RTM Budget Agenda - DAY 2 (linked)

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TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
BUDGET FUNCTION
The Waterford Emergency Management Department is the managerial function charged with creating the framework within
which the Town of Waterford reduces vulnerability to hazards and copes with disasters. The Emergency Management
Department protects the community by coordinating and integrating all activities necessary to build, sustain, and improve the
capability to mitigate against, prepare for, respond to and recover from threatened or actual natural disasters, acts of
terrorism, or other man-made disasters. This is accomplished through partnerships and cooperation with surrounding towns,
State and Federal agencies, as well as commercial organizations.
The Waterford Emergency Communications Center employs ten full-time dispatchers and three part-time dispatchers. The
primary purpose of the Waterford Emergency Communications Center is to receive, process and disseminate information to
police, fire, Waterford Ambulance Service, YNHH Lawrence + Memorial Hospital Paramedics and neighboring public safety
agencies. The Waterford Emergency Communications Center is a 24 hours per day, 365 days per year operation that works
with every Town of Waterford Department and the Board of Education. The Waterford Emergency Communications Center is
in constant communication with Public Works crews and utility companies during storms. The Waterford Emergency
Communications Center serves as the core of the Waterford Community-wide Emergency Action Plan and information center,
and disseminates information to other Emergency Operations Centers within the Emergency Planning Zone (EPZ) surrounding
Millstone Power Station.
The Waterford Emergency Management Department continues its partnerships with the City of New London, New London Port
Area Marine Group, the Millstone nuclear power facility, the Connecticut Department of Emergency Management & Homeland
Security (DEMHS), CT DEHMS Region IV, the Connecticut Department of Energy & Environmental Protection as well as several
other government and non-governmental agencies.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
FY2025 BUDGET SUMMARY
The proposed FY 2024/25 Emergency Management Department budget is $1,197,042. This represents
an increase of $102,479 (9.3%) over the FY 2023/24 approved budget. Personnel costs represent 93.8%
of the total budget while operations represents 6.2%. The majority of line items have no change or
minimal change.
| prepared this fiscally conservative budget while limiting spending where able, moving funding where
necessary and increasing funding only when required to meet department mandates.
The most significant changes to this year’s proposed budget are shown in the table below:
UPSEU Contracted Wage Increase 2.5%
51110 Administration Increase $14,309
51210 Clerical/Technical $29,951
51440 Dispatch Personnel Increase $42,397
51920 FICA Increase $7,582
51810 Dispatch Overtime -$13,718
51830 Training Overtime $16,665
The proposed FY 2024/25 Emergency Management and Waterford Emergency Communications Center
budget allows the Town of Waterford to maintain current Federal and State standards of acceptance.
As the Town of Waterford has a nuclear power plant within its borders, the WECC must comply with
required objectives from the Nuclear Regulatory Commission while being prepared for natural and
storm related emergencies and disasters.
This budget represents three municipal responsibilities; Emergency Management, the Waterford
Emergency Communications Center and some aspects of the Town-wide P25 radio system. The majority
of costs for the Town-wide P25 radio system are for radio shelter expenses.
Series changes (up and down) are explained below:
51000 series — This series represents 93.8% of the Emergency Management budget. It is up 9.8% due to
contractual raises and the assignment of a part-time Community Safety Educator to the department for
15 hours per week. Additionally the Emergency Management Director received an annual Non-Union
Management Professionals’ increase retroactively for FY 24 and upcoming for FY25.
52000 series — This series increased by $4,593. Savings were realized in some areas and $5,000 was
added for the cost of alarm monitoring for ten town buildings.
53000 series — There were no changes to this series.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
DEPARTMENT METRICS
9-1-1 Calls
The Waterford Emergency Communications Center (WECC) handled 23,880 9-1-1 calls during FY23. That
is an average of three 9-1-1 calls per hour for every hour of the year. This was down from the 26,128
9-1-1 calls received during FY22.
Police Dispatch
The WECC handled 32,653 routine and emergency calls for assignment to the police department in FY23.
This was a slight decrease of 154 from FY22.
Fire/EMS Dispatch
The WECC handled 20,026 routine and emergency calls for assignment to fire/EMS in FY23. This was a
slight decrease of 446 from FY22.
BUDGET EXPLANATIONS BY CATEGORY
51110 - ADMINISTRATION
$14,309 increase — This position was removed from the Waterford General Government Administrators
Union in FY24 and was changed to a Non-Union Management Professionals, department-head position.
