Board of Selectman Regular Meeting (linked)

To:
Waterford Youth & Family Services
Kimberly Allen, Director of Finance
From: Dani Gorman, Human Services Administrator
Ce:
Re:
First Selectman Rob Brule
Transfer of Funds to Youth and Family Services
Date: March 22, 2023
I respectfully request that you review and make a recommendation to the Board of
Selectmen for consideration regarding the following items;
1. On behalf of the Waterford Youth Services Advisory Board, | respectfully request that the
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$5,000 stipend provided to Youth and Family Services annually by the Board of Education be
appropriated to the department to supplement the professional fees line.
While the stipend is noted in the department’s annual budget presentation as revenue
on the 51000 series page, it is assigned to a line item (LI 10119-48719) within the
general fund; not permitting us to expend it. Like in fiscal year 2022, I respectfully
request that the $5,000 be provided to the department, as the Board of Education
intended, to help us pay for the unprecedented demand for mental health services.
ehalf of the Youth and Family Services Advisory Board, | ask that the $5,000
be appropriated to Line Item 10119-52030.*
Once you have reviewed this request, I respectfully ask that you move this forward to the Board of
Selectmen with your recommendation.
2.
>
>
>
Similarly, we respectfully request that the grant provided to us by the Department of Children
and Families (annually) in the amount of $14,102** be appropriated to the department to
offset the cost for salaries.
While the grant is noted on the revenue page of our budget presentation for Youth
and Family Services, it is assigned to line item 10119-44480 within the general
budget when the money is deposited electronically from the State of Connecticut in 4
quarterly payments; not permitting us to expend it.
The narrative of the grant defines how we will expend these funds within our
department. The grant is also audited by the State of Connecticut and reviewed by the
Town's auditors.
We respectfully ask that the amount of the total grant $14,102 be appropriated
to Line Item 10119-51210,
Once you have reviewed this request, I respectfully ask that you move this forward to the Board of
Selectmen with your recommendation.
*The funds are needed in this line item at this time
*Munis Backup attached - DCF increased the amount to $14,102 ~ attached
DCF Grant Budget Page - attached

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Memo
May 4, 2023
Re: Bid Waiver-PD Vehicle Replacements and Aftermarket Equipment
Mr. Brule’
The Purchasing agent, on behalf of the Police Department, respectfully seeks a Bid
Waiver to purchase new police cruisers and necessary equipment provided by several
vendors in accordance with The Purchasing Ordinance Section 3.08.050. This Bid
Waiver is for an infinite amount of time moving forward due to the amount of years the
Town has built relationships with the vendors which in return has been very beneficial in
challenging times.
e MHQ, Inc., Middletown CT
* Competitive Service Solutions LLC, Wethersfield, CT
e Critical Signs, Waterford CT
e Sullivan's Northwest Hills Auto Group, Torrington CT
Funds will be available from Line Item 24207-54070 (Fleet Management- Vehicle
Replacement).
Respectfully
oF Ayoses
Shea Moses
Purchasing Agent
Town of Waterford

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Marc Balestracci (860) 442-9451 TEL
Police Chief mbalestracci@waterfordct.org
To: Board of Selectmen
From: Marc Balestracci, Chief of Police
Date: April 18, 2023
Re: Department Vehicles Preferred Vendor Status
The Waterford Police Department has encountered several challenges In the past few years, as has many other
police departments in the state and country, when attempting to purchase new police cruisers and necessary
equipment. The Waterford police and finance departmants have bean working together to Improve
communication, streamline documentation and take other necessary steps to prepare for the very restricted
windows held nationwide for the purchase of these specialized vehicles.
The relationships that our town has built with several vendors in the state has allowed us to acquire vehicles in
these challenging times, have access to immediate and after hours service when needed and has provided reliable
parts and installation over the years. in addition, the pricing is in line with the very few bids we have received
when sought by the town,
To appropriately prepare for these challenges moving forward, | am respectfully requesting preferred vendor
status be named for the following businesses:
MHQ, ine.
750 Newfield Street
Middletown, CT 06457
Competitive Service Solutions LLC.
241 Concord Circle
Wethersfield, CT 06109
Critical Signs
1068 Hartford Turnpike
Waterford, CT 06385

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Marc Balestracci
(860) 442-9451 TEL
Police Chief
mbalestracci@waterfordct.org
Sullivan’s Northwest Hills Auto Group
2033 East main Street
Torrington, CT 06790
Thank you for any consideration.
Thank you,
Marc Balestracci
Chief of Police
Waterford Police Department

TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Police
DEPARTMENT
APPROVED GURRENT ACCOUNT ACCOUNT — REVISED
Budget Avattable INCREASE DECREASE: Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 10129 53100 Tires 10,854 354 2,000 2,354
2 10129 52040 Serice Contracts and Repairs 26,269 10,911 2,080} 8,914
3 10129 53090 Fuel & Lube 108,767 12,470 21,000 33,470
4 10129 51420 Patrol 8,487,122 707,878 (14,000) 693,873
5 10129 52300 Training and Education 85,500 18,233 (§,000) 13,233
§ 10129 52305 OSHA Compliance 5,500 3,974 {2,000} 1,974
7
88 —
10
TOTAL 23,000 (23,000)
Explanation
Per town guidelines, the cost of fuel per gallon when FY23 budgets were being prepared was $2.38. The cost per gallon that was later secured by the
town was $2.86 per gallon. This difference is the reason for the transfers into the Fuel & Lube fine.
The transfer into the Tires line is to allow the proper replacement of tires needed till the end of the fiscal year.
Email
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
5/41/2023
Date
5/2/2023
Date
Date
Date
revised 9/9/20

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FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
Recreation and Parks Commission
DATE: May 5, 2023
TO: Mr. Robert Brule, First Selectman, Board of Selectman
FROM: Ryan McNamara, Director of Recreation & Parks
RE: Capital Improvement Plan Restructure
Please consider the following adjustment to the Recreation and Parks Capital
Improvement Plan of projects:
The allowance to close athletic field irrigation plans and reallocate to basketball
court surfacing projects to provide priority safety repairs.
Capital Improvement Plans have been re-evaluated to address current needs and vision.
Staff has continued inspections of the court surface cracks and structural cracks, showing
an immediate need for repair. The Town Hall basketball court was established in 1976
and the Leary basketball court was installed in 1980. These courts have received repairs
for surface cracks over the years but will require subsurface attention in the near future.
The costs associated with full subsurface and structural repairs are too high to absorb
with the current funding intended for crack repairs. The immediate resolution is to make
the courts safe and playable now while the department puts in a plan for all subsurface
and existing court surfaces to be phased into full replacement.
Estimates to perform the necessary work at BOTH courts are approx. $124,000. The
consolidation of the noted lines would allow for $132,000 to be funded pending the bid
award and allowing for any contingency.
The court surface needs to be reclaimed and have an acrylic coating to the entire area.
This repair provides a two (2) year warranty and allows time for introducing solutions to
tennis and basketball court repairs throughout town with new, extended warranty
technology (post tension concrete, etc.) to provide best return on investment.
An irrigation plan for our athletic fields will still be sought after, however, the safety and
repairs to the basketball courts take precedent given their current status.
This will also allow for continued development and ideas for the Civic Triangle
' (Veteran’s field) and any plans for irrigation may be altered given the final layout.

Funds currently designated ($71k: $55k + $16K) do not cover the estimates received for
proper repair.
We propose to close the following project lines:
Line 33719-55822 Leary Park Irrigation $47,300
Line 33719-55835 Veterans Field Irrigation $13,700
TOTAL $61,000
Once liquidated, we would like to use the funds and reallocate to the following lines,
identified in the 2023-2027 CIP under line items:
Line 33720-55854 Leary Basketball Court Repairs $55,000
- INCREASE: $36,000
- TOTAL: $91,000
Line 33720-55855 | Town Hall Basketball Court Repairs $16,000
- INCREASE: $25,000
~ TOTAL: $41,000
*Increases to both project line items totals the $61,000 ($36k and $25k) requested to
reallocate from irrigation projects.
GRAND TOTAL $132,000
I appreciate your review and consideration of this request.

@
1000 HARTFORD TURNPIKE WATERFORD, CT 06385
May 10, 2023
Mr. Rob Brule, First Selectman
Town of Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Brule,
The Utility Commission respectfully requests an appropriation of the funds currently designated
within LI. # 20531-57816, Old Norwich Road Wastewater Pump Station Upgrade, in the
amount of $544,000.
This rehabilitation project was initially placed out to bid this past June as a combined project
with the Cross Road Wastewater Pump Station rehabilitation project. The bids received for this
combined project far exceeded our available funding therefore none of the bids were accepted.
The Utility Commission has decided to re-bid the Old Norwich Rd Pump Station rehabilitation
project as a standalone project and address the Cross Road Pump Station rehabilitation project in
the future. Bids previously received for the Old Norwich Rd Station rehabilitation ranged from
$1,359,843 to $2,662,687; the average of the lump sum bids was $2,030,088. Currently there is
$1,131,650 allocated for this project through ARPA funding.
In an effort to streamline the project timeline and have the ability to readily award a bid we are
requesting funds currently designated be appropriated now.
Thank you.
James A. Bartelli, Director
Utility Commission
Ce: Utility Commission
Kimberly Allen, Director of Finance

(19)
Memo
May 9, 2023
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Milling and Reclaiming of Oil Mill Road
Dear Mr. Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of the above mentioned projects to Rafferty Fine Grading, Inc. for
$125,312.90 in accordance with DAS contract 22PSX0197, for the milling and reclaiming
of Oil Mill Road.
Funds will be available from Line Item 20530-57880 Major/Minor Rd Paving.
Sincerely,
Shea Prose {
Shea Moses
Purchasing Agent,
Town of Waterford

RA FEY
05/08/23 Distric 2 Sectlon 23
Town of Watarford Grade and Rall
pAd Sedopth R2PSXO GT Cortera
ESTIMATE
tem SAmount” | Total
Reclaim PSY, 20,000 | 3.48 $9,600.00,
Traffic Controi Pattern 20,000 0.17 3,400.00
Fiaggers (3) 20,000 0,95 4,200.00
ant Excavation PCY 2,230 20,23 45,112.90 |
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FINANCE DEPARTMENT
Vviemo
May 9, 2023
Mr. Rob Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Re: Cooperative Purchasing-Resurfacing Roads
Dear Mr, Brule:
In keeping with Section 3.08.010 of the Purchasing Ordinance- Cooperative Purchasing, the
Purchasing Department, on behalf the Public Works Department, after due diligence and
careful consideration, is respectfully seeking the Board’s approval to Award the contract
for the supply of the above mentioned projects to American Industries for $287,725 in
accordance with DAS contract 22PSX0196.
Funds will be available from Line Item 20530-57880 Major/Minor Rd Paving.
Sincerely,
ZA
4
Shea Moses
Purchasing Agent,
Town of Waterford

AMERICA
(INDUS TEES]
7G
uN
*« AGGREGATE * ASPHALT
%& EXCAVATION
630 Plainfield Road
Jewett Clty, CT 06351
PROPOSED FOR: JOB LOCATION:
Town of Waterford Oil Mill Road and Way Hill Road
15 Rope Ferry Road in the Town of Waterford
Waterford, CT 06385
U2PSX O76
Estimated Extended
Description Quantity — Unit Unit Price Price 5
+/-1,692 | Ton | $85.00
2UISE rE : +/-1,692 | Tan {| $85.00
Way Hill Road (To Be Milled by Others +/-7,000 SY):
Pave 3" Top Course HMA S0.375 +/-1,200 | Ton $85.00 | $102,000.00
Applied Tack Coat (Non-Tracking) as Needed +/-420 | Gal $7.00 | $2,940.00
Niantic River Road (To Be Milled by Others +/-21,600 SY):
Pave 2.5" Top Course HMA $0.375 +/-3,105 |Ton | $85.00 | $263,925.00
Applied Tack Coat (Non-Tracking) ds Needed +/-1,296 | Gal $7.00 | $9,072.00
Services to be provided by American Industries, Inc.:
Big Supply | Trucking { Grades’ | Saw- Fine Raking? | Remave | Milling | Trimming { Sweeping Dust Traffic Sit
Safe | Material Layout Cut Grading | Compact | Excess Control | Control | Sacks
Permit Material
Xx x XK x Xx x
*Note: Survey, Resetting/Replacing Roadway Structures,
Handwork, Curbing and Pavement Markings are Excluded*
Standard Condiflon:
-All tax-exempt sales must be accompanied by a sales tax exempt certificate,
-No bonds will be supplied.
-Escalation will be factored into the final price at the time of work based on liquid asphalt pricing per Poten &
Partners, Inc.
-Quantitles on Proposal are Estimates and are subject to change. Buyer will pay for ail materlals used,
-Payment terms are net 10 days, without retainage permitted, unless stated above, Balances not paid will be
subject to default Interest at 1.5% per month, In the event the account Is overdue, or Buyer Is otherwise tn
breach, placed for collection, Buyer agrees to reimburse Contractor all collection costs Including attorney fees,
disbursements, default Interest and court costs, Contractor reserves all rights to file lawfully permitted flens and
other remedies. .

Contract & 22psxo196 (8 Ba English y
Board
€Go Back
Contract # 22PSX0196
a ‘Bituminous Concrete Materials and Bridge Deck Membrane Waterproofing
The awarded Contractors shall supply equipment and services for the application of bituminous concrete material,
woven glass fabric and tack coat to roads, bridges and highways statewide,
\& Contract Administration
Administrator: Dan Dion
Administrator Email: daniel.dion@ct.gov
Organization:State of Connecticut
‘8 Vendor
Multiple Vendors Available
§ Contract Pricing
Agreement Type:Master
Contract Type: DAS Contract
Pricing Type: Fixed Price with Unit Cost
Value: $80,000,000.00
© ‘Contract Period
Issue Date:March 09, 2023
Award Date:March 13, 2023
Effective Date:April 05, 2023
Expiration Date:April 04, 2024

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