Board of Selectman Regular Meeting Materials (linked)

VMiemo
August 16, 2022
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Bid Award ~ BID#22-130 ADA Entrance Improvements-Police Station
Dear Mr. Brule,
On July 19, 2022, Paul Koelle and | opened bids for the above-mentioned project with the
attached results.
After careful consideration, the Purchasing Agent on behalf of the Public Works Department
recommends the contract for this project be awarded to the most qualified bidder Mattern
Town of Waterford

Date: August 2, 2022
Re: ADA Police Dept. Bid Recommendation
Bids were received for the ADA work at the Police Department.
The project consists of modifications to an existing entrance to the
detective’s area at the Police Station to achieve ADA compliance.
The Town received 2 bids. The Facility Manager checked the
references of the low bidder, Mattern Construction, who responded
with excellent reviews of the contractor.
The Department recommends the award of the project to Matten
Construction in the amount of $70,250 (Line item 31120-55851)

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Proposal of _ Mattern Construction, Inc. hereinafter called
"BIDDER"
*ajcorporation of the State of Connecticut
*aj|partnership, or
“an individual doing business as
To the Town of Waterford, Connecticut
Gentlemen:
neve undersigned hereby declares that no person or persons other than those named
made: are interested in this proposal or in the Contract proposed to be taken; that it is
de without any connection with any other person making any proposal for the same
work, and is in all respects fair and without collusion or fraud; that no person acting for
orlemployed by the Town of Waterford is directly interested therein, or in the supplies or
warks to which it relates, or in any portion of the profits thereof; that it is understood that
the Town, its agents and employees are not to be in any manner held responsible for
the accuracy of, or bound by, the estimates or borings or plan of borings relative to the
work and appearing on plans or in the foregoing notice; and that all such estimates,
atc., are to be considered solely for the purpose of filling out and comparing the several
proposals.
The undersigned further declares that he has carefully examined the Information For
Bidders, Contract docurnents, including the Plans and Specifications, and has
in: spected the site and will contract to provide all necessary tools, apparatus and
implements, freight, cartage, and expense, and to do all the work and furnish ail the
materials necessary in the manner and upon the conditions specified and upon the
following terms at the prices specified on the following pages.
The undersigned agrees to furnish satisfactory bonds and insurance as required by the
General Conditions, the Information for Bidders and by the Supplementary Conditions,
and to execute within 30 days after notice of the award, a formal.contract with the Town
of Waterford for the fulfillment of this proposal, and it is agreed that in case of failure on
the part of the undersigned to do so, the certified check or bid bond deposited herewith
shall be forfeited to the Town of Waterford as liquidated damages for such failure.
19

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as liquidated damages, the sum of-$100 for each consecutive calendar day
sreafter as hereinafter provided in Paragraph 15 of the information for Bidders.
DDER acknowledges receipt of the following addendum:
Addendum #1, dated July 18, 2022
THe- undersigned further agrees, in case of a corporation or fictitious trade name, that
an acceptable certificate will be filed showing the proper officer or person authorized to
sign said contract.
Armounts are to be shown in both words and figures. In case of discrepancy, the
amount shown in words will govern.
The unit prices shall include all labor, materials, bailing, shoring, removal, overhead,
profit, insurance, etc., fo cover the finished work of the several kinds called for.
Bi dider understands that the Owner reserves the right to reject any or all bids and to
waive any formalities in the bidding.
The bidder agrees that this bid shall be good and may not be withdrawn for a period of
90 calendar days after the scheduled closing time for receiving bids.
The bid Security attached in the sum of:
Bid Bond for 10% of the bid amount dollars
is
@
‘to become the property of the Owner in the event the Contract and Contract Bonds
e not executed within the time above set forth, as liquidated damages for the delay
ar
atd additional expense to the Owner caused thereby.
20

Bl
To:
Pr
DDER:
NAME Mattern Construction, Inc.
ADDRESS 26M Bushnell Hollow Rd
Baltic, CT 06330
Rawle Dummett, Purchasing Agent
‘oject: ADA Entrance Improvements — Police Department
_We propose to perform the work described in the Contract Documents for
En tire Project — for the Total Lump Sum Cost of:
$70,250.00
Seventy Thousand Two Hundred Fifty Dollars and Zero Cents
(written figure)
Bialts | ve om + week lead tine Bail ne bent! seed ont
idotfol our i
: 2a
21

a.
List the more important contracts recently completed by you, stating approximate cost for
each, and the month and year completed.
Location Kingdom of the Hawk Wedding Venue, Stonington CT
Project/Phone#_Mr. Michael Connery, 860-415-9072
Engineer/Phone#!_Mercer Bertsche Vernott Architects, 860-536-0632
Completion Date__ 7/30/2022
Amount of Contract $2,500,000.00
Location Mohegan Sun, Uncasville, CT
Project/Phone#_Comix Roadhouse Event Space Upgrades 201-618-2851
Engineer/Phone# Upland Architects
Completion Date_ 10/30/2021
Amount of Contract _$462,000.00
Location Mystic River Homes Congregate, Noank CT
Project/Phone# Elevator Additions for ADA Access, 860-572-6020
Engineer/Phone#_Morrissey Engineering, 860-532-0312
Completion Date_5/20/2021
Amount of Contract_$658,300.00
Bank Reference/Phone# David Stone, Ist Vice President & Senior Loan Officer
Eastern CT Savings Bank, 860-425-0148
22

