc. (GSA. Cooperative Contract GS-07F-0316L), We
currently have funding in the following sources:
21637-54020 Reeves Grant: $10,000 21237-54181 Contributed Gifts: $4,200
The total costs of-the mats is $14,432.91 leaving a shortage of $232.91. I respectfully ask
for approval to take this out of 10137-52420.

M toy - (Mdbimat,
Mobicheie
DESCHAMPS MAT SYSTEMS ; Wy otscuanra
January 23, 2020
Mobi-Mat Sole Source Certification
To Whom It May Concern:
We want to confirm and certify that the accessibility. beach access mats, sold on‘ the North
American market including USA and Canada under the brand name "Mobi-Mat” are exclusively
distributed by Deschamps Mats Systems Inc. (dba DMS), which is the wholly owned US subsidiary
of the French manufacturer, Deschamps SA, located in the town of La Couronne, France.
DMS is headquartered in New Jersey, at 218 Little Falls Road, Unit 12, Cedar Grove, NJO7009 and
is acting as the exclusive Importer distributor of the Mobi-Mats for the entire United States.
Mobi-Mats.can solely be purchased from Deschamps Mat Systems (DMS) and cannot be obtained
through any other source,
Should you have any additional questions or need clarification, please do not hesitate to. contact
our office at: 973-928-3040 or email to our customer service assistant@mobi-mat-dms.com.
You can also reach me at: sandrine.carpentier.bernard@mobi-mat-dms.com.
lremain at your disposal.
Sincerely Deschamps Mats Systems
218 Little Falls Road, Unit 12
Cedar Grove, NJ 07009
Sandrine Carpentier Bernard
Managing Director
DMS, Inc. ~ Deschamps Mats Systems, Inc.
@ 973 737-9078 |.) 973 932 3589
~% sandrine.carpentier. bernard @mobi-mat-dns.com
218: Little Falls Road, Unit 7 Tel: 973 928 3040 www.mobl-mat.com GSA Schedule: GS-07F-0316L
OOD: ‘i 1 a
Deschamps Mats Systems, Inc Toll-Free: 800 957 6287 (MATS) Info@mabl-mat-dms.com Cage Code 3N2Z7 Mm
sui | ores
Cedar Grove, NJ.07009 Fax: 973 928 3041 {SO 9001 Certified inssisin! ‘oma

Deschamps Mats Systems, Inc. Qu ote
218 Little Falls Rd, #12 ‘
Cedar Grove, NJ 07009 Date Quote #
7/30/2020 E4615
Customer: Ship: To
TOWN OF WATERFORD WaterFord-Parks & Rec Comniission
Brian Flaherty 305-Great Neck Rd,
15 Rope Ferry Read, Waterford , CT , 06385
Waterford, CT 06385-2
Terms Rep FOB Quotation valid until
Net 30 LTPR New-Jersey 9/30/2020
ACCESS 1] -
ONNECHO!
215075 RECPATH.AFX GOLDEN SAND 6,5'x100" Equipped 9,150.00
with two C,otie X connection and staples
RECPATH AFX GOLDEN SAND 6,5'x33' Equipped 2 1,909.00 3,818.00
with two.C;one X. connection and staples :
DISCOUNT:
LDELIVERY NON
Freight Quote is.an estimate only and may bé subject to change at time of shipment Subtotal $14,432.91
If authorized by your terms of sales or approved by your representative your signature below Sales Tax (0.0%) $0.00
will act as consént to proceed with this order as quoted and will become:a binding agreement :
to purchase.
Credit Card Payments will be asscssed'a 3% fee. Total $14,432.91
Currency Shown in U.S, Dollar - Foreign customers please remit payment in USD to avoid re-invoicing of any. exchange rate loss.or fees:
Signature

PHONE: 860-442-0553
www.waterfordct.org
FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
September 24, 2020
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Bid Award — BID#20-107 Police Department.2021 Ford Utility Vehicles
- Dear Mr. Brule,
Bid Proposals for the above mentioned bid were opened on September 16, 2020 at 10:00
a.m. by Maryellen McConnell — Administrative Assistant, Joan Barnes — Executive
Secretary and I with the attached results. After careful analysis of the submissions, T
recommend that MHQ Inc. be awarded the contract to supply the vehicles: stated in this
bid for the amount of $169,575.00. These replacements are as scheduled within the Fleet
Plan.
Fundsmill be-made available from Line Item 24207-54070 Vehicle Replacement.
Cex |
awle Dummett
Purchasing Agent,
Town of Waterford
ly

WATERFORD POLICE DEPARTMENT
Memo
To: The Board of Selectmen
From: Sergeant Andrew Farrior HF? ©
ce: Chief Brett Mahoney
Date: September 17, 2020
Re:
Purchase of Police Vehides- FY ‘21
In accordance with the tewn of Waterford Fleet Plan, the Waterford Police Department is
scheduled to replace five police vehicles in Fiscal Year 2021. A bid request was
completed and two bids were submitted. The bids were received from Tasca Ford and
MHQ, Inc. The bid provided by Tasca-Ford was in the amount of $176,390.00. The bid
provided by MHQ was in the amount of $169,575.00. Both bids were for the same
vehicle, equipped with the same options.
It is my recommendation that the town proceed with acquiring. the vehicles from: MHQ,
as they aré less expensive and in prior dealings with them we haven't had any- significant
issues,
@ Page 1

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Invitation for Bld
Town of Waterford
Police Department Interceptor Utllity Vehicles Bid#20-107
POLICE DEPARTMENT PATROL. VEHICLE
MINIMUM SPECIFICATIONS
The Town of Waterford requests bids for the purchase and delivery of:six (5)
patrol vehicles.to replace vehicles. currently. used by. the Pollce Department:
All'vehicles shall be delivered'to'41 Avery Lane Waterford, CT 06385. These
vehicles shall meet the following minimum specifications (all units are to be
delivered “turnkey):
CRUISER SPECIFICATIONS/OPTIONS
MODEL/PRODUCT# | DESCRIPTION
K8A, (Qty. 5 .)-2021 Ford Police Interceptor Uthity
‘99B/44U 3.3t.:V6. Direct-Injection- with: 10-Speed Automatic
Transmission
UA Agate