Board of Finance - Minutes - 03/23/2022

Board of Finance ~ Wednesday, March 23, 2022 ES
Budget Hearing Waterford Town Hall a no
Present: Chairman Glenn Patterson, Ronald R. Fedor, John Sheehan, Robert Tuineski-g
Joe Filippetti; Baird Welch-Collins, Kevin Petchark nD
Elected: Robert J. Brule, First Selectman; Jody Narzarchyk, Selectwoman; Paul Goldstein,
RTM Moderator, Thomas Dembek, RTM; Cheryl Larder, RTM
Staff: Mark Geer, IT Board of Education; Joseph Mancini, Board of Education Director
of Operations/Finance; Thomas Giard, Superintendent of Schools; Kimberly
Allen, Finance Director; Maryellen McConnell, Secretary
1. Establishment of a quorum and call to order:
A quorum was established and a call to order was established at 7:00 pm,
March 23, 2022.
2. Public comment: None.
3. Board of Education Budget:
Superintendent Giard provided a slide presentation regarding the Board of
Education budget. The Board of Finance questioned the Superintendent on
various topics in the presentation including performance metrics, recognition of
savings from past labor agreements, and enrollment forecasts. A copy of the
presentation is attached.
Motion by John Sheehan and seconded by Ronald Fedor to move forward the
Board of Education budget request for discussion FY22/23 in amount of
$52,109,124.
Discussion on the budget.
Motion by Joe Filippetti and seconded by John Sheehan to approve the Board of
Education budget request for FY22/23 in the total amount of $52,109,124.
Vote: 6-0-1 Abstain: Ronald Fedor Motion: Passed

Board of Finance Budget Meeting, March 23, 2022
Page 2
4. Adjournment:
Motion by Baird Welch-Collins and seconded by Ronald Fedor to adjourn the
Budget Meeting of the Board of Finance at 9:03 p.m.
Vote: 7-0-0 . Motion: Passed
Respectfully submitted,
W Lak d, sayete. be [oceee
Ighn Sheehan, Clerk a ee Secretary

From Crisis to Opportunity
WATERFORD PUBLIC SCHOOLS
2022-2023 (FY 23)
Board of Education Approved Budget
We: RFORD BOE Approved: February 24, 2022
4 Pustic ScHoois
WPS MISSION STATEMENT
Waterford Public Schools is a community of
learners that fosters and supports high
aspirations, ensuring every student acquires
the skills and knowledge necessary to be a
responsible citizen, prepared to contribute
and succeed in an ever-changing world.
3/24/2022

Y 2021-2022 BOARD GOALS
¢ Execute and support the District’s Strategic Plan.
° Support high quality, effective professional learning; providing necessary resources of
time and funding.
¢ Promote mental health approaches to reduce emotional stress among our students,
and support the social and emotional intelligence and development of students.
° Engage families in the most meaningful ways possible with their children’s learning.
¢ Promote the features and benefits of all of the Waterford Public Schools to
encourage Waterford families to send their children to our five public schools and to
reach out to neighboring districts to explore opportunities for their students to
attend Waterford High School.
¢ Assess the district’s growth and progress using a variety of assessments, information,
evidence, and data to ultimately improve teaching and learning.
¢ Support the budget process in a challenging State and local fiscal environment and
explore effective collaborative relationships in order to achieve collective savings
and/or efficiencies.
¢ Support a positive school climate.
¢ Advocate for and build a district that promotes equity.
¢ Assess class sizes and offerings at all Waterford Public Schools.
STRATEGIC PLAN
STRATEGIC PLAN —- FIVE GOALS
COMMUNICATION & ALIGNMENT
3/24/2022

STRATEGIC PLAN
Supporting student success for life, learning
and work beyond school...
—Comprehensive Audit of existing Strategic Plan
° Present State, Beginning,
Progressing, Accomplishing
— Add, Enhance, Delete
— Development of a new 3-Year
Strategic Plan
GROWTH & INVESTMENT
What You're Building
\
a
What You’ve Already Built
[ Rewacnearenvcorsre Il
3/24/2022

