Legislation & Administration Standing Committee of the RTM Special Meeting Materials (linked)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
AGENDA
LEGISLATION & ADMINISTRATION STANDING COMMITTEE OF THE RTM
Special Meeting
Wednesday, September 7, 2022
5:30 P.M. - Waterford Town Hall
Louise Appleby Room
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Public Comment
5. To consider and act upon the minutes of the August 15, 2022 meeting.
6. Consideration and possible action on items referred to committee:
A. Review how the RTM considers recommendations for committee assignments,
RTC 06/06/22
7. Adjournment

Seeman?
eee”
S
LEGISLATION & ADMINISTRATION COMMITTEE ~
MINUTES—SPECIAL MEETING Mowpbay, AucusT 15,2022 2g
Mertibers present: Richard. Muckle, Susan Driscoll, Torn Dembek (by phone) Absent: Tim Fioravanti Dave Weéleh ;
Also present: Finance Director Kim Allen, Town Attorney Nick Kepple fox}
PHONE: 860rq400853-
warwawatentindetote.
BISTEBN ROPE PERRY ROALY
WATERFORD, CF odsss-aiec:
eal
ea
ral
Ph
1.,.2.,3. With quorum established, meeting called to order by Chair Muckle at-5:34 p.m.
a
5.
6a.
6b.
7.
Public comment: None
Consideration of previous minutes: Mation by:Dembek, second by Muclde, to accept the minutes of the
L&A Committee meeting of August 8; 2022, as presented. Voice vote: Unanimous,
Consideration of Chapter 2.38 ordinances: Consensus that no further changes were needed to the July draft of
the Chptr 2.38 revisions, Discussion focused an associated changes ta Chptr 2.12—1.¢,, how to follow standard
ordinance format of providing general guidance on duties to be assumed by few ot rearganized departments,
without stepping into the realm of job description or policy specifics. Director Allen and Attorney Kepple
contributed suggestions on wording and confirmed that critical duties of the former IT Committee, such as
disaster recovery plans, have been included in job.descriptions for the new IT staff now embedded in. Finance.
Motion by Driscoll, second by Dembel, to insert the phrase “} managing the technology functions of the town
to ensure standardization, security, and functionality;” after the closing parenthesis in’ the second sentence in.
Section 2.12.020(A). Voice vote: Unanimous,
Motion by Driscoll, second by Dembek, to-report out the issue of the Chapter 2:38; Information Technology
Committee, ordinance review with a recommendation that te RTM approve the proposed revislous for
Chapter 2.38 and the associated proposed'changes to Chapter 2.12, Finance Department, in order to-have the
ordinances reflect the disbandment of the Information Technology Committee and the assumption of its:duties
by IT-dedicated staff within the reorganized Finance Department. Voice vote: Unanimous,
Consideration of Chapter 2.42. ordinances: Discussion on further revision to the proposed footnote, in light of
Atty Kepple’s confirmation that since only three of the member towns:formally withdrew from the Route 11
Commission it effectively n6 longer exists but was not officially terminated inde the terms set in state'statutes:
Motion by Driscoll, secorid by Dembek, to amend the proposed footnote by removing-references to the
Commission's termination subsequent to all four members’ withdrawal and replacing with the phiases “reflect
Waterford's withdrawal from” and. “pursuant-to the June 5, 2017, RTM Resolution.” Voice vote: Unanimous.
Motion by Driscoll, second.by- Dembek, to report out the issue of the Chapter-2.42, Route 11 Greenway
Authority Commission, ordinance review with a recotimendation that the RTM approve the proposed
revisions'so.that the ordinances reflect the town’s 2017 withdrawal. Voice vote: Unanimous,
Adjournment; Mation by Dembek, second by Muckle, to adjourn at 6:10 p.m. Voice vote: Unanimous,
Submitted by
Susan Driscoll (L&A)
anch Chptr.2.38 anal revistoris
Chptr 2:12 final revisions
Chptr 2.42 final revisions

Proposed Ordinance Revisions FINAL Draft/Redline August 15, 2022
Chapter 2.38 - INFORIMATION TECHNOLOGY COMMITTEE!
faotnote:
{ij
litor's note — dinance adopted XXXX XX, 2022, 1 the former Ch, 2.3. 040 — 2.3: ind amende:
Ch. 2.12, §2.12,0201A), to reflect the disbanding of the information Technology Committee and the assumption of its prescribed
duties and functions by staff int organized Finance Department,
Page | of 4


cores

final
ichiMrda-6-98-tpart}}
(RTM. XX-306-22)

Proposed Ordinance Revisions FINAL Draft/Redline Aug. 15, 2022
Chapter 2.12 - FINANCE DEPARTMENT!
Footnote:
—/f}—
Editors note ~~ _An ordinance adopted XXXX XX, 2022, revealed the former Ch. 2.38, §8 2,383,010 ~ 2.38060, and amended
..2.42, §2.12.020(A), to reflect fishandin formation Technology Committee and the assumption of its preseril
duties and functions by staff In the reorqanized Finance Denai
2.12.010 - Created.
in accordance with Sections 5.15, 5.15.4 and 5.15.2 of the charter of the town, there shall be a department
of finance which shall be managed by a director of finance appainted by the board of salectmen.
(Prior code § 2-160}
2.12.020 - Duties.
A. The department of finance shail manage the centralized financial and information technology functions
of the town. Duties of the department shall Include the processing and recording of financial
* transactions (payroll, receipts, dishursements, accounting, records maintenance); managing the
I technology functions of the town to ensure standardization, security, and functionality; and such other
administrative duties as may be assigned by the first selectman.
8. The director of finance shall perform his/her duties in accordance with the job description and as
approved by the board of selectmen and under the administrative supervision of the first selectman.
The director of finance shall provide financial management advice and recommendations to the
policymaking bodies of the town. He/she shall provide budget preparation assistance to all
departments, He/she shall provide all services requested by the town treasurer whose authority and
responsibilities are defined in Section 7-80 of the Connecticut General Statutes Annotated. He/she shall
serve as clerk and treasurer to the retirement commission of the town and provide such services as are
required by that commission,
(Prior code § 2-161}
(RTM, XX-XX-22 (part})
‘Seewaw”
aii Page lof]

ere
“Sarsgaeee”
Proposed Ordinance Revisions FINAL Draft/Redline August 15, 2022
Chapter 2.42 - ROUTE 11 GREENWAY AUTHORITY COMMISSION2!
Footnote:
—fij—
Editor's note — An ordinance adapted XXXX XX, 2022, repealed the former Ch, 2,42, §8 2,.42.020— 2.42,070, to reflect
Waterford’s withdrawal fram the Route 11 Greenw: tharity Commission under Public Act 00-148 §40(D}, pursu rhe
dune 5, 2017, RTM Resolution...
Page | of 2

Proposed Ordinance Revisions FINAL Draft/Redline August 15, 2022
‘
}
J
(RATLM. XX-XX-22)
ve Page 2 of 2