Board of Selectmen Regular Meeting Materials (linked)

Finance Department
Memo
To: The Board of Selectmen
From: Rawle Dummett
CC: Kim Allen
Date: June 24, 2021
Re: Bid Award — Bid#21-100 Evergreen Avenue and Harvey Avenue Pump
Stations HVAC Upgrades
Dear Mr. Brule:
Proposals for the above mentioned bid were opened on March 11, 2021 by Maryellen
McConnell, Linda Greer and | with the attached results. After careful review of
proposals, it is determined that Electrical Energy Systems Corp. is the lowest
qualified bidder able to complete this project.
| therefore respectfully seek the Board’s approval to award the contract to Electrical
Energy Systems Corp. in the amount of $484,562.00.
Funds will be avaitable from Line Item 20531-57816 Rehab HVAC at Evergreen and
PuyChasing Agent,
Town of Waterford

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385
June 23, 2021
Mr. Rob Brule, First Selectman
Town of Waterford Town Hall
15 Rope Ferry Road
Waterford, CT 06385
RE: Request to Award Contract to Electrical Energy Systems Corp. (EESC) for the rehab. of
the Evergreen PS and Harvey Ave, PS HVAC, and to Wright-Pierce Engineers (WPE)
for Contract Administration
Dear Mr. Brule,
Since the final step associated with the funding appropriation for the rehab of the HVAC at
the Evergreen PS and at the Harvey Ave. PS was completed during this past June 7" RTM, and the
funds ($506,000) are in place under capital LI 20531-57816 (Rehab HVAC Evergreen & Harvey Ave
pumping stations), it is hereby respectfully requested that a contract be awarded to [lowest responsive
bidder][ Electrical Energy Systems Corp., out of Southington, CT for the bid amount of $484,562 for
the rehab work referenced above.
It also requested that a contract for $16,000 be awarded to Wright-Pierce Engineers for the
administration of the work to be done, and other requirements associated with this effort.
Respectfully submitted for your consideration,
Neftali Soto, P.E., Chief Engineer
Utility Commission
Cec: Kim Allen — Director of Finance
Rob Avena, Town Counsel
Rawle Dummett — Purchasing Agent
Utility Commission

Thanks. | have done a lot of projects with EESC. They are very good.
Let me know what you need from me moving forward.
From: Neftali Soto <nsoto@waterfordct.org>
Sent: Thursday, March 11, 2021 12:12 PM
‘To: Dennis Dievert <dennis.dievert@wright-pierce.com>; Dennis Dievert <dennis.dievert@wright-pierce.com>
Subject: FW: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
Bids received.
From: Sealed Bids <sealedbids@waterfordct.org>
‘Sent: Thursday, March 11, 2021 11:42 AM
‘ To: Neftali Soto <nsoto@waterfordct.org>; Jim Bartelli <jbartelli@waterfordct.org>
Subject: FW: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
Gentlemen.
Please see the attached.
Rawle Dummett
Purchasing Agent
Town of Waterford
Tele:860-444-5842
From: Ina Harris [mailto:iharris@eesc-ct.com]
Sent: Thursday, March 11, 2021 10:49 AM
To: Sealed Bids <sealedbids@waterfordct.org>
Ce: Jim Nasuta <jnasuta@eesc-ct.com>
. Subject: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
! a
{i au CAUTION: This email originated from outside of the organization. ee
1 Do not click links or open attachments unless you recognize the sender's email address and know the 1
; content is safe. 1
Sa eee” me" mee" meee — ee" ~~" “~~ hi" ~*~ ns — ee pe i net —" es ~~ — ee eee pee
Yee ee ee oe — pe" es —— es ~ ee nan me — ese sos ey iis — et — net — tt — ~~ nt —— ee — ne — me" "=o
See attached bid.
Ina Harris | iharris@eesc-ct.com
Electrical Energy Systems Corporation | 215 Captain Lewis Drive | Southington, CT 06489
2

Office (860) 621-9657 x305 | Fax (860) 621-2456
CT License #ELC.0103805-E1 | MA License #A-11725 | www.eesc-ct.com | AA/EOE
\e

