Recreation and Parks Commission Regular Meeting Agenda (PDF)

WATERFORD RECREATION AND PARKS COMMISSION MEETING
TUESDAY, OCTOBER 26, 2021
WATERFORD COMMUNITY CENTER
4:00 P.M.
Approval of the September 28, 2021 minutes.
Comments from the public
Correspondence:
~ 2022 Commission meeting dates
~C, Elcis’ appointment as liaison to the Historical Society
Staff Reports
Committee Reports
~ Nominating (as required)
~ Personnel (as required)
~ Co-Sponsored Programs
~ Long Range Planning
~ Policies/Procedures
Representative Reports
~ Board of Education
~ Historical Society
~ Youth Sports Council
~ Community Center
~ Stenger Farm Park
Properties
Old Business
New Business
Respectfully submitted,
Lin V0 tll
PLY
Ann Nolan, Secretary
Receation and Parks Commission


The Recreation and Parks Commission held their regular meeting on Tuesday, September 28, 2021 at
the Community Center at 4:00 p.m. Chair Santos presided.
MEMBERS IN ATTENDANCE: Cs. Santos, Erricson, Scheiber, Chiaponne, Elci
MEMBERS ABSENT: Cs. Hall, Beaney, Gardiner, Murphy
STAFF: Director Flaherty, Assistant Director McNamara, Program Coordinator Sullivan
GUESTS: Charlie Sedell, Finance Liaison, Robert Tuneski
MOTION #1; Made by C. Erricson, seconded by C. Scheiber to appove the minutes of the August 24,
2021 meeting. So voted 5-0. Thank you letters from Jennifer Bracciale, Waterford Senior Citizens, “Save
the Hills” regatta and a letter, titled “Town of Waterford Ethics Commission Advisory Opinion”.
STAFF REPORTS: In addition, the Director reported that he met with the First Selectman regarding the
Program Coordinator's position. A meeting will be held to review the job description then send a draft
to Human Resources and Labor Attorney and GGA Union, before sending it on to the Personnel Review
Board. That committee will then meet to review the job description. He reported that there is a long-
term solution to the Community Centers’ HVAC system which should come under Capital Improvements.
He presented a report on the Waterford Beach sales and attendance. The walkway/entrance to
Pleasure Beach is in the planning stage. Field lights at Vets’ Field have been repaired and a light
efficiency replacement program is being investigated. He reported that the Police Commission has
requested the Commission consider speed bumps for Waterford Beach Park. A discussion was held. He
requested a motion to enable him or his designee, to transfer monies within series.
MOTION #2: Made by C. Erricson, seconded by C. Schieber to allow the Director or his designee to
transfer within series. So voted 5-0.
The Assistant Director’s report included daily maintenance jobs and projects continuing to be
completed. He is working on replaced a dump truck and mower which are listed under the Fleet
Management Plan. He reported that a memorial bench has been placed at the Jordan Park House in
honor of Hank Daniels, the Town’s first Recreation Director.
The Program Coordinator reported on the registration for the fall programs. Most of the programs, due
to the Covid19 Virus, have filled as we had to consider social distancing and mask wearing. Ballfields are
still being rented with Men’s Softball still in play. The Winter/Spring booklet is being prepared to go out
to residents in November. She reminded the members of the October Fest for the 9" with many
vendors and food trucks registered along with an “Ice Cream Emergency Vehicle”. A Lifestar Helicopter
will hopefully appear and a concert from 2-4 p.m. She will attempt to set up the New Year's Eve
fireworks for 12/30/2021. She requested that a bike rack be placed at Pleasure Beach.
COMMITTEE REPORTS:
~ Wall Mural: C. Schieber reported on the unveiling of the Mural Wall in the Community Center.
~ Long Range Planning: C. Santos reported that work is being done on a 10-Year Plan.
~ Policy: C. Santos and C. Gardiner are working on the policy plan for the department, along
With the Director.

