Public Protection & Safety Standing Committee of the RTM Special Meeting Agenda (PDF)

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WATERFORD, CT 06385-2886
AGENDA
PUBLIC PROTECTION & SAFETY STANDING COMMITTEE OF THE RTM
Special Meeting
Tuesday, July 7, 2020
5:30 P.M.
Waterford Town Hall
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Call to Order
1. Pledge of Allegiance
2. Roll Call
3. To consider and act upon the May 21, 2020 Meeting Minutes.
4. Public Comment
5. Consideration and possible action on item referred to committee:
A. Review/Enactment of a Stipend Program for Volunteer Firefighters (RTC
10/07/19)
6. Adjournment

PHONE: 860-442-0553
FIFTEEN ROPE FERRY ROAD
. wwowaterfordct.org
WATERFORD, CT 06385-2886
= MINUTES
“putiuic) PROTECTION & SAFETY STANDING COMMITTEE OF THE RTM :
al M3 Special Meeting
: Thursday May 21, 2020
. 6:00 P.M. - Waterford Town Hall
it Sy Zoom Remote Access Only
The May 21, 2020 special meeting of the Public Protection & Safety Standing Committee of the
RTM was called to order by Chairperson Timothy Condon at 6:00 P.M.
ROLL CALL
PRESENT: April Cairns, Timothy Condon, Susan Driscoll, Baird Welch-Collins.
ABSENT: Richard Muckle
ALSO PRESENT: Town Attorney Robert Avena, First Selectman Robert Brule, Town Clerk
David L, Campo, Labor Attorney Eileen Duggan, Director of Fire Services Bruce Miller, Human
" Resources Director Joyce Sauchuk.
AGENDA ITEM 3: April 30, 2020 Minutes -
MOTION by Driscoll, seconded by Welch-Collins, to approve the minutes from the April 30,
2020 meeting.
VOTING IN FAVOR: Unanimous
AGENDA ITEM 4; Review/Enactment of a Stipend Program for Volunteer Firefighters (RTC
10/07/2019)
UPDATE was provided by Labor Attorney Eileen Duggan, Director of Human Resources Joyce
Sauchuk, Director of Fire Services Bruce Miller, Town Attorney Robert Avena.
Section by section of the draft document for an adoption of a new town ordinance, Chapter
2.36.80-VOLUNTEER FIREFIGHTERS INCENTIVE PROGRAM was reviewed and questions
and suggestions were noted. A full recording of the meeting is available from the Waterford
Town Clerk,
Committee agreed to meet again for a Special Meeting in June, but specific date was not agreed
upon,
MOTION by Muckle, seconded by Driscoll, to adjourn at 8:11 P.M.
VOTING IN FAVOR: Unanimous

DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
Title 2- ADMINISTRATION AND PERSONNEL
Chapter 2.36 — FIRE SERVICE
2.36.080 -- Volunteer Firefighters and Fire Police Incentive Program.
A.
Purpose
Pursuant to § 7-148(c)(4)(B) of the Connecticut General Statutes, the Town of Waterford
may enact an ordinance to organize, maintain and regulate the persons providing fire
protection. This Volunteer Firefighters and Fire Police Incentive Program is designed
to provide monetary compensation to active, volunteer firefighters and fire police efficers
members in the Town of Waterford Fire Department, in an effort to assist in covering
volunteers’ expenses during the execution of their duties, while complying with the
federal Fair Labor Standards Act of 1938 as amended, 29 U.S.C. §201 et seq.;
(“FELSA”).-v8ieh- The FLSA permits nts for reimbursement of expenses,
reasonable benefits and nominal fees unteers without impairing their status as
volunteers. Fhis-pregram-is These benefits are in addition to the existing property tax
abatement program for volunteer firefighters hapter 3.12 of this Code of
Ordinances. Town of Waterford Fire Depart fs nel employed by the Town of
Waterford are not eligible for this Volunteer Firefighters and Fire Police Incentive
Program.
Definitions
1. Progra
The ter! ogram'means the Volunteer Firefighters and Fire Police Incentive
2. Program Year:
Program Year is t
3. Effective Implementatior
The &ffeetive Implementation Date of the Program is July 1, 20204.
4, Volunteer Member in Good Standing in the Waterford Fire Department:
A Volunteer Member in Good Standing is defined as:
a. A certified firefighter (i.e., State of Connecticut Firefighter ! or higher) who
has participated in the minimum training sessions designated by the
Director of Fire Services; and including, but not limited to Required
Training (as set forth in paragraph B8), by June 30 of the year preceding
the year of eligibility (e.g., complete training by June 30, 2020 to be eligible
for neentive the Program for the fiscal year July 1, 2020-June 30, 2021,
absent_a modification of the June 30 date by the Director of Fire
Services on an individual basis pursuant to paragraph B8); and/or
1 Depending on the date of enactment of this Ordinance, the Implementation Date may be retroactive to July 1,
2020.
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DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
b, A member of the Fire Police who has participated in the minimum
training sessions designated by the Director_of Fire Services and,
including but not limited to, Required Training (as_set_forth in
Paragraph B8 d), by June 30 of the year preceding the year of
eligibility {e.g., complete training by June 30, 2020 to be eligible for
the Program for the fiscal year July 1, 2020-June 30, 2021, absent a
modification of the June 30 date by the Director of Fire Services on
an individual basis pursuant to paragraph B8); and who has been
sworn in by the Town Clerk
jot’include any member terminated
ord or otherwise separating from
A Volunteer Member in Good Standing do
from volunteer service by the Town of.
Member in Good
minimum number
Active Volunteer Fire
An Active Volunteer F
Standing who has been
minimum training requirements
Approved Training Drill:
An Approved Training Drill is
: ed in advance by the Dir
f Fire Services and will result in credit
rganization, Fire Protection Classification
ig:
g is State and Federal minimum requirements to function at
. These requirements raay shall include, but are not limited to,
ons and re-certifications along with the approved training drills.
Services maintains the discretion, upon a showing of good
linteer, to excuse temporarily and/or until a date certain, the
uch certifications, re-certifications and/or approved training drills.
cause
absence
Training may shall include, but is not limited to, the following titles and
substantive content (training titles and reference numbers may change from
time to time):
a Minimum Certifications:
State of Connecticut Firefighter |
Hazardous Materials - Operational Level
IS-700: National Incident Management System
ICS-100: Introduction to the Incident Command System
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10.
11.
DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
ICS-200: ICS for Single Resources and Initial Action Incidents
b. Mandatory Training:
Attend routine training drills (Monthly)
OSHA Mandates
- Haz-Mat Operational Refresher
. Incident Command System Refresher
- Live Fire Training (Annual)
- Blood-borne Pathogens
- SCBA refresher
- Routine Fit Testing
- CPR Certification
Cc. Certified Fire Officer Requirements (Additional):
State of Connecticut Fire Officer |
1S-800: National Response Framework
ICS-300: Intermediate ICS for-Expanding Incidents
ICS-400: Advanced IC. “Command and General Staff
d. Fire Police Requirements:*
Hazardous Materials — Awaren
IS-700: National Incident Manage
nt of money awarded to any Active Volunteer Firefighter or
lember who meets the point criteria set forth below and as
ime to time, by the Director of Fire Services.
an Active Volunteer Firefighter or Active Fire
nemergency fire response or Approved Training Driils as
described in paragrap! To receive a Point, an Active Volunteer Firefighter or
Active Fire Police membe st actually attend an incident and/or respond to and
arrive at an activated station before the Incident Commander dismisses the
assignment and/or attend and complete Approved Training Drills.
A Point represe:
Police member i
Incident Commander:
The Incident Commander sets priorities and defines the Incident Command
System organization for the particular response and is responsible for the safety,
accountability, and welfare of personnel through an incident.
Program Components
1.
Stipend Schedule:
Active Volunteer Firefighters and Fire Police members who meet the peiat criteria
set forth below are eligible for quarterly Stipends—S!
fourperieds-and issued on a quarterly basis as follows: :
Page 3 of 6

DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
First Quarter
Second Quarter
Third Quarter
Fourth Quarter
July through September (Issued in October)
October through December (Issued in January)
January through March (Issued in April)
April through June (Issued in July)
WoW Wd
Reporting Requirements:
a. An incident report shall be generated and completed for every
dispatched incident.
b. All Active Volunteer Firefighters and Active Volunteer Fire Police
members must sign the report within 15 minutes of the last vehicle
returning to the station at the termination of the event.
c.
forth in subpa
of the incident.
d.
e.
f.
g.
Stipend Eligibility and: An 4
An Active Volunteer Firefighter or Active Volunteer Fire Police member shall not
receive any Stipend unt ving a minimum of fifty (50) Points during that fiscal
year. The Active Volunteer Firefighter or Active Volunteer Fire Police member will
then be provided a Stipend at the rate of $7 for each prior and subsequent Point
ferthe-+emainderef earned during that fiscal year (e.g., an Active Volunteer
Firefighter who has 55 Points will receive $385; an Active Volunteer Firefighter with
20 Points will receive $0). The Director of Fire Services may propose changes to
the mandatory/minimum eligibility criteria, Point value (increase or decrease),
Stipend rate or amount (increase or decrease) to the RTM, which may act on such
proposed changes by majority vote. As part of its determination, the RTM must
evaluate continued compliance with the federal Fair Labor Standards Act.
Discretionary Decisions on Awarding of Points:
The Director of Fire Services, in the exercise of his/her discretion, will decide
any disputes regarding the awarding of Points under paragraph B 10. The
Director of Fire Services, in the exercise of his/her discretion, also may Bas+tke
ef award Points for
Page 4 of 6

