Board of Selectman Regular Meeting Materials (linked)

FINANCE DEPARTMENT
Memo
September 1, 2022
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-2000 tons Road Salt
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative
Purchasing, the Purchasing Department, on behalf the Public Works Department,
after due diligence and careful consideration, is respectfully seeking the Board’s
approval to award the contract for the above mentioned item to Morton. Salt for
$191,160.00 in accordance with CRCOG contract 735.
Purchasing ;
Town of Waterford

INTER-OFFICE MEMORANDUM ___ OWN _OF WATERFORD
To: Robert Brule, First Selectman
From: Gary J. Schneider, Director of Public Works od)
Date: August 30, 2022
Re: ‘Cooperative purchasing — FY23
The purchasing agent has indicated that the department should get approval
of cooperative purchasing prior to purchases. Public Works uses
cooperative purchasing for a lot of our projects, because these other agencies
have done the work to get prices and allow us to piggyback on them.
We propose to bring these before the Board of Selectman for review all at
once, so as to not hold up the progress on projects, Public Works will be
' using Cooperative Pricing for the following items:
Atlas Fence — Guardrail — 18PSX0147
- Rafferty - Milling -20PS:X0167.- -.- to ne
Pasteryak — Paving —22PSX000B
Safety Markings — Line striping - CROG #725
Morton Salt — Treated Road Salt—-CROG #735
East River Energy — Fuels - CROG #730
Public Works. respectfully requests to be on the agenda for the September 6,
2022 agenda of the Board of Selectman,

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CAPITOL REGION PURCHASING COUNCIL
INVITATION FOR BID #735
TREATED ROAD SALT
FOR WINTER ROAD MAINTENANCE
issue Date: As listed on crcog:bonfirehub.com
Deadline for Questions: As listed on crcog.bonfirehub.com
Response Deadline: As listed on crcog.bonfirehub.com
Response Location: crcog.bonfirehub.com

Treated Road Salt
CRPC Bid #735
CAPITOL REGION PURCHASING COUNCIL
INVITATION FOR BID
TREATED ROAD SALT FOR WINTER ROAD MAINTENANCE
], BID SPECIFICATIONS
SCOPE:
The intent of this bidding effort is to secure qualified suppliers of treated road salt for winter road
maintenance. The desired product shall include a mixture of Sodium Chloride (road salt) treated with
Liquid Magnesium Chloride or Liquid Calcium Chloride and Organic Based Performance Enhancer
(LMC/LCC/OBPE}. The liquid treatment is Intended to enhance the performance of the road salt by
reducing corrosiveness, improving low temperature performance, reducing bounce and scatter,
preventing clumping, salt pile freezing and enhancing flowability.
Note; The awarded vendor(s) must have product available to fulfill all orders for deliveries between July
1, 2022 and June 30, 2023,
ESTIMATED QUANTITIES
The quantities as listed herein are estimates only and have been provided for the purpose of
competitive bidding. Actual quantities will be contingent upon the total number of communities that
decide to make an award off of this bid (as participation is voluntary}, the needs of the using
departments in the various Council members (based on weather) and satisfaction with product
performance when piloted by participating Council members.
Participating Council members as listed herein will issue purchase orders in the tonnage amount of
100% of their initial estimated annual quantities. Each Council member will guarantee a minimum 50%
purchase of their initial estimated annual quantity during the term of the contract. Responding vendors
will guarantee 150% of the estimated annual quantity during the term of the contract.
PIGGYBACKING
There {s no pigeybacking on this bid. ‘
OFF SEASON ORDER DISCOUNT :
For the purposes of this bid, the winter season shall be defined as beginning October 1, 2022 and ending
April 15, 2023. Vendors are asked to provide pricing per ton for off-season orders as well as pricing per
ton for in-season orders.
BIDDER PERFORMANCE/LIABILITY FOR DELIVERY FAILURES
Failure of any successful bidder to adhere to specifications, prices, terms or conditions of their
agreement during the course of the contract period may prectude such bidder from bidding on future
CRPC bids in addition to any action that Council members may take as a result of the vendor’s failure to
perform. It should be noted that the awarded vendor shall assume full responsibility for the negligence
of any sub-contractor(s) utilized to fulfill any and all obligations under resulting contracts.
Page 2 of 13

