Board of Selectmen Regular Budget Meeting Materials (linked)

a O 7.
TOWN OF WATERFORD
GENERAL FUND
2021-20222 PROPOSED BUDGET
DEPT/AGENCY: 10107 FINANCE DEPARTMENT
51010 ELECTED OFFICIALS 28,620 11,713 29,485 865 3.02%
51110 ADMINISTRATION 292,050 (5,775) 108,898 292,334 284 0.10%
51210 CLERICAL/TECHNICAL 188,150 74,275 147,394 (40,756) 21.66%
51810 OVERTIME 2,650 739 2,650 0 0.00%
51910 FRINGE BENEFITS 2,750 200 2,950 200 7.27%
51920 FLCA 39,150 14,224 36,325 (2,825) -7.22%
See 553,370 | | 210049] 5138 || 42,2325] 7.63%
|
SERVICES ee =
52010 ADVERTISING 500 0 500 0 0.00%
52020 POSTAGE 4,800 1,075 4,500 (300) -6.25%
52030 PROFESSIONAL FEES 68,820 17,471 60,000 (8,820) -12.82%
52040 SERVICE CONT. & REPAIR 21,490 5,775 14,573 24,997 3,507 16.32%
52050 DUES, CONF. & EDUCATION 4,240 780 6,184 1,944 45.85%
52070 REIMBURSABLE EXPENSE 100 0 100 0 0.00%
52080 TELEPHONE 17,950 6,114 14,475 (3,475) -19.36%
UD SUBTOTAL]. A 81179004 ‘57 Tool aaa] 06%
SUBTOTAL] ©
£40,013) | 110,756.
MATERIAIS& SUPPLIES
53010 OFFICE SUPPLIES
; ;
OFFICE EQUIPMENT
54010 OFFICE FURNITURE _ __
Oe ne "= SUBTOTAL] —
|
DEPARTMENT TOTAL,
_2,000 __ 6.67%
220 | aDIvat |
“2 (41,370)|- 6.76%

FINANCE
FISCAL YEAR 2022 BUDGET
Town of Waterford
BUDGET FUNCTION
_The Department of Finance was created by Town of Waterford Ordinance 2.12.010 to manage the
ntralized financial functions of the town. These functions include processing and recording financial
‘transactions such as payroll, accounts payable, accounts receivable, disbursements, receipts and revenue.
Major responsibilities include debt management, cash management and investment funds, pension
administration, central purchasing and all accounting functions including expenditure and revenue
transactions.
The department also provides financial advice and recommendations to the Board of Selectmen, the Board
of Finance, the Representative Town Meeting, and other town departments.

Fiscal Year 2022
Town of Waterford
FY2022 BUDGET SUMMARY
The total FY22 budget request is $653,894 which is a decrease of $47,376 (-6.760%) over fiscal year
2021. The primary changes are in personnel costs, professional fees and dues, conferences and
education.
PERSONNEL COSTS
51010 — ELECTED OFFICIALS
Includes 1.8% raise retro-active to July 1, 2020 and 1.2% for July 1, 2021.
51110 — ADMINISTRATION
Includes a 2.25% raise for the Director retro-active to July 1, 2020 and 2.25% for July 1, 2021.
51210 — CLERICAL/TECHNICAL
o Includes a 2.25% raise for the staff of the 1303 bargaining unit to July 1, 2020 and
2.25% for July 1, 2021.
o Includes a request to eliminate one position
51810 — OVERTIME (no changes from FY21)
51910 — FRINGE BENEFITS
Benefits provided per negotiated contract
51920 —FICA
Increase follows increase in salaries.
SERVICES
52010 — ADVERTISING (no changes from FY21)
52020 — POSTAGE
Budget based on projected FY21 actuals.
52030 — PROFESSIONAL FEES
The FY22 budget request includes a decrease of $15,756 for the KRONOS time-keeping
system. The expenditures were previously moved to the IT budget but the budget was not
transferred to cover the expenditures in the IT budget. The FY22 IT Budget Request will
reflect an increase for this town-wide software.

Fiscal Year 2022
Town of Waterford
BUDGET EXPLANATIONS BY CATEGORY
e@ 52040 —SERVICE CONTRACTS & REPAIR
Increase includes a new lease for the Print Shop Offset Press & Plate Maker. The replaced
machine will be surplussed and sold at auction and deposited into the Town’s general revenue
fund. The finance department entered a new lease for 11 new copiers across the town and
saved the town $760/month. This savings covers the new machine lease with a balance of
$203/monthly savings to the town.
e 52050 — DUES, CONFERENCES & EDUCATION
The increase includes trainings for department staff to keep informed of changes and
revisions to tax laws, GAAFR practices, GASB revisions and other pertinent areas necessary to
the finance department functions.
e 52070 —REIMBURSEABLE EXPENSE (no changes from FY21)
e 52080 — TELEPHONE
Request is based on FY21 actuals.
MATERIALS & SUPPLIES
e 53010 — OFFICE SUPPLIES
Increase requested for additional sanitizing and disinfection supplies needed due to COVID-19.

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TOWN OF WATERFORD
REIMBURSABLE TOWN EXPENSES & TELEPHONE - FINANCE DEPARTMENT
2021-2022 FISCAL YEAR
52070 REIMB TOWN EXPENSES 170 100 0 100 0 0.00%
ACCOUNT JUSTIFICATION
Local and Out of Town travel for Director, Purchasing Agent and Treasurer, estimated 200 miles at .575/mile (IRS 2020 rate)
ACCOUNT JUSTIFICATION
Projected Expenditures for FY 22 based upon FY 21 Frontier and Verizon projections.
52070-REIMB EXP & 52080-TELEPHO

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TOWN OF WATERFORD
OFFICE SUPPLIES & OFFICE EQUIPMENT - FINANCE DEPARTMENT
2021-2022 FISCAL YEAR
53010 OFFICE SUPPLIES 20,623
30,000 9,207 32,000 2,000 6.67%
ACCOUNT JUSTIFICATION
The Finance Department provides standard office supplies to departments. The purchasing agent purchases standard supplies to take advantage
of state contract pricing. Supplies include, printer toner, envelopes, general office supplies, copier paper, AP check stock
Increase request is to cover the additional town-wide need for sanitizing and disinfecting supplies.
OFFICE EQUIP & FURNISHINGS
53010-OFFICE SUPP & 54060 EQUIP

Se) Jolt Free: (868) B00 1852
infoshred. Gifice: 860) 627 8800
Fes; (860) 627 S800
Document Destruction | Reomrds Storage | e-Recycling
3 Craftsman Road
East Windsor, CT 06088
wwiwuinfeshred.com
10/31/20
To Our Valued Customer,
We would like to take this opportunity to thank you for your continued support over the years and for being a part of
the Infoshred family of customers.
Infoshred Storage division will implement a price adjustment of 5%. While this is a small
increase, it is in line with the annual increases we are receiving from our service providers. This will enable us to
continue to provide the highest level of security and “extreme” customer service you expect and deserve, as well as
ensure we maintain the health of our business.
Please contact me with any questions or if you require additional information at 860-627-5800 or toll free at
1-888-800-1552.
Sincerely,
" con
Kristyn Osborn
Storage Operations Manager