Representative Town Meeting Special Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
AGENDA
REPRESENTATIVE TOWN MEETING
SPECIAL MEETING
Monday, January 3, 2022
7:00pm — Waterford Town Hall 3
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Pledge of Allegiance to the Flag
Roll Call
Correspondence
Public Comment
Transaction of Business on the Call:
1. To consider and act upon a recommendation from the Board of Finance
for an appropriation in the amount of $59,650 from Capital and Non-
Recurring designated line #20501-57788 Community Center HVAC
Control Separation.
2. To consider and act upon a recommendation from the Board of Finance to
move $37,901.45 from designated to appropriated in the Capital and
Non-Recurring fund to reimburse the State of CT for the overpayment
to the Town of Waterford for the Local Bridge Grant Program.
F. Adjournment
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FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
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December 7, 2021 : t
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Mr. Paul Goldstein, Moderator =
Representative Town Meeting wo
15 Rope Ferry Road : ro
Waterford, CT 06385 \ pol
Dear Moderator Goldstein:
At the meeting of the Board of Finance held, Wednesday,
recommend to the Representative Town Meeting, for an
Capital and Non-Recurring designated line #20501-57788 Community Center HVAC Control Separation
and forward onto the RTM for approval.
November 10, 2021, it was voted to
| respectfully request you place this item on the agenda of the next meetin
Meeting. Copies of backup justification are atta
g of the Representative Town
ched hereto.
Respectfully submitted,
/ — NVA
Relh AT fader
Ronald R. Fedor, Chairman
Board of Finance
RRF:mtm

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
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BOARD OF FINANCE S
AGENDA cn 2
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Waterford Town Hall November 10, 2021
Regular Meeting, 7:00 p.m.
1. Establishment of a quorum and call to order,
2. Public Comment.
3. Approval and acceptance of the minutes of October 13, 2021.
4, To consider and act on a request from Dani Gorman, Director of Youth & Family Services,
for an FY22 additional appropriation in the amount of $52,536 from the Contingency
Account as recommended.
5. To consider and act on a request from Dani Gorman, Director of Youth & Family Services,
for an FY22 additional appropriation in the amount of $14,189 from the Contingency
Account as recommended.
6. To consider and act ona request to transfer $1.8 million from the general operating
fund balance into the Capital Non-Recurring Undesignated Fund Balance and forward to
the RTM as required.
7. To consider and act on a request from Gary Schneider, Public Works Director, for an
additional appropriation in the amount of $37,901.45 from the Contingency Account as
recommended to reimburse the State of CT for the overpayment to the Town of
‘Waterford for the Local Bridge Grant Program.
8. To consider and act on a request from Gary Schneider, Public Works Director, request for
an appropriation in the amount of $59,650 from Capital and Non-Recurring designated
line #20501-57788 Community Center HVAC Control Separation.

Board of Finance Regular Meeting — Agenda
Page 2, November 10, 2021
9. To consider and act on a request from Kimberly Allen, Finance Director, for the following
inter-Department Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10147- | Administration 7,000 0 82,500 82,500
51110
10147- | Clerical & 0 0 91,731 91,731
51210 Technical
10147- | FICA” 536 0 13,329 13,329
51920
10147- | FICA 787,846 226,083 (114,306) 111,777
5#043
10122- | Clerical & 14,256 13,401 (10,000) 3,401
51210 Technical
10123- | Clerical & 142,330 106,325 (5,000) 101,325
51210 | Technical
10129- | Clerical & 300,922 239,427 (58,254) 181,173
51210 | Technical
Total 187,560 (187,560)
10. Old Business: Y\ We
11. New Business:
a. Letter from Thomas Giard, Superintendent of Schools, requesting to submit their
annual budget for FY23 by February 28, 2022.
12. Liaison Reports

