Personnel Review Board - Minutes - 05/02/2022

Personnel Review Board
Special Meeting Minutes
May 2, 2022
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Present: Krum Chuchev =
Talivaldis Maidelis as
David Peabody &
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Absent: Cathy Patterson
Rik Wells, Chairman
Also Present: Christine Walters, Human Resources Director; Eileen Duggan, Labor Counsel; Dani
Gorman, Interim Senior Services Director; Christine Johnson, Library Director; Meaghan Lineburgh,
Senior Services; Heidi McSwain, Senior Services; Donna Payne, Senior Services; Michael Buscetto III,
Chair, Youth & Family Services Advisory Board; Carol Sanders, Chairwoman, Senior Citizens
Commission; Ann Darling and Joyce Vlaun, Senior Citizens Commission; Carrie Czerwinski, Freelance
Writer, The Day.
Mr. Maidelis called the May 2, 2022 Special Personnel Review Board Meeting to order at 6:00pm.
1. Review and approval of the Meeting Minutes of January 20, 2022
MOTION: Mr. Peabody made a Motion to approve the January 20, 2022 Meeting Minutes of the
Personnel Review Board. Seconded by Mr. Chuchev. (3-0) Unanimous.
2. Job Description: Human Services Administrator (Senior Services/Youth and Family
Services)
Christine Walters, Director of Human Resources, spoke on behalf of this position explaining how it will
oversee both the Youth & Family Services Department and the Senior Services Department, ensuring each
department’s independent Board and Commission will remain intact; this position has been vetted and
approved by the GGA Union; Carol Sanders, Chairwoman of the Senior Citizens Commission and Michael
Buscetto, Chairman of the Youth and Family Services Advisory Board, both spoke in support of their letters
endorsing this new position; discussion ensued how this position will provide a continuity of care from
birth to later stages in life for all town residents, will streamline services, eliminate duplication and offer a
cost savings for the town; consensus of the Board was to change the last line under ‘Minimum
Qualifications’ to ‘Ability to assist clients in a sensitive and confidential manner’.
MOTION: Mr. Peabody made a Motion to approve the Human Services Administrator Job Description on
the Class F Classification on the GGA Wage Schedule with the clerical amendment discussed. Seconded
by Mr. Chuchev. (3-0) Unanimous.
3. Job Description: Building Official (Building Department)
Christine Walters spoke on behalf of this position explaining the position became vacant due to a recent
retirement and both the Town and GGA Union requested the proposed changes; this position will remain
as is in the GGA wage classification; clerical amendments recommended by Board Members.
MOTION: Mr. Peabody made a Motion to approve the Building Official Job Description with the clerical
amendments discussed. Seconded by Mr. Chuchev. (3-0) Unanimous.
4, Job Description: Assistant Building Official (Building Department)
Christine Walters spoke on behalf of this position explaining this job description has not been updated since
2005; the Town and GGA Union are requesting the Building Official and Assistant Building Official job
descriptions be consistent with each other; this position will remain as is in the GGA wage classification;
clerical amendments recommended by Board Members.

Personnel Review Board
Special Meeting Minutes
May 2, 2022
Page 2
MOTION: Mr. Peabody made a Motion to approve the Assistant Building Official Job Description with
the clerical amendments discussed. Seconded by Mr. Chuchev. (3-0) Unanimous.
5. Job Description: Open Doors Program Facilitator (Senior Services)
Dani Gorman, Interim Senior Services Director, spoke on behalf of this program which she plans to re-
launch this summer; this program is designed for residents with mild to mid-stage memory loss, dementia
or cognitive challenges and will provide recreational therapy activities to engage participants in an effort to
increase socialization and provide a sense of well-being; brief discussion took place on the education and
training required for the facilitators who will be running this program; this position will be a part-time, non-
union position, placed in the Instructor Wage Schedule at Grade 1.
MOTION: Mr. Peabody made a Motion to approve the Open Door Program Facilitator Job Description on
Grade 1 of the Instructor Wage Schedule. Seconded by Mr. Chuchev. (3-0) Unanimous.
6. Job Description: Department Head — Youth Services (Library)
Christine Johnson, Library Director, explained the update to this job description is designed to modernize
the title to “Youth Services’ to encompass children and teens; this new title has been vetted by the Library’s
Board of Trustees and will remain non-union and in its existing wage classification; brief discussion took
place regarding the need to include a statement that materials produced by the Department Head - Youth
Services would be content neutral and the Board chose not to, stating such policy issues are outside its
purview and can be addressed by the Library Board if needed.
MOTION: Mr. Peabody made a Motion to approve the Department Head — Youth Services (Library) Job
Description. Seconded by Mr. Chuchev. (3-0) Unanimous.
MOTION: Mr. Peabody made a Motion to adjourn the Personnel Review Board Special Meeting of May
2, 2022 at 6:30pm. Seconded by Mr. Chuchev. (3-0) Unanimous.
Respectfully Submitted,
Joan S. Barnes
Recording Secretary