RESULTS
COLLEGE-CREDIT BEARING COURSES
# of College-Credit Bearing
School Year
Courses Taken
2014 - 2015 283
2020 - 2021 953
953 Courses = 2862 College Credits
UCONN Cost per Credit = $627
Waterford Families Saving $1.8M in College Tuition this Year
3/24/2022 |

y RETURN ON INVESTMENT
Rot WATERFORD
Performance — Top 33%
Per Pupil Expenditure =50%
_SSerereo etese |
® OURLEVERS TO SUCCESS
¢ Rigorous Academic Program
¢ Comprehensive Social-Emotional
Learning Approach
e Expansive Arts, Co-Curricular and
Athletics Programs
¢ High Quality Professional Learning
for Staff
3/24/2022

WPS — ON THE MAP!
* WHS completed the Decennial Re-Accreditation process with the New England
Association of Schools and Colleges.
* 27 WHS Students passed the Seal of Biliteracy test: representing the languages of
French, Latin, Spanish, Mandarin. One student earned 2 Seals of Biliteracy: French and
Hindi.
¢ Thirteen WHS students auditioned and were selected to perform in the CT Eastern
Region Music Festival. Two WHS students auditioned and were selected to
perform in the CT All-state Music Festival.
students weekly, assured experiences in 1 STEAM.
¢« 49 WHS students were recognized as College Board Advanced Placement
Scholars: 10 with AP Scholars with honor and 11 AP Scholars with distinction.
* CLMS 7th/8th grade students were accepted in the new chapter of Jeunes Amis
du Francais, the junior version of the French Honor Society, as well as the new
chapter of the Spanish Honor Society, La Sociedad Hispdnica de Amistad andthe *
new Latin NJCL Honors Society.
* 3 WPS teachers received Fund for Teachers Fellowship Grant. ©
¢ UCFS and WPS celebrated the opening of two School-Based Health Centers in fSJUCFS
Waterford at WHS and CLMS. United Community & Family Services
WPS - SCHOOLS IN THE NEWs
Waterford High School class is What's Right With Schools: Waterford High School
researching Alewife Cove students earn college credits, gain hands-on
The Day, March 10, 2022 experience in marine science course
Waterford High student donates WTNH, News Channel 8 October 12, 2021
1,200 items to animal shelters =
The Day, December 16, 2021 What's CAS
Right
with Schools
wtnh. L Iwhatevightwhicethovle-ensal igh
with-schools-waterford -high-school-students-earn-college-credits- dts hands-
on-experience-in-marine-science-course/
waterford-hi
6/NWS01/211219584
Clark Lane Middle School: where
ECC Unified Basketball Tournament Waterford students serenade special ed students are included
The Day, March 9, 2022
The Day, March 8, 2022 veterans with patriotic songs
x9 Fs The Day, November 9, 2021
tournament-held-at-norwich-free-academy_
serenade-veterans-with-patriotic-songs
3/24/2022

&) =WATERFORD / WPS IN THE NEWS
The Hot List: 15 CT towns where the real estate market is on fire
z
Is This Heaven? No, It’s Danbury Hockey
connec @ aoa
| “Waterford’s main draw is waterfront access... with
its low tax rate a major contributor to its appeal as
on ~ ey Il hg TP wellas the quality of its schools.”
bert et
fees wien . sits Excerpt from “The Hot List”, Connecticut Magazine
March 2022 by Alexander Soule
3/24/2022

3/24/2022
4 CHALLENGES ARE OPPORTUNITIES Wr
oe Education <
in
“3658

ToDAyY’s WATERFORD CLASSROOM
¢1in5in Special Education (19%)
¢1in5 in 504 / Intervention (20%)
¢ English Learners Population More than
Doubled in Recent Years (4%)
>14 Languages in our Schools
¢1in4is on Free/Reduced Meals (27%)
FROM CRISIS TO OPPORTUNITY
THE
BUDGET
3/24/2022

heAd FROM CRISIS TO OPPORTUNITY
COST
CONTAINMENT
EFFORTS
Ge
»
“ COST CONTAINMENT ACTIONS
> Negotiated Elimination of Salary Lanes and Top Step in WFCT Contract
> Negotiated Union Contracts Below Statewide Trend
> High Deductible Health Plans with Increasing Cost Shares and Deductibles
> Terminated TFS Agreement
> Targeted Marketing to Reduce Magnet Tuitions
> Energy Efficiency Measures
> Reduction of Staff with Enrollment Trends & Reduced Talented & Gifted
> Reduced in-town Bus / Van Runs and Eliminated all out-of-town Magnet Busing
3/24/2022
10