The officers are:
Full Name Residence
President, George Mattern 26M Bushnell Hollow Rd, Baltic CT 06630
Treasurer; Eric Mattern (and Vice President) 26M Bushnell Hollow Rd, Baltic CT 06630
Directors: N/A
Respectfully Submitted:
Mattern Construction, Inc.
(Firm Name)
id is by a Corporation) S
by: eee _
(Signature)
Eric Mattern, Vice President & Treasurer
(Typed Name and Title)
26M Bushnell Hollow Road
Baltic, CT 06330
(Business Address)
860-822-8457
(Telephone)
860-886-8091
(Fax)
info@matternconstruction.com
(Email)
23

_
_J
y
CAME AND APPEARED._Eric Matte _, TO ME KNOWN, WHO, BEING BY ME
DULY SWORN, DID DEPOSE AND SAY THAT HE/SHE RESIDES AT 26M Bushnell Hollow Rd
Baltic, CTTHAT HE/SHE IS THE. Vice President OF Mattern Construction, Inc., THE
CORPORATION DESCRIBED IN AND WHICH EXECUTED THE FOREGOING
TRUMENT THAT HE/SHE KNOWS THE SEAL OF SAID CORPORATION - THAT
6, OF. THE IMPRESSIONS AFFIXED TO SAID INSTRUMENT IS AN IMPRESSION OF
CH SEAL - THAT IT WAS SO AFFIXED BY ORDER OF THE DIRECTORS OF SAID
Bay Unerniieston Exolras Pe, 28, Q09 AM Pha PUBLIC)
« ccatussutinuenatitneistrtensisintssenecten uae CHARY PUBLIC) | “
(ACKNOWLEDGMENT OF PRINCIPAL, IF A PARTNERSHIP/LLC)
STATE OF
8s:
COUNTY OF
ON THIS. DAY OF .20__, BEFORE ME PERSONALLY CAME AND
APPEARED , TO ME KNOWN AND KNOWN TO ME TO BE
ONE OF THE MEMBERS/PARTNERS OF THE FIRM OF
DESCRIBED IN. AND WHO EXECUTED THE SAME, BEING DULY AUTHORIZED SO TO
DO, AS AND FOR. THE ACT AND DEED OF SAID FIRM,
(SEAL)
(NOTARY PUBLIC)
PIII KIER IK IRE RI RII ERR IRE RIE IR III TH TI IRE IKE EIR E RE RIK HERE REE RRR EK
(ACKNOWLEDGMENT OF PRINCIPAL, LF AN INDIVIDUAL)
STATE OF
ss:
COUNTY OF
ON THIS DAY OF ,20__, BEFORE ME PERSONALLY CAME AND
APPEARED TO ME KNOWN AND KNOWN TO ME TO BE THE
PERSON DESCRIBED IN AND WHO EXECUTED THE SAME AS HIS/HER FREE ACT
AND DEED.
(SEAL)
(NOTARY PUBLIC)
24

Construction, Inc. as Principal, and _Gteat Midwest Insurance Company
as/ Surety, are hereby held and firmly bound unto The Town of Waterford as owner in the penal
sum of Ten Percent of Bid Amount (10% of Bid) for the payment of which, well and
telly to be made, we hereby jointly and severally bind ourselves, our heirs, executors,
administrators, successors and assigns.
Signed this_19th_day of _July ,2022_
The condition of the above obligation is such that whereas the Principal has submitted
to| The Town of Waterford a certain bid, attached hereto and hereby made a part hereof to enter
into a contract in writing forthe ADA Entrance improvements for the Waterford Police Dept.
NOW, THEREFORE,
A. If said Bid shall be rejected, or in the alternate,
B. If said Bid shall be accepted and the Principal shall execute and deliver a
contract in the Form of Contract attached hereto, properly completed in
accordance with said Bid, and shall furnish a bond for his faithful
labor or furnishing materials in connection therewith, and shall provide the
required evidence of insurance,
THEN, this obligation shall be void, otherwise the same shall remain in force and
effect; it being expressly understood and agreed that the liability of the Surety for any and all
claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
Shrety and its bond shall be in no way impaired or affected by any extension of the time within
which the Owner may accept such Bid; and said Surety does hereby waive notice of any such
extension.
The Surety, for value received, hereby stipulates and agrees that the obligations of said
performance of said contract, and for the payment of all persons performing
25

oe ; LS.)
(Surety) Great Midwest Insurance Company
800 Gessner Road, Suite 600
By: Houston, TX 77024
XS
Michael F. Metayer
Attorney-in-Fact