Board of Finance Regular Meeting ~ Agenda
Page 3, November 10, 2021
13. Correspondence
a. Abbas Danesh, Town Treasurer, Quarterly Treasurer’s Report and Related
Financials ending 9/30/2021.
b. Kimberly Allen, Finance Director, American Rescue Funds Quarterly Report
7/1/21-9/30/21.
c. Virginia Bieiucki, Town Accountant, Status of Contingency Fiscal Year 2022 dated
October 22, 2021.
d. Virginia Bielucki, Town Accountant, Periodic Financial Statements FY22 dated
October 8, 2021
e. Virginia Bielucki, Town Accountant, Status of General Fund Unassigned Balance
dated October 22, 2021.
14. Adjournment
Ronald Fedor, Chairman

FIFTEEN ROPE FERRY ROAD
WATERFORD, CT 06385-2886
PHONE: 860-442-0553
wwwavaterfordclorg
October 7, 2021
Mr. Robert Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, CT 06385
Subject; Request an appropriation in amount of $59,650 from Capital and Non-recurring
designated line item # 20530-57788 Line Description: Community Center HVAC Control
Separation
Dear Mr. Brule,
These funds will be used to investigate and start addressing the issues we have been
experlencing of uneven or over heating of spaces, humidity, lack of air conditioning, the condition
of the equipment and the control of the system In general at the Community Center, The
previous method of using a trouble call to a repair technician Is akin to playing, Whack a Mole,
They would “solve one problem only to cause anther. A review of the entire system must be
completed, This building is over 17 years ald and the system is not responding to the needs of
the Center's activities, Also a logical replacement schedule must be identified and furids
programmed,
This approach Is not new. The Town Hall, and Youth Services HVAC systems have been
addressed after studies such as the one we are proposing were completed. (The Municipal
Complex is a new building and no study was required.) The Police Station, Public Safety and the
Library have had studies completed and the Department will be addressing those findings in
future proposed capital projects.
We need to address the Community Center. One of the Town's On-Call Engineering fitms, Al
Engineers has proposed a fee of $8,850 to complete this review. The Department is requesting
all the funds be appropriated so we may start addressing the Issues as we find them
Respectfully submitted,
Gary J. Schneider, Director
Waterford Public Works Department
Ce Kimberly Allen, Finance Director

919 Middle Street
Middletown, CT 06457
{ (860) 635.7740 ph
Engineers (860) 638-7312 fox
www.diengineers,.com
August 31, 2021
Paul Koelle
Facilities Manager
Town of Waterford, Public Works Department
1000 Hartford Road
Waterford, CT 06385
RE: Waterford Community Center HVAC Study
Dear Mr, Koelle,
The Town of Waterford engaged AI Engineers to help resolve temperature and humidity issues
that the Waterford Community Center has been experiencing, AI Engineers visited the building
on August 24, 2021, and performed a preliminary field investigation, specifically examining the
HVAC systems in the Mechanical Rooms, heating and cooling issues in the offices, and
temperature and humidity issues in the Gymnasium / Multipurpose Room, Dining / Function Room
and Dance / Movement Room,
Al Engineers is pleased to provide Professional Engineering services to the Town of Waterford to
perform a detailed study of the HVAC issues at the Community Center, We will evaluate the
existing HVAC system, identify problems, and make recommendations to resolve the recurring
temperature and humidity issues the building has been experiencing.
Scope of Work:
It is our understanding that your staff will assist us with our field investigations as needed,
1. Perform a detailed visual / walk through inspection to document existing conditions related
to the existing HVAC and Building Management Systems,
2, Obtain and review available as-built drawings and specification, existing equipment
manufacturer’s equipment data sheets and shop drawing submittals (if available), and other
data pertinent to the building HVAC system,
3. Review available information and determine possible causes of temperature / humidity issues
in the building,
4. Prepare and submit a detailed report of our findings, recommendations, and options to
resolve temperature / humidity issues, Our report will also include our opinion on probable
construction costs for recommendations, to provide guidance to the Town of Waterford,
Improving Life. By Design.

