Utility Commission - Minutes - 09/12/2023

WATERFORD UTILITY COMMISSION
DATE:
September 12, 2023
PLACE:
1000 Hartford Turnpike
PRESIDING:
Chairman Ken Kirkman
MEMBERS PRESENT:
 Tom Dembek and Rodney Pinkham
MEMBERS ABSENT:
Steve Negri and Ray Valentini
ALSO PRESENT:
J. Robert Tuneski, Board of Finance Liaison
Staff:  James A. Bartelli, Director of Utilities
            Jill Stevens, Assistant Director of Utilities
Chairman Ken Kirkman called the meeting to order at 6:00 p.m.
CITIZEN SESSION-None
ASSET MANAGEMENT SOFTWARE DEMOSTRATION
MOTION
Made by Mr. Dembek to move the Asset Management Software demonstration 
up to item 2 on the agenda, seconded by Mr. Pinkham.
VOTE
The motion passed unanimously.
SECRETARY’S REPORT
MOTION
Made by Mr. Dembek to approve the Minutes of the August 8th meeting, Mr. 
Pinkham seconded.
VOTE
The motion passed unanimously.
BILLING ADJUSTMENTS
The Commission reviewed the August adjustments. The adjustment report will be kept in the 
office for review. 

Waterford Utility Commission
September 12, 2023
2 | P a g e 
EXPENDITURES
Mr. Bartelli explained that there are two bills on the bill list that are awaiting on some adjustments, one 
from the City of New London for plastic water line replaced and the other from B & W Paving for the 908
Hartford Turnpike service lateral installation.  Mr. Bartelli recommended that the Commission would 
allow staff to hold the bills for payment until the bills are finalized with the appropriate adjustments.
MOTION
Made by Mr. Pinkham to approve the August 2023 bill list as submitted with the
exception of the City of New London and B & W Paving invoices. The City of New
London and B & W Paving revised invoices can be paid, not to exceed the 
original amount when received; if any additional charges over and above the 
original amount appear they shall be submitted for approval by the Commission 
at the next meeting, Mr. Dembek seconded.
VOTE
The motion passed unanimously.
OLD BUSINESS

Director’s Report
Mr. Bartelli reviewed his report that provides updated information on all Utility 
Commission Capital projects that are currently funded and the status of each project. 
A copy of the Director’s Report will be attached to the minutes when posted.
New Business    

Asset Management Software Demonstration
Beehive Asset Management via Zoom provided an overview of their software and how it
works.  Discussion ensued and questions asked.  Beehive said they would provide 
contact information of other municipalities that used their software.

Lead Service Line Inventory Program
Mr. Bartelli explained Phrase I of this program that is being mandated by the Federal 
Government.  He presented the Commission of a draft of a task order from Wright 
Pierce and the fee that will be levied.
City of New London/Veolia Report
The monthly report was provided to the Commission to review.
Mr. Bartelli reported there will be an information session on Lead Service Line Replacement at New 
London Senior Center on Sept 13th.  Chairman Kirkman plans to attend.

Waterford Utility Commission
September 12, 2023
3 | P a g e 
PLANS REVIEW
Stone Ridge Business Park- 21 Gurley Rd   There will be a Preconstruction meeting on September 13th.
Woodspring Suites - 295 & 313 Willetts    Proposed Hotel
PERSONNEL
See Director’s Report for Updates.
OTHER
Mr. Bartelli presented a request for additional funds from Haley Ward for services for the Fargo Water 
Tank.
MOTION
Made by Mr. Dembek to pay the outstanding invoice for work done, seconded 
by Mr. Pinkham.
VOTE
The motion passed unanimously.
ADJOURNMENT
With no further business before the Commission, the meeting adjourned at 7:56 p.m.
MOTION
Made by Mr. Pinkham to adjourn, Mr. Dembek seconded.
VOTE
The motion passed unanimously.
Respectfully submitted,
Amy L. Windle
Recording Secretary