y
y
y
g
I writings obligatory In nature of a bond,
This putharity Is made under and by the authority of a resclution which was passed by the Board of Directors af GREAT MIDWEST!
INSURANCE ne on the 1" day of October, 2018 as followa;
Resolved, that the President, or any officer, be and hereby Is, authorized to appoint and empowar any reprasentative of the Company or|
lather person ar persons as Attomey-in-Fact fo execute on behalf of tha Company any bonds, undertakings, polictes, contracts of Indemnity or other|
writings obligatory In nature of a bond not te exceed Tan Million dollars ($10,000,000,00), which the Company might exacute through its duly elected|"
officers, and: affix the seal of the Company thereto, Any sald execution of such documents by an Attornay-In-Fact shall be ag binding upon the
Company as If thay had heen duly executed and acknowledged by tha regularly elected officers of the Company. Any Attormay-In-Fact, so appolnted,
may be removed In the Company's sole discretion and the authority so granted may be revoked as specified in the Power of Attomey.
Resolved, that the signature of the President and the seal of the Company may be affixed by facalmila on any power of attornay granted,
land the signature of the Secretary, and the seal of tha Company may be affixed by facsimile to any cartificata of any such power and any such
power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. Any such pewer so executed and sealed!
and certificata'so executed and sealed shall, with respect to any bond of uridartaking to which itis attached, continue to be valid and binding on the|
mpany,
IN WITNESS THEREOF, GREAT MIDWEST INSURANCE COMPANY, has caused this Instrument to be signed by its President, and Its
Corporate Seal to be affixed this 14th day of February, 2021.
GREAT MIDWEST INSURANCE COMPANY
BY. Hal 0 Meas
Mark W. Haushill
President
ACKNOWLEDGEMENT
say that he ts the President of GREAT MIDWEST INSURANCE COMPANY, the corporation described in and which executed the above Instrument;
that he executed said Instrument on behalf of tha corporation by authority of his office under the By-laws of sald corporation.
“CHRISTINA BISHOP ee
Notary Publfo, Stote of Toxag| BY. v
Comin, Explias 0444-2028 Christina Bishop
* Notary Public
© Notary ib 131090488
On i 11th day of February, 2021, before me, personally came Mark W. Haushill to me known, who belng duly sworn, did depose and
CERTIFICATE
|, the undersigned, Secretary of GREAT MIDWEST INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that
ithe original Paver of Attomey of which the foregoing Is a true and correct copy, Is In full force and effect and has not bean revoked and the resolutions
las set forth are now In force,
« “KAN
Signed and SpaledatHotisiin, TX this_ 19th Day of_July 20.22
pa ms
4 SARORATE SEAL JS} = BY. aver
HTS Were NE | Leslie K Shaun
Ki . 6 {Sys Secretary,
COREO! ps .
WARNING: Ee Sarson whoaselenaty and witt Intent te defraud any Insurance company or other person, files and application for Insurance of clalm|
fraudulent Insrance act; which Is a crime and subjects auch person to ertminal and elvil penattlas,
lcontalning ae information, or econceala for the purpose of mislaading, Information consaming any fact materlal thersto, commits a|

TOWN OF WATERFORD NON-
COLLUSION STATEMENT
"The undersigned affirms that they are duly authorized to execute this contract, that this company,
corporation, firm, partnership or individual has not prepared this bid in collusion with any other bidder, and
that
the
the contents of this bid as to prices, terms or conditions of said bid have not been communicated by
undersigned nor by any employee or agent to any other person engaged in this type of business prior -
ta the official opening of this bid.”
We & understand that this proposal must be signed by an authorized agent of our company to constitute a
valid proposal.
Date: 19 July 2022
Name of Company: Mattern Construction, Inc.
Name and Title of Agent: Eric Mattern, Vice President
By (SIGNATURE): ae
Address: 26M Bushnell Hollow Road
Baltic, CT 06330
Telephone Number: 860-822-8457
46

_
,
,
Phone:___860-822-8457 Email:_info@matternconstruction.com
ESTABLISHED: _ June 1987
(Month) (Year)
State of Connecticut Contractor License #.MCO.0902135
Asbestos Abatement Contractor Certification License#
PE OF ORGANIZATION: (Circle One)
A) ive B) Partnership C) Corporation D) LLC
E) Other
(Specify if Applicable)
FORMER FIRM NAME(S) YEARS IN BUSINESS (If different from above applicable)
NOT APPLICABLE
reps OF WORK IN RELATED FIELD:
(Described Any Related Work)
3§ years as General Contractors and Construction Managers
USE OF SUBCONTRACTORS:
To provide all the services listed in the specifications, would any services be handled by
subtontractors?__ YES Yes/Ng If “Yes”, please explain for what parts of project:
lectrical, Aluminum storefronts ~Ciae Dacre thon “Plooa‘ad Douareine
v wet ro)
m
Please list all Subcontractor Name(s) and License # (s):
Cluffs, Inc. M Brett Painting Co. Inc.
New England Glass and Mirror Co.
Ma\nard Electric, LLC —License # ELC.0123415-E1
Elite Fire Protection--License # FRP 0041502-F4
47

If your company does not have a written affirmative action plan, please estimate the number of vacancies
during the next 12 months, and indicate the numerical or percentage goals you have set for the
employment of minority people and females to make your labor force reflective of the labor market in
which you operate.
The vendor/bidder understands that failure to complete the above. form in a satisfactory manner will
preclude such vendor from being actively considered for contract with the Town of Waterford. The
vendor /bidder also understands that the Affirmative Action statements will become part of any contract,
and that breach of such statements will constitute a breach of the. contract subject to such remedies as
provided by law.
| certify that there are no misrepresentations, omissions, or falsifications in the foregoing statements and
answers, and that the entries above are true, complete, and correct to the best of my knowledge and
belief.
—
19 July 2022 Eric Mattern —————— Vice President.
Date Signature Title
cre ea ae Ses
Segoe and sworn to before me at, Rye —
Connecticut, this
Day of Sok j 2033.
é
Ny Conimisioy fests Se OOD bs
48

b
OR: (4) The number of employees a 5
(2) Completed this form within one year. Yes WA No
FOR SEALED BIDS: if your company has completed this form within one year Please
forward @ photocopy of the initial form with your bid. If significant Changes have taken
place within the past year, please update the information on this form.
REQUIREMENT — Any vendor/bidder seeking to do business with the Town of Waterford must, upon
request, supply the Town and/or the Waterford Human Resources with any information concerning the
Affirmative Action/Equal Employment practices of the vendor/bidder, which the Town and/or Commission
deems necessary in fulfilling its charge. Failure to supply such information, when requested, will result in
the termination of any further transactions between the vendor/bidder and the Town of Waterford.
COMPANY NAME AND ADDRESS
Mattern Construction, Inc.
26M Bushnell. Hollow Road
Baltic, CT 06330
TYPE OF
BUSINESS
General Contractors and Construction Managers
TYPE OF ORGANIZATION
A _ corporation Partnership Individual
if unit filing this application is not the above-named company, give the name, address, and telephone
number of reporting unit. (Branch, agent, representative).
NOT APPLICABLE
49