GRANTS $72,564 Total
$
GRANT $ AWARDED GRANT TNT
Title IV Grant — Student Support : "
, A Community Foundation of
and Academic Enrichment $22,700 Eastern Cannectiont Grant:(WHS) $10,000
(District)
ero Dante Pia Rew ates AGN) ae seay aac e lnwalmeniGr nerors(an) $1,000
Mohegan Challenge Grant $1,000 Teaching Tolerance Grant (GN) $5,000
es shop mo hewards $1,338 Carl D Perkins Career and $25,782
i Technical Education Grant (WHS) 3
CT PTA STEM Grant (QH) sino | tp and Shop Ay Rewards $1,500
(CLMS)
Stop and Shop A+ Rewards $1,000 Exxon/Mobil Science Grant $500
(WHS)
(CLMS)
LINE ITEMS REDUCED
& LEVEL-FUNDED
68% of all line items in
budget reduced or flat
from FY 22 to FY 23.
3/24/2022
11

_.
7)
" FY23 BUDGET MITIGATION
¢ COVID Relief Funds
e Energy Efficiency Project
¢ Staff Elimination
e Reductions in Services
e Reductions in Requests for Supplies
and Materials
FY 23 PROCESS
e BOE Finance Committee met
throughout the Winter
e Series of Meetings
e Reviewed Every Budgetary Line
e Greater Understanding of the Budget
Development Process & Methodology
e Feedback to Administration
3/24/2022 .
12

WHat THIS BUDGET ACCOMPLISHES W >
¢ Continue to Address Pandemic Challenges
e Fund our Strategic Plan Goals
¢ Continue to Provide a High Quality Education
e Maintain Current Programs and Offerings
¢ Continue Reasonable Class Sizes
e Preserve Athletic and Extra-Curricular Programs
¢ Continue Quality Professional Development
e Sustain our Curriculum Renewal Cycle
¢ Continue Preventive Maintenance Program
® FY 23 BOE APPROVED BUDGET ‘W)
2.89%
9 Positions Eliminated
Reductions in Services
Using $732K in COVID Relief Funds
3/24/2022
13

3/24/2022
_=.
4bi 3 MAIN BUDGET DRIVERS
i
VAV/ >
Y
PROFESSIONAL /
TECHNICAL SERVICES
* Nursing Services 0.78% S 393,665
e Magnet/Charter
Special Ed Costs
HEALTH INSURANCE 0.76% S 384,767
SALARIES 0.87% S 437,980
TOTAL 2.40% S$ 1,216,412
2.40% of the 2.89% Total FY23 Budget Increase
epic Seenvionced
oe
e,
r,/© FURTHER CONTEXT FY23 BUDGET
ee 55% $ 280,000 $ 1,743,654
eee 20% $ 102,525 $ 1,846,179
Energy Efficiency Project 12% S 62,261 S 1,908,440
COVID Relief Funds 1.46% $ 732,000 $ 2,640,440
FY23 without these Actions = 5.22%
14

5.92% 3.95% 61.17% @ Salaries and
compensation
w Benefits
= Tuition
m Heat, Energy, &
Fuel
& Transportation
a Additional Fixed
Costs
@ All other
Note: Salaries and Benefits National Average is 80-85%. Source: AASA
4Y INSTRUCTIONAL SERVICES
$ 25,047,115
111 — Salaries, Certified S$ 371,201
121 — Temporary Pay, Certified (S$ 68,730 )
TOTAL | $ 302,471
° Using $392K in COVID Relief Funds used to offset Salaries
° Contractual Increases for Certified Staff
¢ Additional FTEs for Enrollment (added during FY 22)
° 1.0 FTE Elementary Teacher
¢ 1.0 FTE HS Math (COVID Relief Funds)
¢ 1.0 FTE PreK — Based on Enrollment
° .2 FTEs Elementary Art — Support PreK Enrollment
° Reductions
° 4.0 FTEs WHS Teachers (Science, Social Studies, English)
° Enrollment
* 1.0 FTE In-School Suspension (Moved to Support Salaries)
3/24/2022
15