169 Main Street, 700 Plaza Middlesex
WRIGHT-PIERCE 2 _ tester cross
Phone: 860.343.8297 | Fax: 860.343.9504
www.wright-pierce.com
Engineering a Better Environment
June 16, 2021
W-P Project No. 20483
Mr. Neftali Soto, PE
Chief Engineer
Town of Waterford Utility Commission
15 Rope Ferry Road
Waterford, CT 06385
Subject: Proposal of Construction Phase Engineering Services
Evergreen Avenue and Blue Hills Pump Station HVAC Upgrades
Dear Tali:
As requested by the Waterford Utility Commission (WUC), this letter presents our proposed scope and
budget to provide construction phase engineering services for the HVAC upgrade improvements to the
Evergreen Avenue and Blue Hills Pump Station. Based on our understanding of the WUC’s needs, and
assuming that the WUC will handle day to day inspections, Wright-Pierce proposes to perform the
following construction administration phase services:
Construction Administration
may
8.
9.
1. Prepare for and attend preconstruction conference.
2.
3. Make visits to the site at appropriate intervals to observe the progress of the work and to assist the
Schedule and attend up to 4 project meetings and prepare meeting minutes,
WUC's Resident Project Representative on an as-needed basis. For budget purposes, it is
anticipated that Wright-Pierce will conduct up to eight four-hour visits over the duration of the
project.
Review contractor's construction plan and shop drawing submittals for compliance with the
Contract Documents.
Respond to Contractor's Request for Information (RFIs).
Review Contractors' payment requests and estimate amounts to be paid by the WUC.
Negotiate changes in the scope of work, price and/or completion time and prepare change orders
which become necessary due to factors discovered during the progress of the work resulting from
interpretations and clarifications of the Contract Documents.
Issue instructions and other communications from and on behalf of the WUC to the Contractor.
Prepare punch lists of uncompleted or unacceptable work.
10. Prepare record drawings.
11. Assist with facility start-up.
12. Assist with any warranty or operational issues during the one-year construction warranty period.
13, Conduct a Substantial Completion inspection and prepare a Certificate of Substantial Completion.

Mr. Neftali Soto, PE
——aew
June 16, 2021 ee!
Page 2 of 2 —
A total of 110 hours are budgeted for the construction administration phase based on an 4-month
construction period and is inclusive of both office and field time as well as start-up site visits from both
the electrical and mechanical design engineers of record.
Proposed Fee
Our proposed not-to-exceed budget to provide construction administration engineering services for the
subject project is $16,000. Should you have any questions or desire additional information, please call.
Very truly yours,
WRIGHT-PIERCE
[om P= ~
Dennis Dievert Jr., P.E. 
Accepted by Town of Waterford
Sr. Project Manager Robert J. Brule, First Selectman

