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TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
BUDGET FUNCTION
The Waterford Planning and Zoning Commission budget includes the cost of Commission
services, such as land use application reviews, long-range planning, and maintaining and
enforcing Waterford’s zoning and subdivision regulations. The Commission provides staff for all
land use and economic development services in Waterford. The Planning staff provide expertise
and assistance to the Board of Selectmen, RTM, and other agencies in Waterford and beyond
concerning land use and economic development opportunities in Town.
This budget also includes funds for professional services and technical support that address
town-wide needs. Grant writing and project management services are all funded in this budget.
MEMBERS
Gregory Massad, Chair
Timothy Bleasdale
Karen Barnett
Timothy Conderino
Victor Ebersole
ALTERNATES
Bert Chenard
Doris Crum
Joseph DiBuono

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
BUDGET SUMMARY
PLANNING & ZONING COMMISSION: Proposed Fiscal Year 2025
PERSONNEL:
10110-51110-101-010-10-00-51 ADMINISTRATION 110,470
10710-517120-101-010-10-00-51 INSPECTION 302,919
10710-51210-101-010-10-00-51 CLERICAL AND TECHNICAL 166,362
10110-51810-101-010-10-00-51 OVERTIME 6,164
10110-51910-101-010-10-00-51 FRINGE BENEFITS 4,594
10110-51920-101-010-10-00-51 F.1.C.A. 
44,822
TOTAL 
635,330
SERVICES:
10110-52010-101-010-10-00-52 ADVERTISING 4,000
10110-52020-101-010-10-00-52 POSTAGE 450
10110-52030-101-010-10-00-52 PROFESSIONAL FEES 20,000
10110-52040-101-010-10-00-52 SERVICE CONT. AND REPAIRS 16,172
104110-52050-101-010-10-00-52 DUES,CONFERENCES & EDUCAT 6,380
10110-52060-101-010-10-00-52 PRINTING 450
10110-52070-101-010-10-00-52 REIMBURSABLE EXPENSES 200
TOTAL 
47,652
MATERIALS & SUPPLIES:
10110-53010-101-010-10-00-53 OFFICE SUPPLIES 2,750
10110-53090-101-010-10-00-53 FUELS AND LUBRICANTS 610
TOTAL 
3,560
OFFICE EQUIPMENT:
10110-54060-101-010-10-00-54 OFFICE EQUIPMENT 0
TOTAL 
i]
TOTAL 
686,542

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Advertising Line 10110-52010
$4,000 Requested
aul Legal advertisements are required for announcing public hearings
Ree ial Drive and decisions. The Department maintains a New London Day
wn soi subscription to verify the accuracy of all required legal ads. The
Department pays for all advertising associated with applications.
Applicants reimburse the Town for the cost of public hearing notices.
Reimbursements generally offset 25% of total advertising expenditures each year.
Classified Advertising Proof
The Commission also places and pays for required advertisements for projects it sponsors. The
Commission publishes legal notices for commission-sponsored public hearings and provides notice for
public meetings. In FY25, the Commission will continue working on adoption of updated sections of the
Zoning Regulations. Updates will require paying for legal advertisements. Advertisements average $200
each.
Postage Line 10110-52020
$450 Requested
Postage is used for normal communications with applicants and the public, and for required
certified/return receipt postage for decision letters and abatement orders. Postage funding is also
required to support neighborhood mailings to alert people about specific planning initiatives that may
affect them.
Professional Fees Line 10110-52030
$20,000 Requested
Professional services are sought for projects that require specific expertise and technical capacity
that exceed the typical job duties of the planning staff. The department provides the vast majority
of planning services in-house. Certain projects require professional support. Examples include
conducting property surveys, traffic impact analysis, market analysis, reviews of engineering
design by professional engineers, software development and advanced GIS services. This line
would also be used to hire professionals as needed to conduct reviews of development
applications and matters before the Commission that are not paid for by applicants.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Service Contracts and Repairs Line 10110-52040
$16,172 Requested
Printer and Copier Contracts- $3,964
The Department uses a large format plotter on a daily basis. This machine can scan, copy, and print large
plans and is also used by the Assessor and Town Clerk. The plotter is subject to a $2547 annual lease. The
Department also leases a black and white copier which is used for the majority of printing. The Ricoh
yearly lease is $1,060, plus $.00714 per copy. The Department budgets for 50,000 copies per year, which
equates to $357 in copies. The total cost of this service is $1,417.