=
7)
“" INSTRUCTIONAL SERVICES
$ 25,047,115
COVID RELIEF FUNDS UTILIZATION
ELEMENTARY INTERVENTION TEACHERS S$ 195,468
TECHNOLOGY SPECIALIST $ 18,577
LANGUAGE ARTS — CLMS $ 23,814
PSYCHOLOGIST $ 52,192
MATH — WHS $ 47,628
TEACHERS — SUMMER SCHOOL $ 55,000
TOTAL | $ 392,679
$392,679 = .75% OF TOTAL FY23 BUDGET
SUPPORT SERVICES
$ 6,828,913
112 - Salaries, Support S 129,362
119 — Student Worker — Vocational $ 24,646
122 — Temporary Pay, Support ($ 10,000 )
132 — Overtime, Support ($8,500 )
TOTAL | $ 135,508
* Contractual Increase for All Support Staff
° No New Staff
* Slight Increase in Hall Monitors & Playground Aides
* Pandemic Support
° Reduction
¢ 5.0 FTEs —- Computer Lab Paraprofessionals
* 2.0 FTEs — IT — Due to Realignment with Town & Restructure
° Restructured HS ISS Position
¢ $10K in Custodian Overtime — ee Measure
3/24/2022
16

EMPLOYEE BENEFITS
$ Behe
212 — Health Insurance S 384,767
215 / 219 — Life Insurance & LTD S 2,562
220 — FICA, Employer’s Contribution ($4,578)
240 — Reimbursements $ 3,000
250 — Unemployment Comp $o
260 — Workers’ Comp S 11,639
290 — Unused Sick Leave ($ 2,243 )
291 — Retirement Incentive ($7,500 )
TOTAL | $ 387,647
¢ Health Increase based on Analysis of Claims Data
° $384,767 = .74% of FY23 Budget
¢ Workers’ Comp, Life and Long Term Disability — Rate & Contractual
¢ Reimbursements — Contractual / FICA — Reflects Employee Headcount
CONTRACTED SERVICES
$ 2,106,456
[Accounts Sincrease/Decrease |
321 — Instructional Service — Contracted S 3,088
322 — Professional Development $ 2,000
323 — Curriculum Development Sie)
330 — Other Prof/Technical Services $ 393,665
331 — Legal Services $2,745
TOTAL | $ 401,498
° Using $300K in COVID Relief Funds for WHS Therapeutic Day Program
¢ 322 - Specialized Training for Maintenance & IT Personnel
¢ 330 -— Nursing Services - $250,065
¢ 330 - Special Education Services at Magnet/Charter Schools - $116,510
¢ 330- Increase In Athletic Training - $11,000
3/24/2022
17

3/24/2022 .
CONTRACTED SERVICES
330 — Nursing Services - $250,065
330 — Special Education Services at
Magnet/Charter Schools - $116,510
$366,575 = .70% of FY23 Budget
ee
waY THERAPEUTIC DAY PROGRAM
Specialized Programming for Students with
Most Intensive Mental Health Challenges
Meant to return students from Out of District Placements (ODP), avoid
ODP, and serve as a preventative support for general education students
Intensive, In-School Clinical Support
- 2 Full-time Trained Clinicians
- 1 Part-time Clinical Supervisor
Highly Structured, Longer in Duration and “Wrap-around” in Nature
- Individual Therapy (Student)
- Group Therapy (Students)
- Family (Student & Family)
- Therapeutic Check-ins / Other
- Learning Strategies Sessions
- As Needed Sessions
18

THERAPEUTIC DAY PROGRAM
Immediate Impact — Through Feb. 2022
¢ 831 Therapeutic Interactions
¢ 88 of these = URGENT
° 60% Improvement in GPA
e 49% Decrease in Absences
e 24% Decrease in Discipline
e 55% Decrease in Q2
TRANSPORTATION
$ 2,540,647
510 — Transportation, Pupil ($ 20,414 )
627 — Transportation Supplies S$ 72,548
TOTAL | $ 52,134
¢ 2022-2023 is Year 1 of 3 for this Bus Contract
¢ 1.25% increase in rate
¢ 627 - Diesel and Fuel — Increase in Market Price
¢ 510-$55K Decrease reflects Reducing Bus/Van Route — Budgetary Measure
3/24/2022
19

