Legislation & Administration Standing Committee of the RTM Special Meeting Agenda (PDF)

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
AGENDA
LEGISLATION & ADMINISTRATION STANDING COMMITTEE OF THE RTM
Special Meeting
Tuesday, March 15, 2022
5:00 P.M. - Waterford Town Hall
Town Hall Auditorium
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Public Comment
5. Consideration and possible action on items referred to committee:
A. Review of Ordinance 2.38 — Information Technology Committee, RTC 10/04/21
6. Adjournment
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FIFTEEN ROPE RERRY ROAD
PHONE: 460-442-0553
WATERFORD, GY 06385-2886
swwwwwaterfordctorg
TO: Paul Goldstein
RTM Moderator
FROM: Kim Allen, Director of Finance
COPY: ‘Rob Brule, First Selectman
Rob Avena, Town Legal Counsel
Jeff Robillard, IT Manager
RE: Chapter 2.38 - INFORMATION TECHNOLOGY COMMITTEE
DATE: February 16, 2022
Effective. October 4, 2021, the Town of Waterford-hired three Information Technology staff
members:to work under the Director of Finance: an IT Manager, a Network Engineer and a
Personal Computer Technician. These new town positions will assume the responsibilities of
the Information Technology Comtnittee outlined in Chapter 2.38.020:
On February 16, 2022, the town’s Information Technology Committee voted to recommend a
letter be forwarded to the RTM Moderator to request that the Information Technology
Committee Ordinance be reviewed for revision to eliminate the committee as it has been
teplaced with Town of Waterford IT cimployees that will oversee and manage all town
information technology needs, procedures‘and Strategic planning,
Respectfully, a.
Kimberly Allen ie So
Kimberly Allen ~~ B

FIFTEEN ROPE FERRY ROAD
PHONE: 860-442-0553
WATERFORD, CT 06385-2886
_ wwwwaterfordct.org
as
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Town of Waterford
IT Committee Meeting
February 16, 2022
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Members Present: K, Allen, Chairman, J. Robillard, B. Flaherty, C. Johnson, N. Soto, J. Trelli
Not Present: J. Gaughan, P, Walton, D. Radin, G. Schneider, M. Bono, M. Howley, R. York, C. Dupointe
A, Piersall, C. Powers, R. Fedor, A. Wilensky
1
Item #1- Call to Order
Chairman Allen established a quorum and called the meeting to order at 2:30pm.
Item #2 — IT Manager’s Report
J, Robillard updated the committee on the IT activity. Since January we have installed Freshservice to
help up track and resolve issues and requests more efficiently, We have processed 45 incident tickets;
this is a good estimate of the call volume we receive on a daily basis. We are working on two- factor
authorization for web, VPN and remote server application. We are in discussion with the Utility
Commission regarding the pump stations and 1000 Hartford Turnpike and Verizon. Verizon-will be
sending equipment so we can test for network changes over the next month or two.
Item #3 — Old Business
a. Equipment Replacement Status — Ail desktops have been replaced and two firewalls have
been installed. All old equipment has been replaced, :

item #4 — Motion to approve forwarding a request to the RTM to dissolve the IT Committee as the town
now has its own IT Department.
Moved: Joe Trelli
Seconded David Campo
Motion Passed: Unanimous
Item #5 — Surplus Items: There are no items to surplus.
Item #6 Correspondence ~ There js no correspondence at this time.
Item #7 - Adjournment
Motion of adjourn
Moved: David Campo
Seconded Brian Flaherty
Motion Passed: Unanimous
Meeting adjourned at 2:43 pm
Respectfully submitted,
Maryellen McConnell, Recording Secretary

