CNR Project Requests Outside Budget Cycle Policy 3.02

BOF 3.02 
BOARD OF FINANCE   
REQUESTING NEW CAPITAL PROJECT APPROVAL OUTSIDE THE BUDGET CYCLE POLICY  
 
 
Departments will make every effort to process Capital budget requests through the annual 
budget cycle to allow for transparency and efficient long-range fiscal and budget planning. 
 
Any project requests that may occur out of the annual budget cycle, the following procedures 
will be followed. 
 
 
A.  Project Details 
  
Please submit a request for a new project utilizing the current capital request form that must 
include a summary detailing the project, the department managing the project, project cost 
estimates and the project execution timeline including start date and completion date.   
  
B. Project Justification 
  
All new capital project requests must include written justification for the project and why it 
cannot wait to be included in the next annual budget cycle request.   Documentation must be 
provided with the justification summary. 
  
C. Project Cost Estimate 
  
All new capital project requests must include an estimate of the total cost of the 
project.   Either a quote or a cost estimate shall include a summary on how the estimate was 
calculated. 
  
D. Project Funding Sources 
  
Funding relates to the source of cash.  All new capital project requests shall specify here if there 
is another source of funding that will help fund the project (i.e. gift, grant, endowment or 
operating budget).     
  
E. Project Approval 
  
All new capital requests will follow the normal approval cycle:  Department Director, Board of 
Selectmen, Board of Finance, and Representative Town Meeting. 
 
 
Approved:  July 22, 022