Oswegatchie Fire Station Building Committee

FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
AGENDA
OSWEGATCHIE FIRE STATION BUILDING COMMITTEE
March 18, 2025
Oswegatchie Fire Station
2" Floor Meeting Room
6:30PM
1. Callto order
2. Pledge of Allegiance
3. Public comment
4, Opening remarks
5. Review and Approve March 4th Meeting Minutes
6. Invoice Payments
a. Approve Silver Petrucelli & Associates invoice
7. Old Business
8 Current Business
a. Traffic Light Update
b. Design Development Update
c. Schedule
9. New Business
10. Confirm Next Meeting Date and Objectives
11. Adjournment

FIFTEEN ROPE FERRY ROAD. WATERFORD, CT 06385-2886
Oswegatchie Fire Station Building Committee Meeting
March 4, 2025,
Meeting called to order at 6:32pm
Pledge of Allegiance
Members Present: Robert Tuneski, Jennifer Bracciale Rocco Bracciale, Wayne Gilpin, Ted
Olynciw, Richard Muckle, Paul Rafuse, Guy Russo
Members Absent: Matthew Blankenship
Guests: Michael Howley, Mike Smith, Eric Cantar, Dave Stein, Shea Davy, Atty Nick Kepple
Member of the public: Chris Hayley
© Public Comment: None
* Opening Remarks: None
+ Approval of meeting minutes:
MOTION by T. Olynciw to table the approval of the 2/4/2025 minutes. No second.
MOTION FAILS
MOTION by W. Gilpin, second by J. Bracciale to accept the 2/4/2025 meeting minutes.
FOR: B. Tuneski, J. Bracciale, R. Bracciale, W. Gilpin, R. Muckle, P. Rafuse, G. Russo
AGAINST: T. Olynciw
© Approval of invoices:
MOTION by G. Russo, second by J. Bracciale to add an agenda item under invoices of
Action Air invoice.
FOR: Unanimous

MOTION by G. Russo, second by J. Bracciale to pay the McNamara invoice for
$2,500.00 as an act of good faith.
DISCUSSION: T. Olynciw distributed a document with his thoughts disputing the
payment of this invoice. (Attachment 1) Discussion ensued which included Atty.
Kepple's opinion stating it does fall within the purview of the committee. T. Olynciw
feels this payment should have the First Selectman’s approval before being paid.
FOR: B. Tuneski, R. Muckle, J. Bracciale, R. Bracciale, G. Russo, W. Gilpin,
AGAINST: T. Olynciw, P. Rafuse
MOTION by G. Russo, second by W. Gilpin to pay the Action Air invoice for $355.03.00
based on the explanation of the Director.
FOR: Unanimous
Old Business:
T. Olynciw provided an email with questions: (Attachment 2)
1 — Soil borings are scheduled for 3/7/25.
2~ Pre-demo survey ~ Skip item — Being addressed under Current Business
3 — Downes estimates a cost of $184,000.00 for the radiant floors in the bay.
4 —Cost of third bay ~ skip item — On agenda under Current Business.
5 ~ Per D. Stein the cost of the traffic light is not ready to present. He will provide an order
of magnitude estimate from two traffic engineering companies. May also have an
estimate provided by Director Howley from a firm he is familiar with.
D. Stein and S. Smith will create a punch list of soft cost items for the committee to
discuss. D. Stein asked for a sub-committee of end users to go through items with SPA
and Downes. Requested a running list by the next meeting. Concer over the cost of IT
equipment was brought up. The Purchasing Agent will provide names of IT vendors the
committee can reach out to for price comparisons.
a
1
D. Stein asked about the merging of the two parcels of land. Atty. Kepple will speak with
Planning Director Jonathan Mullen.
Current Business:
a. Third Bay Cost Update:
S. Smith reported the cost of the third bay is $410,000.00 now. If it was installed 10
years from now, the cost would be $1.8 million.
b. Hazmat REP Update:
S. Davy reported the vendor, SLR, indicated they would be taking 160-180 samples, not
to exceed $6,000.00.
The vendor, Mystic Air Quality, indicated they would be taking 120 samples, not to
exceed $4,950.00

S. Smith asked if the vendor is providing a testing, sampling and hazmat plan and is it
included in the not to exceed $4,000-6,000. S. Davy confirmed this ask.
MOTION by R. Bracciale, second by P. Rafuse to give the authority to S. Smith to
choose a hazmat company after comparison not to exceed $6,000.00.
FOR: Unanimous
MOTION by G. Russo to add an item to the agenda to confirm the three bay option of
the Oswegatchie building. Second by W. Gilpin.
FOR: Unanimous
MOTION by G. Russo, second by R. Bracciale that the committee votes to reaffirm its
decision that the new Oswegatchie fire house building is to be constructed having three
bays as reflected in the building program & design development drawing submitted and
approved to date.
FOR: B. Tuneski, G. Russo, W. Gilpin, J. Bracciale, R. Bracciale, R. Muckle
ABSTAIN: P. Rafuse, T. Olynciw
Design Development Update:
SPA is on the Planning & Zoning agenda for 3/11/25 at 6:30pm. D. Stein would like a
representative from the committee to attend.
D. Stein asked for a sub-committee with end users to be assembled to attend 2-3 Zoom
meetings. The committee will consist of R. Bracciale, W. Gilpin, Director Howley and,
in his absence, the committee volunteered P. Rafuse. Emails will be provided to E.
Cantar,
Confirmation of a gear washer/dryer and air compressor can be reviewed with the sub-
committee. General sizing and if there is a specific brand.
R. Bracciale asked D. Stein if he could provide a list of the FF&E incorporated at the
Bristol job.
A report on the soil conditions after the borings should take 2-3 weeks to receive,
. The project is running on schedule, E, Cantar indicated they are on track to finish the
documents by the end of April. B. Tuneski would prefer to have bids in in order to
provide a cost to present at RTM’s June meeting to aid in the bonding paperwork. The
traffic portion of the project is not able to be on the same pace as the design of the
building. This may be a caveat for the bonding as we would only have an order of
magnitude estimate to offer. D. Stein suggested take that number and have a 10%
contingency.

