Board of Selectmen Regular Meeting Materials (linked)

Police
DEPARTMENT
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfe: Available
Line No. Org.Cade Object Code Object Deseription Amount Budget INCREASE [ORCREASE) Budget
4 10129 81410 Administrative Wages $473,575 | $ 5,597 8,600.00 $ 44,197
2 10129 $1420 Patrol $ 3,333,709} $ 139,366 (8,500.p0| $ 130,766
3 40129 51210 Clerical $307,282 19 3,465 4,000.00 $ 7,465
4 10129 51435 Community Service Officer $ 140,053 | $ 30,753 (A, COO.001L 26,753
5 10129 51820 Replacement Overtime $ 403,908.00 | $ (14,491.58) 20,000.00 $ 8,508
8 410128 51420 Patrol 3333709 $ 130,766.00 {(20,000.00}} $ 410,766
9 $ -
10 $ -
TOTAL 32,600.00 {32,600.00}
Explanation:
Please see the allached memo for further detail,
eH Mauboner
Department Head
Hn len
Director of Finance
First Selectman
Commissian/Board Approval
Lonyfos
Date
lobisf21
Date 7
Date
Date
revised 9/9/20

WATERFORD POLICE DEPARTMENT
41 AVERY LANE
WATERFORD, CT 06385-2819
Brett Mahoney (860) 442-9451 TEL
Chief of Police bmahoneyiwaterfordetorg
June 24, 2021
Finance Director
Kim Allen
Board of Finance
15 Rope Ferry Rd
Waterford CT 06385
Finance Director Allen:
Attached you will find the In-series line item transfer requests, The first request on the list is an increase
in Administrative Wages (10129-51110) from Patrol (10129-51420) in the amount of 8600.00. The
deficit in the Administrative Line Item is caused by Due Day and Sick Day payout to the administrative
staff,
The next transfer request is to increase the Clerical Wages (10129-51210) from Cormmunity Service
Officers (10129-51435) in the amount of 4000,00. The deficit occurred as a result of the accrued time
payout to Marlena Montgomery when she retired.
The Third request is to increase Replacement Overtime (10129-51820) from Patrol (10129-51420) in the
amount of 20000,00, The Replacement overtime is used to fill the positions of officers when they are
utilizing their accrued time or are off on scheduled shifts for various reasons, the pandemic increased
the number of shifts that had to be filled when officers had an exposure or contracted COVID-19.
Respectfully;
€
Brett Mahoney ~~~...
Chief of Police
wiv. walerlordpalice org

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
1-2: _COVID 19 cancelled in-person trainings which caused additional trainings to be held during this fiscal year causing a deficit.
In Series (Over $1000)
POLICE
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer __Transfer = Available
Line No. Org.Code Object Code Object Description Amount Budget INCREASE }-DEGREASE| Budget
‘ COMMUNITY SERVICES
41 40129 51435 OFFICERS $ 140,053 | $ 30,753 {11,000)| $ 19,753
2 10129 51830 TRAINING & EDUCATION $ 68,967 | $ (6,097) 11,000 $ 6,903
3 $ .
4 $ :
5 10429 53090 FUELS AND LUBRICANTS $ 89,441.00 | $ 26,349.52 (2,200)! $ 24,160
6 10129 §3100 TIRES $10,325.00} $ (1,463.24) 2,200 $ 737
Z $ -
8 3 -
TOTAL 13,200 (13,200)
Explanation:
5-6; __Uncontroilable circumstances and normal wear & tear replacements caused a deficit in this line.
Brett Mahoney, Chief.
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
6/21/2021
Date
6/24/2021
Date
Date
Date
revised 9/9/20

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Emergency Management
DEPARTMENT
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Saries (Over $1000)
CURRENT
APPROVED Budget Budget REVISED
Budget Budget Transfer Transfer = Budget
Line No. Org.Code Object Code Object Description Amount Amount INCREASE [DEGREASE] Amount
4 10122 51440 Dispatch Personnel $642,931 19 44,398 (4,000.00)} $ 40,398
2 10422 81410 Administration $ 73,600 (1,224.00) 4,000.00 $ 2,776
3 40122 51440 Dispatch Personnel $ 642,931 1 $ 40,398 (1,500.00)] $ 38,898
4 10122 51810 Overtime $ 131,668 | $ 7,879 4,500.00 $ 9,079
8 $ -
8 § -
9 3 -
10 $ z
TOTAL 5,500.00 (8,500.00)
Explanation:
The department was short one fulltime dispatcher for a portion of the fiscal year due to a retirement leading to a surplus in 51440. Overtime costs (51810)
increased as a result of the vacancy and also due to an extended medical Jeave of a fulltime dispatcher, Admin. wages (51110) is over budget as the
union contract with the town was settled near the end of the fiscal year resulting in retroactive pay for the majority of this year which was not budgeted,
Steven Sinagra
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
June 24, 2021
Date
“ehasso1
Date
Date
Date
revised 6/13/20

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Waterford Youth & Family Services
To: Board of Selectmen
Board of Finance
From: Dani Gorman, Director of Youth & Family Services
Ce: Kimberly Allen, Director of Finance
Mike Buscetto, Chairman of Youth & Family Services Advisory Board
Re: Request for an Additional Appropriation - Fiscal Year 2021
Date: June 22,2021
On behalf of the Youth & Family Services Advisory Board, I respectfully request the
following be taken into consideration by the Board of Selectmen with a recommendation
being forwarded to the Board of Finance for final action:
Background:
The department’s year-end fiscal year budget will reflect deficits in the following 2 lines:
10119-51110 Administration -$3,758.00
10119-51210 Clerical -$12,720.00
These deficits have two underlying causes;
¢ Inthe Administration Line: The settlement of the Collective Bargaining Agreement
between the Town and General Government Administrators Union resulted in
retroactive pay as well as, increased salaries that were not accounted for in the
original budget submission.
* Inthe Clerical Line: The department’s efforts during the pandemic to meet the
needs of the community as well as, the high demand for our services gave rise to the
need for additional staff at levels we had never experienced before.
Additional Explanation:
From March of 2020 to date, Youth & Family Services has been at the forefront of providing relief services to
residents of all ages who were impacted by the pandemic on many different levels. From food, housing, financial
assistance, case management, mental health and an array of other human services, our incredible staff
responded by working extended hours into the evenings and on weekends to help nearly 9,000 residents. On
average, over 5,000 meals were provided to residents struggling with food insecurities monthly and 1,040
additional hours of case management services were provided to help individuals struggling emotionally and
unable to maintain their livelihoods. While the line reflects an unusual deficit, it should be noted that the town’s
response to the many critical needs presented by the pandemic was reflective of a community that cares for its
neighbors in need in a way that exceeded expectations. It has been an honor for this department to be
recognized as the place to go (without hesitation or reservation) during a time of great need for so many
children, families, adults, and senior citizens. We express a great deal of gratitude to town leaders and elected
officials who demonstrated such great support of our efforts to help everyone who turned to us for assistance
and we respectfully request that this additional appropriation be provided as requested.

YOUTH & FAMILY SERVICES
DEPARTMENT
Line Na, Org, Code
Object Code
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Object Description
APPROVED
Budget
Amount
CURRENT
Availabie
Budget
ACCOUNT
INCREASE
_ ACCOUNT
4TH QUARTER
REVISED
Available
Budget
7 10119
51810
OVERTIME
(e)
758
{600}
157.76
20119
52100
ELECTRICITY
16,000
(2,591)
600
(3,993.32)
0,00
9.00
9,00
0,00
0.00
0.00
wo fo [sim [o ia [wo in
0.00
0,00
9.00
0.00
Explanation
Te cover costs associated with the Increased use of the building due to the pandemic in which we extended aur operational hours.
TOTAL
600
(600)
Dani Gorman
Department Head
Kim Alien
Director of Finance
First Selectman
Cammission{Board Approval
6/22/2021
Date
6/24/2021
Date
Date
Date
revised 9/9/20

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YOUTH & FAMILY SERVICES
TOWN OF WATERFORD
TRANSFER REQUEST FORM
in Series (Over $1000)
"4TH QUARTER
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer . Available
LineNo. Org.Code Object Code Object Description Amount Budget INCREASE. (4 Budget
4 410119 $2100 ELECTRICITY 46,000 (2,591) 3,264 $ 673
2 10119 52030 PROFESSIONAL FEES 22,000 2,916 {2,000)| $ 916
3 10119 52380 PROGRAMS, 4,000 1,664 (1,264)| $ 300
4 $ =
5 § x
6 $ -
7 $ -
8 $ :
TOTAL 3,264 (3,264)
Explanation:
Because of the pandemic, we had increased use of our building - especially because of the food bank and extended hours {evenings & weekends),
Dani Gorman
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
6/22/2021
Date
6/24/2021
Date
Date
Date
revised 9/9/20