Engineers
Proposed Fee
Lump sum fee for the scope of work outlined above: $8,850.00
This fee will be invoiced at the conclusion of the project,
Schedule
Upon receipt ofa signed agreement, Al Engineers will coordinate with the Town of Waterford and
complete the Scope of Work outlined above. We anticipate approximately 4 weeks to complete
the scope of work,
Clarifications and Exclusions
1, The Town of Waterford will provide any available information, as-built drawings, and
equipment shop drawing submittals related to the Scope of Work,
The Town of Waterford will provide a site contact for AI Engineers to coordinate activity,
Investigations requiring the use of other Consultants or Confraotors are not included,
Identification of, and remediation methods for, hazardous materials are excluded from our
services,
5, This proposal includes 1 day field visit,
FYLp
If you have any questions, please feel free to contact me at your convenience, We look forward to
working with you on this project,
Very traly yours,
AI Engineers, Inc,
Tony Punzalan, PE
Sr, Divector of Pacilities Engineering
co: Gary Schneider Town of Waterford
Ray Gradwell, PE Al Engineers
file; AIF #3290C
stud aneraetant wanttes
Improving Life, By Design.

Board of Finance
Wednesday, November 10, 2021
Regular Meeting Minutes Waterford Town Hall,
7:00 pm Rev #1
Present:
Absent:
Elected:
RTM:
Staff:
Chairman Ronald Fedor, John Sheehan, Glenn Patterson, Mark Geer, Kevin
Petchark; Robert Tuneski, Baird Welch-Collins
Robert J. Brule, First Selectman
Jody Nazarchyk, Selectwoman
Thomas Dembek
Zi Hd 1 AON 1202
Gary Schneider, Director of Public Works, Dani Gorman, Director Youth & Fapiily
Services, Abbas Danesh, Treasurer, Kimberly Allen, Finance Director, Maryellen
McConnell, Secretary
Establishment of a quorum and call to order:
A quorum and a call to order was established at 7:00 pm, November 10, 2021
Public comment: No public comment.
Approval and acceptance of revised minutes of October 13, 2021.
Motion by John Sheehan and seconded by Kevin Petchark to approve the
minutes of October 13, 2021.
Motion by John Sheehan to amend the minutes of October 13 and change the
date on the cover page from September 8" to October 13¢,
*Vote: 6-0-1. Abstain: Baird Welch-Collins Motion: Passed
To consider and act on a request from Dani Gorman, Director of Youth & Family
Services, for an FY22 additional appropriation in the amount of $52,536 from
the Contingency Account as recommended.
Motion by John Sheehan and seconded by Kevin Petchark to reduce the
Contingency Account by $52,536 and increase line #10119-51210 Clerical &
Technical by $48,803 and increase line #10119-51910 FICA by $3,733.
*Vote: 6-0-1 Abstain: Mark Geer Motion: Passed

Board of Finance Regular Meeting Minutes — November 10, 2021
Page 2, Revision #1
5. To consider and act on a request from Dani Gorman, Director of Youth & Family
Services, for an FY22 additional appropriation in the amount of $14,189 from
the Contingency Account as recommended.
Motion by John Sheehan and seconded by Baird Welch-Collins to decrease the
Contingency Account by $14,189 and increase line #10119-51210 Clerical and
Technical by $14,189
*Vote: 6-0-1 Abstain: Mark Geer Motion: Passed
6. To consider and act on a request to transfer $1.8 million from the general
operating fund balance into the Capital Non-Recurring Undesignated Fund
Balance and forward to the RTM as required
Motion John Sheehan and seconded by Baird Welch-Collins to approve transfer
of $1.8 million from the general operating fund balance into the Capital Non-
Recurring Undesignated Fund Balance and forward to the RTM as required.
Vote: 7-0-0 Motion: Passed
7. To consider and act on a request from Gary Schneider, Public Works Director, for
an additional appropriation in the amount of $37,901.45 from the Contingency
Account as recommended to reimburse the State of CT for the overpayment to
the Town of Waterford for the Local Bridge Grant Program.
Motion by Glenn Patterson and seconded by Mark Geer to approve the
additional appropriation in the amount of $37,901.45 from the Contingency
Account.
Motion by John Sheehan and seconded by Robert Tuneski to amend the motion
and to decrease the undesignated balance from the CNR of $37,901.45 and
increase line #20530-57659 Old Mill Road Bridge by $37,901.45.
*Vote: 6-1-0 Against: Ronald Fedor Motion: Passed