D.
DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
reasons other than those expressly set forth in paragraph B 10. These
decisions shall be documented in the quarterly report.
5. Higher Level of Training Stipend:
An Active Volunteer Firefighter who receives at least 50 Points during a fiscal year
and who is also a Certified Fire Officer and meets ail the additional requirements
outlined above (i.e., State of Connecticut Fire Officer |; |S-800: National Response
Framework; ICS-300: Intermediate ICS for Expanding Incidents; ICS-400:
Advanced ICS for Command and General Staff), will receive an additional $150 on
an annual basis in recognitions of his/her high level of training. This $150 stipend
will be issued at the same time as the stipend forthe initial 50 Points. The Director
of Fire Services may propose changes to t her Level of Training Stipend
amount (increase or decrease) to the RIM ich may act on such proposed
changes by majority vote.
6. Ineligibility Due to Misconduct of Separation from Waterford Fire
Department:
Any Active Valunt,
7
rEirafishter or Active Volunt
Ki
Services decides to impose
ation against any Active Volunteer
Police member is necessary, the
s either the discipline or as a component of the discipline, The
ire Services retains the discretion to determine the status of
er Firefighter or Active Volunteer Fire Police member who is
tl teer service by the Town of Waterford immediately
determine, in their discretion, the eligibility for a Stipend of an Active Volunteer
Firefighter or Active Volunteer Fire Police member who voluntarily separated
from volunteer service as of the end of a quarter.
Funding and Administration
1. Funding:
Through its normal, annual budget process, the Town shall determine whether or
not to fund the Program and, if so, in what amount.
Page 5 of 6

jp
DRAFT #3 — HIGHLIGHTED VERSION — JUNE 2, 2020
Any portion of the annual appropriation not expended during a fiscal year does
not carry over to the next fiscal year.
Shouid the total apprepration-auther ized expenses for the Program exceed the
annual appropriation, then the quarterly Stipends for the then-current quarter will
be prorated to reflect the total amount available for distribution for that quarter. [f
the Program exceeds the annual appropriation in a quarter other than the
last quarter of the fiscal year, the Program may be unfunded for quarters
following the pro-rated quarter,
Modifications:
Any modifications allowed under this Ordinance without an Ordinance
amendment (e.g., change in the Stipend rate) will be recorded in an annual
Program update each July an jtained_on file in-the office of the
Director of Fire Services.
Termination:
resentative Town Meeting to
ordinance process.
Page 6 of 6

DRAFT #3 -CLEAN VERSION — JUNE 2, 2020
Title 2— ADMINISTRATION AND PERSONNEL
Chapter 2.36 — FIRE SERVICE
2.36.080 — Volunteer Firefighters and Fire Police Incentive Program
A.
Purpose
Pursuant to § 7-148(c)(4)(B) of the Connecticut General Statutes, the Town of Waterford
may enact an ordinance to organize, maintain and regulate the persons providing fire
protection. This Volunteer Firefighters and Fire Police Incentive Program is designed to
provide monetary compensation to active, volunteer firefighters and fire police members
in the Town of Waterford Fire Department, in an effort to assist in covering volunteers’
expenses during the execution of their duties, while complying with the federal Fair
Labor Standards Act of 1938 as amended,29:U.S.C. §201 et seq. (“FLSA”). The FLSA
permits payments for reimbursement of.6xpenses, reasonable benefits and nominal fees
to volunteers without impairing their status“as volunteers. These benefits are in addition
to the existing property tax abatement program for volunteer firefighters in Title 3,
Chapter 3.12 of this Code of Ordinances. rford Fire Department personnel
employed by the Town of Waterford are not eligi “this Volunteer Firefighters and
Fire Police Incentive Program.
Definitions
1.
; n Good Standing in the Waterford Fire Department:
ér in Good Standing is defined as:
a. A certified firefighter (1.e., State of Connecticut Firefighter | or higher) who
has participated in the minimum training sessions designated by the
Director of Fire Services and including, but not limited to Required Training
(as set forth in paragraph B8), by June 30 of the year preceding the year
of eligibility (e.g., complete training by June 30, 2020 to be eligible for the
Program for the fiscal year July 1, 2020-June 30, 2021, absent a
modification of the June 30 date by the Director of Fire Services on an
individual basis pursuant to paragraph B8); and/or
1 Depending on the date of enactment of this Ordinance, the Implementation Date may be retroactive to July 1,
2020.
Page 1 of 5

