RTM Budget Agenda - DAY 2 (linked)

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REGISTRAR OF VOTERS
(G7
2-7) FISCAL YEAR 2025 BUDGET
Town of Waterford
TO: Board of Selectmen
FROM: _ Bigi Ebbin, Patti Waters
Registrar of Voters
December 8, 2023

Registrar of Voters
Fiscal Year 2025
Town of Waterford
FY2025 BUDGET SUMMARY
Please find enclosed the Registrar of Voters’ proposed budget for FY 2025.
This year we are budgeting for a Presidential election. This election will require fourteen days of Early
Voting, to include twelve 8-hour days and two 12-hour days for a total of 120 additional hours that will
require staffing in our office.
The State budget package that supports Early Voting includes a grant in the amount of $10,500 per
municipality for costs related to implementing and conducting early voting, contingent on detailed
intended use of the funds.
We have budgeted $6,000 for additional staffing during this period. Additional costs will include
supplies such as secure ballot bags, locking bins and cabinets, etc.; as well as voter education
regarding schedules and location.
Additionally, we will be required to reorganize and fortify our office for use as the early voting location.
To that end, much of our office furniture has outlived its useful life and in some cases is broken and
hazardous. We have budgeted an amount to purchase new desks to better serve us in our public
facing office.

Registrar of Voters
Fiscal Year 2025
Town of Waterford
BUDGET FUNCTION
The Registrars of Voters are responsible for the administration of the election process, (which now
encompasses early voting), the annual canvas, and the maintenance of the town’s voter database.
In June 2023 Public Act 23-5 was approved which requires 14 days of early voting for general
elections, 7 days of early voting for most primaries, and 4 days of early voting for special elections and
presidential preference primaries. For the 2024 Federal Election this will require an additional 120
hours of staffing, adding a considerable workload to our office.
The annual canvas of electors is completed each year from January to May as required by law. The
information is received from the NCOA (National Change of Address) that is supplied to us by the Post
Office. An inactive list of voters is generated naming those voters who have not responded to the
annual canvas. Periodically, we do a non-voting canvas to keep our records as accurate as possible.
Connecticut is also a member of ERIC (Electronic Registration Information Center) which is an
organization that assists states and towns to improve the accuracy of their voter rolls by comparing
voter registries and other lists from state agencies such as the DMV. This is done concurrently with
the aforementioned NCOA canvas. ERIC currently consists of 25 states.
The registrars attend ROVAC (Registrars of Voters Association of Connecticut) spring and fall
conferences where we receive training and obtain credits towards our required continuing education.
Our deputies attend one day so they can learn procedures, as well. We also attend most monthly
New London County ROVAC meetings held in Montville and all necessary town meetings.
To prepare for Election Day we hire and train thirty to fifty poll workers depending on the needs of that
year's election. Additionally, we will now require additional staffing to cover early voting. Our elections
run in a two and four year cycle and our budgets are adjusted based on this cycle.
We register voters in person at our office, online through the CT Voter Registration System and online
through the DMV. We keep our voter rolls accurate and current by incorporating changes due to in-
town and out-of-town moves and the Department of Public Health ‘Death Report’.
The current number of registered voters as of 11/30/2023 is 14,399.
Our office hours are Monday through Friday 9:30 to 12:30. Office hours are increased during the busy
election months as needed.

Registrar of Voters 4
Fiscal Year 2025
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
51010 ELECTED OFFICIALS
Pursuant to RTM action December 2023 an annual salary for each Registrar is as follows:
07/01/24 - 06/30/25 - $27,248.52
$27,248.52 x 2 Registrars = $ 54,497
51310 VOTER REGISTRATION
Staff for voter registration sessions, part-time clerical
help during the canvass and elections. $ 4,000
51320 ELECTION ACTIVITIES
This budget contains a provision to fund personnel to work the Presidential
Election of November 5, 2024.
It also includes stipend for conference attendance for Registrars and stipend for Moderator Training.
Included in this line item is funding for early voting.
Conference attendance stipend @35/day
x 4 days x 2 Registrars $ 280
Conference attendance stipend @35/day
x 1 day x 2 deputy registrars $ 70
Mandatory Moderator Certification stipend
4 @$35 $ 140
Early voting $6,000
Head Moderator (1) $ 450
District Moderators 3 @ $320 $ 960
District Asst. Registrars 8 @ $270 $2,160
Official Checkers 8 @ $270 $2,160
Ballot Clerks 4 @ $240 $ 960
Tabulator Tenders 4 @ $240 $ 960
Absentee Ballot Moderator (1) $ 125
Absentee Ballot Counters 6@ $80 $ 480
End of Night Reporting $ 125
TOTAL: $14,870
51920 FICA
7.65% of $ 73,367= $ 5,613
GRAND TOTAL 51000 SERIES: $78,980

Registrar of Voters
Fiscal Year 2025
Town of Waterford
52010 ADVERTISING
Notices of legal registration sessions and deadlines mandated for publication
in a local newspaper $ 100
52020 POSTAGE
Required: All mailings be first class postage. Mailings comprise letters
of voter acceptance and any changes a voter has made. This also includes
DMV notifications and reports to the Secretary of State. During canvass,
there are letters of address verification and any address change service fees.
Memory cards for the optical scan machines must be insured and return
receipt requested for programming and audits. $ 2,050
52040 SERVICE CONTRACTS AND REPAIRS
$2,250 Annual cost of maintenance contract for the AccuVote optical scan
tabulators = 10 machines @ $225.
$ 2,250
52050 DUES, CONFERENCES AND EDUCATION
$ 170 ROVAC - Dues for 2 Registrars and 2 Deputy Registrars
$1,040 Registrar of Voters Biannual State Conference $130/day x 8 days
$ 260 Registrar of Voters State Conference (one day) $130/day x 2 Deputy Registrars
$ 240 Training of Election Day Moderators 4 @ $60 $ 1,710
52070 REIMBURSABLE EXPENSES
$ 442 Mileage reimbursements for Registrars and staff for training,
conferences, meeting attendance, poll set-up - 675 miles @ $.655/mi.
$ 700 Lunch and supplies for Election Day.
$1,142
GRAND TOTAL 52000 SERIES: $ 7,252

Registrar of Voters
Fiscal Year 2025
Town of Waterford
53020 OTHER SUPPLIES
$1306 Programming of Memory Cards for Presidential Election 2024:
6 races @ $21.00 $ 126
48 Voting Positions @ $10.50 $ 504
5 Districts @ $21 $ 105
6 Ballot Style @ $21 $ 126
20 Memory Cards @ $21 $ 420
Shipping and handling $ 25
TOTAL: $1306
$3900 Ballots for Presidential Election, $.30 x 13,000 (90% of registered voters as of 11/30/23)
Voter turnout history: 2016 82%, 2020 87%
$ 210 Code changes (the cost the printer charges to get codes from the memory cards)
$ 102 The cost to obtain data NCOA (national change of address) to conduct the annual canvass.
$ 275 Various election supplies including, batteries and ink for tabulators, ballot marking pens.
Infoshred ($ 25x4).
$4,500 Other costs related to implementing and conducting early voting, including new desks
GRAND TOTAL 53000 SERIES: $10,293
GRAND TOTAL BUDGET REQUEST: $96,525

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