Board of Finance Regular Meeting Agenda (linked)

Board of Finance Wednesday, January 13, 2020
Regular Meeting Minutes 7:00 pm
Zoom Meeting
Present:
Elected:
RTM:
Staff:
~
Chairman Ronald R. Fedor (7:10pm), Mark Geer, John Sheehan, Kevin Petchark,
Glenn Patterson, Tali Maidelis, Robert Tuneski =
Robert J. Brule, First Selectman ~ ad
None
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Neftali Soto, Director Utility Commission, Paige Walton, Assessor, Kimberly Allen,
Finance Director, Maryellen McConnell, Secretary
Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:05 pm,
January 13, 2020.
Public comment: No public comment.
Approval and acceptance of minutes:
Motion by John Sheehan and seconded by Glen Patterson to approve the
minutes of the last meeting and revise item number 4 due to clerical error.
Vote: 7-0 Motion: Passed
To consider and act on a request from Kimberly Allen, Finance Director, to
extend CLA/Blum Shapiro’s contract by two additional years (FY21 and FY22).
Motion by John Sheehan and seconded by Tali Maidelis to consider extending
the CLA/Blum Shapiro contract.
Discussion ensued regarding the new fees for the coming year.
Vote: 6-1 Abstain: Robert Tuneski Motion: Passed
To consider and act on a request by the Waterford Utility Commission to
reallocate funds from one CIP project, In-Line Wastewater Solid Grinders Line
#33120-55821 to a new CIP project, Richards Grove Pumping Station Emergency
Generator.

Board of Finance Regular Meeting Minutes — January 13, 2020
Page 2
Motion by John Sheehan and seconded by Tali Maidelis to approve to reallocate
funds from In-Line Wastewater Solid Grinders line #33120-55821 to the new CIP
project Richards Grove Pumping Station Emergency Generator new account line.
Vote: 7-0 Motion: Passed
To consider and act on a transfer request from Waterford Utility Commission
and create a new CIP project account number and approve a transfer of money
from 33120-55821 to new CIP
Motion by John Sheehan to decrease 33120-55821 by $31,677 and increase the
new account by $31,677. John Sheehan requests that a memo be sent to the
RTM so they know that we did this.
Amended Motion by John Sheehan to change the amount from $31,677 to
$37,000 and seconded by Glenn Patterson.
Vote: 7-0 Motion: Passed
To consider and act on a request from, the Board of Finance, on behalf of
Kimberly Allen, Finance Director, Town of Waterford, for and FY21 Out of Series
Transfers as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10103-
53010
Office Supplies 0.00 (15.90) 15.90 0.00
10103-
51210
Clerical & 4,100.00 | 3765.03 (15.90) 3.749.13
Technical
Total 15.90 (15.90)
Motion by John Sheehan to decrease Clerical & Technical by $15.90 and increase
Office Supplies by $15.90, seconded by Tali Maidelis to approve the transfer as
stated.
Vote: 7-0 Motion: Passed

Board of Finance Regular Meeting Minutes — January 13, 2020
Page 3
8. To consider and act on a request from, Paige Walton, Assessor, for an FY21
second quarter, Out of Series Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10104- | Service 2,700.00 | (1,046.89) | 2,541.22 1,494.33
52010 Contracts &
Repairs
10104- | Fringe Benefits 2,697.00 | 2,697.00 (1,805.00) 892.00
51910
10104- | Clerical & 58,818.00 | 31,105.08 (736.22) 30,368.86
51210 Technical
Total 2,541.22 | (2,541.22)
Motion by John Sheehan and seconded by Glenn Patterson to approve the
transfer as stated.
Vote: 7-0 Motion: Passed
9. Old Business:
a. Debt Service Budget Function Summary: The Debt Service Budget Function
Summary was rewritten to be more easily understood.
b. Revised Debt Service Budget: There is a slight increase in the budget as we
were unable to include another payment in the refunding. We saved 2.4
million dollars for the town. The new number for the Debt Service Budget is
$7,934,633.
Motion by John Sheehan to reconsider the Debt Service Budget and seconded by
Glenn Patterson.
Vote: 7-0 Motion: Passed
10. New Business:
a. To consider and act on a request from Abby Piersall, Planning Director,
requesting to move the Flood & Erosion Control Board budget meeting from
March 3, 2021 to March 8, 2021.

Board of Finance Regular Meeting Minutes — January 13, 2020
Page 4
11.
12.
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Motion by John Sheehan and seconded Tali Maidelis to move the Flood &
Erosion Contro! Board meeting to March 8, 2021.
Vote: 7-0 Motion: Passed
Liaison Reports:
a. John Sheehan for the Social Services Grants: We met yesterday to approve
the budget: $84,366 with an increase of $2,586 over FY21. There was one
new applicant (a sexual abuse service) which was approved. Everyone who
put in an application for grant money attended and were ready to answer
our questions.
b. Glenn Patterson for the Municipal Complex: Waiting on their temporary CO,
there are a couple of items to be worked out with the inspectors.
Landscaping needs to be completed, work to start in the Spring, there is a
second delay in getting the hot water system for the wash bay and there are
IT issues with cameras and hardware. Those should be in by the end of the
month.
c. Robert Brule for the Municipal Emergency Committee: We have been
working closely with Stephen Mansfield on the vaccination rollout. We are
looking at utilizing Everbridge to send messages regarding the vaccine
rollout. We are looking at using the Municipal Complex as a regional
vaccination spot. The Library has been on curb side pickup, the basketball
hoops have been closed off and Town Hall is by appointment only. For
people dropping off their tax payments, they can utilize the drop box on the
back steps, make an appointment, or mail their payment. Thomas Giard and
| are working collectively to come to a decision regarding winter CIA sports.
Adjournment:
Motion by John Sheehan and seconded by Mark Geer to adjourn the Meeting of
the Board of Finance at 8:08 p.m.
Vote: 7-0 Motion: Passed
Respectfully submitted,
Mark Geer, ‘r., Clerk Maryellen McCannell, Secretary