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PLANNING & ZONING
DEPARTMENT
Line No. Org. Code
Object Code
TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Object Description
APPROVED
Budget
Amount
CURRENT
Available
Budget
ACCOUNT
INCREASE
4TH QUARTER
ACCOUNT
REVISED
Available
Budget
101190
51110
ADMINISTRATION
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2,553,20
2,779.51
5,332.71
10110
52030
PROFESSIONAL FEES
20,000,00
7,233.93
(2,779.54)
4,454.42
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we fo IN [om Jor je feo fro fos
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0.00
0.00
Explanation
TOTAL
2,779.52
(2,779.51)
Costs exceeded budgeted amount due to salary increases and union contract agreements that were not known when the Fiscal Year 2021 budget was drafted.
Abby Piersait
Department Head
Kim Aifen
Director of Finance
First Selectman
Commission/Board Approval
6/15/2024
Date
6/16/2021.
Date
Date
Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
BUILDING 4TH QUARTER
DEPARTMENT
APPROVED CURRENT = ACCOUNT ACCOUNT _ REVISED
Budget Available INCREASE ::DEGREASETM: Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
4 10118 51110 ADMINISTRATION 95,976.00 CLES 4,060 4,834.21
2 20118 51810 OVERTIME 1,243.00 421,63 315 736.45
3 10118 52030 PROFESSIONAL FEES 750,00 12,488.00 (4,375) 8,112.74
4 0.00
§ 0.68
5 0.00
7 0.00
8 0.00
$ 0.00
10 0.00
0.00
G.06
TOTAL 4,375 (4,375)
Explanation
Costs exceeded budgeted amount due to salary Increases and union contract agreements that were not known when the Fiscal Year 2024 budget was drafted,
Abby Piersall
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
6/15/2024
Date
6/16/2021
Date
Date
Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
4TH QUARTER
ASSESSMENT
DEPARTMENT
APPROVED CURRENT ACCOUNT REVISED
Budget Available INCREASE Available
Line No. Org. Code Object Code Object Description Amount Budget Budget
1 40104 52040 SERVICE CONTRAGTS & REPAIR 1,680.00 {445,45} 250 104.55
2 10104 $1210 CLERICAL AND TECHNICAL 58,818.00 {8,245.59} 3,000 1,756.44
3 10104 $1410 ADMINISTRATION 196,788.00 6,841.87 (3,250) 3,594.87
4 0,00
§ 0,00
6 0,00
7 0.00
8 0,00
9 9,00
10 0,00
0.00
0,00
TOTAL 3,250 {3,250}
Explanation
1) Output overage (for the year) for Assessor's leased copter.
2) FY21 budget underfunded
3) Administration surplus due to staff changes.
Paige Walton 6/14/2024
Department Head Date
Kim Allen §/16/2021
Director of Finance Date
First Selectman Date
Commission/Board Approval Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Public Works Fourth Quarter Transfers
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer Budget
Line No. Org. Code Object Code Object Description Amount Amount INCREASE Amount
1 410430 51110 Administration $ 315,404.00 | $ 1,304.02 | 9,000.00 $ 40,304
2 10130 §1510 Equipment Maintenance $ 348,771.00 | 3 87,544.89 (21,000,00) | $ 108,545
3 10130 51630 Refuse Collection § 292,464 | $ {13,831}{ 30,000.00 $ 16,169
4 10130 51520 Highway Maintenance $ 984,189,00 | $ 83,355.58 (30,000.00) | $ 113,356
5 10130 51810 Overtime § 52,000 | $ (8,092) 412,000.00 $ 3,908
6
TOTAL 51,000.00 (514,000.00)
Explanation:
4, Administration will go over due to GGA contract settlement
2, Equipment Maintenance had a position open most of the year
3. Refuse collection is over due ta coverage from highway personnel for Transfer Station, Sanitation & Recycling fill ins
4, Highway Maintenance has the funds to cover this built in the budget
5. Overtime is over due to tropical storm lasis as well as other wind storms
Gary J. Schneider
Department Head
vim Allen
Director of Finatce
First Selectman
Commission/Board Approval
6/18/2021
Date
Date
Date
revised 8/43/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Qver $4000}
SENIOR SERVICES
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer Transfer Budget
LineNo. Org.Code Object Code Object Description Amount Amount INCREASE = AS Amount
4 10135 52100 ELECTRICITY $ 36,876 1 $ 11,793 $ 4,001 | $ 12,794
2 10138 52090 HEATING FUEL g 8,308 | $ 198] $ 4,004 $ 1,499
3 410135 53090 FUEL & LUBRICANTS § 8,970 | $ 6,963 $ 2,000 | $ 8,963
4 10135 §3070 AUTO REPAIRS $ 3,024 1 $ 1251 $ 2,000 $ 2,125
8 $ -
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40 $ .
TOTAL $ 3,001 $ 3,007
Explanation:
HEATING FUEL COSTS WERE HIGHER THAN EXPECTED
UNEXPECTED AUTO REPAIRS
Lisa L. Cappuccio 8/23/2021
Department Head Date
ra Aller Less]
Dirdetor of Firiance" Date
First Selectman Date
Joyce M, Viaun 6/23/2024
Commission/Board Approval Date
revised 8/13/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Public Works Fourth Quarter Transfers
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer __s Transfer Budget
Line No. Org.Gode Object Code Object Description Amount Amount INCREASE | DEGREASI Amount
1 {0130 82040 Service Contracts & Repairs $ 58,600 | $ (1,196)} $ 3,000 $ 1,804
2 10130 52030 Professional Fees $ 90,000 | $ 2,492 $___ (2,000)} $ 4,492
3 10130 52500 Options & Right of Ways $ 1,006 | $ 1,000 $ (4,000)! 2,000
4 40130 52100 Electricity $ 25,400 | $ 8,854)| §,000 $ 1,146
5 40130 52080 Fue! Oil $ 44,100 | $ 7,598 $ {5,006}} $ 12,598
$ -
$ -
$ -
TOTAL $ 8,000 § (8,000)
Explanation:
1 Unexpected expenses in this line were due to repairs need at the scale, as weil as the exterminator increase in the new building _
2 Work for the MS4 project will be completed in the next fiscal year, which left us a balance in this line,
3 The Department did not have to aquire any Rights of Way this fiscal year
4 The electricity in the new buliding was unknown - we are tracking for better budgeting purposes
5 This Department switched to Gas service. We continue to track our usage for the budget.
Gary J. Schneider
Department Head
kon Allen
Director of Financé
First Selectman
Gommission/Board Approval
6/30/2021
Date
lalsefo4
Date
Date
Date
revised 8/13/20