‘Neftali Soto
a : Neeeeeeeeeeeee eee rere errr reer ee eee
eee
From: . Dennis Dievert <dennis.dievert@wright-pierce.com>
Sent: Monday, March 15, 2021 1:21 PM
To: Neftali Soto
Cc: Jim Bartelli; Peter Clark; Eric Williams; Ed Machinski; Amy Windle
Subject: RE: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
CAUTION: This. email originated from outside of the organization.
CAUTION: This email originated from outside ofthe orsanization. ~~~
1
:i Do not click links or open attachments unless you recognize the sender's email address and know the |
I content is safe. !
| We have reviewed the bid received for the HVAC Upgrade Project at the Evergreen Blue Hills Pump Station on March 11,
; 2021. One bid from Electrical Energy Systems (EES) was received. The submitted bid amount was $484,562.00, or
* within 7% of our engineer’s estimate of $450,000. All submitted paperwork appears to be in order and we are not
- aware of any apparent reason why this project should not be awarded to EES as the lowest responsive bidder. EES has
conducted work on many water and wastewater projects in the state of CT and is qualified to complete a project of this
caliber. We are currently working with them on major upgrades to the Stamford and Torrington Wastewater treatment
plants and have a good working relationship with their staff.
Thank you.
From: Neftali Soto <nsoto@waterfordct.org>
Sent: Thursday, March 11, 2021 12:39 PM
To: Dennis Dievert <dennis.dievert@wright-pierce.com>
Ce: Jim Bartelli <jbartelli@waterfordct.org>; Peter Clark <PClark@waterfordct.org>; Eric Williams
<ewilliams@waterfordct.org>; Ed Machinski <emachinski@waterfordct.org>; Amy Windle <AWindle@waterfordct.org>
+: Subject: RE: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
If you can send me a recommendation letter or note along the lines of based on your experience with EESC, as well as
the submitted price proposal, for us to pursue the awarding of a contract to them that would be great. | have to then
_ proceed with the funding appropriation process which is: (1) acceptance by UC, then (2) appropriation by BOS, then (3)
appropriation by BOF, and then (4) appropriation by RTM. Unless | can sneak the last step of the appropriation
process (the RTM) on a special meeting before that, the soonest that | can have funds available is 15 days after June 7,
2021. My next utility commission meeting is this coming Tuesday. If you can have something by then that would be
: great.
' From: Dennis Dievert <dennis.dievert@wright-pierce.com>
Sent: Thursday, March 11, 2021 12:21 PM
+ To: Neftali Soto <nsoto@waterfordct.org>
Subject: RE: Bid #21-100 Evergreen Ave & Blue Hills PS HVAC Improvements - EESC
CAUTION: This email originated. from outside of ‘the c organization.
| Do not click links or open attachments unless you recognize the sender's email: address and know the 1
i _ < content is safe. - . 1
1
ae

vements:Opene
Vendor ~ Item1 Item 2 item 4 Total .
Electrical Energy Systems Corp. __” $393,837.00] $45,075.00]. -_ $40,650.00). $5,000:00] $484,562.00
Alf State Construction, Inc $434,941.00 $126,017.00 $4,792.00] | $5,000.00 $570,750.00

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
BID FORM
Evergreen Avenue and Blue Hill
Pump Stations HVAC Improvements
BID # 21-100
Electrical Energy Systems Corp., 215.Captain Lewis Drive, Southington., CT-06489
VENDOR NAME AND ADDRESS
N/A
PRINTED NAME AND TITLE OF VENDOR’S. AGENT
Phone: 860-621-9657 Fax: 860-621-2456 cvose@eesc-ct.com
PHONE AND FACSIMILE NUMBERS, E-MAIL ADDRESS
I Cynthia A. Vose . V.P. of Operations of the
Namé Position
above named frm hereb ayes bid in accordance with Town of Waterford specifications.
MA acd March 11, 2021
SIGNATURE DATE
PROJECT IDENTIFICATION: Evergreen Avenue and Blue Hills Pump Stations HVAC
Improvements
THIS BID IS SUBMITTED TO: | Town of Waterford Connecticut
15 Rope Ferry Road
Waterford, Connecticut 06385
1. The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a purchase
order agreement with the Town of Waterford at the stipulated price indicated in this bid.
2. Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid. This
Bid wil] remain subject to acceptance for 90 days after the day of Bid opening.

. BIDDER has familiarized itself with the nature and extent of the Bid Documents including
any Addenda (acknowledge receipt of any and all Addenda by listing the date and Addenda
Number where indicated below), Worl, locality, and all local conditions and Laws and
Regulations that in any manner may affect cost, progress, performance or furnishing of the
Work.
Addenda Addenda
Date Number
. BIDDER has given ENGINEER written notice of all conflicts, errors or discrepancies that it
has discovered in the Bid Documents and the written resolution thereof by ENGINEER is
acceptable to BIDDER.
. BIDDER certifies that the Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with any
agreement or rules of any group, association, organization or corporation; BIDDER has not
directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;
BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding;
and BIDDER has not sought by collusion to obtain for itself any advantage over any other
Bidder or over OWNER.
. BIDDER understands that the OWNER reserves the right to reject any or all bids.
. Bidder will complete the Work described in the Contract Documents for the following
price(s):

