Utility Commission - Minutes - 11/17/2020

WATERFORD UTILITY COMMISSION bo
REGULAR MEETING MINUTES
DATE: November 17, 2020 :
PLACE: Zoom Meeting ; o
PRESIDING: Chairman Peter Green
MEMBERS PRESENT: Steve Negri, Raymond Valentini, Rodney Pinkham and Ken Kirkman
ALSO PRESENT: Staff: Neftali Soto-Chief Engineer, Jim Bartelli-Assistant Director and Attorney
Nick Keppie
Chairman Green called the meeting to order at 6:00 PM
CITIZEN SESSION
None
SECRETARY'S REPORT
MOTION Made by Mr. Negri to approve the Minutes of the Oct 20, 2020 meeting, Mr.
Kirkman seconded.
VOTE The motion passed
BILLING ADJUSTMENTS
The Commission reviewed the October Adjustments, The adjustment report will be kept
in the office for review.
EXPENDITURES
MOTION made by Mr. Negri to approve November 2020 bill list, Mr. Pinkham seconded.
VOTE The motion passed unanimously.

Waterford Utility Commission
November 17, 2020
OLD BUSINESS — REPORTS & UPDATES
e@ FINANCIALS — WW FUND REVENUES/EXPENDITURES REPORT
The financial were reviewed.
e MUNICIPAL COMPLEX REHAB — STATUS UPDATE
Mr. Kirkman gave a report. Committee gave a punch list to O&G to be able to close out Phase |
& Il. It was reported that the roof on the new garage is completed. Most of the paving is done.
Currently working on the putting up the exterior walls.
e =COLLECTIONS-UPDATE
Attorney Kepple reported that the courts might be shutting down again so this will delay the
foreclosures that have been filed. Also, pointed out that the collection are going well than last
year.
@ TRITOWN AGREEMENT
Chairman Green gave an update on the status of the negotiations. He went over the six areas
that the three towns have agreed on. The next meeting will be this Thursday, November 19". They
will start having bi weekly meeting until the negotiations are completed
UNFINISHED BUSINESS
NEW BUSINESS
None
Executive Session
MOTION was made by Mr. Negri, in response to pending claim by New London
regarding termination of agreement and Waterford finding alternate
wastewater treatment facility to enter into executive session, seconded by
Mr. Pinkham. Went into Executive session at 6:40 and came out at 7:40
VOTE Passed Unanimously
The following language is proposed by New London was discussed:
While the Parties agree that a replacement Tri-Town Agreement will not be concluded prior to January
20, 2021 we hereby agree to a temporary extension of the existing Tri-Town Agreement for a term of 6
months from 1/20/2021 until 7/20/21. During said extension all terms and conditions of the existing
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Waterford Utility Commission
November 17, 2020
agreement will remain in effect as is with the exception of financial responsibility of the Evergreen Force
Main to be apportioned between the Towns and City based on flow through that force main.
Specifically New London will have 17% responsibility, Waterford will have 56% responsibility, and East
Lyme will have 27% responsibility. All the parties recognize this is a temporary bridge agreement and
commit to continue to negotiate in good faith to arrive at a permanent new agreement on or before July
20, 2021.
MOTION made by Mr. Valentini to authorize the chairman to enter into the temporary
contract extension proposed by New London, in order to afford an
opportunity for the parties to complete the negotiations for renewal of the tri-
town wastewater agreement, seconded by Negri.
VOTE Passed Unanimously
WATER-VEOLIA REPORT
Report was emailed to the commission. It was reviewed by the members.
CORRESPONDENCE
PLANS REVIEW
None
PERSONNEL
® There are two internal candidates for the Sewer Tech Il.
OTHER
ADJOURNMENT
With no further business before the Commission, the meeting adjourned at 7:55 p.m.
MOTION made by Mr. Pinkham to adjourn. Mr. Kirkman seconded.
VOTE The motion passed unanimously.
Respectfully submitted,
Amy L. Windle
Recording Secretary
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