The salary was adjusted to reflect this change. There was also a Non-Union Management Professionals
increase of 2.25% for FY24 that was not budgeted in FY24 as it was not enacted until December, 2023.
There is a pre-approved 2.5% Non-Union Management Professionals increase for FY25. A portion of this
salary is eligible for reimbursement through the Emergency Management Performance Grant (EMPG)
program and the Nuclear Safety Emergency Program (NSEP). The reimbursement varies slightly each
year; EMPG can be up to 25% and NSEP is 25%. These reimbursements go into the general fund.
51210 — CLERICAL/TECHNICAL
This line has increased by $29,951. This increase is due to a contractual pay increase and the
assignment of a part-time Community Safety Educator to the Emergency Management Department for
15 hours per week beginning partially in FY24.
51240-DISPATCH EDUCATION INCENTIVE
An amount of ten dollars ($10.00) per annum per college credit shall be paid to any employee who
successfully completed a course at an accredited college or university within the field of emergency
communications provided that the employee has completed his/her probationary period and that
payment under this provision shall not be made for more than one hundred and twenty (120) credits
cumulative. There are currently two dispatchers with bachelor’s degrees and one with an associate’s
degree.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
51440 — DISPATCH PERSONNEL
$42,397 increase — 6.09% increase due to contractual increases in the UPSEU Waterford Public Safety
Dispatchers’ Union collective bargaining agreement. This line item includes the salaries for ten (10)
public safety dispatchers who operate the Emergency Communications Center. This includes annual
increases as well as step increases and payouts for unused holiday time. Also included are part time
dispatchers’ wages. There are currently three fully trained part-time dispatchers. Part-time dispatchers
are crucial to helping control over-time costs.
51810 — DISPATCH OVERTIME
$13,718 decrease — This decrease is due to moving funding to Training Overtime to more accurately
track where funding is being used. This line item is designed to provide funding to cover shifts, which
are vacant because of authorized approved time off, and/or vacancies that have been created by
resignations or retirements. There are currently two full-time vacancies. A selection/hiring process is
underway to fill these two positions to bring the department to full staffing levels. Training for the new
hires will not be complete until sometime in FY25.
51823 — EMERGENCY PERSONNEL
This line item is for emergency workers’ salaries to attend and/or instruct emergency management
education and training programs, assist during emergencies, participate in drills and emergency
information data input. Some expenses under this line item are eligible for up to 100% reimbursement
from the Nuclear Safety Emergency Fund.
51830 — TRAINING OVERTIME
$16,665 Increase. This increase is due to moving funds from Dispatch Overtime to more accurately
track where funding is used and for contractual pay increases. Training overtime is related to wages,
which are paid at a time and a half rate for recertification training and other training that may be
required for certification and for the replacement of dispatchers who attend training in lieu of their
scheduled shift. The full-time and part-time dispatchers are required to have a minimum of 16 hours
of training for Emergency Medical Dispatching (EMD), COLLECT, and CPR. The line allows for APCO in-
service trainings, such as caller interrogation, crisis intervention, and active shooter. These trainings
will help the dispatchers provide better customer service to residents and visitors to the Town of
Waterford.
51920 — FICA
This amount is 7.65% of the total of all personnel in the 51000 series. This line increases with wage
increases.
52010 - ADVERTISING
The amount requested will be used for placing emergency procedures, public information notices and
legal ads. This line has not changed.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
52020 —-POSTAGE
This amount is used for routine correspondence and mailings for the Emergency Management
Department, Emergency Management Advisory Council and the Dispatch Center. This line is now also
used for quarterly mailings to approximately 500 residents of town who are in the Emergency
Management Department’s “needs assistance” database and require assistance during emergencies
and/or evacuations.
52030-PROFESSIONAL FEES
The Dispatch Center has been required to utilize outside professional resources that may include but is
not limited to, psychologists, therapists, professional doctors, evaluators and consultants; all of whom
perform tasks required by our agency. Language and document interpretation services are included in
this section. Professional advice from training counselors is also commonplace. Dispatchers’ physicals
and confidential counseling is also taken from this line item.
52040 — SERVICE CONTRACT AND REPAIRS
$6,539 increase — This increase is due to the addition of commercial alarm monitoring costs for ten town
buildings. There is a savings to the town as the replacement of the town’s alarm monitoring equipment
would have cost tens of thousands of dollars and would require annual fees for maintenance and
licensing. Some utilities also had slight increases.
52050 — DUES, CONFERENCES AND EDUCATION
This line item covers all conferences and training for the Communications Center and Emergency
Management as well as the contractual requirement of college reimbursement.