Page 2 —- Commission Meeting September 28, 2021
OLD BUSINESS: A discussion was held on the Farmer’s Market. No action was taken.
NEW BUSINESS: A letter will be sent to the Historical Society, announcing C. Elci’s liaison to their
Society.
MOTION #3: Made by C. Erriccson, seconded by C. Scheiber to adjourn. So voted 5-0.
Meeting adjourned at 5:15 p.m.
Respectfully submitted,
Ann Nolan, Secretary
Recreation and Parks Commission

WATERFORD RECREATION AND PARKS COMMISSION MEMBERS
COMMISSION MEMBER PHONE/CELL # ADDRESS TERM
Santos, Tract 460-8330 — tlsdws83@shcglobal.net 83 Niantic River Rd. 2022
Hall, Kenny 798-7934 — kenny.-hall74gmail.com 19 Colonial Drive 2022
Beaney, Lucas 625-1831 - lucas.j.beaney@gmail.com 6 Fourth Avenue 2023
Chiappone, Melissa 912-4558 _ chiapponemelissa@gmail.com 45R Lee Road 2023
Elci, Steve 705-2417 - steveelci@rocketmail.com 2 Robin Hill Road 2024
Erricson, Richard 443-7930 — rs.erricons@gmail.com 14 Donna Street 2023
Gardiner, Susan 444-1177/857-6712 — suegard21@fastmail.com 75 Millstone Rd.W. 2022
Murphy, Ed 442-6702 — edmurphy114@gmail.com 23 Doyle Rd. 2024
Scheiber, Nan 443-2974/367-1887 — ritahayworth@aol.com 11 Best View Rd.Q.H. 2024
The Recreation and Parks Commission meetings are held on the fourth (4°) Tuesday of the month
with the exception of December which has NO meeting. Meetings are held at 4:00 p.m. in the
Community Center.
NOVEMBER 23, 2021* NO DECEMBER MEEETING JANUARY 25, 2022
FEBRUARY 22, 2022 MARCH 22, 2022 APRIL 26, 2022
MAY 24, 2022 JUNE 28, 2022 JULY 26, 2022
AUGUST 23, 2022 SEPTEMBER 27, 2022 OCTOBER 25, 2022
NOVEMBER 22, 2022
MAILING ADDRESS: 15 ROPE FERRY ROAD OFFICE HOURS: 8:00 AM — 4:00 P.M.
OFFICE ADDRESS: 24 ROPE FERRY ROAD E-Mail: wtfdrp@waterfordct.org
TELEPHONE: 860-444-5881
FAX: 860-440-5717


FIFTEEN ROPE FERRY ROAD WATERFORD, CT 06385-2886
WATERFORD RECREATION AND PARKS COMMISSION
TO: Waterford Historical Society
FROM: Waterford Recreation and Parks Commission
SUBJECT: Liaison
The Waterford Recreation and Parks Commission assigned Commissioner Steve Elci to be our
Liaison to the Waterford Historical Society. Please add him to your lists!
Steve Eici
2 Robin Hill Road, Waterford, Ct. 06385
Phone #: 705-2417
e-Mail: steveelci@rocketmail.com
SIGNED: Ann Nolan, Secretary “za. Sibir
Recreation and Parks Commission


WATERFORD RECREATION AND PARKS COMMISSION
October 26, 2021
DIRECTORS’ REPORT:
BUDGET UPDATE: As of 9/30/21, expenditures stand at $386,164 (27%), revenues stand at $ As of
8/31/21, expenditures stand at $281,892(19.4%). Revenues stand at $140,149(10% over 2019).
MAINTENANCE REPORT: Our crew continues to work on routine maintenance. Emphasis continues
preparing ballfields, athletic areas/parks/beach maintenance/school grounds. The Waterford Beach
accessible bathrooms continue to operate on reduced hours. The Assistant Director will report on the
specifics.
MISCELLANEOUS:
~Masks continue to be required at all town buildings including the schools,
~The Program Coordinator revised job description was on the agenda for 10/22/21, but was removed due
to a request by the GGA Union. They provided no reason for this request. The HR Director is setting up a
meeting with the union, and then a special meeting of the Personnel Review Board. I asked if this could
be expedited. MOTION NEEDED to accept the personnel committee’s job description revision.
~The Town Center Plan is moving forward. The plan has been updated. Trail grant funding is being
applied for. A letter of support from the Commission has been asked by the Director of Planning.
~ Swim lessons and aquatic programs are ongoing.
~The Harvest Festival on 10/9/21 was very well attended. Good planning effort by Kerry Sullivan and
support from our staff. The ribbon cutting ceremony for the Accessible Path/WBP Bathrooms was held
that day also.
~Our Senior Citizen Supplemental Firewood Program requests are being taken at this time. Deliveries
will begin next month or early December.
~Fleet management, annual report, and budget due dates are being worked on. Please let us know of any
suggestions you have.
ON-GOING PROJECTS:
~ The Waterford Beach Bathrooms (2): A natural look for the trailers exterior is still being examined.
Plan for winterization underway. The accessible path sealing is being planned.
~Leary Park & Town Hall Basketball Court Reconstruction, Irrigation projects at Vet’s field
(priority) and Leary Park, Leary Park lower roadway, and equipment storage plan(estimate received)
I continue to meet with town officials monthly to review options and work on a five-year plan. Post
tension concrete courts are being considered for all court surfaces.
~Pleasure Beach sidewalk/mobi-mat are still in the planning stage. Quotes received
~Crack repair on our tennis courts has been completed.
~Vet’s Field Lights: A contractor has made repairs to the lights. Light efficiency replacement program
being investigated. Issues continue. Board of Education Maintenance has loaned us portable lights.
Respectfully submitted,
Brian Ww. Flaherty
Brian W. Flaherty, Director