Annual GIS Parcel Mapping - $10,000
Through a competitive bid process, Waterford awarded Tighe & Bond a contract to serve as an on-call
provider and to complete annual parcel updates and web hosting for a public GIS interface. Parcel updates
form the basis for the Assessor’s data and for all permitting activity in the Town. The public GIS site is a
platform that utilizes the updated parcel mapping and continues to provide staff and the public with
information ranging from zoning to floodplain data. It is also an important tool for people reviewing
properties for potential development.
Cellular Phone Plans - $1,740
The Planning Director and field staff use three smartphones and one iPad tablet in the daily functions of
their duties. Each phone and tablet requires a wireless plan to cover phone, text and data fees. The phone
plans are $41 per month. The iPad plan is $22 per month. Each phone will cost $492 per year to operate
while the annual operational cost for the iPad is $264. The total cost of cellular plans is $1,740.
Software Licenses - $468
The Department maintains a Survey Monkey membership. This service provides the ability to develop
simple or complex surveys to support a variety of functions. Projects in FY25 that will benefit from having
access to Survey Monkey include the Plan of Preservation, Conservation, and Development, the Economic
Development Commission work, small business outreach, and department performance surveys. The cost
is $384 per year and provides flexibility in survey design.
Dues, Conferences and Education Line 10110-52050
$6,380 Requested
Department staff are committed to maintaining professional certifications and keeping current with
information and issues in the field of planning. Involvement with regional and national organizations,
attending conferences and seeking opportunities to improve the technical skills of all department
members supports high quality work product that benefits Waterford residents and business owners.
Whenever possible, staff seeks out free educational opportunities. There are some instances where
valuable educational opportunities are not free. Enabling staff to participate in these events generates
positive returns for the town by exposing staff to new technical information, legal updates in the field and
information about grants that may benefit Waterford.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
American Planning Association(APA) & CT Chapter APA -$1,100
The Department maintains membership in the American Planning Association for two staff members. APA
membership is tiered based on salary. Currently the Planning Director and Planner maintain APA
membership. American Planning Association staff members are also required to maintain membership in
their State Chapters. The CT Chapter of the American Planning Association charges 35% of the national
dues for membership. The total cost for membership dues is $1,100.
American Institute of Certified Planners (AICP) -$180
The Planning Director is required to maintain AICP (American Institute of Certified Planners) status as a
condition of employment. Maintaining the AICP designation requires APA membership (listed above),
State chapter membership (listed above), and AICP Dues. AICP Dues are $180.
Conference attendance and continuing education are a critical aspect of professional development.
Participating in conferences allows staff to meet continuing education requirements for professional
certifications and to stay current on legal issues, emerging trends and technical skills related to their jobs.
The following conference fees are included in this budget.
Southern New England Chapter of the American Planning Association (SNEAPA) Annual Conference -
$350
The SNEAPA annual conference provides planning staff with educational and networking opportunities in
the immediate region. Attending conferences with peers from Connecticut and Southern New England
towns helps staff learn about local projects and funding opportunities that benefit Waterford. Legislative
updates and legal developments of the past year are presented at this conference, which helps staff stay
current on important planning and zoning issues. The conference is also an opportunity to earn the
required Certification Maintenance (CM) Credits toward the Planning Director’s required AICP
certification.
American Planning Association Annual Conference -$2,470
The 2025 APA National Conference will be held in Denver Colorado. The conference draws professionals
from planning and associated fields from around the country and the world and presents staff with the
opportunity to learn firsthand about innovative planning, economic development and capital projects that
could be applied in Waterford. The conference is also an opportunity to earn the required Certification
Maintenance (CM) Credits toward the Planning Director’s required AICP certification. The location of the
conference changes annually. The cost for one attendee to the APA National Conference is as follows:
Registration - $835, Travel - $448 Hotel - $950, Meals - $237
Connecticut Association of Zoning Enforcement Officials (CAZEO) - $360
CAZEO is the professional organization for the Zoning Official. During the 2021 Legislative Session, P.A.