52060 — PRINTING
This amount will be used for the items that cannot be printed in the town print room, such as but not
limited to, poster size enlargements for the EOC with radiological and evacuation informational updates,
and color Millstone zone maps, plow routes for DPW, and maps of all roadways for storm related
incidents. Most expenses are eligible for up to 50% reimbursement under the state and local assistance
program.
52080 — TELEPHONE
$552 decrease - Covered in this line item for the Dispatch Center, Emergency Management Office and
the Emergency Operations Center are the routine telephone expenses for business telephones, remote
lines that connect radio equipment in town; computer lines, cellular phones, and (1) T1line for the
800mhz Radio System. This line item was determined by reviewing the past 24 months billing.
52300 — TRAINING, EDUCATION & EMERGENCIES
Included in this line item is participation in the annual Millstone rehearsal and exercise. Additionally,
the town is under a Federal Mandate contained within the Superfund Amendments Authorization Act
1986 (SARA) Title III to participate in an annual hazardous materials emergency exercise. This line item
is also used for any type of emergency that may occur such as, but not limited to, blizzards, hurricanes

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: EMERGENCY MANAGEMENT
or flooding, as well as any expenditure necessary relating to the preparation, mitigation, response and
recover of any emergency. Also included are funds for personnel to attend and/or purchase supplies
for Emergency Management Education and Training Programs, emergency information data input and
the development, supplies and training of a CERT (Citizens Emergency Response Team) unit. Some
expenses under this line item are eligible for up to 100% reimbursement from the Nuclear Safety Fund.
52370 — DISPATCH CLOTHING ALLOWANCE
This line is used to supply uniforms to dispatchers. The Town is required by the CBA to provide each full-
time dispatcher three (3) long sleeved uniform shirts and three (3) short-sleeved uniform shirts, and two
(2) sweatshirts. On a fiscal year basis and upon presentation of valid receipts, the Town will reimburse
the full-time dispatchers for uniform style pants and work shoes, not to exceed a total of two hundred
dollars ($200).
52415 — GENERATOR MAINTENANCE
No change. A number of emergency generators provide electrical power to certain town facilities during
extended power outages. Emergency Management has 2 portable generators, 5 generators located at
the tower sites and 5 back-up generators for the 800 MHz Radio System.
53010 — OFFICE SUPPLIES
This line is based on prior year history and current year projections and there was no increase.
53020 — OTHER SUPPLIES
This line remains unchanged. Included in this line item are funds for Info-USA cross reference
directories, which are used as a reference to maintain the town residents’ database. The other portion
of the requested amount is used to purchase protective gear for emergency workers and easily
identifiable emblems, etc., to be kept on hand for use during an emergency and miscellaneous items for
the Dispatch Center including: cleaning pads, equipment, etc. Some items are eligible for up to 50%
reimbursement through the EMPG program.
53090 — FUELS & LUBRICANTS
No change. This line item covers gas for the Emergency Management vehicle, the radio shelters and
emergency generators.
53120 — SHELTER SUPPLIES
This line remains unchanged. This request represents the amount needed to increase and maintain the
readiness level of supplies required to adequately equip a shelter/pet shelter for an evacuation within
the town, such as for a storm-related emergency condition. It will be used to purchase the necessary
items that must be kept on hand. Perishable food products and consumable items such as disposable
pillowcases are replaced at the end of each fiscal year.
53130 — RADIOLOGICAL SUPPLIES
This line remains unchanged. This line item is used to purchase radiological monitors, warning and
evacuation signs and equipment, protective clothing and decontamination supplies.

FY 2025 ANNUAL BUDGET DEPT/AGENCY:
COLUMN 1
2022/23
ACTUAL
LINE ITEM EXPENDED
10222 DESCRIPTION
51000 PERSONNEL COSTS
51110 ADMINISTRATION 80,689
51210 CLERICAL/TECHNICAL 3,393
51240 DISP. EDUCATION INCENTIVE 1,200
51440 DISPATCH PERSONNEL 523,718
51810 DISPATCH OVERTIME 197,921
51823 EMERGENCY PERSONNEL 0
51830 TRAINING OVERTIME 11,248
51920 FICA 60,626
SUB-TOTAL
52000 SERVICES
52010 ADVERTISING 200
52020 POSTAGE 1
52030 PROFESSIONAL FEES 1,140
52040 SERV. CONT. & REPAIRS 44,733
52050 DUES, CONF. & EDUCATION 13,431
52060 PRINTING 2
52080 TELEPHONE 21,098
52300 TRAINING, EDUC & EMERG 259
52370 DISP. CLOTHING ALLOWANCE 2,776
52415 GENERATOR MAINTENANCE 4,689
SUB-TOTAL
53000 MATERIALS & SUPPLIES
53010 OFFICE SUPPLIES 293
53020 OTHER SUPPLIES 996
53090 FUEL & LUBRICANTS 612
53120 SHELTER SUPPLIES 0
53130 RADIOLOGICAL SUPPLIES 254
SUB-TOTAL
DEPARTMENT TOTAL
2023/24
R.T.M.