Town of Waterford
Recreation and Parks Commission
October 2021 Commission Report
Community Center
Attendance numbers for FY 21’ were 493. The Community Center opened on May 3 and ended the fiscal year on June 30.
Tile Wall presented and being reviewed by visitors
Youth Sports
Budget packages going out shortly to the organizations. Some new representatives have changed on the respective boards.
Fall sport reviews and winter requests
Expecting to hold a meeting including reps from each organization to cover current operations, discuss any issues, and introduce
new program coordinator
Maintenance
Towa 
.
Continued monitoring of WBP waterfront (brought in rope buoys) and bathrooms ~ Both facilities are only allowing access to the
Family Room currently and will be closing down after going through with Veolia to shut down water and close facilities.
Bonavito bench installation and improvements to PB entrance — quotes and work projected for spring of ’22 for repairs
Collected distances throughout Civic Triangle to map trails and provide info for trail heads (to be constructed)
Lay outs and lining of all athletic fields: all sports/boys and girls
Balifield prep and closing plans — cutting edges, adding clay, and repair work
Mulching garden beds and improving sites — YSB added Montauk Daisies, various plantings to JPH, etc.
Harvest Festival set up and breakdown at WBP
Trail. clearing and wetland work in Civic Triangle — Jordan Green and Arnie Holmes pond
We are working with DEF to apply for a Town grant that would improve energy efficiency at WBP garage and Vets field lighting
DEF has had to repair the lights at Vets several times this year. The lights are severely outdated-along with the poles- and require
replacement as soon as possible. We are currently borrowing BOE portable light unit (located attached to fencing along Boston Post
Road}to avoid an additional $6k+ for outfield light repairs
Food deliveries and assistance to Youth and Family Services
Trash removal at parks and cleaning and stocking of bathrooms
Stenger Park brushhogging and final cut
Clearing around pond at Stenger
Mowing and trimming all properties under our jurisdiction
Sprucing up at Ridgewood Park ~ new stone under bench, sign repair, etc.
Fertilization program
Removed concert staging at WBP. Will need to request replacement solution from First Selectman for annual concert series
Determining areas suitable for composting with Environmental Planner
Raising and lowering of flags as required
BOE
Athletic field layouts and lining for all sports and physical education classes
Mowing — Trimming — Trash — etc.
Garden improvements & installation — mulching and weeding- ali schools
Notes
Paperwork is compiete to purchase R14 consistent with the Fleet Management Program: currently updating the mileage and
condition of the current Fleet for review
Pond Project — Public Meeting - Responses
Fleet Management and Fixed Asset updates being performed
Respectfully submitted
Ryan McNamara, Assist


WATERFORD RECREATION AND PARKS COMMISSION
OCTOBER 26, 2021 MEETING
PROGRAM COORDINATORS REPORT
Programs have been going very well. The number of participants as reported last meeting has been
fantastic. The number of classes that filled shows how much the public wanted to get back to programs
and exercises. We started swim lessons last Saturday and have approximately 75 children taking the
swim lessons. This is a smaller group because there are regulations and stipulations we are adhering to
with covid. The helpers and teachers all wear masks and the children if they are not being held in a one
on one class are six feet apart in the pool and on the deck. We have used rubber circles and squares to
mark off where the children can sit or stand and be socially distanced. The staff is doing a great job. We
do supply them with the surgical masks to change between classes and if needed during class due to
getting wet.
The Winter/Spring Booklet is being printed and should be out in the mail around November 4. There
will be a mail in registration on December 6 and an on line registration of December 20. This will give
enough time for the mail in registrations to be submitted before the on line.
The Harvest Festival was a huge success! We had thousands of people attend. The only complaint was
that there were only two food trucks. We were supposed to have more but they had to back out the
week of. All and all it was great! The children left happy and smiling and that was the important thing.
There was a lot of information for people to pick up as well as over 20 Arts and Crafts vendors. A huge
thank you to Sandy Kenniston from the Highway department who sets up Touch a Truck and to Eric
Fredricks who gets the police there to fit the children for new bike helmets. The bike helmets we
purchase through a grant we received from the Gardiner Family Foundation a few years back. We also
had ice cream for the children from the Ice Cream Emergency Truck, which was a cool vehicle that was
transformed into a 50’s dinner. They ended up running out of ice cream and holders. We also had 250
sugar pumpkins for the kids to paint with the Girl Scouts. We purchased the pumpkins for a great price
and the children have to take home their finished project. The big event was the raffle of four bikes.
One was donated to us and needed to be cleaned up and new tires and tubes. An anonymous donor
paid for the tune up of this bike. The other bikes were at a cut price from the Niantic Bay Bike Shop.
This was the only time that there were some unhappy little ones. Unfortunately, we did not have
hundreds of bikes to give away. It was a great event!
This is my last report for the Recreation and Parks Commission. i would like to thank the commission
and the staff for all the years of support in this position. It was a job that | loved and enjoyed. | am sure
the next person will be someone with new ideas and lots of energy. Thank you all again.
<.
Kerry ul oan Coordinator
Five more days.