Norwich CT 06360-7521 sppRess: _slting@hymnesagency con
. INSURER(S) AFFORDING COVERAGE NAICH
INSURER A: Cincinnati Insurance Company 10677
ae oen coustkuation, ‘nc. (860) $22-0457 | nicunere: Hiscox Insurance Company 10200
INSURER C:
26 Bushnell Hollow Rd INSURER Ds
Baltic CT 06330-1363 INSURERE:
INSURER F:
COVERAGES
CERTIFICATE NUMBER: Cext ID 24899
REVISION NUMBER:
+ CERTIFICATE
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LIS
* INDICATED, MAY BE ISSUED 6 ANY REQUIREMENT, TERM
EXCLUSIONS AND CONDITIONS OF SUCH PO!
TED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
IAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
LICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ADOLISUBE]
i TYPE OF. INSURANCE hep Weve POLICY NUMBER Ran ON Ty | chopra) LMNs
a lx ae EACH OCCURRENCE s 1,000,000
DAMAGE TO RENTE!
| cans. mabe [3] occur EPP 0600477 01/04/2022] 01/01/2023| paeMises (ca cseuronce)__ |S 500,000
= MED EXP (Any one person) | § 40,000
|__| PERSONAL@ADVINJURY | $ 1,000,000
| GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
POLICY ie | oRo Loc PRODUCTS-CoMPOPAGG [§ 2,000, 000
QTHER: $
COMBINED SINGLE LIMIT
| AUTOMOBILELABILITY eet ELIMI S$ 4,000,000
A | X{ANYAUTC EPP 0600477 01/01/2022|01/02/2023] BODILY INJURY (Per parson) | $
[| OWNED SCHEDULED
IAS ONLY iris BODILY INSURY (Per accldent)| $
[| HIRED NON-OWNED PROPERTY DAMAGE $
L_»| AUTOS ONLY AUTOS ONLY | (Per accident}: s
aA [x] uMBRELLALIAB | X | occuR EPP 0600477 04/04/2022|01/01/2023] EACH OCCURRENCE 35,900,000
EXCESS WA CLAIMS-MADE AGGREGATE $___ 5,000,000
pep | [retentions 5 $
WORKERS COMPENSATION BER OTF
A paeraneel tS LABILITY vn BWC 0600482 01/01/2022) 01/01/2023} x [Biarure |_ [Be
JANYPROPRIETORUPARTNERIEXECUTIVE. EL, BACH AGCIDENT $ 4,006,000
OFFICERMEMBEREXCLUDED? NIA
(Mandatory In NA} E.L DISEASE-EAEMPLOYEE|$ 1,000, 000
Ityes, describe under
DESCRIPTION OF OPERATIONS below EL. DISEASE-POUCYLIMIT|$__ 1,000, 000
a | equipment Floater EPPO600477 03,/01/2022]01/01/2023|Leased/Rented 8 25,000
°
B | Professional Liabilit: ANE4690282.22 01/06/2043| 01/06/2023|contractoxs
¥ Poliution $2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additlonat Remarks Schadule, may be attached {? more space fs required)
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ASOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACGORDANCE WITH THE POLICY PROVISIONS,
FOR INFORMATION ONLY
DO NOT ALTER
AUTHORIZED REPRESENTATIVE
i}
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
Page 1 of 1

Tn an effort to be more efficient and Go Green, the department asks that you keep your email information with
our office current to receive correspondence. You can update your email address or print a duplicate certificate by
logging into your account with your User ID and Password at www.elicense.ct.gov.
Mailing address: Email on file to be used for receiving all notices from this office:
MATTERN CONSTRUCTION INC
26M BUSEL NELL HOLLOW RD
BALTIC, CI’ 06330-1424
jillb@matternconstruction.com
STATE OF CONNECTICUT + DEPARTMENT OF CONSUMER PROTECTION
Be it known that
MATTERN CONSTRUCTION INC
26M BUSHNEEIARODLOW RD
BABTICN ae ae
_ she ia ;
coat
f
has satisfied the gana Higns a 0 law pei is hereby registered as a
MAJOR. CONTR! RACTOR
Registration #: MCO.0902135
Effective Date: 07/01/2022
ration Date: 06/30/2023 Webbe Lac?
Michelle Seagull, Commissioner
verify online at www.elicense.ct.gov

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BID OPENING
DATE: July 19 2022
Time; 2:00 p.m
PLACE: 15 Rope Ferry Waterford CT, 06385
BOARD OF SELECTMAN
Robert J. Brule, First Selectman
Jody Nazarchyk, Selectwoman
Elizabeth Sabilia, Selectwoman
Rawle Dummett, Purchasing Agent
Finance Department
Town of Waterford, Connecticut

