Board of Finance Regular Meeting Agenda (linked)

Board of Finance
Regular Meeting Minutes
Wednesday, August 11, 2021
Waterford Municipal Complex,
7:00 pm
Present: Chairman Ronald Fedor, John Sheehan, Glenn Patterson, Mark Geer, Kevin
Petchark; Tali Maidelis, Robert Tuneski (7:04 pm)
Elected: Robert J. Brule, First Selectman S
RTM: Thomas Dembek S
Staff: Michael Howley, Fire Administrator, Gary Schneider, Public WorkéD ir ector, |
Sandy Kenniston, Office Coordinator Public Works, Kimberly Allens Finance
Director; Maryellen McConnell, Secretary S x
1. Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
August 11, 2021.
2. Public comment: No public comment.
3. Approval and acceptance of minutes:
Motion by John Sheehan and seconded by Kevin Petchark to approve the revised
minutes of July 21, 2021.
Vote: 5-1-0 Abstain: 1 (Tali Maidelis) Motion: Passed
4. To consider and act on a request from the Board of Selectmen on behalf of
Christine Walters, Interim Director of Human Resources, for an FY22 Out of
Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount Budget Budget
Amount Amount
10145- | Administration | 125,548 125,548 (700) 124,848
51110
10145- |-Telephone 700 700
52080 Total 700 (700)
Motion by John Sheehan and seconded by Tali Maidelis to approve the Out
Series Transfer.
Vote: 6-0-0 Motion: Passed
of

Board of Finance Regular Meeting Minutes — August 11, 2021
Page 2
5. To consider and act on a recommendation to fund an additional appropriation
request from Fire Administrator, Michael Howley, for a new Quaker Hill Fire
Rescue Boat Motor as a new CNR Project to be funded in the amount of
$40,000 through the CNR Undesignated Fund Balance and forward onto the
RTM.
Motion by John Sheehan and seconded by Mark Geer to move for discussion
purposes.
Discussion ensued on the cost of the rescue boat motor that it can be obtained
for $32,000 instead of $40,000. As well as the number of qualified crew
members and how many calls this boat goes out for in a year.
An Amended Motion by John Sheehan and seconded by Mark Geer to decrease
the CNR Undesignated Fund Balance by $32,000 and forward onto the RTM.
Vote: 6-0-1 No: Glenn Patterson Motion: Passed
6. To consider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, CNR Line #20511-57856 for the Jordan Village
Sidewalks to move $100,000 from Designated to Appropriated for this project
and forward onto the RTM.
Motion by John Sheehan seconded by Glenn Patterson to move $100,000 in CNR
Line #20511-57856 from Designated to Appropriated and forward onto the RTM.
Vote: 7-0-0 Motion: Passed
7. To consider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, to merge the two lines for the Jordan
Sidewalk Project into one line. Line #33022-55887 - $304,000 and Line #20511-
57856 - $100,000 be merged to CNR Line #20511-57856 for a total of $404,000
and forward onto the RTM.
Motion by John Sheehan and seconded by Glenn Patterson to merge lines
33022-55887 and line 20511-57856 by transferring $301,000 from 33022-55887
to 20511-57856 and close line 33022-55887 and forward onto the RTM.
Vote: 7-0-0 Motion: Passed

Board of Finance Regular Meeting Minutes — August 11, 2021
Page 3
8. To consider and act on a recommendation to fund an additional appropriation
request from the Director of Public Works, Gary Schneider, for a new Town Hall
Front Door Project as a new CNR Project to be funded in the amount of $35,000
through the CNR Undesignated Fund Balance and forward onto the RTM.
Motion by John Sheehan and seconded by Kevin Petchark to approve the
appropriation in the amount of $35,000 as a new CNR Project and forward onto
the RTM
Vote: 7-0-0 Motion: Passed
9. To consider and act on a request from the Board of Selectmen on behalf of Gary
Schneider, Public Works Director, CNR Line #20511-57839 for the Emergency
Egress Enclosure to move $46,000 from Designated to Appropriated and
forward onto the RTM.
Motion by John Sheehan and seconded by Tali Maidelis to approve the
appropriation in the amount of $46,000 and forward onto the RTM.
Vote: 7-0-0 Motion: Passed
10. To consider and act on a recommendation to fund an additional appropriation
for Cyber Security in the amount of $87,960.54 as an Out of Series Transfer
from the Contingency Fund (10121-59000) into lines 10112-52201, (Insurance,
Liability/Auto/Property) - $77,273; 10147-54130 (Information Technology,
Equipment), $5,463; and 10147-52043 (Information Technology, Service
Contracts), - $5,226.
Motion by John Sheehan and seconded by Kevin Petchark moves to transfer
from Contingency lines 10112-52201 - $77,273; 10147-54130 - $5,463; 10147-
52043 - $5226 for a total of $87,962.
Vote: 7-0-0 Motion: Passed