TOWN OF WATERFORD
PROGRAM COORDINATOR
Director/Assistant Director of
Recreation & Parks MP-A
SUPERVISOR CLASSIFICATION
Director of Recreation & Parks Recreation & Parks
REVIEWING AUTHORITY DEPARTMENT
A. PURPOSE OF POSITION:
To assist in the coordination and implementation of community recreation
programs. To schedule all Town and Board of Education facilities for community
uses as policy and procedure dictate.
SUPERVISION RECEIVED:
The Director reviews and evaluates the work performance and assigns related
work, The Assistant Director may assign related work.
SUPERVISION EXERCISED:
Supervises community-use-of facilities: supervises contractual, and seasonal, part-
time, clerical staff and others prograntpersonnet as assigned.
EXAMPLES OF DUTIES:
1. Prepare and maintain a facility schedule for recreational and/er community
programs, using Board of Education facilities as well as Town facilities,
especially the community center. Provide cancellation information as
required to staff and participants. Ensure required paperwork is completed.
2. Maintain collaborative relationships with town staff and community
organizations.
3. Develop seasonal program offerings, perform reviews of all aspects of
programs, after action reports (costs, revenues, notes), and budget
requirements for meeting annual objectives and goals, to include special
events. Utilization of the appropriate computer software will be required.
4. Prepare narrative and statistical reports on recreation programs and
community use of schools.
5. Provide on-site inspections of program facilities and equipment usage as
required. Night and weekend work as necessary. at-night-ersveekends—as
7. May Instruct and/er supervise programs and program personnel. May assist
in recruitment, hiring, and evaluation of program personnel. Provide
training and re-certification of employees as needed.


8. Prepare seasonal program booklets, activity brochures, flyers, etc. Develop
and implement new programs researching trends and surveying participants.
Assist with keeping social media content updated.
9, Prepare and assist with weekly athletic field schedules for maintenance
personnel to include both town and board of education activities and events.
13. Other related work as required.
Maintain iventery recerds-on recreationate
**The duties listed above are intended only as illustrations of the various types of work that may
be performed, The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
E.
MINIMUM QUALIFICATIONS: (Knowledge, Skill & Ability)
Experience and knowledge of principles and
practices of community recreation;
ability to instruct and/or supervise employees; administrative ability; ability to
work independently; ability to organize and maintain records and make
dnterpretive-reports from such; ability to speak in public; knowledge of sports and
recreational activities audie-visualequipment—use—and—eare; ability to utilize
computer software programs; ability to follow written and oral instructions; valid
operators’ license.
PHYSICAL DEMANDS/WORK ENVIRONMENT:
The physical strength, stamina and flexibility to access all Town owned, rented or
leased facilities. May instruct and demonstrate techniques usual to Recreational
Programming. While performing the duties of this job, the employee is regularly
required to use hands to finger, handle or feel; reach with hands and arms; and
talk or hear. The employee frequently is required to walk and sit. The employee is
occasionally required to stand; climb or balance; and stoop, kneel, crouch or
crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific
vision abilities required by this job include close vision, color vision, peripheral
vision, depth perception and the ability to adjust focus. The dexterity necessary to
utilize a computer keyboard on a regular basis is essential.
EDUCATION & TRAINING:
Bachelor’s degree in recreation or closely related field. One to three years’
experience in related field preferred. A combination of education and experience
that demonstrates the ability to perform the responsibilities of this position may be
considered in lieu of the stated educational and experience requirements. Netdess
PRB Approved: