Board of Finance Regular Meeting Agenda (linked)

Board of Finance Wednesday, June 10, 2020
Regular Mecting Minutes 7:00 pm
Remote Access
Present:
Absent:
Elected:
RTM:
Staff:
Chairman Ronald R. Fedor, Mark Geer, John Sheehan, Kevin Petchark, Glenn
Patterson and Tali Maidelis 7
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Robert J. Brule, First Selectman ~!
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Kim Allen, Finance Director, Thomas Giard, Superintendent of Schools} Josef
Mancini, Director of Finance/Operations BOE, Robert Avena, Town Attorney,
Abbas Danesh, Treasurer, and Maryellen McConnell, Secretary.
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
June 10, 2020.
Public comment: no public comment
Executive Session: An Executive Session was called to order at 7:01 pm and
finished at 7:10 pm.
Approval and acceptance of regular minutes from May 20, 2020
Motion by Mark Geer and seconded by John Sheehan to approve May 20, 2020,
Hearing Minutes and also to amend the minutes and change the date from
March 11, 2020 to May 20, 2020.
Vote: 6-0 Motion: Passed
To consider and act on an approved Board of Selectman appropriation request
for an appropriation in the amount of $30,000 from Capital and Non-recurring
designated line 20560-57808 (replace DVR Security Camera) and to forward to
the RTM for final approval.
Motion by John Sheehan and seconded by Tali Maidelis to approve the
Request. as stated:
Vote: 5-1 Abstain: Mark Geer Motion: Passed

Board of Finance Regular Meeting Minutes — June 10, 2020
Page 2
To consider and act on an approved Board of Selectman appropriation request
for an appropriation in the amount of $155,287.12 from Capital and Non-
recurring designated line 20560-57822 (IT Learning Boards — end of life) and to
forward to the RTM for final approval.
Motion by John Sheehan and seconded by Tali Maidelis to approve the
Request as stated and forward onto the RTM.
Vote: 5-1 Abstain: Mark Geer Motion: Passed
To consider and act on an approved Board of Selectman appropriation request
for and an appropriation in the amount of $139,125 from Capital and Non-
recurring designated line 20560-57827 (IT Virtual Desktop Main processor) and
to forward to the RTM for final approval
Motion by John Sheehan and seconded by Tali Maidelis to approve the Request
as Stated and forward onto the RTM.
Vote: 5-1 Abstain: Mark Geer Motion: Passed
To consider and act on an approved Board of Selectman appropriation request
for and an appropriation in the amount of $100,000 from Capital and Non-
recurring designated line 20560-57842 (School Security) and to forward to the
RTM for final approval.
The Board of Finance went into and Executive Session at 7:23pm and returned at
7:31pm to discuss School Security. ,
Motion by John Sheehan and seconded by Glenn Patterson to approve the
Request as stated and forward to the RTM.
Vote: 5-1 Abstain: Mark Geer Motion: Passed

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Board of Finance Regular Meeting Minutes — June 10, 2020
Page 3
10.
11.
To consider and act on a request from the Board of Education to seek approval
for the establishment of a Non-Lapsing account under Connecticut General
Statutes 10-248A.
A discussion ensued about setting up the account and drawing up a
memorandum of understanding that stipulates how the money would be spent
and how it would be approved by the Board of Finance.
Motion by John Sheehan and seconded by Glenn Patterson to table the Request
as stated until the July 15'" meeting
Vote: 5-1 — Abstain: Mark Geer Motion: Passed
Review of all Capital and CNR projects.
A discussion ensued regarding the departments, and several questions they had.
Most questions were answered by Kim Allen, as the departments did submit
summaries to her.
Motion by John Sheehan and seconded by Mark Geer to approve the return of
$358,481.29 designated by the line items to the Current Year Capital. Also
return of $271,516.20 and $19,479 to the Capital Non-Recurring Fund, for a
total of $649,746.49
Appointee and Liaison updates.
We will be adding a new member to the Board of Finance very soon, as we have
been waiting a while.
Municipal Complex: Glenn Patterson stated that he and the Municipal Complex
committee has had nothing but positive comments coming from the workers in
the building. Especially that it is now a more functional building. The next phase
of the project is underway, they have gone through and abated the asbestos in
the old building. Demolition of the building will be done by the end of June. In
mid-June they will start the environmental remediation, on a not to interfere
basis with the demolition. The remediation should be complete by October
depending on the plume that is in the soil. While they are doing the
remediation, they will start with the foundation of the garage. They are
expecting to be complete in February.

Board of Finance Regular Meeting Minutes — June 10, 2020
Page 4
12.
14,
10.
Old Business: None
New Business:
Request by John Sheehan for Kim Allen, Finance Director, for an update COVID-
19 expenses and status of what is and what is not covered by FEMA:
The State requested our expected costs rather early, we projected $124,000
through June 30", and to date we have spent $145,000. That includes all of our
materials, supplies labor and benefits. Our FEMA grant has been submitted
through June 30, 2020, for $179,000, they will not be covering some items like IT
equipment (cameras for Zoom meetings) as this is considered operational
equipment. However; the State has released information that they will be
covering expenses as well. So we are expecting 100% reimbursement on all
expenses.
Request by John Sheehan for Tom Girard and Joe Mancini of the Board of
Education to give a brief on distance learning:
It has been a completely remarkable transition and we are very proud of our.
team as we had to flip the switch and do things completely different in twenty-
four hours. At the six week mark the Board sent out surveys to parents to see
how everything was going and about 88% said that was going very smooth for
them. Another survey will be going out next week. The summer school guidance
that came out from the State was fairly direct.in terms of the expectations. We
have a limited number of staff willing and able to provide in person on site
summer school programming. We will be running a distance summer school
program, in terms of transportation, having to provide bus monitors, the
restrictions of no more than ten people per room and masks all day and kids six
feet apart. If that does transfer to the fall, it will be challenging at best.
Correspondence: None

Board of Finance Regular Meeting Minutes — June 10, 2020
Page 5
11. Adjournment:
Motion by John Sheehan and seconded by Mark Geer to adjourn the Meeting of
the Board of Finance at 8:35 p.m.
Vote: 6-0 Motion: Passed
Respectfully submitted,
Mark Geer, IwAClerk Maryellen Wéconnell, Secrdtary