Board of Finance Regular Meeting Agenda (linked)

Board of Finance Wednesday, July 15, 2020
Regular Meeting Minutes 7:00 pm
Remote Access *Revised July 22, 2020
Present: Chairman Ronald R. Fedor, Mark Geer, John Sheehan, Kevin Petchark, Glenn
Absent:
Elected:
RTM:
Staff:
Patterson, Tali Maidelis and Robert Tuneski
Kimberly Allen, Director of Finance
Robert J. Brule, First Selectman
Thomas Dembek, RTM Moderator
GEE Hd ce TAP 0202
Abby Piersall, Director of Planning, Paige Walton, Assessor, Dani Gorman,
Director Youth and Family Services Bureau, Steve Singara, Director Emergency
Management and Maryellen McConnell, Secretary.
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
July 15, 2020.
Public comment: no public comment
Approval and acceptance of regular minutes from June 10, 2020
Motion by Tali Maidelis and seconded by John Sheehan to approve June 10,
2020, Hearing Minutes.
Vote: 6-0 Abstain: Robert Tuneski Motion: Passed
To consider and act on a Board of Selectman request on behalf of Dani Gorman,
Director, Youth and Family Services Bureau, Town of Waterford, for an Out of
Series Transfer in the amount of $500 line #10119-51810 (Overtime) for a
decrease from line #10119-52030 (Professional Fees) due to an increase for
demand of services at record levels.
*Revised to reflect the amount voted on was $500 not $5,000, due to clerical
error.
Motion by Tali Maidelis and seconded by John Sheehan to approve the
request as stated:
Vote: 7-0 . Motion: Passed

Board of Finance Regular Meeting Minutes — July 15, 2020
Remote Access, Page 2
5. To consider and act on a request from the Board of Selectman on
behalf of Steven Sinagra, Director, Emergency Services, Town of Waterford, for
an Out of Series request as follows:
Account Description Increase Decrease
10122-51810 | Overtime 103,890
10122-52080 | Telephone 1,675
10122-51240 | Dispatch Education Incentive 2,180
10122-51440 | Dispatch Personnel 60,120
10122-51823 | Emergency Personnel 1,300
10122-51830 | Training 4,850
10122-51920 | FICA 2,880
10122-52040 | Service Contracts & Repairs 7,060
10122-52050 | Dues, Conf, Education 16,075
10122-52300 | Training & Education 2,600
10122-52370 | Dispatch Clothing Allowance 3,100
10122-52415 | Generator Maintenance : 3,000
10122-53090 | Fuel 600
10122-53120 | Shelter Supplies 400
10122-53130 | Radiological Supplies 400
Motion by Tali Maidelis and seconded by John Sheehan to approve the
Request as stated and forward onto the RTM.
Motion by John Sheehan and seconded by Mark Geer to table this item until
later in the meeting.
Vote: 7-0 Motion: Passed
Motion by John Sheehan and seconded by Glenn Patterson to take this item off
the table.
Vote: 7-0 Motion: Passed

Board of Finance Regular Meeting Minutes — July 15, 2020
Page 3
An Amended Motion for an Out of Series transfer for an increase of $32,560
from line #10122-51810 Overtime, and a decrease of $7,060 from line #10122-
52040 Service Contracts and Repairs, a decrease of $14,400 from li a decrease
of $2,600 from line 10122-52370 Training and Education and $3,100 from line
#10122-52370 Dispatch Clothing Allowance, a decrease of $1,400 to line
#10122-53090 Fuel & Lubs., a decrease of $600 to line #10122-53120 Shelter
Supplies, a decrease of $400 to line #10122-53130 Radiological Supplies .
Motion by John Sheehan and seconded by Mark Geer to approve the amended
motion.
Vote: 7-0 Motion: Passed
Motion to approve (the above) to increase OT by $32,560
Motion by John Sheehan and seconded by Mark Geer to approve the amended
motion.
Vote: 7-0 Motion: Passed
To consider and act on a request from the Board of Selectman on behalf of Paige
Walton, Assessor and Kimberly Allen, Director of Finance Town of Waterford, for
an Appropriation in the amount of $259,300 from Capital and Non-recurring
designated line 20501-57639 (Revaluation) and to forward to the RTM for final
approval.
Vote: 7-0 Motion: Passed
Statement from Paige Walton, Assessor, Town Of Waterford: The year 2022 will
be a full revaluation, we do have to meet Office of Policy Management Standards
and sending out data mailers and visiting 40%of the properties as opposed to
100% of the properties meets those standards. Paige Walton collaborated and
worked closely with Diane Vitagliano, Assessor from East Lyme, they called
Jennifer Gauthier at OPM at the State, to ensure that this type of hybrid would
be acceptable to the State, and it is. The reason that we can come up with the
A0% figure is that every ten years we are required to attempt to visit every
improved property in Town. Over the course of five years, looking at what we go
out on normally, in terms of sales verifications, with everything being virtual
these days and building permits, we are visiting about 1,000 properties a year.
We are making up that difference and are visiting every property in a ten-year
~ period.

