Utility Commission - Minutes - 07/11/2023

WATERFORD UTILITY COMMISSION
SPECIAL MEETING MINUTES
DATE:
July 11, 2023
PLACE:
1000 Hartford Turnpike
PRESIDING:
Chairman Ken Kirkman
MEMBERS PRESENT:
Ray Valentini and Steve Negri
ALSO PRESENT:
J. Robert Tuneski, Board of Finance Liaison
Staff:  James A. Bartelli, Director of Utilities
Chairman Ken Kirkman called the meeting to order at 6:27 p.m.
CITIZEN SESSION-None
SECRETARY’S REPORT
MOTION
Made by Mr. Negri to approve the Special Minutes of the June 20th & 28, 2023 
meeting with a revision to June 20th meeting minutes under Plan Reviews, Mr. 
Valentini seconded.
VOTE
The motion passed unanimously.
BILLING ADJUSTMENTS
The Commission reviewed the June adjustments. The adjustment report will be kept in the 
office for review. 
EXPENDITURES
MOTION
Made by Mr. Negri to approve the End of Year FY23 bill list, Mr. Valentini 
seconded.
VOTE
The motion passed unanimously.
OLD BUSINESS

Director’s Report
Mr. Bartelli reviewed his report that provides updated information on all Utility 
Commission Capital projects that are currently funded and the status of each project.

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July 11, 2023
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
The Collection Report
Report will be e-mailed to the Commissioners.

Utility Billing Software Billing Update
The new software officially launched June 26, 2023.  WUC continue to work with various
vendors to achieve full implementation.

Contract #1 Sewer Interceptor Access update
Utility Commission staff met with Wright–Pierce Engineers (W/P) on June 13, 2023 to 
review the project, W/P is currently preparing a task order.

Plastic Water Service Line Replacement Program
Work commenced on this project on May 22, 2023. The City of New London contract 
service provider, Veolia and Waterford Utility Commission Maintenance Staff, operating 
independently, have replaced 42 plastic services within the Shore Road paving project 
area. Waterford crews are currently working on Niantic River Road, 43 services have 
been 
identified for replacement. A request for an additional $181,300.00 to replace 
plastic water 
services on Old Norwich Rd was acted upon by the Board of Selectman on 
June 20, 2023 
and forwarded to the Board of Finance for their action on July 19, 2023

Fargo Water Tank Rehabilitation
The Utility Commission accepted the recommendation from Haley Ward Engineering 
dated June 23, 2023 recommendation the Fargo Water Tank refurbishment project be 
awarded to Utility Service Company for the bid price of $990,900.00 and forward to the Board 
of Selectman for award. 
The Board of Selectman is scheduled to act on the recommendation July 11, 2023

Old Norwich Pump Station Upgrade
This project was placed out bid 6/30/22 as a combination project which entailed the 
refurbishment of both Old Norwich and Cross Rd stations. The bids received far 
exceeded our available funding. A letter request to the Board of Selectman to 
appropriate the currently designated $544,000.00 was approved May 16, 2023 and 
forwarded to the RTM for their action. On June 5, 2023 the RTM acted to appropriate 
the designation. Wright- Pierce Engineers have prepared the bid documents. A non-
mandatory pre-bid is scheduled for July 25, 2023.

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July 11, 2023
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NEW BUSINESS

Review of Sewer Assessment Account # 060059534
Mr. Bartelli explained the situation regarding this sewer benefit assessment 23 years ago.
MOTION
made by Mr. Negri to make a recommendation to the Board of 
Selectman to write off a balance on Acct# 060059534 in the amount of 
$5200.46 for a sewer benefit assessment,  seconded by Mr. Valentini.
VOTE
The motion passed unanimously.
City of New London/Veolia Report
The current monthly report was not available at the time of meeting.  Report will be emailed when 
received to the Commission.
PLANS REVIEW
Application for 122-124 Boston Post Road- Proposed Chipotle
PERSONNEL
Mr. Bartelli reported that the Department needs a couple of people for summer positions to conduct 
lawn care and general maintenance at the Pump Stations.  Also, our Maintenance Division Sewer Tech 1 
position remains open.
ADJOURNMENT
With no further business before the Commission, the meeting adjourned at 7:44 p.m.
MOTION
made by Mr. Valentini to adjourn, Mr. Negri seconded.
VOTE
The motion passed unanimously.
Respectfully submitted,
Amy L. Windle
Recording Secretary