po Treated Road Salt
CRPC Bid #735
If delivery is not made within the allotted time frame and costs are incurred to obtain de-icing materials
from|an alternative source the contractor shall be held liable for those costs. in addition, any quantity of
” material purchased from an additional source due to lack of performance by the vendor shall have the
quantity (if requested by the Town) deducted from the guaranteed amount submitted from the vendor.
SPECIFICATIONS:
Salt: |Road salt shall conform to the “Specification for Road Salt- Sodium Chloride, REFERENCE FILE NO.
139R) Issued July 7, 1955, Revised June 1, 1998” by the Connecticut Department of Transportation,
Bureau of Engineering and Highway Operations.
Bidder shall'state what anti-caking agent or agents are used in the road salt on the Bid Information
Sheet provided.
Liquid Magnesium Chloride/Liquid Calcium Chloride/Organie Based Performance Enhancer
Material used for this component of the finished product shall be a blend of liquid magnesium chloride
or liquid calcium chloride and OBPE sufficient to allow the material to meet the specification
requirements and performance criterion listed below.
Bids may not be accepted on any product that contains constituents in excess of the following
established total concentration limits as tested in accordance with generally accepted Industry standard
analytic procedures. Results are stated as Parts Per Million (ppm). If the product exceeds any of the
following concentrations then the bidder shall identify the exception(s) and explain any mitigating
circumstances. CRPC members reserve the right to evaluate these exceptions and make a
detetmination of product eligibility based on their best interests,
Phosphorus 250,00 ppm Chromium 0.50 ppm
Cyanide 0.20 ppm Cadmium 0.20 ppm
Arsenic 5.00 ppm Barium 10.00 ppm
Copper 4,00 ppm Selenium 5,00 ppm
lead 1,00 ppm Zinc 10.00 ppm
Mercury 0.05 ppm
The pH of the submitted liquid chemical products shall be 3.2—9.0. The pH limit of the liquid chemical
products may be waived by CRPC members. CRPC members’ decisions to waive the pH requirement
- shalljbe in their best interests and shall be final.
The material shall contain a minimum of 13.0% MgClz by weight.
The material shall contain sufficient OBPE to produce.a final material having a eutectic (freezing) point
of -2D2F or lower,
Bidder shall provide a table showing the Freezing Point vs. Specific Gravity for varying dilutions of
product in water, starting at 5% and continuing up to and including the percentage needed to reach the
eutectic (freezing) point. .
Page 3 of 13

Treated Road Salt
CRPC Bid #735
A3% solution of the product shall have a corrosion value of at least 70% less than that of a 3% solution
of sodium chloride (determined by NACE (National Association of Corrosion Engineers) Standard TM-01-
69 as modified by PNS (Pacific Northwest Snowfighters),
This chemical product shall not contain greater than 4.0% {V/V) Total Settleable Solids after being stored
at O degrees F for 168 hours. [f any solids are observed, 99% of those solids must mass through a #10
sieve.
An independent certified analysis conducted within the fast three years, showing compliance with all of
the above requirements, must be submitted with the bid along with an intended use statement for the
product. Exceptions to these requirements must be stated and CRPC members reserve the right to
reject the product.
Mixing the Salt and Liquid Magnesium Chloride/Liquid Calcium Chloride/OBPE
The salt and magnesium chloride or salt and calcium chloride/OBPE shall be mixed as described in this
section to produce the finished product.
CRPC members reserve the right to take samples from the contractor’s stockpile or transfer point before
the salt is mixed with the LMC/LCC/OBPE. Samples of both the salt and the LMC/OBPE may be taken.
The contractor will thoroughly mix a minimum of 8 gallons of LMC/LCC/OBPE per ton of salt, The
contractor shall ensure a consistent thorough mix (e.g. spray system, pug mill, conveyor) so there is
maximum coverage of the liquid on the salt crystals (loader mixing and stockpile injection methods are
not acceptable) and will specify the mix method on the bid.
Trucks must be weighed on a certified scale with printout after loading the final product and prior to
delivery. The weight ticket shall contain the net weight of-the final product and the stockpile source.
The certification must bear the weighmaster’s signature. Handwritten weights are not acceptable. All
shipments of the product shall be accompanied by a ticket indicating the amount of LMC/LCC/OBPE
mixed in with the finished product. This amount will be indicated on the tickets in gallons and may be
machine printed or handwritten.
Final Product: Road Salt treated with Liquid Magnesium Chloride/Liquid Calclum Chloride/OBPE
The delivered product shal) be uniform in appearance, free flowing and free from visual evidence of
foreign matter including but not limited to dirt, stone, trash or any other material that could be
reasonably expected to interfere with the use, handling or storage of the material.
The properly stored product (covered or inside storage) shall be uniform and free flowing in a manner
consistent with its intended use and shall show no objectionable clumping or caking. The product shall
show no indication of abjectionable leaching or separation of components to the extent that such
condition produces adverse-effects in the handling or usage of the product or routine maintenance of
the storage facility. ‘ .
Page 4 of 13