21-29 was passed which requires that beginning on January 1, 2023 anyone appointed as a Zoning
Enforcement Official must be certified and maintain their certification. CT Zoning Enforcement Official
Certification is required in Waterford’s job description for the Zoning Official. CAZEO membership costs
$150 per year. Maintenance of CZEO status requires attendance at 7 meetings annually which cost $30.00
each.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Association of State Floodplain Managers (ASFPM)/Connecticut Association of Floodplain Managers
(CAFM) - $320
The Zoning Official acts as Waterford’s Floodplain Administrator. The Floodplain Administrator is
responsible for ensuring the Town’s compliance with the requirements of the National Flood Insurance
Program (NFIP). Compliance with the NFIP enables Waterford property owners to purchase flood
insurance. Annual membership in the ASFPM is $180. Annual membership in the CAFM is $65. Annual
CAFM conference registration is $75.
Northeastern Arc Users Group (NEARC) Conference - $1,100
NEARC is an organization formed in 1986 to support GIS (Geographic Information System) users in the
Northeast US. Waterford’s Planner is responsible for managing, maintaining and upgrading GIS data for
internal and public users. GIS technology is consistently evolving and it is important that Waterford’s
Planner maintain current knowledge of the field. Based on the 2023 past registration fees, it is
anticipated that the cost for attending the 2024 three-day conference will be $1,100.
One-day training seminars - $500
Throughout the course of the year, various training seminars are conducted by State, Federal and
educational institutions. These training opportunities afford staff the opportunity to improve technical
skills, learn about upcoming policies and laws and learn about grant opportunities and best practices from
other communities and organizations that can benefit Waterford. Newly enacted State Legislation
through Public Act 23-173 now requires that each member of the Planning and Zoning Commission
complete four hours of training under the guidelines established by the State Office of Policy and
Management. Trainings may be conducted as webinars or on-site. The trainings are typically one-time
events; therefore, it is difficult to anticipate exact costs. Typically, these events range from $30 to $150
per attendee.
Printing Line 10110-52060
$450 Requested
Funds are expended for printing oversized documents, reprinting of plans and studies, aerial photographs,
posters and zoning maps. Color copies produced by the Town’s printing service cost the Department
$.07/per copy. The Planning Department will continue to expand its efforts to engage the community in
various planning projects. Part of the cost of public engagement includes printing flyers, maps, letters and
postcards to send to residents and business owners.
Reimbursable Expenses Line 10110-52070
$200 Requested
This line covers reimbursements to commissioners and staff members for out-of-pocket expenses.
Examples of expenses include parking fees at job-related meeting, mileage for travel to work-related
events when a town vehicle is not available and materials for public outreach programs.

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
Office Supplies Line 10110-53010
$2,750 Requested
The Department routinely purchases office supplies that are not included in the supply purchasing
program managed in the Finance Department. Items the Department purchases from this line include
recordable DVDs, thumb drives, display boards, and commissioner name plaques. The Department
estimates that $350 will be needed for the supplies listed above in FY25.
The Department maintains a desktop color printer for daily work. Color printing is required to produce
documentation for violations, evidence for court proceedings and to print project-related maps and
images for customers. The Department uses the Town printing services for bulk printing of flyers,
postcards or other large jobs, but daily color printing is still necessary. Whenever possible, staff prints in
black and white to avoid unnecessary use of the color printer. The estimated cost for color toner
cartridges for use in the color printer is $1,200. Plotter paper and ink cartridges for the large format copier
is anticipated to cost $1,200 in FY25.
Fuels and Lubricants Line 10110-53090
$810 Requested
The Planning and Zoning Commission pays the fuel for two vehicles shared by staff including the Planning
Director, Environmental Planner, Planner and Zoning Official. This budget also pays for fuel for a vehicle
assigned to the Tax Assessor which is operated on a daily basis for field work. Vehicles from this
department are also shared with other departments as requested. The Department estimates using
approximately 326 Gallons at $2.4776 per gallon. $810 is requested.