APP.
80,380
3,640
2,300
695,767
134,547
1,800
7,335
70,722
996,491
200
1,000
1,000
36,941
21,933
200
20,688
2,600
4,000
6,200
94,762
250
1,030
1,030
600
400
3,310
1,094,563
10122 EMERGENCY MANAGEMENT
2022/23 ACTUAL —. 2024/25
TRANSERS EXPENDED DEPT/AGY
ADD. 11/30/2023 REQUEST
2,100 36,227 94,689
7,875 33,591
1,940 3,000
(73,000) 238,895 738,164
68,000 61,434 120,829
0 1,800
5,000 13,567 24,000
26,551 78,304
1,094,377
0 200
0 500
140 0 1,000
5,840 3,461 43,480
(3,640) 4,998 21,039
5 200
8,703 20,136
(2,340) 92 2,600
200 4,000
1,545 6,200
99,355
43 0 250
403 1,030
(43) 181 750
0 600
0 400
3,030
1,196,762
COLUMN 2 COLUMN3 COLUMN4 COLUMN5 COLUMN6
2024/25
APPR
BD/SEL

PAGE
7
TOWN
OF
WATERFORD
PERSONNEL
WORKSHEET
-
EMERGENCY
MANAGEMENT
DEPARTMENT
2024/2025
FISCAL
YEAR
DUE
DAY
HOLIDAY
PERCENT
SALARY
SALARY
|PAYOUTPER|
TOTAL
PAYROLL|
INCREASE/
EMPLOYEE
GRADE
_|
HRS
RATE
FY25
2023/2024|
2024/2025
|
CONTRACT
LINE
TAXES
_|
DECREASE
MANAGEMENT
DIRECTOR
40
Salary
90,210.52
94,688.71
N/A
94,688.71
7,243.69
4.96%
90,210.52
94,688.71
94,688.71
7,243.69
4.96%
SAFETY
EDUCATOR
15/wk]}
$
35.8571
22,503.44
29,752.78
N/A
29,752.78
2,276.09
32.21%
SERVICES
2.5/wk|
$
30.4686
3,639.86
3,838.33
N/A
3,838.33
293.63
5.45%
26,143.30
33,591.11
33,591.11
2,569.72
HOURLY
RATE
PS-5/STEP
2
40
33.8296
65,941.20
70,365.60
2,786.59
7315219
5,596.14
6.71%
PS-4/STEP
6/7
40
37.3732
75,545.60
77,736.24
1,016.96
78,753.20
6,024.62
2.90%
PS-4/STEP
4/5
40
35.4794
68,515.20
73,797.12
73,797.12
5,645.48
7.71%
PS-4/STEP
2/3
40
32.0770
62,150.40
66,721.68
3,107.52
69,829.20
5,341.93
7.36%
PS-4/STEP
2
40
30.7478
60,560.00
63,955.44
63,955.44
4,892.59
5.61%
PS-4/STEP
2
40
30.7478
60,503.20
63,955.44
63,955.44
4,892.59
5.71%
PS-4/STEP
1/2
40
29.2822
56,874.80
60,906.96
60,906.96
4,659.38
7.09%
PS-4/STEP
1/2
40
29.0964
56,388.80
60,520.56
60,520.56
4,629.82
7.33%
PS-4/STEP1
40
27.8969
56,388.80
58,025.52
58,025.52
4,438.95
2.90%
PS-4/STEP1
40
27.8969
56,388.80
58,025.52
58,025.52
4,438.95
2.90%
DISPATCHERS
40,851.00
44,967.00
44,967.00
3,439.98
10.08%
31,489.00
32,276.00
32,276.00
2,469.11
2.50%
691,596.80
731,253.08
6,911.07
738,164.15
|
56,469.54
134,547.00
137,911.00
120,829.00
9,243.42
-10.20%
1,800.00
1,800.00
1,800.00
137.70
0.00%
7,335.00
7,518.00
24,000.00
1,836.00
227.20%
BENEFIT
PAGE
804.10
MANAGEMENT
DEPARTMEN
951,632.62|
_1,006,761.90
6,911.07|
_1,013,072.97
|
_78,304.17
6.46%

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PART
TIME,
OVERTIME
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TRAINING
OVERTIME
WORKSHEET
TOWN
OF
WATERFORD
OVERTIME
&
TRAINING
OVERTIME
WORKSHEET
-
EMERGENCY
MANAGEMENT
DEPARTMENT
2024/2025
FISCAL
YEAR
2019/20
2020/21
2021/22
2022/23
2023-24
