Board of Selectman Regular Meeting Materials (linked)

- FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
Recreation and Parks Commission
DATE: _ August 18, 2022 :
TO: a Glenn Patterson, Chairman BOF
FROM: Ryan McNamara, Assistant Director R&P .
RE: Maintenance of Vehicles Additional Appropriation
The Fleet Management vehicle tagged.as “R11” is a 2015 Chevrolet Silverado Dump
Truck with only 37,572 miles recorded. A thorough review from the Public Works garage
identified safety issues that need repair before allowed to be operational. These Tepairs
were unanticipated considering the age and mileage of the vehicle.
Recreation and Parks always takes a three (3) year average to appropriately fund this line
with a current request of $7,000 dedicated towards maintenance of trucks. The repair cost
is $12,250 (attached quote), The request is beiig made in full to avoid repetitive attempts
to fund the expected fleet servicing needs for the remainder of the fiscal year. .
We respectfully request the additional appropriation to the Maintenance of Vehicles
line item 10137-53080 in the amount of $12,250. This will allow for continued
anticipated fleet maintenance as budgeted for FY'23.
lam available for any questions or concerns and can be contacted at the Recreation and
Parks Office at 860-444-5881.
; Thank you ‘for yout time and consideration of this request.

HARTFORD TRUCK = = QUOTATION
EQUIPMENT Quote: 063022-SB3
85 john Fitch Bivd, Sonth Windsor, CT Ref::Chevy 60" CA DRW
860.290.9616 Hartordtrck.com End User:
© © sales@hariferdtrock.com Date: 06/30/22
Town of Waterford - Garon
We are pleased to quote on the following:
One (1) Reading 9’ Marauder dump body, Inctuding-
9' long x 96" OD wide, 2.0-4,0 yard capacity
A60 galvannealed steel construction
10 & 12 gauge steel, 16" sides (double wall) w/ 2 vertical braces
22" H 10 g. three panel reinforced tail gate
Single lever quick release tailgate w/ hitch pin grease zerks, 1/2 cab shield with window
Electric hydraulic double acting scissors hoist in sub-frame
Body prop, urethane prime body & painted black
Marker ST&T lights (LED) and reflectors
3 year warranty
Manual load cover installed w/ built in front and rear hooks
Back-up alarm
Body up warning alarm
Two (2) rear mud flaps (with anti-sail brackets)
Removal of Existing Dump and Hoist and disposal
Installed Municipal Price: $ 12,250.00
Mandatory If vehicle is equipped with:
Back up camera - Mount camera and tie into OEM system 100.00
Back up camera - New back up camera system w/ screen (Mirror $695, 5” screen $795, GM w/ OnStar $895)
Back Up Alarm - 97 decibel back up alarm for GM with auto headlamps 100.00
OPTIONS: (Circle Desired Add-Ons)
Poly Fenders Installed in lieu of Mud Flaps 600.00
30" x 18" x 18" Black Steel Underbody Box (Installed) 500.00
36" x 18" x 18" Black Steel Underbody Box (Installed) 525.00
In Lieu of Black Steel(ADD)(DP Aluminum 125)(Black DP Aluminum 175)(Smooth Aluminum 300)(Stainless 300)
Initial : Vin: Date:
Terms: Net. Due ETA: TBD.
For additional terms and signature complete 2" page
Respectfully Submitted: Sean Breslin Hartford Truck Equipment Inc. Ea tbog
REV: P 6/10/2021 a at.