Information for Bidders
Bid Proposal
Form of Contract.
Payment Bond
Performance Bond
Contract Documents... ec cee cece cee cen cee neesevseecenetetevevnees
General Conditions (AIA 201) oo... cece eeeeenere ees
Supplementary Conditions... cccccccsesesecsescssessecssescscceseeveceevensnsseraneees
Other requirements... cece cee cceceecee cee ses ves tn ceneecuerseeeeseensesens
Attachment A:
. Commission on Human Rights and Opportunities
Contract Compliance Regulations Notification to Bidders
Special Provisions

(Owner)
Sealed bids for ADA Entrance Improvements — Police Department replacement will be
received by the Purchasing Agent of the Town of Waterford at the Waterford Town Hall,
15 Rope Ferry Road, Waterford, CT 06385 until 2:00 p.m., prevailing time, on July 19
2022 and then at said office publicly opened and read aloud. Bids must be enclosed in
a sealed envelope and designated as bid for “ADA Entrance Improvements — Police
Department’ A mandatory Site Inspection scheduled on June 27, 2022 at 2:00 p.m..
41 Avery Lane Waterford CT. 06385
Any bid may be withdrawn prior to the above scheduled time for opening of bids. Any
bid received after the time and date specified will be returned unopened.
Contract documents, including Plans and Specifications, may be downloaded from the
following locations at no cost. The Town will not provide printed bid documents or pay for
any printing costs associated with the bid documents.
httos:/Avww.waterfordct.org/purchasing/pages/bids-vendors
https://portal.ct.gov/
Each bidder is responsible for checking these websites to determine if any
addenda have been issued to the Information for Bidders and/or Contract
Documents, and if so, to complete its response in accordance with the
Information for Bidders and/or Contract Documents as may have been modified
by any such addenda.

RAWLE DUMMETT
Purchasing Agent
Town of Waterford, Connecticut
The Town of Waterford is an Equal Opportunity/Affirmative Action Employer.

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Bid Security
Qualifications of BIDDER
identity of SUB-CONTRACTORS
Bonds
Non-Resident Contractor Guarantee Bonds
Insurance
Receipt of Bonds & insurance Certificates Prior to Signing
Contract :
Obligation of Bidder
Damages for Failure to Enter into Contract
Execution of Contract and Notice to Proceed
Time of Completion and Liquidated Damages
Addenda and Interpretations
Substitution Clause
Retainage (Also refer to section 9)
Laws and Regulations
List of Utilities in the Area
Sales Tax
Site Investigation and Conditions Affecting the Work
Permits
Work Area
Change. Orders
Wages
Unbalanced Bids
OSHA Violations
Enumeration of the Proposed Contract Documents

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The envelope enclosing your bid should be clearly marked on its front by bid number, time of bid
opening and date.
Whenever it is deemed to be in the best interest of the Town, The Town of Waterford reserves the
tight to reject any or all bids, in whole or in part, and to waive technical defects, irregularities or any
informality in any bid when such action is deemed in the best interest of the Town: their decision is
final.
The contract will be generally awarded to the most qualified, lowest and responsive bidder to meet
specifications unless otherwise specified,
Bids will be carefully evaluated as to conformance with stated specifications.
Specifications must be submitted complete in every detail, and when requested, samples shall be
provided. Ifa bid involves any exception from stated specifications, they must be clearly noted as
exceptions, underlined, and attached to the bid,
The Bid Documents contain the provisions required for the requested item. Information obtained
from an officer, agent, or employee of the Town or any other person shall not affect the risks or
obligations assumed by the Bidder or relieve him/her from fulfilling any of the conditions of the Bid.
Each bidder is held responsible for the examination and/or to have acquainted themselves with any
conditions at the job site which would affect their work before submitting a bid. Failure to meet these
criteria shall not relieve the Bidder of the responsibility of completing the Bid without extra cost to the
Town of Waterford.
Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized
postponement thereof. Any bid received after the time and date specified shall not be considered.
No bidder may withdraw a bid within ninety (90) days after the actual date of the opening thereof.
Should there be reasons why a Bid cannot be awarded within the specified period; the time may be
extended by mutual agreement between the Town and the bidder.
The bidder agrees and warrants that in the submission of this sealed bid, they will not discriminate or
permit discrimination against any person or group of persons on the grounds of race, color, religion,
national origin, sex, or physical disability including, but not limited to blindness, unless it is shown by
such bidder that such disability prevents performance of that which must be done to successfully fulfill
the terms of this sealed bid or in any manner which is prohibited by the laws of the United States or
the State of Connecticut: and further agrees to provide the Human Relations Commission with such
information requested by the Commission concerning the employment practices and procedures of
the bidder. An Affirmative Action Statement will be required by the successful bidder.
Bidder agrees to comply with all of the latest Federal and State Safety Standards and Regulations
and certifies that all work required in this bid will conform to and comply with said standards and
regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages
assessed against the Town as a result of Bidder’s failure to comply with said standards and/or
regulations.

