Board of Selectman Regular Meeting Materials (linked)

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Rob Brule, First Selectman
From: Gary J. Schneider, Director of Public Works aN
Date: August 25, 2022
Re: Demand Payment to State of Connecticut DOT
Replacement of Bridge over Jordan Cove
The State of Connecticut Department of Transportation has completed the final
audit (dated March 7, 2020) of the above referenced project and has found that a
payment is due to the State of $11,775.56.
The Project Authorization Letter dated April 27, 2017 was issued by the State
allowing the Town to proceed with the project.
The replacement of the bridge was completed in 2019. It was funded 80%
Federal, 20% Local share of the $1.58 million project. Although the Town funded
and paid the 20% share of the construction costs, it didn’t post with the State, for
the State costs associated with the project, the Demand Payment of $28,720. If
that Demand Payment would have been made by the Town, the State would be
reimbursing the Town.
This is the second project involving Demand Deposits with the State where the
Town after the final audit must make a payment to the State. Procedures are in
place in the Public Works Department to properly monitor our contracts with the
State and ensure that Demand Deposits requests are forwarded to Finance for
payment.
Please place this request on the next Board of Selectman meeting and forward to
the Board of Finance as required.
Attachment
Cc: Kimberly Allen, Finance Director

INVOICE
Invoice No! TN201411
Involae Date: 7/20/22
Page: tof t
Bill Ta: 
Gustomer Number; TNO152
WATERFORD, TOWN OF Payment Terms: Immediate
FIRST SELECTMAN
15 ROPE FERRY ROAD :
WATERFORD C7 08385 Due Date; 7120122
Unltad States PO Ref:
Plaase Remit To: 
AMOUNT DUE: 11,775.56 USD
Slate of Gannecticut
Department of Transpartation ~ Accounts Recalvable Unit
P.O, Drawar 317546
2800 Berlin Turnpike
“Newington GT 08131-7546
United States
Amount Remitted
Far bliling questions, please cal (860) 594-2298
Orlginal
{ Line Identifier Description Quantity UOM Unit Amt Net Amount
1 TNOEMDEP Demand Deposits 100 EA 11,775.56
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LOCATION: SRIDGE NO. 04075 JORDAN COVE RD BRIDGE
MASTER AGREEMENT NO. 2.04-01(13)
GORE ID NO. 183D0T0192AA
FEDERAL PROJECT NO. 6116(044)
STATE PROJECT NO, 182-184
PHASE: CN
41,775.56
TO BILL FOR THE ADDITIONAL DEMAND DEPOSIT REQUIRED IN ACCORDANCE WITH THE REPORT ON
AGREED UPON PROCEDURES FOR THE RECONSTRUCTION OF BRIDGE NO, 04078 JORDAN COVE RD
WATERFORD, CT,
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ANY QUESTIONS SHOULD BE DIRECTED TO SHAWN BOISCLAIR AT (860) 594-2186
i2082-DOTH1 4-30361-45800
DOTO1S201546CN
‘
Subtotal: 14,775.56
Amount Due: 14,775.56
MAKE REMITTANCE PAYABLE TO; TREASURER, STATE OF CONNECTICUT. PLEASE REFERENCE THE INVOICE NUMBER ON YOUR CHECK,
THANK YOU,
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