| ; Treated Road Salt
CRPC Bid #735
The finished product shall not be less than 91.2% sodium chloride determined as follows: Apparent total
% sodium chloride shall be determined in accordance with ASTM-0-632. Magnesium and calcium
content shall be determined in accordance with ASTM £-534 and computed as % magnesium chioride
and % calcium chloride, respectively, % sodium chloride shall then be computed as follows:
* % sodium chloride = % apparent sodium chloride — (% magnesium chloride + % calcium chloride)
Moisture content shall not exceed 4.8% when determined as follows and in accordance with procedures
of the AWWA B200-88, Section 4.3:
% moisture = (Wa —~Wa2) / (W1X 100) where:
W:1 = initial weight of sample
Wa. = weight of sample after drying to a constant weight at 1102C +/- 59C
Sampling shall be done in accordance with current ASTM D-632. The treated salt may be rejected if it
fails to conform to any of the requirements of this specification.
If thé moisture content of the treated salt is found to be above 5.3%, a deduction for moisture content
will be made from the delivered bid price based on the following formula:
Reduced price per ton = delivered contract price/ton X (1.106 - 2x)
where: x = moisture content of sample (expressed as the decimal equivalent of the percentage of the
original sample weight to the nearest 1%)
A non-complying product price deduction will not be assessed uniess the proper analysis and test
procedures are followed. If the contractor consistently delivers salt found to be above 2% moisture
content, the contract shall be subject to cancellation either in whole or in part.
Calculations performed relative to this specification shall be made using the rounding off method of
“ASTM Recommended Practice E-29 for Designating Significant Places in Specified Limiting Values”.
MATERIAL SAFETY DATA SHEETS:
Awarded vendors will be required to provide CPRC staff and participating members appropriate Material
Safety Data Sheets within 20 days after award or upon first delivery, whichever occurs first.
PRODUCT EFFICACY:
Respondents are asked to supply literature and any available test results with their bid to demonstrate
the offered product's ability to reduce corrosiveness, improve low temperature performance, reduce
bounce and scatter, prevent clumping and enhance flowability when mixed with road salt. In addition, if
the product bid is a new formulation for this year, respondents are asked to: note this fact as part of
thei] response, highlight the changes made to the new version, and identify how the new product
compares to the previous verston.
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Page 5 of 13