Office Equipment Line 10110-54060
SO Requested

TOWN OF WATERFORD
FY2025 BUDGET REQUEST
DEPARTMENT: Planning and Zoning Commission
PLANNING DEPARTMENT
5 YEAR HISTORY OF EXPENDITURES
FY2023 FY2022 FY2021 FY2020 FY2019
ORIGINAL FY2023 ORIGINAL FY2022 ORIGINAL FY2021 ORIGINAL FY2020 ORIGINAL FY2019
BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL BUDGET ACTUAL
PLANNING & ZONING COMMISSION:
PERSONNEL:
10110-51110-101-010-10-00-51 ADMINISTRATION 111,283 122,419 108,835 109,252 104,097 106,866 104,097 104,897 101,558 101,557
10110-51120-101-010-10-00-51 INSPECTION 282,917 = 271,747 272,386 =. 277,241 272,147 269,685 272,147 232,647 263,484 269,213
10110-51210-101-010-10-00-51 CLERICAL AND TECHNICAL 157,143 149,923 149,889 139,099 142,460 142,475 158,931 136,367 146,817 139,624
10110-51810-101-010-10-00-51 OVERTIME 6,164 1,421 5,139 2,158 4,910 1,907 5,253 1,819 4,812 2,204
10110-51910-101-010-10-00-51 FRINGE BENEFITS 7,955 803 7,705 3,813 5,687 5,268 5,687 4,119 10,883 3,338
10110-51920-101-010-10-00-51 F.I.C.A. 
43,258 38,907 41,613 37,976 40,491 37,840 41,778 34,559 40,366 37,121
Total PERSONNEL 608,720 585,220 585,567 569,539 569,792 564,041 587,893 514,408 567,920 553,057
SERVICES:
10110-52010-101-010-10-00-52 ADVERTISING 4,000 3,439 4,000 3,371 4,000 2,790 4,000 3,835 4,000 2,255
10110-52020-101-010-10-00-52 POSTAGE 450 343 450 388 450 436 450 504 500 460
10110-52030-101-010-10-00-52 PROFESSIONAL FEES 20,000 2,768 20,000 5,728 20,000 7,766 20,000 8,373 25,000 20,225
10110-52040-101-010-10-00-52 SERVICE CONT. AND REPAIRS 15,781 8,020 16,741 6,741 25,764 25,513 17,380 16,783 17,758 15,295
10110-52050-101-010-10-00-52 DUES,CONFERENCES & EDUCAT 3,371 2,848 2,721 3,195 4,396 3,427 4,100 2,677 4,020 1,905
10110-52060-101-010-10-00-52 PRINTING 450 250 450 187 450 240 450 29 600 20
10110-52070-101-010-10-00-52 REIMBURSABLE EXPENSES 200 0 200 0 200 0 200 0 200 0
Total SERVICES 44,252 17,668 44,562 19,610 55,260 40,172 46,580 32,201 52,078 40,160
MATERIALS & SUPPLIES:
10110-53010-101-010-10-00-53 OFFICE SUPPLIES 2,750 2,343 2,750 1,732 2,750 2,479 2,750 2,698 3,100 1
10110-53090-101-010-10-00-53 FUELS AND LUBRICANTS 810 746 595 465 765 266 800 480 820 519
Total MATERIALS & SUPPLIES 3,560 3,089 3,345 2,197 3,515 2,745 3,550 3,178 3,920 1,940
OFFICE EQUIPMENT:
10110-54060-101-010-10-00-54 OFFICE EQUIPMENT 1,440 0 1,440 108 700 286 730 7441 420 476
Total OFFICE EQUIPMENT 1,440 0 1,440 108 700 286 730 741 420 476
TOTAL 
657,972 605,977 634,914 591,454 629,267 607,244 638,753 550,528 624,338 595,633

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TOWN OF WATERFORD
PROPOSED REVENUE BY DEPARTMENT
GENERAL FUND
2024-2025 FISCAL YEAR
All revenues from each department must be listed in the following categories. Please add any revenue lines that are not listed
below.