Board of Finance Regular Meeting Minutes — November 10, 2021
Page 3, Rev #1
Motion by John Sheehan and seconded by Baird Welch-Collins to move $59,650
from designated to appropriated in the Capital and Non-Recurring fund.
*Vote: 6-1-0 Against: Ronald Fedor Motion: Passed
9. To consider and act on a request from Kimberly Allen, Finance Director, for the
following Inter-Department Transfer as follows:
Account | Description Approved | Current Account Account Revised
Budget Available | Increase Decrease Available
Amount | Budget Budget
Amount Amount
10147- | Administration 7,000 0 82,500 82,500
51110
10147- | Clerical & 0 0 91,731 91,731
51210 Technical
10147- | FICA 536 0 13,329 13,329
51920 :
10147- | FICA 787,846 226,083 (114,306) 111,777
52043
10122- | Clerical & 14,256 13,401 (10,000) 3,401.
51210 | Technical
10123- | Clerical & 142,330 106,325 (5,000) 101,325
51210 | Technical
10129- | Clerical & 300,922 239,427 (58,254) 181,173
51210 | Technical
Total 187,560 —_| (187,560)
Motion by John Sheehan and seconded by Baird Welch-Collins to approve the
Inter-Department transfer.

Board of Finance Regular Meeting Minutes —- November 10, 2021
Page 4, Rev #1
10.
11.
12.
13.
Motion by John Sheehan and seconded by Baird Welch-Collins to amend the
motion as follows: Increase 10147-51210 Clerical & Technical by $91,731 and
decrease 10147-52043 FICA by $91,731. increase 10147-51110 Administration
by $82,500, decrease 10147-52043 FICA by $22,575, decrease 10129-51210
Clerical & Technical by $58,254, decrease 10123-51210 Clerical and Technical
by $1,671. Increase 10147-51920 FICA by $13,329 and decrease 10123-51210
Clerical & Technical by $3,329 and decrease 10122-51210 Clerical & Technical
by $10,000.
Vote: 7-0-0 Motion: Passed
Old Business: None
*New Business:
a. Letter from Thomas Giard, Superintendent of Schools, requesting to submit
their annual budget for FY23 by February 28, 2022.
Motion by John Sheehan and seconded by Kevin Petchark to have the Board of
Education submit their annual budget for FY23 by February 29, 2022.
*Vote: 6-0-1 Abstain: Mark Geer Motion: Passed
Liaison Reports: Glenn Patterson ~ the municipal building committee received
the request for the final payment, that was approved. There was an open house
for the municipal complex this past Saturday with approximately fifty people
attending and touring the complex.
Correspondence: American Rescue Funds — discussion ensued on current
projects and status of each.

Board of Finance Regular Meeting Minutes — November 10, 2021
Page 5, Rev#1
14. Adjournment:
Motion by John Sheehan and seconded by Baird Welch-Collins to adjourn the
Meeting of the Board of Finance at 7:57 p.m.
Vote: 7-0-0 Motion: Passed
Respectfully submitted,
Mark Geer, Jr., Clerk Maryellen McConnell, Secretary
11. New Business — was corrected to approving the Board of Education budget submission
and not approval of the budget schedule,
¢ Votes corrected to the order they should be in— For, Against, Abstain and not For,
Abstain, Against.

FIFTEEN ROPE FERRY ROAD PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www.waterfordct.org
December 7, 2021
10 (202
va
Mr. Paul Goldstein, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
4436 HY 6-
Dear Moderator Dembek:
At the meeting of the Board of Finance held, Wednesday, November 10, 2021, it was voted to
recommend to the Representative Town Meeting, to move $37,901.45 from designated to
nd. This is to reimburse the State of CT for the
| respectfully request you place this item on the agenda of the next meeting of the Representative Town
Meeting. Copies of backup justification are attached hereto,
Respectfully submitted,
[erate vel Kaan 777K
Ronald R. Fedor, Chairman
Board of Finance
RRF:mtm

