Utility Commission - Minutes - 02/21/2023

WATERFORD UTILITY COMMISSION 
 
REGULAR MEETING MINUTES 
 
DATE:  
 
February 21, 2023 
 
PLACE:  
 
1000 Hartford Turnpike 
 
PRESIDING: 
 
Chairman Ken Kirkman 
 
MEMBERS PRESENT: 
Ray Valentini and Rodney Pinkham 
 
ALSO PRESENT: 
J. Robert Tuneski, Board of Finance Liaison 
 
 
Staff:  James A. Bartelli, Director of Utilities  
 
             Jill Stevens, Assistant Director  
 
 
 
 
Chairman Ken Kirkman called the meeting to order at 6:06 p.m. 
 
CITIZEN SESSION 
None 
 
SECRETARY’S REPORT 
 
MOTION 
Made by Mr. Valentini to approve the Minutes of the January 10, 2023 meeting, 
Mr. Pinkham seconded. 
 
VOTE 
The motion passed unanimously.   
 
BILLING ADJUSTMENTS 
 
The Commission reviewed the January adjustments. The adjustment report will be kept in the 
office for review.  
 
 
EXPENDITURES 
 
 
MOTION 
Made by Mr. Pinkham to approve the February 2023 bill list, Mr. Valentini 
seconded. 
 
VOTE 
The motion passed unanimously. 
 
OLD BUSINESS 
 
• 
FINANCIALS – WW FUND REVENUES/EXPENDITURES REPORT 
 
Reports were reviewed and discussed.  
 

Waterford Utility Commission 
February 21, 2023 
 
 
 
2 | P a g e  
 
• 
Director’s Report-Mr. Bartelli reviewed this report that provides updated information on 
all Utility Commission Capital projects that are currently funded and the status of each 
project. 
 
• 
Collection Report was reviewed and the Office Coordinator reported that 644 Intent to 
Lien Notices were sent out.  The response to the notices has been good. 
 
• 
Utility Billing Software Billing Logistics 
 
Weekly rolling billing cycles within a quarter was explained and discussion ensued.  This 
 
change will not affect the sewer rates. 
MOTION 
Made by Mr. Pinkham to approve weekly rolling billing on the new billing  
 
 
software to be in sync with New London’s billing schedule for water  
 
 
 
bills, seconded  by Mr.  Valentini. 
VOTE 
The motion passed unanimously. 
 
              Outsourcing the printing and mailing of invoices on the new billing software.  There was 
              discussion on problems that happened in house versus the benefits of outsourcing. 
 
MOTION 
Made by Mr. Pinkham to endorse the outsourcing of the bills to be printed and 
mailed at Harris Print & Mail, seconded by Mr. Valentini. 
 
VOTE 
The motion passed unanimously. 
 
NEW BUSINESS  
 
• 
Policy #3015, Secondary Meter Rebate revision Draft 
 
Mr. Bartelli and Miss Windle, Office Coordinator explained how deductions were 
 
currently being made quarterly on the sewer use bills.  They described the timely 
 
process that is done four times a year for over 300 hundred residents to receive this 
 
benefit.  A new policy was proposed that a rebate be given once a year to save time 
 
during the billing process.  The Commission requested that the installation package be 
 
sent to them as well to be reviewed.  The Commission will visit this matter at the next 
 
meeting. 
 
 
 
WATER-VEOLIA REPORT 
Report was reviewed and discussed. 
 
 
 

Waterford Utility Commission 
February 21, 2023 
 
 
 
3 | P a g e  
 
PLANS REVIEW 
21 Gurley Rd, Stone Ridge Business Park.  Mr. Bartelli reported that an updated site plan was reviewed.  
The changes he proposed be made were completed. 
 
PERSONNEL 
Jill Stevens has started as the New Assistant Director.  The Commission welcomed her! 
 
ADJOURNMENT 
With no further business before the Commission, the meeting adjourned at 8:03 p.m. 
 
 
MOTION 
made by Mr. Pinkham to adjourn.  Mr. Valentini seconded. 
 
 
 
VOTE 
 
The motion passed unanimously. 
 
 
Respectfully submitted, 
Amy L. Windle 
Recording Secretary