Treated Road Salt
CRPC Bid #735
ROAD SALT SUPPLY GUARANTEE:
Bidders must provide written certification from their road sait producer/supplier guaranteeing that the
bidder has access to a sufficient amount of road salt product ta supply the needs of the participants for
the entire term of the contract. Bidders are expected to provide up to 150% of a Council member's
initial estimated annual quantity, This information must be provided as part of the bid submission.
NON-STAINING GUARANTEE:
Bidders must provide documentation as part of their bid response demonstrating that their product will
not stain local property if it contains a dye.
ENVIRONMENTAL CONSIDERATIONS AND ANTI-FRACKING MATERIAL ORDINANCES:
Bidder must provide documentation as part of their bid response demonstrating that their product is
ecologically safe and is in compliance with applicable CT Department of Environmental Protection and
US Environmental Protection Agency regulations.
A number of Couneil members have anti-fracking material ordinances and will require vendors to submit
a letter certifying that the product does not contain any materials obtained through fracking.
‘
DELIVERY:
Scheduling of deliveries is of the utmost importance. The vendor must strictly adhere to delivery
schedules set between it and CRPC members,
Trucks delivering the product shall have the entire cargo area completely covered by a waterproof
tarpaulin or similar sheeting material to protect the material, prevent spillage and meet all
environmental regulations. Torn or ripped covers may be a cause for rejection of the shipment.
Delivery will commence within 48 hours after confirmation of order by an authorized CPRC member
representative, Monday through Friday between the hours of 7:30 a.m. and 3:30 p.m. An order that Is
not completed within 5 days after commencement of delivery, or completed within the schedule set
between an authorized CPRC member representative and the yendor, shall be deemed incomplete
and may begin accruing penalties described below.
During periods of repeated storm activity, or when the supply is considered critical by the participating
entity, deliveries occurring outside of the normal business hours may be required.
If delivery is not made in the timeframe specified, a deduction from the price shall be made based on
the actual costs incurred as a result of the late/non-delivery. Cost incurred shall include, but are not
limited to the following:
- Increased personnel costs due to demurrage.
- Increased costs incurred for treatment of salt on hand to extend usage.
- Costs for clean-up after required application.of a “treated” salt product {i.e. salt mixed with
sand),
Members may enforce penalties by withholding payment or a portion of payment until the delivery is
completed.
All deliveries shall comply in every aspect with all applicable Federal and State Jaws.
Page 6 of 13

SPILLAGE
Any
resu
Treated Road Salt
CRPC Bid #735
LAGE
spillage at the time of delivery will be the responsibility of the e vendor and any costs to repair
tant damages or any penalties assessed against a Council member because of pollution resulting
from such spillage shall be borne by the vendor.
PRICING:
By m
up bj
ers shall submit net unit prices, DELIVERED per ton, as specified on the bid proposal sheets. Said
rices shall include freight or transportation rates in effect on the date of bid submission. All
ivered material will be F.0,B, DESTINATION to any municipal location within the respective CT
rtment of Transportation Maintenance and Construction District, as outlined on the attached map
bit II),
rices submitted shall apply throughout the term of the contract, and shall be deemed all-inclusive
. including fuel costs, etc.). The Capitol Region Purchasing Council strictly prohibits the unilateral
sition of additional surcharges on the participating communities at any point during the contract
lod.
ember request, we are asking for alternate pricing for the Treated Road Salt product if it is picked
a member town. These prices shall not include freight or transportation rates.
EXPERIENCE:
Each
thel
of at
past
Bid |
PUR'
respondent is required to submit satisfactory evidence as part of their bid proposal demonstrating
experience supplying treated road salt to local or state governments/agencies. Accordingly, a list,
least four (4) municipalities/state agencies where the product bid has been delivered during the
two (2) years shall be furnished, including contact persons and phone numbers. (See the attached
nformation Questionnaire.) Note: Connecticut-based references are preferred.
ll. STANDARD BID AND RFP TERMS AND CONDITIONS
CHASING COUNCIL PURPOSE
The
aus:
vol
initi
Capite! Region Purchasing Council (“CRPC”) is a purchasing cooperative, acting under the
ices of the Capitol Region Council of Governments (“CRCOG"), which attempts to provide
me-based discounts to its Member Agency base through various cooperative procurement
tives. To date, some 115 towns, boards of education and agencies across the State (38 of
whi¢h are located in the Greater Hartford area) are eligible to take advantage of the Council’s
services, -
BID FORMS/SUBMISSION OF BIDS
ThejCRPC uses Bonfire for the notification and dissemination of all solicitations. The receipt of
solicitations through any other company may result in your receipt of incomplete specifications
and/or addenda which could ultimately render your bid non-compliant. The CRPC accepts no
resp onsibility for the receipt and/or notification of solicitations through any other company.
Page 7 of 13