FIFTEEN ROPE FERRY ROAD
‘WATERFORD, CT 06385-2886
PHONE: 860-442-0553
www.waterfordct.org
October 28, 2021
Mr. Ronald Fedor
Chairman
Board of Finance
15 Rope Ferry Road
Waterford, CT 06385
Dear Chairman Fedor,
The Board of Selectmen, at their meeting on Tuesday, October 26, 2021 voted to approve the
following request for an additional appropriation;
Public Works: To consider and act on a request from Public Works Director, Gary Schneider,
for an additional appropriation in the amount of $37,901.45 to reimburse the State of CT for the
overpayment to the Town of Waterford for the Local Bridge Grant Program and to forward to the
Board of Finance.
Therefore, I respectfully request that you consider and act on this request. I have attached
pertinent back up material from the designated department.
Sincerely,
Robert rule
Robert Brule
First Selectman
ce: Kimberly Allen, Director of Finance

INTER-OFFICE MEMORANDUM TOWN OF WATERFORD
To: Rob Brule, First Selectman a ~ (p}
From: Gary J. Schneider, Director of Public Works [ae AL,
Date: October 8, 2021
Re; Old Mill Bridge
The State of Connecticut Department of Transportation has notified the Town
that an overpayment of a Local Bridge Grant for the Old Mill Road over Hunts
Brook (Bridge # 05518) was made by the State. After a final audit dated
November 19, 2019 (Amended February 7, 2020), the State has invoiced the
Town in the amount of $37,901.45 for the overpayment. The notice was sent to
the Town as an email dated July 29, 2021, apologizing for the delay in notifying
fhe Town sooner of the repayment demand,
The project started in 2010 and final payment to the Contractor was made in
June of 2012. While our records and the audit numbers agree to the final cost of
the project, | can’t find in our files why the State had an overpayment, nor will the
State provide the original grant application numbers. The Local Bridge grant
program provides a “lump sum grant payment" to a Town at the beginning of the
construction. It ls based on the engineer's best estimate of the work, | can only
assume that the engineer's best estimate was far greater than what the actual
cost to the town was.
| have attached the email and letter requesting the payment, an email from the
State explaining the Local Bridge Grant program and the Audit.
Public Works requests to be placed on the agenda for the October 19, 2021
Board of Selectman meeting for additional funds in the amount of $37,901.45.

Gary J Schneider
Director of Public Works
Town of Waterford
Public Works Department
From: Fadul, Francisco T, <Francisco.Fadul@ct.gov>
Sent; Thursday, July 29, 2021. 4:03 PM
To: Robert Brule <rbrule@waterfordct.ore>
Cc: Gary Schneider <gschnelder@waterfordct.org>; Kimberly Allen <kallen@waterfordct.org>
Subject: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
ii ool eal a ll nell wall nallion i aslieelign th eelienen anti ntier iianl ethene nelimeliatel olen an ti alion)
I vot - CAUTION: This email originated from outside of the organization. !
j Do not click links or open attachments unless you recognize the sender's email address and know the 1
content is safe.
eo nnn er
Good afternoon First Selectman Brule,
The attached letter was meant to be sent to you In May 2020. However, it coincided with our transition Into telework
and fell through the cracks. We sincerely apologize for the mishap,
Francisco T, Fadul, P.E,
Project Engineer — Local Bridge Program
Connecticut Pepariment of Transportation
2800 Berlin Turnpike, P.O. Box 317546
Newington, CT 06131-7546
Best Contact: Francisco. Fadul@ct.gov