© New Business:
T. Olynciw asked when going for the bonding are we going based on a budget or based on a
bid. B. Tuneski’s response is we would want to use the most accurate information we have.
S. Smith offered hard numbers are best. G. Russo asked how a contingency should be built in
to handle any change orders that occur. A contingency should be part of the bonding
allocation. B, Tuneski asked if there a typical percentage used. D. Stein stated if it is based
on hard bid prices the contingency number could be predicted on that. 10% is a rule of
thumb that is held in contingency. Atty. Kepple explained that the $800,000.00 the Town has
expended between Downes and SPA is part of the overall cost of the project. If this is a
$10,000,000.00-$12,000,000.00 project some of that amount has already been spent.
© The next meeting is scheduled for 3/18/25 at 6:30pm.
MOTION by R. Muckle, second by J. Bracciale to adjourn.
FOR: Unanimous
Meeting adjourned at 8:00pm
Respectfully submitted by:
Linda Finnegan, Recording Secretary

vA
SILVER PETRUCELLI + ASSOCIATES
3190 WHITNEY AVENUE HAMDEN CT 06518
311 STATE STREET NEW LONDON CT 06320
203 230 9007 silverpetrucelli.com
‘Town of Waterford Invoice number 25-1732
Linda Finnegan Date 03/01/2025,
15 Rope Ferry Road
Waterford, CT 06385-2886
Project 23.352 Waterford - Oswogatchie Fire
Station
Professional services through February 28, 2025.
Contract _ Percent Total Prior Current
Description ‘Amount __ Complete Billed Billed Billed
‘Schematic Design Phase 66,200.00 100.00 66,200.00 66,200.00 0.00
Design Development 110,344.00 95.00 104,826.80 104,826.80 0.00
Construction Document Phase 286,000.00 0.00 0.00 0.00 0.00
Bid Phase 22,000.00 0.00 0.00 0.00 0.00
Construction Administration 132,000.00 0.00 0.00 0.00 0.00
Allowances - Traffic Engineering 42,500.00 0.00 0.00 0.00 0.00
Allowances - Geotechnical Borings 35,000.00 1744 6,000.00 0.00 6,000.00
Allowances - Hazardous Material Testing 25,000.00 0.00 0.00 0.00 0.00
Allowances - Boundary Survey & Wetland 15,000.00 100.00 18,000.00 15,000.00 0.00
Delineation
Allowances - High Performance Buildings 25,000.00 0.00 0.00 0.00 0.00
Total 759,044.00 25.30 192,026.80 ___ 186,026.80 6,000.00
Invoice subtotal
Fire Protection Design/Consutting
tavoice total
Town of Waterford
Invoice nomber 25-1732
‘voice date 03/01/2025
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Town of Waterford Invoice number 25-1732
Project 23.352 Waterford - Oswogatchie Fire Station Date 0301/2025
Invoice Summary
Contract Total Prior Current
Description Amount Billed Billed Billed
‘Schematic Design Phase 66,200.00 66,200.00 66,200.00 0.00
Design Development 110,344.00 104,826.80 104,826.80 0.00
Construction Document Phase 286,000.00 0.00 0.00 0.00
Bid Phase 22,000.00 0.00 0.00 0.00
Construction Administration 192,000.00 0.00 0.00 0.00
Allowances - Traffic Engineering 42,500.00 0.00 0.00 0.00
Allowances - Geotechnical Borings 35,000.00 6,000.00 0.00 6,000.00
Allowances - Hazardous Material Testing 28,000.00 0.00 0.00 0.00
Allowances - Boundary Survey & Wetland Delineation 15,000.00 15,000.00 15,000.00 0.00
Allowances - High Performance Buildings 25,000.00 0.00 0.00 0.00
Fire Protection Design 0.00 400.00 0.00 400.00
Total 759,044.00 192,426.80 __ 186,026.80 6,400.00
Aging Summary
Invoice Number Invoice Date__Outstanding Current Over 30 Over 60 Over 90_ Over 120
25-1600 (02/09/2025 60,689.20 60,689.20
25-1732 03/01/2025 6,400.00___ 6,400.00
Total 67,089.20 6,400.00 60,689.20 0.00 0.00 0.00
Approved by:
David J. Stein
Project Manager
Town of Waterford lvoe number 25-1732 Tawoice date 030172025
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