Waterford, CT Code of Ordinances about:blank
Chapter 2.38 - INFORMATION TECHNOLOGY COMMITTEE
2.38,010 - Establishment and purpose.
A. Tha information technology committee is established to implement Waterford's strategic
technology plan as it may be amended through:
1, Review of all computer hardware and software, including associated networks and
applications;
2, Submission of budgetary requests for appropriations for purchasing computer hardware
and software, including associated networks and applications, for the Town of Waterford
and with technology recommendations to the Waterford board of education as
appropriate.
B. The committee shail use the following criteria in reviewing and requesting appropriations for
computer hardware and software Including associated networks and applications:
=
. Conformance with established town standards;
2, Compatibility with current Waterford technology;
3, Usefulness to other town departments;
4. Overall consistency with Waterford's strategic technology plan as it may be amended.
(R.T.M. 12-6-99 (part))
2.38.020 - Duties of the information technology committee.
Dutles and responsibilities shall pertain to all Waterford boards, agencies, commissions and
departments except that for the board of education such responsibilities will be limited to reviews and
recommendations on administrative technology (not classroom equipment and applications) and shall
exclude requirements for committee approval of any proposed board of education technology purchases
or projects:
A. Implementation of the Town of Waterford strategic technology plan;
B. Establishment and amendment of computer hardware and software specifications to
define software applications, operating systems, networks, and other systerm components
upon which all departments will be standardized;
C, Review and approval of all technology related requests and preparation and submission of
appropriation requests for all technology related projects and/or activities for Waterford
boards, agencies and commissions;
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Waterford, CT Code of Ordinances : about:blank
Establishment of policies for appropriate use of computers, the internet, and security;
E, Establishment of personnel training requirements and procedures;
F, Guidance to the committee's technical support personnel and/or authorized vendors in
the execution of committee duties and responsibilities;
G, Monitoring of evolving information technology and new applications that may have value
to the Town of Waterford and amendment of the Town of Waterford Strategic Technology
Pian and associated technological specifications as warranted;
H. Establishment of appropriate procedural documents for submission by departments when
requesting technology projects and/or purchases.
(RTM. 12-6-99 (part))
2,38,030 - Duties of tawn boards, agencies, commissions and departments.
Duties and responsibilities shall pertain to all Waterford boards, agencies, commissions, and
departments except for the board of education where such responsibilities are advisory only and
restricted to administrative use of technology (not classroom equipment and applications) and shail
exclude requirements for committee approval of, and submission of budgetary requests for, proposed
board of education technology plans or purchases:
A. Conformance to the Town of Waterford Strategic Technology Plan, any amendments to the
plan, and all standards and specifications established;
B, Submission to the information technology committee for review and approval of all
technology related project and budgetary requests;
C, Submission to the information technology committee of all necessary documentation for
inclusion in the committee's appropriation requests.
(R.T.M, 12-6-99 (part))
2.38,040 - Membership.
A. The information technology committee shall consist of the following members appointed by
thelr respective boards, agencies or commissions:
1. Board of selectmen (one);
2. Board of finance (one);
3. Board of education (one);
4, Representative town meeting (two).
B, The information technology committee shalf also include the following members or their
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Waterford, CT Code of Ordinances
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designees:
1,
14,
op PN DY PF YN
Assessor;
Chief engineer, utilities commission;
Communications supervisor;
Director of finance;
Director of public works;
Director of recreation and parks;
Library director;
Planning director;
Police chief:
Tax collector;
« Town clerk;
Superintendent of schools;
Director of fire services;
Other members deemed appropriate by the information technology committee,
(R.T.M. 12-6-99 (part)}
(Amend, of 6-6-1 1(5))
2,.38.050 - Operating procedures and quorum.
about:blank
The information technology committee shall establish internal operating procedures and guidelines
Including but not fimited to committee structure and recordkeeping, quorum for conduct of business,
meeting dates and times, etc.
(RTM. 12-6-99 (part))
2.38.060 - Appeal from committee action.
Any town board, agency or commission may appeal to the representative town meeting when it is
alleged that any decision of the information technology committee has been arbitrary, inconsistent or
otherwise against the best interests of the Town of Waterford. The appeal shall be filed with the town
clerk and considered at the next regularly scheduled meeting of the representative town meeting, or
sooner if so determined by the moderator. Both the committee and the board, agency or commission
shall be given an opportunity to be heard, and the majority decision of the representative town meeting
to uphold or reject the appeal shall be final.
2/17/2022, 9:45 AM

Waterford, CT Code of Ordinances about:blank
(RTM. 12-6-99 (part)
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RIETEEN ROPE FERRY ROAD PHONE: 860-442-0553
WATERFORD, CT 06385-2886
www watetfordctorg
October 2, 2024
Thomas Dembek, Moderator
Representative Town Meeting
15 Rope Ferry Road
Waterford, CT 06385
Dear Mr. Dembek,
The Town has recently established its own Infor
cooperation with the Board of Education,
Heads the need for the Information Techno
mation Technology Department, rather than in
uring internal conversations between multiple Department
logy Committee may be no more.
Please consider referring this subj
need for Chapter 2.38 ~ informat
upcoming departure of the Chair
this. He would still be available fo
&ct to the proper committee to review as to whether there Still exists a
ion Technology in the Waterford Code of Ordinances, With the
of the Committee, Brett Mahoney, it may be an idea! time to consider
ra short time to answer any questions thatthe RTM may have,
Sincerely,
PLDZ Li gos ——
David L. Campo, CcTc
Waterfard Town Clerk
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