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IF APPLICABLE the Bidder, when applicable, agrees to pay its labor force Prevailing Wage
Rates and to comply with all Laws, Regulations and Ordinances regarding these wage tates
and the recording of them set forth by the Connecticut Department of Labor.
Vendors shall observe and comply with all Federal, State and Jocal laws, ordinances and
regulations. Vendors shall indemnify and save harmless the Town, ail of its officers, agents
and servants against any claim or liability arising from or based on the violation of any such
law, ordinance, regulation or negligence whether by the bidder, his employees, his consultant
and/or their employees.
Bidders are responsible for checking’ the Town of Waterford website at
htto://www.waterfordct.org/depts/finance/purchasing.htm for any addendums and updates to
the Bid.

envelope and designated as bid for “ADA Entrance Improvements ~Police
Department”.
Any bid may be withdrawn prior to the above scheduled time for the
opening of bids. Any bid received after the time and date specified will be returned
unopened.
Method of Award
The Town of Waterford intends to award the contract to the lowest
responsible bidder. The Town reserves the right to reject any and ail bids
and to award each contract to the bidder who is most responsive to the interests
of the Town.
If the lowest bid submitted by a responsible bidder does not exceed the
amount of funds made available by the State and Federal Agencies, the contract
will be awarded on the basis of base bid. If such bid exceeds
such amount, the Owner may reject all bids or award the contract on the
basis of the base bid combined with such deductible alternates applied in
numerical order in which they are listed in the Form of Bid that produces a
net amount which is within the available funds. (Refer to Bid Forms for additional
information.)
Bid Schedule
Bids must be made on these forms and returned intact. Bidders will state
both in writing and in figures, in ink or typewritten, the proposed price for
each separate item of the work called for in the bid schedule, by which
prices will be compared. If any price is omitted, the blank shall be filled
with the highest price named by any bidder for that item or the bid may be
rejected. Alterations and erasures must be initialed by the signer.
Arithmetic Discrepancies
A. For the purpose of initial evaluation of bids, the following will be
utilized in resoiving arithmetic discrepancies found on the face of
the bidding schedule as submitted by bidders:
1. Obviously misplaced decimal points will be corrected.
2. In case of discrepancy between unit price and extended
price, the unit price will govern.

assumption that the bidder intends his bid to be evaluated on the
basis of the unit prices, extensions, and totals arrived at by
resolution of arithmetic discrepancies as provided above and the
bid will be so reflected on the abstract of bids.
Bid Security
If the total amount of the bid submitted exceeds $50,000, or if the bid
contains any add alternates and the combination of the base bid plus all
add alternates exceeds $50,000, then the bid must be accompanied by a
CERTIFIED CHECK or a BID BOND, signed by a responsible Surety, in
the amount of 10% of the total amount of the tendered bid and made
payable to the order of the Town of Waterford. All bid checks or bonds,
except those of the lower three (3) bidders will be returned within ten (10)
days of the opening of bids. Those of the lower three (3) bidders will be
retained by the Town of Waterford until one of the lower three (3) bidders
signs the contract or until all bids are rejected; however, in no case will the
bid check or bond be retained for more than 90 days unless forfeited as
hereinafter stipulated. No bidder may withdraw his bid within 90 days
after the actual date of the opening thereof.
Should there be reasons why the CONTRACT cannot be awarded within
the specified period, the time may be extended by mutual agreement
between the OWNER and the BIDDER.
If the total amount of the bid (or base bid plus alternates) submitted is
$50,000 or less, then no bid security is required.
The Bid Bond and Surety’s Letter of Intent must be provided by a Surety
Company that meets all of the following qualifications as of the date of bid.
A. Licensed to do business in the State of Connecticut
B. Listed on the current U. S. Treasury “T” List
Cc. Rate A- or better by A. M. Best
Qualifications of BIDDER
The OWNER may make such investigations as it deems necessary to
determine the ability of the BIDDER to perform the work, and the BIDDER
shall furnish to the OWNER all such information and data for this purpose
as the OWNER may request. The OWNER reserves the right to reject
any bid if the evidence submitted by, or investigation of, such BIDDER
fails to satisfy the OWNER that such BIDDER is properly qualified to carry