Treated Road Salt
CRPC Bid #735
No oral, telegraphic or telephonic submittal will be accepted, IFB’s, RFP’s, RFQ’s and RFI’s shalt
be submitted in electronic format via Bonfire, All Invitations For Bid (IFB), Requests For
Proposals (RFP), Requests For Quotes (RFQ), Requests For Information (RFI) submitted
electronically via Bonfire shall remain locked until official date and time of opening as stated In’
the Special Terms and Conditions of the IFB, RFP, RFQ and/or RFI. A formal, in-person bid
opening will not be held,
QUESTIONS
Inquiries should be directed through the Bonfire messaging application.
No oral-interpretations shall be made to any respondent as to the meaning of any of the
bid docurnents. Every request for an interpretation shall be made in writing and posted to the
Bonfire online system, To receive consideration, such questions must be received according to
the date posted on the Bonfire online system,
The CRPC staff will arrange as addenda, which shall be made a part of this Invitation for Bid and
any resulting.contracts, all questions received as above provided and the decisions regarding
each. At least three (3) days prior to the receipt of bid proposals, the CRPC staff will post a copy
of any addenda in Bonfire. In special cases, the CRPC staff reserves the tight to post clarifying
information in the form of an addendum outside of the aforementioned timeline. it shall be the
responsibility of each respondent to determine whether any addenda have been issued and if so,
to download copies directly from the Bonfire website.
EXCEPTIONS TO SPECIFICATIONS
Vendors are directed to make-sure that they understand the terms and conditions as specified in
this Invitation for Bid. Unless exceptions to any of the terms and conditions, including pricing, .
are specified as part of the bid response, it will be expected that all terms and:conditions
expressed herein are acceptable and shall govern resulting contracts. Any variance from
specifications, including product substitutes (as well as replacements for discontinued items) and
pricing units (pounds, 50 Ib bags vs. 100 Ib bags, etc.) must be clearly noted in the vendor's bid
response,
SUBSTITUTION FOR:NAMED BRANDS
Should brand natne-iterns appear in this bid, the bidder must make available specifications on
any substitutions, and explain how the substitution compares with the named. brand’s
specifications.
BID-AWARD
A bid award, in the form of a purchase order issued to a participating vendor, shall.be made by
each respective Member Agency to the lowest responsible bidder(s). The lowest responsible
bidder is that person or firm whose bid to perform the work is lowest, who is qualified and
competent to do the work, whose past performance of work is satisfactory to the Member
Agency and whose bid documents comply with the procedural requirements stated herein. The
award process may also include additional considerations such as the information provided on
Page of 13

Treated Road Salt
CRPC Bid #735
the bid forms and the bidder’s perceived ability to fulfill his/her obligations as prescribed by
these specifications. Each bidder must be prepared to show evidence of having satisfactorily
carried out a similar contract, as inability to do so may be cause for rejection.
CONTRACT EXTENSION
Contracts may be extended by mutual agreement of the parties — for bids with a one year
contract period, a one year extension will be permitted if there is mutual agreement; for
bids with a two year contract period, a two year contract extension will be permitted if
there is mutual agreement, All extensions shall be completed before the next bid
invitation is issued. A schedule of bid invitations and openings is posted on the CRPC
website,
ESTIMATED QUANTITIES
Thejquantities as listed herein are estimates only and have been provided for the purpose of
competitive bidding. Actual quantities will be contingent upon the total number of Member
Agencies that decide to make an award from this bid (as participation is voluntary) and the needs
of tlhe using departments in the various Member Agencies,
INCLUSION OF NON-PARTICIPATING TOWNS AND BOARDS OF EDUCATION
Any|Member Agency, current or future, within the CRPC shall be allowed to participate in this bid
during the life of the contract, even if it is not listed amongst the bid participants,
WITHDRAWAL OF BIDS ;
No bid submitted may be withdrawn, in whole or in part, without the written consent of the
REJECTION AND/OR CANCELLATION OF BIDS
The|CRPC reserves the right to reject or cancel any and ail bids, or any part of any or all bids, if
such action is deemed to be In its best interest to da so.
RIGHT. TO WAIVE ANY INFORMALITY
The|cooperating Member Agencies reserve the right to waive any informality in a bid when such
a waiver {s.in their best interest.
BID PRICES
All prices bid must be on the basis of F.O.B. delivery point, unloaded inside, unless otherwise
inditated in the proposal. A bid on any other basis than that indicated in the proposal may be
considered informal. Note: CRPC strictly prohibits the unilateral imposition of additional -
surcharges (fuel, delivery, etc.) on the participating communities at any point during the contract
period. Prices bid shall apply throughout the term of the contract and will be construed as all- _
“ee
TAXES
: Page 9 of 13