3/24/2022 |
INSURANCE
$ 252,316
520 — Fire/Property Insurance $3,277
521 — Liability Insurance S$ 3,325
529 — Other Insurance S746
TOTAL | $ 7,349
¢ Rate Increases
COMMUNICATIONS
$ 100,974
530 — Communications $4,941
531 —- Postage $0
540 — Advertising $ 500
TOTAL | $ 5,441
° 530 -— Rate Increases
¢ 540 - Increase Job Posting Presence
20

TUITION
$ 2,574,650
560 — Tuition, Other Public § 41,420
563 — Tuition, Private S 39,333
TOTAL | $ 80,753
¢ 560 -—Primarily Rate Increases
¢ 563 - Based on Individualized Education Programs (IEPs)
33% REDUCTION IN
MAGNET/CHARTER
STUDENTS IN LAST SIX
YEARS K-12
3/24/2022
21

3/24/2022
“ OTHER PURCHASED SERVICES
$ 353,433
580 — Travel and Conferences ($5,152)
590 — Contracted Services S 1,686
TOTAL | ($ 3,466)
* 580 — Rate Increase on Athletics Travel
¢ 590 — Rate Increases
* 580 — Reduced Field Trip Funds for Budgetary Reasons
>
yy© INSTRUCTIONAL SUPPLIES ~W:
$ 952,777
440 — Rentals M0)
611 — Instructional Supplies $o
612 — Software
$ 24,926
TOTAL | $ 16,788
* 611-— PSAT 9 for All Students
* 612 — Software — Product Rate Increases
* 611 - Instructional Supplies
° Flat Funded for Budgetary Reasons
612 - Reduced $ 10,000 in Software Based on Usage Analysis
22

3/24/2022
OPERATION & MAINTENANCE OF
BUILDINGS
$ 2,168,039
410 — Water Service ($3,140)
411 — Sewer Service ($4,572)
430 — Maintenance & Repair S 4,754
613 — Maintenance Supplies $ 20,020
620 — Fuel Oil ($1,242 )
621 — Electricity S 35,512
622 — Natural Gas S$ 34,229
623 — Propane S 4,739
TOTAL | $ 90,300
* Water / Sewer - Usage
¢ Maintenance — Trend and Actuals
* Electricity, Natural Gas, and Propane — Rate Increases
* $8,800 — Heat Pumps at Quaker Hill — End of Life — Cut from Capital
be
ELECTRICITY EFFICIENCY PROJECT ‘W-
¢ All 5 Schools
— LED Lighting, lighting controls, transformer upgrades,
walk-in refrigeration upgrades, kitchen hood VFD’s,
and hot water VFD’s
° Reduces energy usage by 1,785,337 KWH or $312K per
year.
— 48 Month loan at $242K per year
— 48 Months from January 2022, the electrical budget
will decrease by another $242K per year
° This project offset $62K of the electrical generation rate
increase in FY 23.
23

641 — Textbooks
TEXTBOOKS/LIBRARY BOOKS/OTHER
SUPPLIES
$ 382,404
$ 200
642 — Library Books and Periodicals ($9,889 )
Ez — Other Supplies/Materials $1,714
I TOTAL | ( $ 7,975 ) !
* 641 — Textbooks — Continue to Move To
* 690 - Increase in Contribution to Water
° 642 — Reduction for Budgetary Reasons
wards Digital Resources
ford Police for Services (MOU)
BE Femscne srenvconrs (i
EQUIPMENT
$ 244,028
730 — Equipment
($13,430)
TOTAL | ($13,430)
* Using $40K in COVID Relief Funds
3/24/2022 .
24

DUES & FEES
$ 30,034
810 — Dues & Fees S 496
TOTAL | $ 496
° Rate-based
FROM CRISIS TO OPPORTUNITY
Another Year of
Challenges...
3/24/2022
25

3/24/2022 .
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FROM CRISIS TO OPPORTUNITY
THANK YOU!
Thank you for believing in our staff, students
and families of Wate non.
Your continued susnorl will help us to ofovide
exceptional programs for our students,
preparing them for success
in post-secondary experiences.
26