BID SCHEDULE
Item Quantity Brief Description of Item Unit Bid Amount
No, with Unit Bid Price in Words In Figures In Figures
I ILS. Evergreen Avenue Pump Station
HVAC/Electrical Improvements all-inclusive
The Sum of $_ Three hundred ninety three
thousand eight hundred thirty seven XXX $393,837.00 $_393,837.00
t Per Lump Sum
. 2 1LS. Blue Hills Pump Station HVAC/Electrical
Improvements all-inclusive less Item #3
The Sum of $_Forty five thousand
seventy five XXX $ 45,075.00 $ 45,075.00
Per Lump Sum
3 1LS. Blue Hills Pump Station HVAC-Provide and
install ductwork modifications to HV-1
The Sum of $__ Forty thousand six hundred
fifty XXX $_ 40,650.00 $ 40,650.00
Per Lump Sum .
4 Allowance Owners System Integrator Allowance
The Sum of $_five thousand dollars
$_5.000 $5,000
Amount in Words
TOTALBD: Total of Items 1 through 4 above.
Four hundred eighty four thousand five hundred sixty two XXX ($__484,562.00
(use figures)
(use words)
8. Communications concerning this Bid shall be addressed to:
Rawle Dummett, Purchasing Agent
Finance Office, 15 Rope Ferry Road
Waterford, Connecticut 06385
Phone: (860) 444-5842
Fax: (860) 440-0579
rdummett@waterfordct.org

_ AFFIRMATIVE ACTION/EQUAL EMPLOYMENT ACTIVITIES
Please indicate the name and address of the company official(s) responsible for carrying out the Equal
Employment Opportunity/Affirmative Action Program for your company:
John E. Taylor, Jr.
Electrical Energy Systems Corporation.
215 Captain Lewis Dr., Southington, CT 06489
If your company does not have a written affirmative action plan, please estimate the number of vacancies
during the next 12 months, and indicate the numerical or percentage goals you have set for the
employment of minority:people.and females to make your labor force reflective of the labor market in
which you operate.
The vendor/bidder understands that failure to.complete the above form in a satisfactory manner will
preclude such vendor from being actively considered for contract-with the Town of Waterford. The.vendor
/bidder also understands that the Affirmative Action statements.will become part of any contract, and that
breach of such statements will.constitute‘a breach of the contract subject to such remedies as provided
by law.
| certify that there are no misrepresentations, omissions, or falsifications in the foregoing statements and
answers, and that the entries abave are true, complete, and correct to the best of my knowledge and
belief.
March 11, 2021 Ath bi
Date- Sjénature Cynthia A. Vose Title V.P. of Operations
Subscribed and sworn to before me at___ Southington , Connecticut, this 11th
Day of March 20 21.
Lynette Cade
Notary Public
Commission Expires: 4/30/2022

AFFIRMATIVE ACTION STATEMENT
NOTE: IF YOUR COMPANY HAS LESS THAN 10 EMPLOYEES, OR HAS COMPLETED
THIS SAME FORM WITHIN 1 YEAR, YOU MAY DISREGARD THE FOLLOWING
EQUAL EMPLOYMENT/AFFIRMATIVE ACTION SECTION, EXCEPT AS NOTED.
OR: (1) The number of employees 53
(2) Completed this form within one year Yes X_No
FOR SEALED BIDS: If your company has completed this form within one year
Please forward a photocopy of the initial form with your bid. If significant
Changes have taken place within the past year, please update the information on
this form.
REQUIREMENT — Any vendor/bidder seeking to do business with the Town of Waterford must, upon
request, supply the Town and/or the Waterford Human Resources with any information concerning the
Affirmative Action/Equal Employment practices of the vendor/bidder, which the Town and/or Commission
deems necessary in fulfilling its charge. Failure to supply such information, when requested, will result in
the termination of any further transactions between the vendor/bidder and the Town of Waterford.
COMPANY NAME AND ADDRESS
Electrical Energy Systems Corporation, 215 Captain Lewis Dr., Southington, CT 06489
TYPE OF BUSINESS
Electrical Contractor
TYPE OF ORGANIZATION
x Corporation Partnership Individual
If unit filing this application is not the above-named company, give the name, address, and telephone
number of reporting unit. (Branch, agent, representative).