Treated Road Sait
CRPC Bid #735
Member Agencies are exempt from the payment of any sales, excise or federal transportation
taxes. The prices bid, whether a net unit price or a trade discount from catalog list prices, must
be exclusive of taxes and will be so construed,
BILLING
Billing shall be made to each bid participant according to the terms set forth on each purchase
order. 
‘
1% ADMINISTRATIVE FEE
The Capitol Region Council of Governments uses Bonfire to distribute and receive bids and
proposals, Responding vendors agree to pay to the CRCOG an administrative fee of one percent
(1%) of the total ordered amount of all contracts for goods and/or services awarded to the
- vendar, This fee shall be submitted by the vendor to CRCOG on a quarterly basis along with a
report on awards made by Member Agencies and purchase orders issued by CRPC members to
vendors. The fee shall be payable for all CRPC bids unless specifically exempted by the CRPC.
The fee and report shall be submitted as a check to made to the order of “Capitol Region Council
of Governments” and mailed to:
Capitol Region Council of Governments
Attn: Kim Bona
241 Main Street, 4th
Hartford, CT 06106
REPORTING REQUIREMENTS
All orders placed on CRPC bids shall be reported to the Capitol Region Council of Governments
ona monthly or quarterly basis. Vendors are responsible for submitting purchase orders to the
CRCOG via email to kbona@crcog.org.
FAILURE TO COMPLY
All awarded vendors must comply with the 1% Administrative Fee and Reporting Requirements
outlined in the CRPC General Terms and Conditions. Failure to comply within 60 days of orders
and/or awards by CRPC members may result in the vendor being restricted from participating in
future bids.
DELIVERY ARRANGEMENTS AND REQUIREMENTS
No delivery shall become due or be acceptable without a written order issued by the Member
Agency concerned. Such order will coritain the quantity, time of delivery and other important
data.
REFERENCES
Upon request, vendors shail supply the names of other customers (preferably municipalities) to
interested Member Agencies.
Page 10 of 13