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Building Maintenance
TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
Fourth Quarter Transfers
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Budget Transfer _—sTransfer Budget
Line No. Org. Code Object Code Object Description Amount Amount INGREASE [DECREASE Amount
4 40111 52100 Electricity $ 60,000.00 | $ — (38.01)| 5,000.00 $ 4,462
2 10444 52040 Service Contracts & Repairs $ 61,357.00 | $ 11,356.00 5,000.00 $ 6,356
3 10111 §2110 Water $ 4,600} $ — (106.28)| 600.00 $ 494
4 40114 52010 Advertising $1,020.00 | $ 777,00 600,00 $ 477
5 10111 $2120 Sewer $ 2,900 | $ 489.10 800.00 $ 1,289
6 10114 52040 Service Contracts & Repairs $ 61,357 1 F 8,356 800.00 $ §,556
$ .
$ -
TOTAL 6,400.00 6,400.00
Explanation:
14 The Town is now paying for electricity at Southwest School, which was not in the budget
2 This line has money left due to not having a Facility Manager, so only emergency repairs were addressed
3 The Town is now paying for water service at Southwest School, which was not in the budget. There are more invoices expected
4 There is money left in advertising, due to not publishing as many items in the paper
5 The Town is now paying for sewer service at Southwest School, which was notin the budget. This number Is an anticipated amounl as there is another bill
6 This line has money left due to not having a Facility Manager, so only emergency repairs were addressed
Gary J. Schneider
Department Head
V ven Alen
Director of Finance
First Selectman
Commission/Board Approval
6/29/2021
lolalas
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revised 8/13/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
Building Maintenance
DEPARTMENT
APPROVED CURRENT ACCOUNT ACCOUNT ; REVISED
Budget Budget INCREASE DECREASE = = Budget
Line No. Org. Code Object Code Object Description Amount Amount Amount
1 10211 55030} Public Improvemenis 27,000.00 (11.66) 12.00 0.34
10113 53020{Other Supplies 10,000.00 1,233.78 : 12.00 4,245.78
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TOTAL 12.00 12.00
Explanation
1_Leaky roofs at the Ubrary, police dept and dispatch center have been the majot expenses for this line
2. There is a balance in this fine because the better part of the year, the town buildings were closed down, so no night meetings using bathroom supplies
Gary Schneider 6/29/2021.
Department Head Date
Kim Allen 6/29/2021
Director of Finance : Date
First Selectman Date
Commissien/Baard Approval! Date
revised 8/13/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Series Transfer Request
4th QUARTER:
ASSESSOR
DEPARTMENT
APPROVED CURRENT ACCOUNT _ ACCOUNT _ REVISED
Budget Available INCREASE |’ s- DECREASE’ Available
Line No. Org, Code Object Code Object Description Amount Budget Budget
1 40104 52030 PROFESSIONAL FEES Q ie) 2,100 4,100.00
2 40104 5130 ADMINISTRATION 196,788 1,292 (2,100) 191.91
3 9.00
4 0.00
§ 0.00
6 0.00
7 0.00
8 9.00
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10 0.00
0.00
0.00
TOTAL 4,100 (1,200}
Explanation
Paige Walton is working as a consultant to ensure the work In the Assessor's office continues until a teplacement can be hired. The balance in the administrative
salary fine is being moved to professional fees to process payment as a consultant.
Department Head
Kim Allen
Director of Finance
First Selectman
Commission/Board Approval
Date
6/30/2024
Date
Date
Date
revised 9/9/20