STATE OF CONNECTICUT
DEPARTMENT OF TRANSPORTATION
2800 BERLIN TURNPIKE, P.O, BOX 317546
NEWINGTON, CONNECTICUT 06131-7546
May 4, 2020
The Honorable Robert J. Brule
First Selectman
Town of Waterford
15 Rope Ferry Road
Waterford, Connecticut 06385-2886
Dear First Selectman Brule:
Subject: Local Bridge Program, Final Project Audit Results
Old Mill Road over Hunts Brook, Bridge No. 05518
Town of Waterford ,
In accordance with the Project Grant Agreement for the subject project, the Department's Office
of External Audits has reviewed the documentation supplied by the town of Waterford (Town) in
support of expenditures made on the subject project, including information provided by the Town
in response to the Department’s previous letter dated January 31, 2020, The findings of the
amended audit report (copy enclosed) indicate a reimbursement due the State as follows:
Grant: $37,901.45,
Therefore, in accordance with Section 2.3 of the Agreement, the Department will be invoicing
the Town for the amount due in the near future,
Ifyou have any questions, please contact Mr, Francisco T. Fadul, Project Engineer for the Local
Bridge Program, at (860) 594-2078.
Sincerely,
£¥bidss sored entre!
Priti Bhardwajesse tn
Mead sapelar uanse ace
Priti S, Bhardwaj, P.E.
Transportation Supervising Engineer
Bureau of Engineering and Construction
Enclosure
cco: Ms. Kimberly Allen, Director of Finance
Mr, Gary Schneider, Director of Public Works

Gary Schneider
From: Fadul, Francisco T. <Franclsco.Fadul@ct.gov>
Sent: Monday, August 9, 2021 9:01 AM
Ta: 
Gary Schnelder
Subject: RE: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
laden eed edeelgaaalie Mle tied iel a telaelaiadiaadial
CAUTION: This. mail originated from outside of the organization.
‘Do-not click links. or open attachni ents wi you recognize the sender's email address and know the
; content is safe,
a ee ee oe
Hi Gary,
The State Local Bridge Program (SLBP) is a state grant program. The program fs designed to issue the lump sum state
grant to the municipality just before construction to help the town with the ability to pay for construction
upfront. However, the program is flexible enough that the grant can be paid during construction or after If there’s any
administrative delays (e.g, agreement signatures or other delays), The distinction I'd like to highlight is that this is
different than the reimbursement programs you may be used to, whereby the expenses are calculated and any money
paid to the town by the state will be the exact amount per expenditures. SLBP’s lump sum grant payment Is Issued
based on the best known estimate at the time of issuance, Normally, this is either the final cost estimate at design
completion or at contract award, In each instance, after payment of the grant, there's virtually 100% potential that the
final costs after construction will differ from the initial lump sum grant (i.e, change orders, varlable cost Items,
etc,). Therefore, the final project audit is the mechanism whereby the overpayment/underpayment of the promised
state grant to the town Is resolved. Every project grant agreement will contain the final audit clause so that everyone
knows the reality that either the state will be asking for a reimbursement or issuing a supplemental grant to the town
after final audit. This Is why on the initial funding commitment letter the state expressly asks the municipality to keep a
separate budget line item for each SLBP project and to keep it open until the account Is resolved through final audit,
| hope this helps.
Francisco T. Fadul, P.E.
Project Engineer ~ Local Bridge Program
Connecticut Department of Transportation
2800 Berlin Turnpike, P.O. Box 347546
Newington, CT 06131-7546
Best Contact: Franolsco,Fadul@ct.gov
From: Gary Schnelder <gschneider@waterfordct.org>
Sent: Monday, August 9, 2021 7:41 AM
To: Fadul, Francisco T. <Francisco,Fadul@ct.gov>
Subject: RE: 9152-5518 - Amended Audit Report for Bridge 05518 (Old Mill Road)
EXTERNAL EMAIL: This email originated from outside of the:organization. Do not click any links or open any attachments unless you
trust the sender and know the content is'safe.
| have been assigned to determine why the Stata in 2010 made a payment over the approved grant amount causing the _
Town to owe the State. Both the Assistant Director and myself were not employed by the Town when this project was
being constructed. As | must go before 2 Boards and the RTM to seek funds to reimburse the State, | need to determine
the cause of it. Thanks for your help.