FIFTEEN ROPE FERRY. ROAD WATERFORD, CT 06385-2886
TOWN OF WATERFORD
NON-COLLUSION STATEMENT
“The undersigned affirms that they are duly authorized to execute this contract, that this
company, corporation, firm, partnership or individual has not prepared this bid in collusion
with any other bidder, and that. the contents of this bid as to prices, terms or conditions of said
bid have not been communicated by the undersigned nor by any employee or agent to any
other person éngaged in this type of business prior to the official opening of this bid.”
We understand that this proposal must be signed by an authorized agent of our company to
constitute a valid proposal.
March 11, 2021
Date:
Name of Company: Electrical Energy Systems Corporation
Name and Title of Agent: Cynthia A. Vose, V.P of Operations
By (SIGNATURE):
Address: 215 Captain Lewis Drive
Southington, CT 06489
Telephone Number: 860-621-9657

CONTRACTOR INFORMATION SHEETS
(These sheets must be completed and included with Bid)
COMPANY NAME: Electrical Energy Systems Corporation
ADDRESS: 215 Captain Lewis Dr., Southington, CT 06489
ESTABLISHED: March 1989
(Month) (Year)
TYPE OF ORGANIZATION: (Circle One)
A) Individual
B) Partnership
<) Corporation
D) Joint Venture
E) Other
(Specify)
(If Applicable)
FORMER FIRM NAME(S) YEARS IN BUSINESS
NA
YEARS OF WORK IN A RELATED FIELD: __ 32 years
(Described Any Related Work)
EQUIPMENT AND EMPLOYEES:
Provide a list (attached to this sheet) of equipment and employees anticipated to be utilized for
this work. See attached Sheet #3
USE OF SUBCONTRACTORS:
To provide all the services listed in the specifications, would any services be handled by
subcontractors? yes Yes/No If “Yes”, please explain:
brick & concrete work, HVAC .
Subcontractor Name(s):.___ Ronnie Demeo Construction Inc.
Central Mechanical Services Inc,
PROJECT MANAGER: _ TBD

ion
rat
nergy Systems Co
cal En
KEY PERSONNEL
John E. Taylor, Jr.
Chairman
44 Years in Electrical & General Contracting
Scott Paradis
President/Project Managet/Estimator
28 Years in Electrical Contracting
Steve Kaczynski
Project Manager
42 Years in Electrical & General Contracting
David C, Ash
Estimator/Project Manager
31 Years in Electrical Contracting
James Nasuta
Estimator/Safety Officer
41 Years in Electrical Contracting
‘SBE Certified and DAS Approved
Electrical Unlimited Contractor
CT License No. ELC.0103805-E1
MA License No. A-11725
Sheet #3
215 Captain Lewis Drive * Southington, CT 06489 + (860) 621-9657 + Fax (860) 621-2456
An Affirmative Action / Equal Opportunity Employer
Website: eesc-ct.com

Ina Harris
From: | Jim Nasuta
Sent: Thursday, March 11, 2021 10:39 AM
To: Ina Harris
Subject: FW: Bonding
Jim Nasuta | jnasuta@eesc-ct.com
Electrical Energy Systems Corporation | 215 Captain Lewis Drive | Southington, CT 06489
Office (860) 621-9657 x312 | Fax (860) 621-2456 | Mobile (860) 818-5976
CT License #ELC.0103805-E1 | MA License #A-11725 | www.eese-ct.com | AA/EOE
From: Steve Susanin <ssusanin @alliant.com>
| Sent: Thursday, March 11, 2021 10:37 AM
i To: Jim Nasuta <jnasuta@eesc-ct.com>
| Subject: Bonding
‘Jim,
Electrical Energy Systems is FULLY BONDABLE for HVAC improvements at
Evergreen Avenue and Blue Hills Pump Station for $484,562.
EES has a bonding program with Zurich Surety, an AM Best A Plus rated
carrier for 25,000,000 Single Bond and 50,000,000 Aggregtate Bond line.
Any questions, don’t hesitate to call.
Steven E. Susanin
Senior Vice President
Alliant {nsurance Services, Inc.
| Construction Services Group
- 40 Stanford Drive, 2nd Floor
Farmington, CT 06032
860-269-2165 Office
860-690-6303 Ceil
ssusanin@alliant.com