Application for Use of Recreational Facilities (DOCX)

WATERFORD RECREATION AND PARKS COMMISSION

    Property Use Request for Waterford Community Center, WBP Pavilions &
                               Athletic Fields

  Please complete and return with payment to: Waterford Recreation & Parks,
                   15 Rope Ferry Road, Waterford, CT 06385
                       Cash – Check – Credit accepted
                    Checks made out to: TOWN OF WATERFORD

APPLICANT: ______________________________________________PHONE:
__________________________

MAILING ADDRESS: ______________________________TOWN/CITY:
________________ZIP: __________

EMAIL: _____________________________________________

NAME OF ORGANIZATION/EVENT:
_________________________________________________________

LOCATION REQUESTED:    Community Center
                       ____________________/Room_____________________

      Athletic Field (Location) __               _
                       ________________________________

                       WBP Pavilion/s   #1   #2   #3     OR    Field/s
#1     #2

(Waterford Beach Pavilion/s you will need to provide Guest List to the
gatehouse the morning of picnic for guest to receive picnic entrance fee
rate.)


EXPECTED ATTENDANCE: _______

DATE REQUESTED: ______________________TIME: _____________________ TOTAL
HRS: _________

FEES: $____________________________   ADDITONAL FEES (i.e., lining,
monitors, etc.): $______________

INSURANCE: ___________________  (copy on file: Y/N)

NAME OF INDIVIDUAL RESPONSIBLE FOR EVENT:
____________________________________
                                                   (If different from
                                             applicant.)

ADDRESS:_______________________TOWN/CITY:_______________________ZIP:________
_____

DAY PHONE#:_________________________EVENING
PHONE#:____________________________

This application will be reviewed and a copy of the decision will be
forwarded to the applicant at the above contact information.
Use of the facilities shall be in accordance with all provisions of the
ordinance governing the use of the Town of Waterford parks, playgrounds,
and recreational properties.
AGREEMENT:
I have read and understand the rules and policies as established by the
Waterford Recreation and Parks Commission and to the best of my knowledge
the above statements are true.  It is understood and agreed that by signing
this agreement, the undersigned and/or represented group will adhere to the
policy and regulations of the Town of Waterford, Recreation and Parks
commission as stipulated.  The undersigned further understands that the
Town of Waterford, recreation and parks commission is not responsible for
any claims now or in the future, for any personal injuries or property
damage resulting from this activity.  The undersigned agrees that the Town
of Waterford and its agencies are held harmless from any such claims or
damages – including the possible risk of exposure to COVID-19 in public
spaces. It is further understood that certain uses or activities may
require presentation of a certificate of proof of liability insurance,
naming the Town of Waterford as additionally insured.

USER SIGNATURE: _______________________________________
DATE:_____________

USER NAME (PRINT PLEASE): _______________________________________________


                  WATERFORD RECREATION AND PARKS COMMISSION

          RULES AND POLICIES OF PICNIC AREAS, PARKS AND BALLFIELDS

Rules for all town owned property:
   1. Applicants signing the request form assume all responsibilities of
      damages and actions by people attending this function.
   2. All applicants for non-Waterford based groups may be required to
      appear before the Recreation and Parks Commission for individual
      consideration.
   3. Possession and drinking of alcoholic beverages on any Town Park or
      Recreation area, including parking lots, is prohibited. A special
      permit may be acquired for single event use at the Waterford Beach
      Park fields and Jordan Green.
   4. Smoking/Tobacco products is not allowed at playgrounds and
      recreational fields.
   5. It is the responsibility of the applicant to see that the assigned
      areas are left in a clean and orderly condition and that all garbage,
      trash, refuse, recyclable products and paper shall be placed in the
      proper containers provided for this use.  Any damages shall be
      reported to the Recreation and Parks Office as soon as possible.
   6. Fees are expected within two (2) weeks after receiving the application
      from Recreation and Parks.  If we do not receive the fee within that
      time, your tentative reservation will be cancelled and that date re-
      opened to the public for scheduling.
   7. All park hours, unless scheduled differently or special permission is
      granted from the Director of Recreation and Parks are 9:00am to dusk.
   8. Parking is restricted to those areas so designated.

Group Picnic Rules:
   1. Applications for group picnics must be scheduled through the
      Recreation & Parks Office at the Community Center.  Large picnics and
      business groups may be required to have a $1,000,000 Liability
      Insurance policy.
   2. When there is more than one group using the assigned shelters, there
      will be a sharing of recreational facilities by everyone.
   3. All vehicles without season beach stickers must pay the established
      admission fee to enter Waterford Beach Park.
   4. Shelters will be assigned according to the number in each group.
   5. There are NO pre-paid or pay later picnics. A guest list must be
      provided in order for attendees to receive picnic guest rate.
   6. Any special requests (i.e. any equipment that needs to be brought in,
      bands, DJ, tents, etc.) must get permission from Recreation and Parks.
       Letter of request must accompany application.
   7. NO Moonwalks or inflatable apparatus allowed.

All Athletic Fields:
   1. Non-Residents may need insurance certificate naming the Town of
      Waterford as secondary holder.
   2. The sponsor of this group using Town of Waterford property is
      responsible for making sure all rules and regulations are abided by
      all individuals participating and spectating at your function.




Updated 2022