If any portion of the work is to be performed by persons or entities not
considered to be part of the bidder's own forces, the successful bidder
shail, upon notification of the award of a contract, furnish a written list of
such other persons or entities and a description of the work to be
performed by them. If requested by the Owner, the successful bidder
shall be required to establish, to the satisfaction of the Owner, the
reliability and responsibility of such Sub-Contractors.
Bonds
A. Performance Bond
If the total bid price for the project exceeds $50,000, or if the bid
contains any alternates and the combination of the base bid plus all
Town accepted alternates exceeds $50,000, then either of the
following is required:
1. The Contractor shail furnish a bond covering faithful
performance of the Contract. Surety shall be qualified to do
business in the State of Connecticut, listed on the current
U. S. Treasury “T” list, and rated "A-" or better by A. M. Best. The
cost of the bond premium shall be included in the Contract Sum.
The amount of the bond shall be equal to 100 percent of the
Contract Sum.
OR
2. In lieu of a Performance Bond, a security in a form
acceptable to the Town (for example, letter of credit or an
assigned passbook) in the amount of 100% of the Contract
may be substituted.
The Contractor shall deliver the required security to the Owner on
the date the agreement is entered into.
The Contractor shail require the attorney-in-fact, who executes the
required bond on behaif of the surety, to affix thereto a certified and
current copy of the power-of-attorney.
In the case where add alternates are part of the bid, and where
acceptance of any alternates would cause the Contract Sum to
exceed the $50,000 threshold, then the price of the alternate shall
include the cost of the required bond or security.
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4. The Contractor shall furnish a bond covering payment of
obligations arising under the terms of the Contract. Surety shall be
qualified to do business in the State of Connecticut, listed on the
current U.S. Treasury “T” list, and rated “A-“or better by A.M.
Best. The cost of the bond premium shall be included in the
Contract Sum. The amount of the bond shall be equal to 100
percent of the Contract Sum.
OR
2. In lieu of a Payment Bond, a security in a form acceptable to the
Town (for example, a letter of credit or an assigned passbook) in
the amount of 100% of the Contract may be substituted.
The Contractor shall deliver the required security to the Owner on
the date the Agreement is entered into.
The Contractor shall require the attorney-in-fact, who executes the
required bond on behalf of the surety, to affix thereto a certified
copy of the power-of-attorney.
In the case where add alternates are part of the bid, and where
acceptance of any alternates would cause the Contract Sum to
exceed the $100,000 threshold, then the price of the alternate shall
include the cost of the required bond or security.
\f the total bid (or base bid plus alternates) for the project is
$100,000 or less, then in lieu of providing any security listed in
Section 8.B, the Contractor can elect to substitute the following:
Provide certified lien waivers from each supplier and sub-
contractor affirming that they have been paid for work and
materials for which previous payment applications were issued by
the Owner and payments received by the Contractor.
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bond has been submitted by the Non-Resident Contractor. This
Certificate of Compliance must be provided by the Contractor to the
Town prior to the release of the first progress payment under the
Contract, or the Town must remit 5% of the total contract value
directly to the State. This 5% is in addition to the Project retainage.
Special Notice SN2012(2), published by the State of Connecticut
Department of Revenue Services, details the procedures and
requirements regarding the Guarantee Bond or Cash Bond. The
Special Notice and bond forms can be obtained at the State of
Connecticut Department of Revenue Services webpage,
www.ct.qov/DRS.
Insurance
The Contractor must provide a CERTIFICATE OF INSURANCE as
specified in the General, Supplementary Conditions and Special
Provisions sections.
Receipt of Bonds & Insurance Certificates Prior to Signing Contract
The Contractor to whom the contract shall be awarded must file the requisite
BONDS and CERTIFICATE OF INSURANCE as specified and any other forms
and documents required by the specifications prior to signing of the contract, and
within 7 days from the date of receipt of notification of said award.
Obligation of Bidder
Bidders, if requested, must be able to present evidence satisfactory to the
Purchasing Agent that they have been regularly engaged in the business of
constructing such work as they propose to execute, and that they are fully
prepared with the necessary capital, materials, and equipment to conduct the
work to be contracted for, and to begin it promptly when ordered.
Prior to submitting his bid, the bidder must inspect the site and thoroughly read
all plans, specifications and bid and contract documents. The failure or omission
of any bidder to examine any form, instrument or document and to thoroughly
examine the site shall in no way relieve any bidder from any obligations in
respect to his bid.
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property of the OWNER as liquidated damages and not as a penalty.
Execution of Contract and Notice to Proceed
The OWNER within 15 days of receipt of acceptable PERFORMANCE BOND,
PAYMENT BOND and CONTRACT signed by the party to whom the
CONTRACT was awarded shall sign the CONTRACT and return to such party an
executed duplicate of the CONTRACT. Should the OWNER not execute the
CONTRACT within such period, the BIDDER may by written notice withdraw his
signed CONTRACT. Such notice of withdrawal shall be effective upon receipt of
the notice by the OWNER.
The Notice to Proceed shall be issued within ten (10) days of the execution of
the CONTRACT by the OWNER. Should there be reasons why the Notice to
Proceed cannot be issued within such period, the time may be extended by
mutual agreement between the OWNER and the CONTRACTOR. If the Notice
to Proceed has not been issued within the ten (10) day period or within the
period mutually agreed upon, the CONTRACTOR may terminate the
CONTRACT, whereupon it shall become null and void and all rights and
obligations created thereunder shall be extinguished.
Time of Completion and Liquidated Damages
BIDDER must agree to commence work on or before a date to be specified in a
written Notice to Proceed from the OWNER and to fully complete the project
within 150 consecutive calendar days thereafter. Bidder must agree also to pay
as liquidated damages, the sum of $100 for each consecutive calendar day
thereafter as hereinafter provided in the GENERAL CONDITIONS.
itis hereby understood and mutually agreed, by and between the
CONTRACTOR and the OWNER, that the date of beginning and the time for
completion during the working hours as specified in the General Conditions of
the work to be done hereunder are essential conditions of this CONTRACT, and
itis further mutually understood and agreed that the work embraced in this
CONTRACT shall be commenced on a date to be specified in the "Notice to
Proceed".
The CONTRACTOR agrees that said work shall be prosecuted regularly,
diligently, and uninterruptedly at such rate of progress as will insure full
completion thereof within the time specified. It is expressly understood and
agreed, by and between the CONTRACTOR and the OWNER, that the time for
the completion of the work described herein is a reasonable time for the
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such breach of CONTRACT as hereinafter set forth, for each and every calendar
day that the CONTRACTOR shail be in default after the time stipulated in the
CONTRACT for completion of the work.
The said amount is fixed and agreed upon by and between the CONTRACTOR