DEPARTMENT:
Planning
LINE ITEM
2021-2022
ACTUAL
2022-2023
ACTUAL
2023-2024
EXPECTED
2023-2024
YTD
(12/08/2023)
2024-2025
PROPOSED
VARIANCE
Alarm Monitoring _
Alarm Penalties
Ambulance Subsidy
Beach Admission Fees
Benefit Assessments
Bulky Waste Fees
Conveyance Tax
Copy Fees
East Lyme Animal Control Fee
Enhanced E 9-1-1
Fines/Penalties
Hazardous Household Waste
Inspection Fees
Interest/Lien Fees
Inter-Municipal Revenues
Miscellaneous
Permitting/Licensing Fees
50,947
61,013
20,635
55,980
Program/Registration Fees
Recording Fees
Regional Communications Fees
Rentals
Sale of Recyclables
State Operational Grants
Tipping Fees
Versa Kart/Blue Box Purchases
[A [A [A [A [A [A [A [A [HA [A [HA [A [A [HA [HA [A [A [HA [HR [1H [1H [HH 1H
1
TOTALS
$ 50,947.00
$_ 61,013.44
$ 20,635.00
$ 55,980.00
$ 35,345.00

Planning and Zoning Commission
November 14, 2023
p. | of 4 ©
PLANNING AND ZONING COMMISSION
MEETING MINUTES
Planning & Zoning Commission November 14, 2023
Remote Access Only 6:30 PM
Members Present: Chairman Greg Massad, Karen Barnett, Tim Conderino and Victor
Ebersole
Members Absent: Tim Bleasdale
Alternates Present: Bertrand Chenard and Doris Crum
Alternates Absent: Joseph DiBuono
Staff Present: Jonathan Mullen, Planning Director, Mark Wujtewicz, Planner, and
Katrina Kotfer, Recording Secretary
1. CALL TO ORDER AND APPOINTMENT OF ALTERNATES
G. Massad called the meeting to order at 6:39 PM. D. Crum was seated for T, Bleasdale.
2. APPROVAL OF MINUTES
MOTION: Motion made by T. Conderino, seconded by K. Barnett, to approve the
October 24, 2023 meeting minutes.
VOTE: 5-0
3. APPLICATION RECEIPT
#PL-23-12 Request of David & Cynthia Yanaros, Applicant and Owner for a Coastal Site Plan
review and approval for a new single family home on property located at 224 Niantic River
Road, R-40 Zone in accordance with Sections 5.1.1 and 25,4 of the Zoning Regulations and as
shown on plans entitled “Zoning Location Survey, Property Of Cynthia Yanaros and David E
Yanaros for Property Located at 224 Niantic River Road Town of Waterford County of New
London Connecticut”
ACTION REQUIRED BY: 1/18/24
The application was received after the agenda had been posted but within the statutory time
frame. The application review will be scheduled at an upcoming meeting.
G. Massad modified the agenda due to concerns with the posting of the agenda that he wanted to
clarify with the Town Attorney. Agenda Item 5 was moved up in the agenda.
5. ADMINISTRATIVE REVIEW
Proposed Annual Report
Staff reviewed with the Commission the proposed Annual Report. M. Wujtewicz noted he had
added a new section for Multi Family Developments.
MOTION: Motion made by T. Conderino, seconded by V. Ebersole, to approve
the proposed annual report. 9%
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November 14, 2023
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Proposed FY 25 Budget
Staff reviewed with the Commission the proposed draft budget
MOTION: Motion made by T. Conderino, seconded by V. Ebersole, to approve
the Planning and Zoning Commission FY25 proposed budget.
VOTE: 5-0
G. Massad noted that the agenda had been reposted on the Town’s website with a live Zoom
link into the meeting. He reviewed for the record, the actions taken on the agenda items to this
point of the meeting.