DRAFT #3 -CLEAN VERSION — JUNE 2, 2020
b. A member of the Fire Police who has participated in the minimum training
sessions designated by the Director of Fire Services and, including but
not limited to, Required Training (as set forth in Paragraph B8 d), by June
30 of the year preceding the year of eligibility (e.g., complete training by
June 30, 2020 to be eligible for the Program for the fiscal year July 1,
2020-June 30, 2021, absent a modification of the June 30 date by the
Director of Fire Services on an individual basis pursuant to paragraph
B8); and who has been sworn in by the Town Clerk.
A Volunteer Mémber in Good Standing does not,include any member terminated
from volunteer service by the Town of Waterford or otherwise separating from
volunteer service for any reason, voluntary. untary.
Active Volunteer Firefighter in the W; rford Bi
An Active Volunteer Firefighter is a certified fi
Standing who, during the year of eligibility, has part
of approved training drills and maintains the minimum fr:
forth by the Director of Fire Services. ©
Department:
fighter and Member in Good
ted in a minimum number
ing requirements as set
Active Volunteer Fire Police Member in the Waterford Fire'Dep
An Active Volunteer @ member is a Member in Good Standing who has
been sworn in by th lerk and who maintains the minimum training
requirements as set forth by the:Director of Fire Services.
Approved Training Drill:
An Approved Training Drill
approved in advance by th
Department level drill that is
ervices and will result in credit
towards the Town’s Insurance e Organiza‘ ion, Fire Protection Classification
Rating.
ed Training:
ral minimum requirements to function at
nes. These requirements shall include, but are not limited to, the
s and re-certifications along with the approved training drills. The
excuse temporarily and/or until a date certain, the absence of
ns, re-certifications and/or approved training drills.
fide, but is not limited -to, the following titles and substantive
ties and reference numbers may change from time to time):
a. Minimum Certifications:
State of Connecticut Firefighter |
Hazardous Materials — Operational Level
1S-700: National Incident Management System
ICS-100: Introduction to the Incident Command System
ICS-200: 1CS for Single Resources and Initial Action Incidents
b. Mandatory Training:
Attend routine training drills (Monthly).
Page 2 of 5

10.
11.
DRAFT #3 -CLEAN VERSION — JUNE 2, 2020
OSHA Mandates
- Haz-Mat Operational Refresher
- Incident Command System Refresher
- Live Fire Training (Annual)
- Blood-borne Pathogens
- SCBA refresher
- Routine Fit Testing
- CPR Certification
C. Certified Fire Officer Requirements (Additional):
State of Connecticut Fire Officer |
1S-800: National Response Framework
ICS-300: Intermediate ICS for Expanding Incidents
ICS-400: Advanced ICS for Command and General Staff
d. Fire Police Requirements:
Hazardous Materials — Awareness Level
1S-700: National Incide! janagement System
ICS-100: Introduction t ncident Command System
Stipend:
A Stipend is an amount of money awai
Active Fire Police member who meets t
any Active Volunteer Firefighter or
titeria set forth below and as may be
=Ire Services.
participation by an Active Volu éer Firefighter or Active Fire
1 emergency fire response or Approved Training Drills as
sh B7. To receive a Point, an Active Volunteer Firefighter or
r must actually attend an incident and/or respond to and
lation before the Incident Commander dismisses the
lete Approved Training Drills.
Incident Commande
The Incident Commander, sets priorities and defines the Incident Command
System organization for the?particular response and is responsible for the safety,
accountability, and welfare of personnel through an incident.
Program Components
1.
Stipend Schedule:
Active Volunteer Firefighters and Fire Police members who meet the criteria set
forth below are eligible for Stipends issued on a quarterly basis as follows:
First Quarter = July through September (Issued in October)
Second Quarter = October through December (Issued in January)
Third Quarter = January through March (Issued in April)
Fourth Quarter = April through June (Issued in July)
Reporting Requirements:
Page 3 of 5