and the OWNER because of the impracticability and extreme difficulty of fixing
and ascertaining the actual damages the OWNER wouid in such event sustain,
and said amount is agreed to be the amount of damages which the OWNER
would sustain and said amount shail be retained from time to time by the
OWNER from current periodic estimates.
It is further agreed that time is of the essence of each and every portion of this
CONTRACT and of the specifications wherein a definite and certain length of
time is fixed for the performance of any act whatsoever; and where under the
CONTRACT an additional time is allowed for the completion of any work, the
new time limit fixed by such extension shall be of the essence of this
CONTRACT. The CONTRACTOR shail not be in default when the delay in
completion of the work is due:
A. To any preference, priority or allocation order duly issued by the State or
Federal Government
B. To unforeseeable cause beyond the control and without the fauit or
negligence of the CONTRACTOR, including, but not limited to, acts of
God, or of the public enemy, acts of the OWNER, acts of another
contractor in the performance of a contract with the OWNER, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes and severe
weather.
The CONTRACTOR shall, within ten (10) days from the beginning of any
such delay, unless the OWNER shall grant a further period of time prior to
the date of final settlement of the CONTRACT, notify the OWNER, in
writing, of the causes of the delay. The Owner shall ascertain the facts
and extent of the delay and notify the CONTRACTOR within a reasonable
time of its decision in the matter.
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date for opening of Bids may not be answered. Only questions answered by
formal written Addenda will be binding. Oral and other interpretations or
clarifications will be without legal effect.
Addenda will be issued to modify the Bidding Documents as deemed advisable
by the Owner.
Substitution Clause
Wherever in the Plans and Specifications any item of equipment or material is
designed by reference to a particular brand, manufacturer, or trade name, it is
understood that an approved equal product, acceptable to the OWNER, may be
substituted by the BIDDER or the CONTRACTOR.
Retainage
The Town of Waterford reserves the right to retain 5% in addition to the other
retainages required, of the final contract price for a period not to exceed six (6)
months from the date of final acceptance of the project.
Laws and Regulations
The bidder's attention is directed to the fact that all applicable Federal and State
law, municipal ordinances, and the rules and regulations of all authorities having
jurisdiction over construction of the project shall apply to the contract throughout,
and they will be deemed to be included in the contract the same as though
herein written out in full.
List of Utilities in the Area
Attention is called to the fact that the following Utility Companies have facilities in
the area: The Connecticut Light and Power Company dba Eversource Energy,
The Southern New England Telephone Company dba Frontier Communications
of Connecticut, Comcast of Connecticut, Inc., City of New London Department of
Public Utilities — Water and Sewer, and Waterford Water Pollution Control
Authority.
Information and data reflected in the Contract Documents with respect to
Underground Facilities at or contiguous to the site is based upon information and
data furnished to Owner by owners of such Underground Facilities or others, and
Owner does not assume responsibility for the accuracy or completeness thereof
unless it is expressly provided otherwise in the Supplementary Conditions.
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ocation of the existing
utilities by controlling Utility Company.
Sales Tax
Under the terms of the regulations referring to CONTRACTORS and
SUBCONTRACTORS, issued by the STATE TAX COMMISSION in
administration of the STATE Sales and Use Tax, to which the BIDDER is
referred, the CONTRACTOR may purchase materials or supplies to be
consumed in the performance of this contract without payment of tax and shall
not include in his bid nor charge any use or sales tax thereon.
Site Investigation and Conditions Affecting the Work
A. The Contractor acknowledges that it has taken steps reasonably
necessary to ascertain the nature and location of the work, and that it has
investigated and satisfied itself as to the general and local conditions
which can affect the work or its cost, including but not limited to:
1. Conditions bearing upon transportation, disposal, handling, and
storage of materials;
The availability of labor, water, electric power, and roads;
Conditions at the site;
The conformation and conditions of the ground; and
The character of equipment and facilities needed preliminary to and
during work performance.
ahON
B. The Contractor also acknowledges that it has satisfied itself as to the
character, quality, and quantity of surface and subsurface materials or
obstacles to be encountered insofar as this information is reasonably
ascertainable from an inspection of the site, including ail exploratory work
done by the Town, as well from the drawings and specifications made a
part of this contract. Any failure of the Contractor to take the actions
described and acknowledged in this paragraph will not relieve the
Contractor from responsibility for estimating properly the difficulty and cost
of successfully performing the work, or for proceeding to successfully
perform the work without additional expense to the Town.
Cc. The Town assumes no responsibility for any conclusions or interpretations
made by the Contractor based.on the information made available by the
Town. Nor does the Town assume responsibility for any understanding
reached or representation made concerning conditions, which can affect
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obligations assumed by the CONTRACTOR or relieve him from fulfilling
any of the conditions of the CONTRACT.
Permits
The Contractor must obtain all necessary construction and building permits.
Work Area
Construction will be confined to the immediate work area only. Trespass on
property other than Town property or easements acquired by the Town for the
project will be by written permission of the property owner only.
Change Orders
Any deviations from, additions to, or deductions from either scope of work or
contract price shall be submitted by the Contractor to the Town in the form of a
contract change order. The Town must approve this contract change order
before said deviations, additions, or deductions shall be enacted. The specific
procedures applicable to change orders are set forth in the General Conditions
of the Contract Documents.
Further, all changes in scope of work involving unit price items shall be governed
by the unit price indicated by the Contractor on the Base Bid Form.
Wages
Bidder is directed to the Supplementary Conditions of the Contract Documents
for wage rate scales and legislation applicable to this contract.
Unbalanced Bids
An unbalanced bid is one in which the contractor's unit prices are:
a. Significantly higher or lower than the Engineer's estimate.
b. “Front loaded” so contractor receives a disproportionate payment for work done
during the early stages of a project.
c. Token bid prices (i.e. penny unit bids).
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OSHA Violations
In accordance with Connecticut General Statute Section 31-57b, no contract shall
be awarded to a bidder if it is determined that the bidder (person or firm) has
been cited for three (3) or more willful or serious violations of any occupational
safety and health act or of any standard, order or regulation promulgated
pursuant to such act during the three (3) year period preceding the date of bid
opening.
Enumeration of the Proposed Contract Documents
Copies of the proposed Contract Documents have been made available to the
bidder and consist of the documents enumerated below. The successful bidder
selected by the Town shall be expected to enter into the contract documents
with th