4, APPLICATION REVIEW
#PL-23-14 Town of Waterford, Applicant and Owner for site plan approval for park
improvements for property located at 174 & 184 Boston Post Road and 15, 35 and 49 Rope
Ferry Road, C-T Zone in accordance with Sections 10.2.5 and 22 of the Zoning Regulations and
as shown on plans entitled “Waterford Civic Triangle Universal Access & Pond Improvements”
ACTION REQUIRED BY: 12/28/23
G. Massad reviewed the Commissions actions relative to the review and denial of the modified
CGS §8-24 application that was presented to the Commission at the October 24, 2023 meeting.
He stated that the site plan application presently before the Commission is for the review of
consistency with the previously approved CGS§8-24 application PL-21-15.
Chad Frost, L.A. of Kent + Frost, Miriam Furey-Wagner, Chair of the Waterford Town Center
Development Ad-Hoc Committee and Ryan McNamara, Recreation & Parks Director were
present.
C. Frost reviewed the plan with the Commission noting it is in keeping with the previously
approved CGS§8-24 that was approved in 2021. He noted that there will be some existing trees
along the Rope Ferry Road side of the park that will need to be removed in order to
accommodate the relocation of the stonewall from the state right of way into the property. The
existing trees root systems will be compromised by the grading and reconstruction of the wall.
New trees will be planted along the stonewall to enhance the streetscape.
He reviewed the addition of the accessible ramp from the Rope Ferry Road entrance and the
Addition of accessible parking spaces to the Library and the upper parking lot to the Park. The
proposed walkway to the Gazebo was added to the plans, The walkway and associated grading
will be installed in order to accommodate accessible access to the gazebo.
D. Crum appreciated the accessibility efforts to make the gazebo accessible.
M. Wujtewicz reviewed with the Commission the revised staff report.
The Commission made the following findings:
1. The parcels in this application are located within the CT (Civic Triangle) Zoning District as

Planning and Zoning Commission
November 14, 2023
p. 3 of 4
identified on the most recently adopted Zone District Map.
The Waterford Conservation Commission issued Inland Wetland Permit# C-22-10 for
regulated inland wetland activities.
The Waterford Conservation Commission has submitted to the Planning and Zoning
Commission a final report in accordance with CGS §8-3(g).
The project is for improvements to a public park and playground which are permitted uses
within the CT Zone District in accordance with Section 10.2.5 of the Town of Waterford
Zoning Regulations.
The project is proposed as a Site Plan in accordance with Sections 10.11 and 22 of the Town
of Waterford Zoning Regulations.
The improvements identified on the Site Plan are consistent with improvements included in
the Civic Triangle Park Master Plan — October 2021 as approved by the Planning and
Zoning Commission through application PL-21-15,
and discussed the following modifications and conditions:
1.
All work identified on the site plan as approved by the Commission shall be within the Limit
of Work as shown on the site plan. No other work or improvements as appear on the Civic
Triangle Park Master Design Plan approved by this Commission through Application #PL-
21-15 shall be implemented until such time that a new site plan application is submitted and
approved by the Planning and Zoning Commission.
Plan Sheet L-13.0 shall be added to the final plan set prior to recording on the land records.
3. All conditions of approval for Inland Wetland Permit #C-22-10 shall be incorporated into
this decision as if fully set forth herein.
MOTION: Motion made by T. Conderino, seconded by D. Crum, to approve with
conditions, the site improvements for the Civic Triangle Community
Park Site Plan Application #PL-23-14, with conditions 1 through 3 and
adopt the findings 1 thru 6 of the staff report.
VOTE: 5-0
ADMINISTRATIVE REVIEW
Reviewed earlier in the meeting.
CORRESPONDENCE
No correspondence was received.
COMMISSION BUSINESS
M. Wujtewicz reviewed with the Commission current and upcoming projects and noted that at
the November 28, 2023 meeting there will be an informal presentation for a potential hotel on
Boston Post Road.

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November 14, 2023
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8. ADJOURNMENT
MOTION: Motion made by G. Massad, seconded by T. Conderino to adjourn the meeting at
7:49 PM.
VOTE: 5-0
Respectfully Submitted,
BihunccKolfer.
Katrina Kotfer
Recording Secretary