RTM
|ACTUAL
TO
2024/25
%
INCREASE/
ACTUAL
ACTUAL
ACTUAL
ACTUAL
APPROVED
DATE
PROPOSED
(DECREASE)
DISPATCHERS
Included
in
Ful-Time
Actuals
37,960
37,960
44,967
18.46%
2023/24
2019/20
2020/21
2021/22
2022/23
2023-24
RTM
|ACTUAL
TO
2024/25
%
INCREASE/
ACTUAL
ACTUAL
ACTUAL
ACTUAL
APPROVED
DATE
PROPOSED
(DECREASE)
OVERTIME
238,018
131,587
143,370
197,921
134,547
61,433
132,950
-1.19%
2023/24
2019/20
2020/21
2021/22
2022/23
2023-24
RTM
|ACTUAL
TO
2024/25
%
INCREASE/
ACTUAL
ACTUAL
ACTUAL
ACTUAL
APPROVED
DATE
PROPOSED
(DECREASE)
OVERTIME
2,220
2,717
1,696
11,247
7,339
13,567
24,000
227.20%
HOURLY
OVERTIME
RATE
HOURS
TOTAL
STEP
3
50.74
28
1,420.72
STEP
7
56.06
28
1,569.68
STEP
5/6
48.12
28
1,347.36
STEP
3/4
46.12
28
1,291.36
STEP
3/4
45.82
28
2,565.92
STEP
2
43.92
28
1,229.76
STEP
1/2
43.64
28
1,221.92
STEP
1
41.85
28
2,343.60
Total
12,990.32
27.56

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TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2024-2025 FISCAL YEAR
Page 18
All revenues from each department must be listed in the following categories. Please add any revenue lines
that are not listed below.
DEPARTMENT: EMERGENCY MANAGEMENT
2021-2022 2022-2023 | 2023-2024 2024-2025
LINE ITEM ACTUAL ACTUAL YTD PROPOSED |VARIANCE
Alarm Monitoring 0
Alarm Penalties 0
Ambulance Subsidy 12,000 12,000 6,000 12,000 6,000
Beach Admission Fees 0
Benefit Assessments 0
Bulky Waste Fees 0
Civil Preparedness 40,686 23,403 0 20,000 20,000
Conveyance Tax 
0
Copy Fees 0
East Lyme Animal Control Fee 0
Enhanced E 9-1-1 22,981 22,418 11,291 22,981 11,690
Fines/Penalties 0
Hazardous Household Waste 0
Inspection Fees 0
Interest/Lien Fees 0
Inter-Municipal Revenues 72,221 79,775 0 79,775 79,775
Miscellaneous 0
Permitting/Licensing Fees 0
Program/Registration Fees 0
Recording Fees 0
Regional Communications Fees 6,000 6,000 6,000 6,000 0
Rentals 0
Sale of Recyclables 0
State Operational Grants 0
Tipping Fees 0
Versa Kart/Blue Box Purchases 0
0
0
0
0
0
TOTALS 153,888 143,596 23,291 140,756 117,465

TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
SPECIAL REVENUE
2024-2025 FISCAL YEAR
Page 19
All revenues from each department must be listed in the following categories. Please add any revenue lines
that are not listed below.
DEPARTMENT: Emergency Management
2020-2021 2021-2022 | 2022-2023 | 2023-2024
LINE ITEM ACTUAL ACTUAL YTD PROPOSED |VARIANCE
GRANTS (list anticipated individual grants below)
EMPG 9,515 9,916 9,916 10,310 394
NSEP 30,972 19,653 62,417 75,944 13,527
0
0
0
0
DONATIONS (list indivual donations below) 0
0
0
0
0
0
0
PROGRAM FEES (list anticipated revenue by program) 0
0
0
0
0
0
0
MISC 0
0
0
0
0
0
0
0
0
0
TOTALS 40,487 29,569 72,333 86,254 13,921