Capital Projects Review Policy 3.01

BOF 3.01 
BOARD OF FINANCE 
CAPITAL PROJECT REVIEW POLICY 
 
During the month of June, the Board of Finance shall conduct a review of the status of 
outstanding approved capital projects to include date appropriated, amount appropriated, 
amount expended, expected completion date and current project fund balances. The review 
will occur at either the regular or a special meeting of the Board of Finance.  
 
If a project is completed prior to the June BOF review, the department head will notify the 
Director of Finance and copy the Board of Finance and any remaining funds will be returned to 
the appropriate unassigned fund balance.  
 
To support the review above, all department heads, boards, agencies and commissions shall 
provide to the Board of Finance the following information: 
 
1. Status of capital projects either currently outstanding or completed in the previous 
calendar year. Data to include: 
a. 
Amount(s) designated, 
b. 
date(s) appropriated, 
c. 
amount appropriated, 
d. 
amount expended, 
e. 
amount outstanding, 
f. 
estimated or actual completion date 
g. 
amount over/under appropriation for completed projects 
h. 
amount to be returned to unassigned fund balance for completed projects 
 
2. Justification for keeping a project open. 
 
After reviewing each project, the Board of Finance may approve: 
1) keeping a project open (Current Year Capital or Capital Non-Recurring) 
2) direct its closure with monies remaining returned to the appropriate (General (Current 
Year Capital) or Capital Non-Recurring) Unassigned Fund balance 
3) transfer a Current Year Capital project to the Capital Non-Recurring project list. 
 
 
Adopted: May 10, 2006 
Amended:  October 11, 2006 
Amended:  August 8, 2007  
Amended: May 18, 2016  
Amended: September 9, 2020