Office of
External
Audits
Amended Report on Agreed Upon
Town of Waterford
State Project No. DOT91525518LB
CORE Contract ID: LODOTOLL7AA
Old Mill Road over Hunts Brook
Bridge No. 05518
NOVEMBER 19, 2019
FEBRUARY 7, 2020 AMENDED SCHEDULE OF PROJECT COSTS ONLY

Town of Waterford
State Projact No, DOTOI52551 818
Bridge No. 05518
Tndependent Accountant's Reporton Applying Agreed-Upon Procedures
We have performed the procedures enumerated below, which wens agreed to by the State of Connecticut, Department
of Transpaitation Office of External Audits and the Office of the Local Bridge Administrator, solely to assist the specified
parties In evaluating the accompanying Schedule of Project Costs and the Town of Waterford’s compliance with the
agreement{s) between the State of Connecticut and tha Town of Waterford for State Prolect. No. DOTS1525518L8.
The management of the Town of Waterford Is responsible for compliance with the agreement{s). This agreed-upon
procedures engagement was performed In accordanee with Government Auditing Standards Issued by tite Comptroiier
General of the United States and the attestation standards established by the American Institute of Certified Public
Accountants. The sufficiency of these proosdures [s solely the responsibilty of the specified users of tha repart,
Consequently, we make no tepresentation regarding the sufficiency of the procedures described below for the
purpose for which this report has been requested or for any other purpose.
The procedures performed were as follows:
1, We have reviewed original agreement, supplemental agreements, and any extra work claims and compared
project billings to the compilance criterla contalned In these documents,
No compllance onténa findings noted
2, We obtained and reviewed Single Audit Reports and determined if the project was segregated In the Schedule
of Federal and/or State Financlal Assistance, was selected for testing and if the report contalned any internal
control or compliance findings that cauld have an Impact on the project(s),
‘The Profect was segregaled and selected for testing in the June. 30, 2011 Single Aud
3. Verified withdrawals made by the Municipality from the Tax Exernpt Proceeds (TEP) Fund.
‘TEP fund was not used
4. We have sampled Municipal equipment billed to ensure costs are allowable and In accordance with the
agreement(s).
' No Munielpal equipment billed
5. Computed status of grant,
See Schedule of Profect Costs for status of grant
&, Computed status of loan
No joan taken by Municipality
We were not engaged lo, and did not perform an examination, the objective of which would be the expression of an
opinion on the accompanying Amended Schedule of Project Costs for State Project No, DOTO1SZ5518LB, Accordingly,
we do not express such an opinion, Had we performed additional procedures, other matters might have come to our
altention that would have been reported to you.
This report is Intended solely for the Information of the Stata of Connecticut Department of Transportation, However,
this report Is a matter of public record and Its disbibution Is not limited.

Town of Waterford
State Project No, DOT91525518LB
Old Mill Road over Hunts Brook
Bridge No, 05518
. CORE Contract ID: LODOTOLI7AA
Amended Schedule of Project Costs
LOCAL BRIDGE Costs Adjusted
GRANT STATUS Presented Adjustments Costs
Preliminary & Construction Engineering $ 46,698,68 $ - $ 46,698.68
Construction $ =G43,720,91 $ - $ 613,720.91
Other § 643.49 $ > § 643,49
Total Costs $ "661,063.08 $ a $ 661,063.08
State Grant Percentage Per Agreament 38.83%
Maximum State Grant Available $ 203,805.75
Lass: Previous Payments (PO # 68397) § 241,707.20
Balance Due State 37,901.45) A
Explanatory Notes:
A, Per Section 2.3 of the agreemnt between the State and the Town of Waterford, the munidpallty
shall, as soon as practicable, but not later than ninety days after the State notifies the Muntcipality
of the results of the Audit, repay the Grant in an amount equal to the Grant minus 30.83% of the
project costs.

. Town of Waterford
State Project No, DOT9L525518L6
Bridge No, 05818
Notes to Report
Note 2 Project Desaiption
‘The State of Connecticut, Department of Transportation and the Town of Waterford entered Into an
original agreement dated December 30, 2009 for the removal, replacement, reconstruction,
rehabliitation oy impravement of the Old Milj Road over Hunts Brook, Bridge No, 05518,
The State of Connecticut funded the project,
Note 2 Allowable Cost Critetia
Allowable cost criteria arer
¢ Terms of the agreement{s) between the State of Connecticut and Lhe Town of Waterford