DRAFT #3 —CLEAN VERSION — JUNE 2, 2020
a. An incident report shall be generated and compieted for every
dispatched incident.
b. All Active Voiunteer Firefighters and Active Volunteer Fire Police
members must sign the report within 15 minutes of the last vehicle
returning to the station at the termination of the event.
CG. If an Active Volunteer Firefighter or Active Volunteer Fire Police
member is not able to sign the report within the allotted time set
forth in subparagraph b, he or she must file a report with 24 hours
of the incident.
d. Anyone documenting another member's name on the report shall
initial next to that entry for validation purposes.
all be recorded and maintained on the
@. Attendance record
f.
g. All quarterly reports will wed and approved by the Director
of Fire Services prior to the approval of issuance of quarterly
Stipend.
Stipend Eligibility and Amount:
An Active Volunteer Firefighter or Active Volunteer Fire Police member shall not
receive any Stipend until receiving a minimum of fifty (60) Points during that fiscal
year. The Active Volunteer Firefighter or Active Volunteer Fire Police member will
then be provided a Stipend at the rate of $7 for each prior and subsequent Point
uring that fiscal year (e.g., an Active Volunteer Firefighter who has 55
eceive $385; an Active Volunteer Firefighter with 20 Points will receive
Director of Fire Services may propose changes to the
inimum eligibility criteria, Point value (increase or decrease), Stipend
increase or decrease) to the RTM, which may act on such
by majority vote. As part of its determination, the RTM must
compliance with the federal Fair Labor Standards Act.
isions on Awarding of Points:
I te Services, in the exercise of his/her discretion, will decide any
disputes iding the awarding of Points under paragraph B 10. The Director of
Fire Services, in the exercise of his/her discretion, also may award Points for
reasons other than those expressly set forth in paragraph B 10. These decisions
shall be documented in the quarterly report.
Higher Level of Training Stipend:
An Active Volunteer Firefighter who receives at least 50 Points during a fiscal year
and who is also a Certified Fire Officer and meets all the additional requirements
outlined above (i.e., State of Connecticut Fire Officer |; IS-800: National Response
Framework; [CS-300: Intermediate ICS for Expanding Incidents; ICS-400:
Advanced ICS for Command and General Staff), will receive an additional $150 on
Page 4of 5

DRAFT #3 —CLEAN VERSION — JUNE 2, 2020
an annual basis in recognition of his/her high level of training. This $150 stipend
will be issued at the same time as the stipend for the initial 50 Points. The Director
of Fire Services may propose changes to the Higher Level of Training Stipend
amount (increase or decrease) to the RTM, which may act on such proposed
changes by majority vote.
6. Ineligibility Due to Misconduct or Separation from Waterford Fire
Department:
In the event that the Director of Fire Services decides to impose disciplinary
action short of termination against any Active Voiunteer Firefighter or Active
Volunteer Fire Police member is necessary, the .Director of Fire Services retains
the discretion to suspend any Active Volunteer (éfighter or Active Volunteer
Fire Police member from the Program, a the discipline or as a component
of the discipline. The Director of Fire Ser stains the discretion to determine
the status of any existing Points (e.g., forfeited, retained) at the time of
suspension.
Any Active Volunteer Firefighter or Active Volunteer Fir lice member who is
terminated from volunteer service by the Town of Waterford:immediately forfeits
all Points and is not eligible for any Stipend. The Director Services and
the Human Resource: ector shall evaluate and determine, in reir discretion,
the eligibility for a Stip f an Active Volunteer Firefighter or Active Volunteer
Fire Police member w tarily separated from volunteer service as of the
end of a quarter.
D. Funding and Administration
1. Funding:
Through its normal, annual budget KOCeSS, ‘the Town shail determine whether or
otto fund the Program and, if so, hat amount.
f the annual appropriation not expended during a fiscal year does
‘0 the next fiscal year.
ds for the then-current quarter will be prorated to reflect the
ble for distribution for that quarter. If the Program exceeds the
2.
Any modifications allowed under this Ordinance without an Ordinance
amendment (e.g., change in the Stipend rate) will be recorded in an annual
Program update each July and maintained on file in the office of the Director of
Fire Services.
3. Termination:
The Town shall have the right through the Representative Town Meeting to
terminate the Program at any time through the ordinance process.
Page 5 of 5