Board of Finance Regular Meeting Minutes — July 15, 2020 ©
Page 4
Motion by John Sheehan and seconded by Tali Maidelis to approve the Request
as stated and forward onto the RTM.
Vote: 7-0 Motion: Passed
7. To consider and act on an request from the Board of Selectman on behalf of
Abby Piersall, Planning Director, Town of Waterford, for an Out of Series
Transfer in the amount of $9,450 a decrease to line #10111-51140 from
Facilities Coordinator Salary for an increase from line #10111-53020 to Other
Supplies.
Motion by John Sheehan and seconded by Tali Maidelis to approve the Request
as stated.
Vote: 7-0 Motion: Passed
8. To consider and act on a request from the Board of Selectman on behalf of Brian
Flaherty, Director of Recreation and Parks, Town of Waterford, for an Out of
Series Transfer for an increase in the amount of $9,500 to line #10137-53080
Maintenance of Vehicles for a decrease from line #10137-52420 Maintenance
of Properties.
Motion by John Sheehan and seconded by Tali Maidelis to approve the Request
as stated.
Vote: 7-0 . Motion: Passed
9. Old Business: To remove from the table the request of the Board of Education
for the establishment of the non-lapsing account to be discussed at this meeting.
Motion by John Sheehan and seconded by Mark Geer to remove this from the
table.

Board of Finance Regular Meeting Minutes — July 15, 2020
Page 5
10.
_ First Selectman Robert Brule met with Attorney Avena and discussed the
possibility of drafting a M.O.U. with the Board of Education for this purpose. We
worked directly with Thomas Girard, Superintendent of Schools, we are close to
a final language and took into consideration up to 50% of the amount to be
returned to the Town of Waterford into this fund and identified for special
purposes. Four or five areas have been identified by the Board of Education for
Special Education, COVID-19, transportation and a couple of other areas. The
M.O.U draft has been forwarded to Thomas Girard and will bring this to the next
Board of Education meeting on July 23, 2020.
Motion by John Sheehan and seconded by Tali Maidelis to postpone further
discussion until the next Board of Finance meeting.
Vote: 7-0 Motion: Passed
To consider and act on a request from the Board of Selectman, on behalf of Chief
Brett Mahoney, Waterford Police Department, for an additional appropriation of
$11,850 from the Contingency line #10121-59010 to Capital Project account
#32921-55864 (body cameras} and forward onto the RTM as required. The
additional appropriation is requested with the knowledge that 50% of the total
expenditure will be reimbursed through an approved state grant.
There is a delta of $466 and we are not sure how this will be made up; it is the
difference between what we are sending them and the bid. The Police
Department will have to make this up.
Motion by Tali Maidelis and seconded by John Sheehan to approve the
request as stated and forward to the RTM for final approval:
Vote: 7-0 Motion: Passed

Board of Finance Regular Meeting Minutes — July 15, 2020
Page 6
11.
11.
Liaison Reports.
Fleet Management Ad Hoc Committee: On 7/8/2020 the committee met by
Zoom to document and approve changes to the Public Works portion of the Fleet
Plan. The Public Works Director recommended extending the life of H-12, a Ford
F150 Pickup and H-24, and Elgin Sweeper. The Auto maintenance division had
replaced key parts that has extended the life of these vehicles. An in-house
rehab of H430, a Specialty Unit Trailer reduced the cost of the necessary repairs
from a replacement cost of $59,807 to $10,000 in maintenance costs. In
replacement of H-12, the Publics Works Director recommended purchasing a
new forklift that would have a greater height for use in the new garage for
$28,000 and replace Recycling Pickup Loader S-26 for $275,000. The change
reduced fleet management expenditures from $364,066 to $313,000 for a
savings of $48,066. The request was approved by the Ad Hoc Committee.
Fleet Management Plan — every vehicle has been researched that is on our list
and the replacement and the costs are up to date.
Liaison Reports.
Municipal Complex: Glenn Patterson stated that they have started the
remediation phase, the building is gone and they have started digging to
remediate the plume. It is divided up in 12 sections, they have taken out the soil
and are holden to the last schedule they released. We asked if the money that
we set aside will hold, and they believe so, as the “meat and potatoes” is coming
next month.

Board of Finance Regular Meeting Minutes — July 15, 2020
Page 7
12.
13.
New Business:
Statement by John Sheehan: | would like to give due credit to Sue Driscoll, the
RTM minority leader, she was looking for information on whether the Board of
Education had approved the request that the Superintendent had forwarded to
us to establish the fund. While she was doing this, she stumbled upon the Board
minutes on the Board Doc application she discovered a proposed change to the
Board of Education’s financial! budget documentation which was approved by the
Policy Committee but as best as we can tell by looking at the BOE minutes, has
not gone to the full board for approval. | have downloaded a copy of this and
will be emailing it to everyone after the meeting so you can see what proposed
changes they have. Looking at what the old policy was, and what the new policy
is planned to be if approved by the board, it is “educational”. While she was
looking up the State Statue for the establishment of this fund, she discovered
that there is a new requirement (10-248C), which was passed in FY20, states that
the Board of Education is required to report to the legislative body of the
municipality and to post on its website quarterly a detailed list of expenditures
and income as related to their budget. So far we have not found any posting on
the Board of Education’s website for FY20, | am not sure if they are aware of this
as it is not in the basic code of statues it is in the FY20 Annex for the Statues
which is not blended in yet.
Statement by Joseph Mancini: as far as the 10-248C in quarterly requirements
legal counsel felt that our monthly submission of the revenue and projections
satisfied that requirement. This is listed in the minutes but not sent to the RTM,
however; they will start doing that to satisfy the requirements. They will be
posting on their website and forwarding onto the RTM.
Correspondence: None

Board of Finance Regular Meeting Minutes — July 15, 2020
Page 8
14. Adjournment:
Motion by John Sheehan and seconded by Mark Geer to adjourn the Meeting of
the Board of Finance at 8:35 p.m.
Vote: 6-0 Motion: Passed
Respectfully submitted,
‘L. , ut
Mark Geer, Jr., Clerk
cConnell, Sefretary