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TOWN OF WATERFORD
TRANSFER REQUEST FORM
In Series (Over $1000)
SENIOR SERVICES
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
. Budget Budget Transfer Budget
LineNo. Org.Code Object Code Object Description Amount Amount INCREASE. Amount
4 40135 52100 ELECTRICITY $ 30,876 1 $ 11,793 12,794
2 10135 $2090 HEATING FUEL. $ 8,308 | $ 4981 $ 4,004 $ 1,199
3 40135 53090 FUEL & LUBRICANTS $ 8.9701 $ 6,963 $ 2,000 | $ 8,963
4 10138 53070 AUTO REPAIRS $ 3,024 | $ 41253 $ 2,000 $ 2,125
5 $ -
8 $ -
9 $ -
10 $ :
TOTAL $ 3,004 § 3,004
Explanation:
HEATING FUEL COSTS WERE HIGHER THAN EXPECTED
UNEXPECTED AUTO REPAIRS
Lisa L. Cappuccio 6/23/2021
Department Head Date
Minn Alen URs| y
Dirdctor of Finance’ Date
First Selectman Date
Joyce M. Viaun 6/23/2024
Commission/Board Approval Date
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TOWN OF WATERFORD
TRANSFER REQUEST FORM
Out of Serles (Qver $1006)/Additional Appropriation
Town Clerk
DEPARTMENT
APPROVED CURRENT Budget Budget REVISED
Budget Available Transfer Transfer Available
Line No. Org. Gode Objact Code Object Description Amount Budget INCREASE @HEGREAGE Budget
1 toto §3280 Election Materials $ 1,400 [ $ 1,400 1,400.00 x
2 10109 52610 Rental of Equipment $ 25,000 | $ 134 1,400.00 $ 1,534
3 $ x
45 g :
67 -
8 .
TOTAL 4,400.00 4,400,00
Explanation:
Pigase see the attached memo for further detail,
ERD 4 Liire~ 6/30/2/
Department Head y Date 7
L, on Aller Le
Directdr of Finance Date
First Selactman Date
Commission/Board Approval Date
revised 9/9/20

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wuw.waterfordcthorg
June 29, 2023
Mr. Robert Brule, First Selectman
Board of Selectmen
45 Rope Ferry Rd
Waterford, CT 06385
RE: Budget Overages
Dear Mr. Brule:
Please be advised | am requesting an out-of-series transfer of $1400 from Line Item #10109-53280 due
ta an overage to Line Item #10109-52510 due to a spike in land recording transactions, caused by a
robust real-estate market along with an increase in mortgage refinances, Please note, this has resulted
in a significant increase to the Town Clerk’s revenue fine.
Please see the attached transfer form which details the request, Please feel free to reach out with any
questions.
Sincerely,
David L. Campo, CCTC
Town Clerk
Cc: Director of Finance Kim Allen

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