HARTFORD TRUCK QUOTATION
EQUIPMENT Quote: 063022-5B3
85 John Fitch Bied, South Windsor, OF Ref: Chevy 60” CA DRW
860.290.9816 Hartfordtrock.com End User:
©} @ sales@hartiordtuck.com Date: 06/30/22
Terms: Deposit may be required. Balance due upon completion. .
Delivery: Unless otherwise noted oh this quotation, equipment is sold F.C.B. Hartford Truck Equipment
Validity: This quote is valid for 30 days (not withstanding manufacture price increase) and supersedes ail previous quotes.
Warranty: Hartford Truck Equipment offers a Limited Lifetime Warranty. on the Installation and workmanship of any product
installed by Hartford Truck Equipment under normal use and service. Buyer agrees to take delivery urider the product warranty of the
manufacturer only, it is understood that Hartford Truck Equipment does not manufacture the equipment. Hartford Truck Equipment shail
not be held liable for any damages whatsoever resulting from the use of defective equipment or for consequential damages of any.
kind. The Limited Lifetime Installation Warranty is not transferable and applies only fo the original owner and original equipmerit,
Service work and warranty work performed without prior authorization from Hartford Truck Equipment voids the Limited
Lifetime Warranty and will not be reimbursed under any circumstances.
Additional Terms and Conditions:
Disclaimer: Buyer is aware that Hartford Truck Equipment's lead times are approximate and agrees to not hold HTE responsible for
delays. Prices subject to change without notice.
Payments: We accept the following payment methods: Cash, American Express, Discover Card, MasterCard, and Visa. We cannot accept
personal checks, All business checks require current address, phone number, and a copy of driver's license
Deposits: Deposits are required on all special order/non-stock orders. All deposits are nonrefundable after 30 days (before 30 days a $50
processing fee will be deducted.) Deposits remain as store credit unless otherwise stated.
Financing: Financing is available through CIT and select products through Sheffield Financial, $100 finance charge will be applied.
Taxes: In addition to the quoted price, buyer agrees to pay Hartford Truck Equipment Inc., all applicable taxes in respect to sale, detivery,
storage processing and consumption of the equipment covered by this quotation. ff tax exempt, resale certificate is required.
Personal Property Policy: All customer owned items (plows, truck beds, pickup beds, etc.) must be picked up within 30 days of the
invoice date to avoid storage fees. Hartford Truck Equipment is not responsible for any damage or theft of customer owned property. After
6 months, items left behind will be considered abandoned and become property of Hartford Truck Equipment. No exceptions.
Storage: Storage fees will begin accruing after 30 days at current posted siorage rates
Suspension Modifications: Additional costs may apply, If the vehicle has any suspension modifications
Customer LED Lights: Dealer/ Customer to allow for their dealer service department to re-flash computer for LED lights if required.
Paint Matching: We cannot guarantee paint color match. Accurate color code information is essential for best results. Painting of service
bodies tend to show manufacturing marks such as weld and grind marks which are inherent in the manufacturing process. Hartford Truck
Equipment will not authorize any returns, discounts, or re-work, from concerns of blemishes, or top-coat finish.
Returns: No equipment shall be returned for credit without prior written permission and instructions by Hartford Truck Equipment.
Cancellation: It is understood that any order based on this quotation.and accepted by the seller shall be a firm order inasmuch as Hartford
Truck Equipment in turn must place firm orders for the equipment and or parts thereof. No cancellations may. be made except on terms
agreed to by Hartford Truck Equipment in writing.
Arbitration: Any controversy or claim arising out of or relating to this agreement or breach thereof, shall be settled by arbitration in
accoidance with the Commercial Arbitration Roles of the American Arbitration Association and judgment upon the reward rendered by the
Arbitrator(s) may be entered in any court having jurisdiction thereof. If legal action is necessary to enforce the terms of this agreement, the
prevailing party shall be entitled to reasonable attorney's fees incurred in any arbitration or court proceedings. or attorney's fees incurred in
the: collection of a judgment of court of arbitration fees and costs and any other relief be entitled.
Entire Agreement: This quotation sets forth the entire terms and conditions applicable to the equipment described herein and may not be
modified without Hartford Truck Equipment written consent. The terms and conditions of this quote shall prevail over thase of any other
writing concerning this equipment in case of any inconsistency between them.
Please sign below indication your intent to purchase the above equipment at the price and terms quoted. By signing you are authorizing
Hartford Truck Equipment, Inc. to perform the wark as specified in this quote. Praposed modification of materials to be supplied, terms of
sale,-or pricing are contingent upon acceptance by Hartford Truck Equipment.
Accepted: Title:,
Print: Company:
Date:
“Please sign and return as confirmation of order**
Respectfully Submitted: Sean Breslin Hartford Truck Equipment Inc.
REV: P 6/10/2021