Board of Finance Regular Meeting Minutes ~ August 11, 2021
Page 4
11. To consider and act on a request from the Board of Selectmen on behalf of
various departments, for an FY21 Out of Series Transfer request pending Board
of Selectmen approval.
Account | Description Approved Current Account {| Account | Revised
Budget Available | Increase | Decrease | Available
Amount Budget Budget
Amount Amount
10109- | Postage 2,900 (175) 175 0
52020
10109- | FICA 16,527 418 (175) 243
51920
10111- | Service Contracts 51,357 (2,264) 2,264 0
52040
10111- | Facilities 76,500 23,573 (2,264) 21,309
51140 Coordinator
10119- | Professional Fees 22,000 (1,949) 1,949 0
52030
10119- | Clerical & Technical | 42,339 3,135 (1,949) 1,186
51210
10130- | Equipment 345,771 (19,056) | 19,056 0)
51510 Maintenance
10130- | Highway 984,189 (22,419) | 22,419 0
51520 Maintenance
10130- | Solid Waste 900,000 23,841 (19,056) | 4,785
52470 Disposal
10130- | Highway Materials 235,000 29,352 (22,419) | 6,933
53300
10137- | Maintenance of 147,523 (5,203) 5,203 0
52420 Property
10137- | Programs 42,387 (1,041) 1,041 0
52380
10137- | Parks Maintenance | 375,951 43,321 (6,244) 38,077
51610 Total 52,107 (52,107)
Motion by John Sheehan and seconded by Mark Geer to approve the FY21 Out
of Series Transfer in the amount of $52,107.
Vote: 7-0-0
Motion: Passed

Board of Finance Regular Meeting Minutes — August 11, 2021
Page 5
12. To consider and act on a request from the Board of Selectmen on behalf of
various departments, for an FY21 Out of Series Transfer request pending the
Board of Selectmen approval.
Account | Description Approved Current Account | Account | Revised
Budget Available | Increase | Decrease | Available
Amount Budget Budget
Amount Amount
10104- | Administration 196,788 (945) 945 0
51110
10104- | Professional Fees 0 (1,300) 1,300 0
52030
10103- | Clerical & Technical | 4,100 2,624 (2,245) 379
51210
10108- | Professional Fees 260,000 (23,550) | 23,550 0
52030
10107- | Professional Fees 68,820 13,885 (13,885) |0
52030
10107- | Service Contracts 21,490 6,359 (6,359) 0
52040
10107- | Dues, Conferences 4,240 1,846 (1,846) 0
52050
10107- | Administration 292,050 2,335 (1,460) 875
51110
10145- | Professional Fees 54,019 (23,946) | 23946 0
52030
10129- | FICA 420,922 29,118 (23,946) | 5,172
51920 Total 49,741 | (49,741)
Motion by John Sheehan and seconded by Glenn Patterson to approve the FY21
Out of Series Transfer in the amount of $49,471.
Vote: 7-0-0
Motion: Passed

Board of Finance Regular Meeting Minutes — August 11, 2021
Page 6
13.
14,
15.
16.
17.
Old Business: None
New Business ~ a. Overview of the Town of Waterford’s plan for the American
Rescue Plan Act funds: We will be focusing on Water/Sewer, Infrastructure, Fire
Services, Tourism (Eugene O’Neill and Nevins Cottage), Economic Development,
and Youth and Family Services (Human Services Coordinator). We are looking to
help some of the small business in our area with grants. The Human Services
Coordinator will be a two-year position that will be funded though the American
Rescue Plan funds. Utilities and Infrastructure will receive the bulk of the money
for the Capital and for Town Wide Broadband.
b. The Board of Finance will be touring the Municipal Complex at the end of the
Board of Finance meeting this evening. Thank you to Gary Schneider and Sandy
Kenniston for showing the Board of Finance the new complex.
Liaison Reports: Municipal Complex — Glenn Patterson: We are down to
installing new grass in September and fixing the IT issues. Our final payment to
O&G will go out in jate September.
Correspondence:
Adjournment:
Motion by John Sheehan and seconded by Robert Tuneski to adjourn the
Meeting of the Board of Finance at 9:00 p.m.
Vote: 7-0-0 Motion: Passed
Respectfully submitted,
Matk Geer, Jr., Clerk
McConnell{ Secretary