Treated Road Salt
CRPC Bid #735
BIDDER PERFORMANCE/LIABILITY FOR DELIVERY FAILURES
Failure of any successful bidder to adhere to specifications, prices, terms or conditions of their
agreement.during the course of the contract period may preclude such bidder from bidding on
future CRPC bids in addition to any action that Member Agencies may take as a result of the
vendor's failure to perform, It should be noted that the awarded vendor shall assume full
responsibility for the negligence of any sub-contractor(s) utilized to fulfill any and all obligations
under resulting contracts, ‘
Moreover, If the contractor fails to make proper delivery within the time specified or if
the delivery is rejected by the Member Agency, the Member Agency may obtain such
commodities or any part thereof from other sources in the open market or on
contract. Should the new price be greater than the contract price, the difference will be
charged against the contractor. Should the new price be less, the contractor shall have
no claim to the difference.
NsURANCE REQUIRED OF SUCCESSFUL BIDDERS
The Successful bidder shall furnish a certificate of insurance which includes the coverages and
limits set forth below; identifies the Member Agency as an additional insured; and provides for at
least ten (10) days prior notice to the Member Agency of cancellation or non-renewal, Coverage
is tolbe provided on a primary, non-contributory basis:
a. General Liability Insurance, including Contractual Liability Insurance and
Products/Completed Operations Insurance issued by an insurance company licensed
. sto conduct business in the State of Connecticut with: limits not less than $1,000,000
for all damages because of bodily injury sustained by each person as the result of any
occurrence and $1,000,000 bodily injury aggregate per policy year; and limits of
$500,000 for all property damage aggregate per policy year or a limit of $1,000,000
Combined Single Limit (CSL). A Waiver of Subrogation shall be provided. All, if any,
deductibles are the sole responsibility of the contractor to pay and/or indemnify.
b, Automobile Liability Insurance issued by an insurance company licensed to conduct
business in the State of Connecticut with: limits not less than $1,000;000 for all
damages because of bodily injury sustained by each person as a result of any
‘occurrence and $1,000,000 aggregate per policy year; and limits of $500,000 for all
‘damages because of property damage sustained as the result of any one occurrence
or $1,000,000 Combined Single Limit (CSL). All, if any, deductibles are the sole
‘responsibility of the contractor to pay and/or indemnify.
c. Worker's Compensation Insurance in accordance with Connecticut State Statutes.
Thelinsurance requirements listed above are minimum requirements for successful
bidders. Awarding agencies may require higher insurance limits.
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CRPC Bid #735
FOR THE TOWN OF WEST HARTFORD ONLY
Please see the Attachment concerning the town’s insurance requirements.
FUTURE BID INVITATIONS
Future bid invitations may not be sent to vendors who do not bid on this invitation, unless they
specifically request that their names be continued on the invitation list.
EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION
The CRPC, an affiliate of the CRCOG, subscribes to the CRCOG's policy of Equal Employment
Opportunity and Affirmative Action, and pledges to lend its support and cooperation to private
and public agencies who are promoting public policy in this vital area of human
relations. Vendors will be required to sign the certificate incorporated in the bid document
relative to Equal Employment Opportunity and Minority/Female Business Enterprise (if
applicable).
SEVERABILITY
If any terms or provisions of this bid shall be found to be illegal or unenforceable, then such term
or provision shall be deemed stricken and the remaining portions of this bid shall remain in full
force and effect.
ADDITIONAL TERMS AND CONDITIONS
The Vendor assigns to CRCOG all rights title and interests in and to all causes of action it may
have under Section 4 of the Clayton Act, 15 USC 15, or under Chapter 624 of the general
statutes. This assignment occurs when the Contractor is awarded the contract.
Vendor agrees that it is in compliance with all applicable federal, state and local! laws and
regulations, including but not limited to Connecticut General Statutes Sections 4a-60 and 4a-
60a. The Contractor also agrees that it will hold CRCOG harmless and indemnify CRCOG from
any action which may arise out of any act by the contractor concerning lack of compliance with |
these laws and regulations. All purchases will be in compliance with Section 22a-194 to Section
22a-194g of the Connecticut General Statutes related to product packaging.
Resulting contracts are subject to the provisions of Executive Order N. Three of Governor
Thomas J. Meskill promulgated February 15, 1973 and section 16 of P.A. 91-58 nondiscrimination
regarding sexual orientation, an the provisions of Executive Order No. Sixteen of Governor John
G, Rowland promulgated August 4, 1999 regarding Violence in the Workplace Prevention Policy.
The contract arising from the bid may be subject to the provisions of §1-218 of the Connecticut
General Statutes, as it may be modified from time to time. In accordance with this section, each
contract in excess of two million five hundred thousand dollars between a public agency and a
person for the performance of a governmental function shall (1) provide that the public agency is
entitled to receive a copy of records and files related to the performance of the governmental
function, and (2) indicate that such recards and files are subject to the Freedorn of Information
Act and may be disclosed by the public agency pursuant to the Freedom of Information Act. No
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CRPC Bid #735
request to inspect or copy such records or files shall be valid unless the request is made to the
public agency in accordance with the Freedom of Information Act. Any complaint by a person
whb is denied the right to inspect or copy such records or files shall be brought to the Freedom
of Information Commission in accordance with the provisions of sections 1-205 and 1-206 of the
Connecticut General Statutes.
Incorporated by reference into this contract is Section 4-61dd(g)}(1) and 4-61dd(3) and (f) of the
Connecticut General Statutes which prohibits contractors from taking adverse action against
employees who disclosed information to the Auditors of Public Accounts or the Attorney
General.
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