Waterford Town Center Ad-Hoc Committee - Minutes - 03/20/2023

WATERFORD TOWN CENTER DEVELOPMENT
AD-HOC COMMITTEE
The meeting commenced at 5:06 pm.
MEETING MINUTES
March 20, 2023
5:00 pm = = 2
Town Hall Auditorium BR S 2
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Members Present: Traci Santos, Miriam Furey-Wagner, Crissy Waggoner ake bed pa Laat
Staff Present: Jonathan Mullen, Planning Director BS im aa
Others Present: Chad Frost, Architectural Consultant Kent & Frost @ AN U o-
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1. CALL TO ORDER ) = 7S
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Motion to accept September 7, 2022 Minutes
MOTION: Motion made by T. Santos, second by C. Wagoneer to accept the minutes.
VOTE: 3-0
PROJECT REVIEW
C. Frost reported that the Civic Triangle project went out to bid in February 2023. Two
contractors attended the mandatory pre-bid conference and no bids were submitted. He stated
that he spoke with both contractors who each had questions and concerns regarding the
budget, and scope of the project. He stated that one of the contractors was concerned about
the disposal of the dredge material. C. Frost then stated that both contractors indicated that
they would bid on the project again if it were re-bid. J. Mullen stated that the Committee
might have to consider separating the dredging from the rest of the project. There was a
discussion among the group about reorganizing the project phases. The group decided to re-
bid the project with the same scope but to remove the requirement that the pre-bid conference
is mandatory and see if anyone submits bids. C. Frost and J. Mullen stated that the bid would
be ready to go out again the week of 3/27/23.
J. Mullen explained that pickle ball courts have been added to phase 4 of the Civic Triangle
project. C. Frost presented a proposed design that showed the pickle ball courts located south
of the softball field in place of the farmers market. J. Mullen explained that the plan showed
four courts but the proposal would be for two courts. M. Wagner expressed concern about the
ability to locate the courts in the proposed location. T. Santos also expressed concern about
the proposed location and asked if they could be located at the site of the former dog pound.
M. Wagner recommended that the Parks and Recreation Commission review the proposal.
She also asked C. Frost to revise the drawings to show alternate locations, and explore the
feasibility of three courts.
The group agreed that the next meeting of the Committee would be on April 3, 2023.
4.
ADJOURNMENT - 6:05 pm
MOTION: Made by T. Santos, second by C. Waggoner.
VOTE: 3-0 in favor
Nonaion ¥, Nullun
Jonathan Mullen
Director of Planning